FUSETRA Kick-off Meeting
Context and Administrative information
Munich, 11/12/2009
Eric LECOMTE
Project Officer
Directorate H: Transport, Unit H3:Aeronautics
Directorate-General for Research
European Commission
DG RTD-H.3 Aeronautics - 1
Table of Contents
1.
2.
3.
4.
5.
EU institutions
FP 7 – Air Transport Theme, budgets, calls
GA – Grant Agreement – content, tips
Return of Experience
Deliverables - tips
DG RTD-H.3 Aeronautics - 2
Europe in 2009
- 27 countries (yellow-brown)
~500 M inhabitants
~30% of worldwide GDP
DG RTD-H.3 Aeronautics - 3
The European Union
European Commission
Budget 2009
134 billions €
Proposes, Executes
(E.G. FP7)
President
Barroso
Treaties
FP7 Adoption Scheme
Council of the European Union
European Parliament
Decides
is Consulted, Co-decides
Heads of Member States
Presidency changes every
6 months
Co-decision procedure
736 representatives
elected directly
by citizens
Court of Auditors
Committee of the Regions
Advises
Advises
DG RTD-H.3 Aeronautics - 4
Table of Contents
1.
2.
3.
4.
5.
EU institutions
FP 7 – Air Transport Theme, budgets, calls
GA – Grant Agreement – content, tips
Return of Experience
Deliverables - tips
DG RTD-H.3 Aeronautics - 5
7th Framework Program Objectives
The EU strategy w.r.t. Research was defined in Lisbon
(2000)
“to make the EU the most dynamic and competitive
knowledge-based economy in the world
capable of sustainable economic growth with more and
better jobs and greater social cohesion, and respect for
the environment by 2010".
=> European Research Area (ERA)
DG RTD-H.3 Aeronautics - 6
FP7 – Air
Transport
ACARE High
level targets
ACARE Goals (SRA 2002, 2004)
(2020 vs. 2000)
FP7 - Aeronautics Air
Transport (2007–2013)
Ultra Green
50% cut in perceived noise
80% cut in NOx emissions
50% cut in CO2 emissions
7.1.1 Greening of Air Transport
Time Efficient
99% of flights within 15’ of timetable
Handling 3 x more flights / y (16m)
7.1.2 Increasing Time Efficiency
Customer
oriented
80% cut in accidents
7.1.3 Ensuring Customer
Satisfaction and Safety
Cost Efficient
Reducing travel charges
Halve time-to-market
7.1.4 Improving Cost Efficiency
Ultra Secure
Zero successful hijack
7.1.5 Protection of Aircraft and
Passenger
7.1.6 Pioneering the Air
Transport of the Future
7.1.7 Cross-cutting Activities
DG RTD-H.3 Aeronautics - 7
DG Research, Directorate Transport
‘Aeronautics’ Unit
Aircraft
Drag reduction, noise, avionics, etc.
Air Traffic
Management
Engine
4D trajectory, time efficiency, etc.
SFC, emissions, noise, etc.
Helicopters
Payload increase, cabin noise, etc.
~130 projects for FP6, among which 16 IPs (2002-2006)
Overall budget ~785 M€ over 5 years
DG RTD-H.3 Aeronautics - 8
FP7 - Aeronautics and Air Transport
• Closed Calls
•2007
217 M€
•2008
200 M€
• Open Call : 2010, 101 M€ (deadline 14/01/2010)
•WP for CSA and CP-FP Level 1 (Max Funding limit 5 M€)
•Focused mainly on Greening and Cost efficiency
• Future Annual Calls
•2011
130 M€ (estimated)
•2012
160 M€ (estimated)
•2013
140 M€ (estimated)
• Total FP7 EC funding for levels 1 & 2 : 950 M€ (7 years)
• CleanSKY JTI (Level 3) : 800 M€ (+ 800M€ by industry, 7 years)
• SESAR JU (Single European Sky ATM Research, 8 years) :
700M€ ( + 700M€ Eurocontrol + 700M€ industry)
DG RTD-H.3 Aeronautics - 9
Table of Contents
1.
2.
3.
4.
5.
EU institutions
FP 7 – Air Transport Theme, budgets, calls
GA – Grant Agreement – content, tips
Return of Experience
Deliverables - tips
DG RTD-H.3 Aeronautics - 10
3.
Grant Agreement (GA) - structure
Form C – Model of Financial Statement
Form B – Request for Accession of a
new Beneficiary to the GA
Form A – Accession to the GA
Annex II - General Conditions
Common to all
projects
Annex I - Description of Work
The Grant Agreement - Core
The Model Grant Agreement can be downloaded from CORDIS web site
DG RTD-H.3 Aeronautics - 11
Reference Documents
1 - Grant Agreement (GA)
- Core part
- Annex I (Description of work)
- Annex II (General Conditions – available on CORDIS)
- Other specific Annexes (adapted to each GA)
2 - Guidance Notes
(available on CORDIS
http://cordis.europa.eu/home_fr.html)
- Financial
- Audit certification
- For Reporting
- For Reviews (involving external experts)
- IPRs
- Check list for Consortium Agreement
DG RTD-H.3 Aeronautics - 12
Grant Agreement - Core Part
Article 3 – Duration and start date of the project
Commencement date: 1-12-2009 Duration: 36 months
Article 4 – Reporting & language of reports:
The project is divided into reporting periods :
- P1: from month 1 to month 18
- P2: from month 19 to the last month of the project
Article 5 – EC contribution: 397,772 € max
Article 6 – Prefinancing:
318,218 € (80%)
Guarantee fund: 19,888.60 € (5%)
To be paid within 45 days after GA entry into force
DG RTD-H.3 Aeronautics - 13
Annex II General Conditions: II.14
Eligibility of costs
Costs incurred for the implementation of the project
a) must be actual;
b) must be incurred by the beneficiary;
c) must be incurred during the duration of the project, with the
exception of costs incurred in relation to final reports and reports
corresponding which may be incurred during the period of up to 60
days after the end of the project or the date of termination whichever
is earlier;
d) must be determined in accordance with the usual accounting and
management principles and practices of the beneficiary.
e) must be used for the sole purpose of achieving the objectives of the
project
f) must be recorded in the accounts of the beneficiary
DG RTD-H.3 Aeronautics - 14
Annex II General Conditions: II.15
Direct Costs
Eligible costs which can be directly attributed to the project
(personnel costs: actual hours worked directly to carry out
work under the project, rates according to normal practice of
the beneficiary)
Annex II General Conditions: II.15
Indirect Costs
Eligible costs which cannot be identified as being directly
attributed to the project but incurred in direct relationship
with the eligible costs attributed to the project
Models
- analytical accounting system: actual indirect costs
- flat rate of 20%
- Non-profit public bodies, secondary and higher education
establishments, research organisations and SMEs may opt
for a flat rate of 60%
-
NB : indirect cost on subcontracting is NOT eligible
DG RTD-H.3 Aeronautics - 15
Annex II General Conditions: II.16
Types of Costs
- RTD Activities (50% or 75%*)
(* for non-profit public bodies, secondary and higher
education establishments, research organisations
and SMEs)
- Demonstration (max 50%)
- Coordinating and Support actions (100%)
- Other activities (100%)
Management
Training (excluding salary of those being trained)
Coordination (except of research and technological development activities)
Networking
Dissemination
Must be foreseen in the DOW
DG RTD-H.3 Aeronautics - 16
Annex II General Conditions: II.16
Management
− maintenance of the consortium agreement, if it is obligatory,
− the overall legal, ethical, financial and administrative management
including, for each of the beneficiaries, the obtaining of the certificates
on the financial statements and on the methodology and costs relating
to financial audits and technical reviews,
− implementation of competitive calls by the consortium for the
participation of new beneficiaries, where required by Annex I of this
grant agreement,
− any other management activities foreseen by the annexes, except
coordination of research and technological development activities.
DG RTD-H.3 Aeronautics - 17
Annex II General Conditions: II.4
Certificate on Financial
Statements
- If EC contribution <375.000€: no certificate
(not even at the end)
formerly Audit Certificate
Annex II General Conditions: II.7
Sub-contracting
- Identify in Annex 1 the foreseen subcontracting and associated
costs
- When not identified previously, submit a request to the EC and
keep an updated overall view
IPR Issues
- A Consortium decision
- Should be defined in the Consortium Agreement
- You can release everything if you want
with the agreement of EC
www.ipr-helpdesk.org
DG RTD-H.3 Aeronautics - 18
Annex II General Conditions: II.4
Certificate on the
Methodology
- The Commission may, at its sole discretion, accept at
the request of a beneficiary, that it submits a
certificate on the methodology for the calculation
of costs, which it used to prepare its claims with
regard to both personnel and indirect costs, and the
related control systems.
- must be prepared and certified by an external auditor
according to Annex VII of the Grant Agreement
- covers both personnel and indirect costs
- allows to declare average personnel costs
DG RTD-H.3 Aeronautics - 19
Annex II General Conditions: II.23
Technical Audits and Reviews
The Commission may initiate a technical audit or
review at any time during the Implementation of the
project and up to up to five years after the end of the
project.
DG RTD-H.3 Aeronautics - 20
Annex II General Conditions: II.30
Dissemination
- Is described in the DOW
- Must serve the project (not a specific contribution
from a single laboratory)
- Publications (external to the dissemination policy):
- Ask permission to partners (45 days prior notice)
- Add acknowledgement to EC FP7 + contract
number
DG RTD-H.3 Aeronautics - 21
Table of Contents
1.
2.
3.
4.
5.
EU institutions
FP 7 – Air Transport Theme, budgets, calls
GA – Grant Agreement – content, tips
Return of Experience
Deliverables - tips
DG RTD-H.3 Aeronautics - 22
4.
Return of Experience :
Most Common mistakes and causes of
delays
- The dates of the reporting period are not correct
- The person who signed is not the authorized one
- The signed documents are copies, not originals
- The 'cost model' is wrong
- There must be a cost claim, even for 0 €
The process goes at the pace of the slowest ,
please help your coordinator to meet target dates for reporting !
DG RTD-H.3 Aeronautics - 23
Table of Contents
1.
2.
3.
4.
5.
EU institutions
FP 7 – Air Transport Theme, budgets, calls
GA – Grant Agreement – content, tips
Return of Experience
Deliverables
DG RTD-H.3 Aeronautics - 24
Contractual reports
• Progress report giving an overview of all achievements of the reporting
period, including
• Main features as results, graphics, pictures and reference list of related
deliverables technical reports
• Status of the project activities (achieved or delivered vs. scheduled )
• Efforts spent (man power, main costs, travel) (achieved vs. scheduled)
• Financial Reporting giving partners’ details on spending of resources
• Man power used against planned resources on task level
• Explanation and justification of all cost categories (hardware, computing,
consumables, travel, subcontracting, etc.)
• Financial figures should be in line with costs claimed on Form C
• Delivery of progress reports
• A draft progress report should delivered to the EC, reviewers and partners
10 days before the review meeting
• Final version within 60 days after the reporting period
DG RTD-H.3 Aeronautics - 25
Technical Deliverables
Technical Reports will be the only trace of your
work in the future (people leave, reports stay)
Ensure the perenniality of the ensemble of the
The Quality
reports, constitute a Library for the project
of the
− A way to monitor the progress – Shipment to Technical
EC and status update every 6 months (? -TBC) Reporting
is Very
− Proof to the partners and the Commission that
Important
high quality work has been performed with
transparency
− By default, these reports are confidential and
the Commission does not disseminate them
DG RTD-H.3 Aeronautics - 26
Deliverables - Tips
- Structure: An introduction, a conclusion, and a core text, a table of
contents, abbreviations list
- Complete and self-explanatory, otherwise useless
- Add pictures, illustrations ( a picture of a set-up or a computational
grid can tell more than pages of text )
- Design a common title page with the title of the deliverable, the
name and contact detail of the author, an index for the version,
- The work package leaders (or other persons interested in the
report) should check the quality of the deliverables in their tasks
(organize an internal review process for the reports)
- Filename the deliverable FUSETRA-D1.1-…-v01.pdf and not
28/02/2009-FUSETRA-V01.zip
DG RTD-H.3 Aeronautics - 27
Good luck for the
FUSETRA collaboration!
DG RTD-H.3 Aeronautics - 28
Aeronautics and Air Transport Research
Contacts:
Eric LECOMTE
European Commission
DG Research-H.3 Aeronautics
Rue du Champ de Mars (CDMA 4/177)
B - 1049 Brussels
Tel.: +32 2 29 84693/ 98543; Fax: +32 2 29 66757
E-mail: [email protected]
Information on FP7 Cooperation:
http://cordis.europa.eu/fp7/cooperation/home_en.html
Specific information on Calls and Experts of F.P.7:
http://cordis.europa.eu/fp7/dc/index.cfm
http://cordis.europa.eu/emmfp7
Information on Commission Aeronautics Research:
http://ec.europa.eu/research/transport/transport_modes/aeronautics_en.cfm
DG RTD-H.3 Aeronautics - 29