Coastal Bend Chapter
Monthly Board Meeting Agenda
Date
March 13, 2013
Location
Jason’s Deli
Time
5:30 – 7:30pm CST
Address
1416 Airline Rd
President1. PMIEF Chapter Liaisons- Nominate Angie Gamez
2. Planning for 2014 Region 6 Meeting in Denver, CO
a. Dates are April 4-6 we have hotel and flights booked
b. Applied for $1,000 credit from PMI and accepted.
3. GOC Webinars for Chapter Board Members
a. Encourage all Board Members (current and in transition) to attend GOC webinars.
These webinars should be a permanent feature of future Board Member transition plans
(http://leadership.vc.pmi.org/Webinars.aspx).
4. Chapter Re-chartering Process
a. We have completed the process, but it uncovered a lot of work to update By-laws and
Articles. Will be working with Nina to update.
5. March meeting
a. Board Members- presentations everyone prepare a 5 min Project Management tip and
5 minute board member presentation?
b. Let’s set the agenda and post on the web
6. PMP Training Class
a. Need Volunteers to Train, Register, etc.
b. Need people to take flyers to their work and post on bulletin boards or contact at least 2
people.
c. Could someone create a letter to send out to prospective attendees?
7. Membership
a. We need to send out a new member welcome e-mail.
8. Website Contents
a. Everyone take a page and create a word document with content
Coastal Bend Chapter
Governance
R6 Best Practices Committee (R6BPC)
Chairperson (Chapter)
Committee
Marlene Orr (St. Louis)
Communications
Martha Evert (Austin)
Ops & Admin
Karen Duncan (Houston)
Marketing
Vendors
Chuck Knezevich (Mile Hi)
R6 Web Site
Nancy Petersen (KC Mid America) Management
Dwaraka Iyengar (Dallas)
Finance
R6 PMIEF Coord.
Robert Mills (Houston)
Chapter Partner
Judy Brennan
Committee
Membership
Volunteers
Professional
Development
Programs
R6 Mentor 2015-2017
PMI - GOC
Chapter Administrator
Chairperson (Chapter)
Julie Miller (Austin)
Martha Evert (Austin)
Marlene King (Houston)
Kamalesh Donthula (Dallas)
Annette Leazer (Mile Hi)
Theresa Luebcke (St. Louis)
Nina Aiuto
From: Judy Brennan <[email protected]>
To:
Cc: Walter Viali <[email protected]>; "Theresa Luebcke ([email protected])" <[email protected]>;
Philomena Aiuto <[email protected]>
Sent: Tuesday, February 25, 2014 12:40 PM
Subject: RE: Introduction to your Region 6 Chapter Support Team
Greetings PMI Region 6 Chapter Leaders:
Thank you for volunteering to lead your chapters! We hope your new year has started
well. This is an introductory message from your PMI chapter support team, listed below,
who serves PMI chapters in region 6.
We are part of a larger network of tools, resources and services for chapters. We
encourage you to reach out to the PMI region 6 support team to work together to
manage and grow your chapter.
Region Mentor (2014)—Walter Viali & Incoming Mentor (2015-2017) Theresa Luebcke
 Encourage networking and facilitate collaboration among chapter leadership
 Support chapter leadership in strategic, operational, and transition planning
 Provide advice, information and coaching to chapter leadership
 Lead the planning and implementation of annual LI Region 6 Meeting
 Provide advice, information and support to PMI staff
Chapter Administrator – Philomena “Nina” Aiuto
Coastal Bend Chapter
Facilitate PMI chapter formation and reorganization processes
Help with renewing charter or maintaining your chapter
Review bylaws/governing documents
Administers electronic elections, taxes, and insurance
Primary point of contact in providing assistance with online community sites and
Component System (CS) and Chapter Reporting system
 Support the planning and implementation of annual LI region meeting
Chapter Partner – Judy Brennan
 Support chapter leadership in strategic, operational, and transition planning
 Provide support for annual chapter operation planning and execution
 Evaluate results to drive new and/or improved plans
 Maintain ongoing partnerships with chapters to ensure their annual success
 Assistance with online community sites and Component System (CS) and Chapter
Reporting System
 Support the planning and implementation of annual LI region meeting
You may have already received a welcome letter automatically sent from PMI’s
Component System. Here is another summary of our key tools and services. Please
contact us for further information about them:






Component System (CS) contains:
- Current officer roster – Presidents enter officers/volunteers to receive weekly PMI
volunteer newsletter Friday Facts and chapter leadership targeted communications
- Chapter Reporting System (CRS) – Reports of membership data, demographics, and
survey results. Refer to the tutorial on the CRS help page.
- Current bylaws and charters on file
- Charter renewal documents

Community Leadership Site – All volunteers in CS have access to this online community to share,
discuss, and obtain resources. Obtain resources like PMI Chapter Policy Manual, chapter
statistics, templates, examples and forms.

Region 6 Community Leadership Site – Region 6-oriented site with news, discussions, examples,
and practices from chapters in the region only.

PMI Marketing Portal – PMI brand guidelines and marketing materials (flyers, presentations,
templates)

PMI Learn – Online professional and leadership courses including chapter board orientations
on governance and fiduciary responsibilities.PMI Learn also serves as a library for Leadership
Coastal Bend Chapter
Institute Meeting (LIM) presentations.

PMI Volunteer Relationship Management System (VRMS) – Available to chapters to recruit and
manage volunteer applicants

Chapter Guest Pass Program – Program that allows chapters to offer free chapter memberships
to those PMI members, in a chapter’s territory, who are not chapter members for the remainder
of their current membership term. If you take advantage of this program, PMI will reimburse up
to USD $500 over one year.

Chapter Web Services Provider (CWS) Program – PMI qualifies chapter website hosting providers
to provide integrated services with PMI.org, including Single Sign-On.

Communities of Practice – Leverage the knowledge, subject matter experts, and materials to
bring extra value to your PDU programs.
We look forward to the opportunity to work with you!
Thank you for all that you do for PMI and Project Management Profession!
Judy Brennan, IOM
CHAPTER PARTNER (Region 4 and 6) | Chapter Development Department
Project Management Institute | 14 Campus Blvd. | Newtown Square, PA 19073-3299 USA
P: +1 610 356 4600 ext. 5038 |Mobile: +1.610 350 1887 E: [email protected]