Transferring Positions across Organizational Units
Transaction PP01 is used to maintain data related to positions. College/Unit employees that have the
Business Officer role in IRIS are authorized to make changes within PP01 related to their organization.
However, the Provost Budget Office (PBO) is responsible for making changes that relate to changes that
cross organizational units.
Information Needed to Make Changes
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Position # & Title
Position’s Org Unit & Dept # (Old & New)
Effective Date
Default Cost Center (Master Cost Center)
Instructions
Enter PP01 in the Command field on the SAP Easy Access Screen.
The Maintain Object screen will appear. Verify that the Object Type is Position. If it is not, click on the
Object Type field and choose Position from the drop-down menu.
Type the position number in the Object ID field. If necessary, a search can be performed on the Object
ID by clicking the Possible Entries icon. Press Enter.
The position title will appear, along with green check marks to indicate active Infotypes.
Always be sure that the All
button is selected to view
historical info.
Select the Infotype Name “Relationships”51003961. Next, choose the method for viewing.
Change
No history is created. Use only to correct an error in an attribute. This icon is used to
change the Infotype of the related position. You should only use Change if you do not
want to retain historical information.
View
For viewing purpose only. No changes can be made in the View method.
Copy
This icon is used to copy a specific Infotype for an object; it copies only the Infotype
highlighted. The prior record will be retained for historical purposes. This method is
used most frequently to make changes to positions so that the history can be retained.
The Relationships Infotype is where you will find Position, Organizational Unit, Person, Cost Center,
and Job Related screens that contain data related to the position. You can scroll through the different
screens by selecting the yellow arrow.
The first screen that appears will outline the reporting relationship. The data contained here will show
who the position “Reports To”.
The Organizational Unit screen shows the Organizational Unit Number and the Department
Number/Name.
Changes can be made on this screen if the Organizational Unit needs to be changed/updated.
Changes are made using
Copy
The Valid From dates should be updated to reflect when the change will be effective. The
Organizational Unit information should be changed in the ID of related object section.
After all changes are made you should Save the data by selecting the Save button.
The Person screen shows the Employee ID and the Employee that currently occupies the position.
The Cost Center screen shows the cost center information associated with the position.
Changes can be made on this screen if the Master Cost Center needs to be changed.
Changes are made using
Copy
The Valid From dates should be updated to reflect when the change will be effective. The Cost Center
information should be changed in the ID of related object section.
After all changes are made you should Save the data by selecting the Save button
.
The Job screen shows the Job Class and the EEOC designations, job title and name.
To view Master Cost Center information select the Cost Distribution Infotype.
The Cost Distribution contains the Master Cost Center assigned to the position.