Version 1.1
December 2015
Transport of your transfer to Archives
New Zealand
This information will assist in the safe, well packaged transport of your records to Archives New Zealand. It
is intended for public offices and transport companies.
1 Contact Archives New Zealand
Email us at [email protected] prior to any listing and packaging.
G21: A Guide to the Archives New Zealand Transfer Process provides additional listing and packaging advice.
2 Requirements for your Office
Your organisation is responsible for arranging and coordinating the safe transport of your records to
Archives New Zealand. Only records approved for transfer by Archives New Zealand and your organisation
will be accepted. To ensure safe delivery your organisation must:
 Advise Archives New Zealand at least two weeks prior to the physical transfer date. This will ensure
that we have staff available for processing that day.
 Have boxes arranged in sequential box order where appropriate.
 Contact your assigned transfer archivist on the day to confirm the estimated time of arrival.
3 Requirements for you and your Courier
Boxes must be handled and transported with care in order to protect the records. Both the public office and
the transport company must ensure:
 London boxes are stacked no more than three boxes high. Flat file boxes are stacked no more than six
boxes high.
 Boxes on pallets are securely shrink-wrapped with no overlaps. Do not stack pallets on top of pallets
 Secure conditions are maintained at all times. Loading should be especially closely supervised if
conducted in an area with potential public access. To maintain security, transport the items directly
from your organisation to Archives New Zealand in one journey. Items should not be left unattended
at dock-ways.
 Packaged records are protected from the weather at all times
 Other freight items are not stowed on top of the transferred records
You must ensure the transport company handles records appropriately. We will advise your organisation of
any inappropriate handling. You will also be charged for archival repairs and box replacements if items are
damaged during transfer.
4 Specific regional requirements
Contact your Archives New Zealand Regional Office for advice on recommended transport companies.
Auckland:
[email protected]
phone 09 270 1100
Wellington:
[email protected]
phone 04 499 5595
Christchurch:
[email protected]
phone 03 377 0760
Dunedin:
[email protected]
phone 03 477 0404
Auckland
Wellington
Christchurch
Dunedin
Will accept loose boxes?
Yes
Yes
Yes
Yes
Can receive pallets?
Yes
Yes
Yes
Yes
Clearance of covered dockway (metres)
3.6 m
3.6 m
3.3 m
3.2 m
Equipment: Scissor-lift
Yes
Yes
No
No
Equipment: Forklift
Yes
No
With prior
arrangement
With prior
arrangement
Special Requirements
Do not place pallets
over the truck
wheelbase
Rear loading truck
only for dock-way
deliveries
Not currently
receiving transfers
Truck or van must
have side-loading
option
20 pallet maximum
limit per shipment
Tail-lift or roller-door
equipped trucks are
preferable
Only accept
deliveries before
1pm
More advice and information is available at [email protected]
Please contact the
Christchurch Regional
Office for more
information. Or email
[email protected]