Wedding Packages
Ceremony Package:
$500 – Auditorium / Chapel
 1 hour rental (from doors open to conclusion of ceremony)
 1 hour of set-up / decoration time the day of the event
 1 hour of rehearsal time the week prior to event
 Includes one microphone
 Guest book podium
 Up to 500 person auditorium style seating
 Basic audio, lighting and sound
 Green Room / Bridal Lounge ($100 deposit)
 Backstage wing access
 Access to restrooms and available parking
 Coat Room
Chapel / Auditorium
$500 for additional hours for ceremony
$350 per 1/2 hour if your event goes past contracted time frame
A-LA- Cart: Add on to a package, or create your own
$500
$100
$ 75
$ 75
$ 50
$ 50
$ 35
$ 25
$ 20
$ 10
$ 10
$ 1
$ 1
$.20
Rental per hour (must include set-up, breakdown and rehearsal times)
Green Room / Lounge
Rental of piano, organ – includes tuning
Rental per hour for professional audio visual on-site technician
Celebration Room 3 (60 person capacity) usage prior to or following event for 1 hour
Rental per hour for additional rooms (Rehearsal Room, Dance studio)
Usage of Projector and screen
Rental per hour for Audio Visual basic assistance
Maintenance Fee (if activity is held outside normal hours)
Security (may be required)
Rental of 2 tables and 4 chairs (registration / display)
Additional Microphones (meetings only)
Extension cords, AV cords
Faxing per page
Photocopying per page
Reception Package
Sample: color specific linens and centerpiece not included
$1000 – Celebration Rooms
 Room rental for up to 4 hours
 Rental includes tables, chairs, house dinnerware and house linens. Client will need to
provide (rent) color specific linens, centerpieces and napkins.
 1 hour set-up / decoration and tear down
 Seating for up to 220 people.
(please consider space needed for dance area, DJ, head tables, cake and gift tables)
 Use of outdoor patio for photographs.
 Access to restrooms and available parking.
 Includes one microphone and podium.
 Cake cutting service is provided for $50
Rental does not include menu options from our catering menus. A 20% service charge and 9.5% tax
will be added to your final bill.
Wedding Guidelines
 50% deposit is due at the time of rental agreement to secure date.
 Guarantee is due 10 business days before event.
 Cancellation: Prior to 90 days, full refund, minus $35 application fee;
Prior to 30 days, 50% refund, minus $35 application fee;
All sales are final if cancellation is within 30 days of your event.
 Movement of Kroc Center equipment must be done by Kroc Center staff
 Menu selection and tasting can be arranged once deposit is made.
 The Salvation Army is not responsible for any lost or stolen items or equipment left overnight.
 Food and beverage must be provided by the Kroc Center, no outside catering is allowed.
 Deliveries must be scheduled in advance. Storage must be arranged and approved by staff.
 All items must be removed from the function area immediately following the event.
 The Kroc Center is an alcohol, drug and tobacco free facility and campus. All guests should be
informed prior to arrival.
 Decorations must be free-standing. No open candle flames are allowed. Votive candles must
enclosed in votive holders with flames 1” below the rim. Rice, confetti and glitter are NOT
allowed. Balloons are not allowed inside the auditorium or hallways.
 DJ’s must have license and insurance.
 The Salvation Army Kroc Center has the right to refuse rental to events which do not reflect
the mission statement of the Salvation Army.
 Gambling, laser shows, fog and smoke machines are not permitted.
 VIP signage or seating requests must be addressed at the time of the rental agreement.
 Advance walk-through must occur no later than one month prior to event date.
 Client assumes full responsibility for the conduct of all persons in attendance at the event. In
addition, client assumes full responsibility for any and all damage to any part of the premises
which are reserved for, or under the control of client or client’s guest, decorator, staff and
employee.
 Copies of invitations listing the Salvation Army must be submitted to the Events Manager for
review and approval before being printed. Any violation can result in a reprint, at the client’s
expense.
 Clients are responsible for the cleanup of all materials provided by client.
 Client is responsible for coordinating and directing ushers, bridal party, technical team,
processional, ceremony, recessional and rehearsal information.
 The facility closes at 10 pm (M-Fri), 8 pm on Saturday and 5 pm on Sundays. Events should
plan to end I hour prior to closing unless contracting additional time and paying per hour for
staff over-time.
 Client and guests do not have access to facilities other than what is contracted (pool, rooms,
fitness, etc).
GENERAL GUIDELINES
Alcohol and Tobacco
The Kroc Center is a drug, alcohol and tobacco free facility and campus. Guests should be
informed prior to arrival.
Food and Beverages
All food and beverage must be supplied by the Kroc Center with the exception of specialty
cakes. Special dietary needs can be accommodated with advance notice.
Special
accommodations will be reviewed on a case by case basis. Any prepared food left over from
your event cannot be taken from the facility due to health department safety guidelines. All
services are subject to a 20% service charge and a 9.5% tax.
Deliveries
Please have all vendors call the Kroc Center Event Sales Office to schedule their delivery and
pick uptimes and confirm delivery location. No deliveries will be accepted earlier than two
hours prior to the reservation time unless special arrangements have been approved by the
Event Sales Office. All items are to be removed from the function space immediately after the
event. Deliveries and pickups by the Renter, the Renters guests or vendors shall be conducted
in a manner that does not interfere with the activities of the other guests of the Kroc Center.
The Kroc Center does not accept responsibility for receiving or removing the property of the
Renter, or the Renter’s guests and will not provide any services in connection with deliveries
and pickups.
Fees and Payments
For events utilizing the Kroc Center Catering department and rental, 50% of estimated food,
beverage and amenities are due six months prior to your event or at the time of rental
agreement. The remaining balance is to be paid in full when guaranteed numbers are confirmed
10 business days before the event. Guaranteed guest count, final room set up, menu, A/V and
itinerary must be confirmed 10 business days prior to the event. This will be the minimum
number for which you will be charged. No reduction in the guaranteed numbers will be
accepted after this date. Any changes are subject to additional charges.
Tables, chairs, wireless internet, coat rack, set up and tear down are included with your room
rental. Additional audio visual equipment and amenities are available; please call the Event
Sales Office with your requests. Additional charges may be applicable for additional set-up
time or power requirements. Any group wishing to claim tax-exempt status must provide a
hard copy of their tax-exempt form (Federal IRS 501c3) upon confirming the reservation. Non
- profit organizations utilizing the Kroc Center for a discounted rate may not use the facility for
personal, private or commercial gain.
Cancellation: prior to 90 days, full refund, minus $35 application fee
Prior to 30 days, 50% refund, minus $35 application fee
All sales are final if cancellation is within 30 days of your event
Audio Visual Needs
The use of any audio visual equipment owned by the Kroc Corps Community Center must be
agreed upon prior to your event and will be quoted on an individual basis. Testing of the A/V
equipment by the speaker/site contact must be set up previous to event with the Event Sales
Office. Any slide show/presentation utilizing the Kroc Center A/V equipment should be
delivered or tested prior to the occasion. The Kroc Center is not responsible for the
incompatibility of any presentation to our equipment. Only music suitable for a public facility
will be allowed and its volume is subject to control by the Kroc Center. A/V professionals are
available for an additional fee.
Decorations
Decorations must be free-standing. No open candle flames are allowed. Votive candles must
be enclosed in votive holders. All other candles must be in globes or in a container where the
flame is at least 1” below the rim. No balloons or glitter allowed inside the auditorium,
banquet rooms or hallways. Decorations may not be taped, pinned, thumbtacked or in any way
adhered to the walls, ceilings, floors, or furnishings. The Kroc Center does not allow the
placement of signs around the facility promoting events held on the premises. Special
permission must be granted by the Operations Manager.
Liability and Damage
Renter is liable for theft and damage to the Kroc Center premises, equipment and property as a
result of the event provided under this contract. The Renter is responsible for the proper
conduct of its guests. The Kroc Center holds the right to add security as it sees fit, at a fee of
$15 per hour, per person. All cost is the responsibility of the Renter. The Renter will not hold
the Kroc Center or any of its employees responsible for the failure to execute an event due to
occurrences beyond their control, such as, but not limited to, acts of God, public emergencies
or threats to the community. The Renter will be required to sign a Hold Harmless Agreement
(included) in which the organization assumes the risk of injury to all persons who are on Kroc
Center property as part of that group, and for injury or property damage sustained by others
that results from the group’s use of the premises.
The Salvation Army Ray and Joan Kroc Corps Community Center reserves the right to exclude
or terminate any group or individual deemed to be inimical to, or is at risk to, the Kroc Center,
its property, interests and mission. Organizations not a part of The Salvation Army or one of its
programs, and participating in a high risk activity (i.e. swimming and pool activities, fitness
center, organized athletic event or theatrical /dance performance) on an exclusive basis must
provide a Certificate of Insurance as evidence of general liability insurance with at least the
following limits: $2,000,000 Combined Single Limit for Bodily Injury & Property Damage.
I have read the above event guidelines and agree to its terms and conditions, as well
as any other contract addendum which I may sign.
Client _______________________________________
Manager’s Initials ___________
Date ________________
Date ________________
May we take pictures and use pictures for promotional purposes on our website, brochures, newsletters
etc..? □Yes □ No. If yes, then you assume responsibility for informing your guests that you are representing
group and all guests have approved the release. Initial ____________
HOLD HARMLESS AND INDEMNIFICATION AGREEMENT
In consideration of the privilege of using The Salvation Army's property at 1250 West 119th
Street, Chicago, IL 60643 by (Name of Organization)
We agree to assume the risk for any injuries, including death, that may be sustained by
members of our organization or any person invited as part of our group in connection with
the use of said premises.
Further, we agree to indemnify, hold harmless, assume liability for and defend The Salvation
Army, its trustees, officers, members and agents from all costs and expenses including, but
not limited to, attorney's fees, reasonable investigative and discovery costs, court costs and
any other sums which The Salvation Army, its trustees, officers, members and agents may pay
or become obligated to pay for injury, including death, to persons or damage to property
resulting from our use of said premises or from our actions or omissions and arising from any
cause, including vehicles, except for matters caused by the negligence or willful misconduct
of The Salvation Army or its trustees, officers, members and agents while acting within the
scope of duties of such relationship to The Salvation Army.
I hereby certify that I have the authority to sign this agreement for the organization
identified above.
Signature
Date____________
Audio Visual Needs Assessment
Rental Dates
Set-up
Time: am/pm
Rental Day(s)
Start
End
Venues:
Attendance:
Type of Event:
Sound:
Will need speakers/ audio:
Will need sound feed for videographer:
Microphone:
______________________________________________________
______________________________________________________
Details:
(we can provide up to six)
_____ Podium
_____ Standing
_____ Lapel
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Projector:
_____ Overhead
____________________________________________________________________
Other:
______ AV Assistance
______ Staging needs
Back Stage
______ Video
______ Lights / Dimming
______ Curtains
______ Food
______ Instruments
______ Other
______ Delivery
______ Set Design
Details:
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
______ Providing Laptop
____ Mac
____ PC
Information Source: ________________________
Stage Details
_____________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
Brief description of play or production _________________________________________________________
___________________________________________________________________________________________
__________________________________________________________________________________________
Additional Information:
_____
_____
_____
_____
_____
_____
Will sell tickets in advance
Will need “box office”
Cast Count
Crew Count
Will sell items ____ (Explain) ________________________
Intermission _______________________________________________________________________