JOB DESCRIPTION
JOB TITLE AND GRADE:
Strategic Asset Manager
DEPARTMENT:
Asset and Programme Management Team
DIVISION:
Property Services
RESPONSIBLE TO:
Head of Asset and Programme Management
MAIN PURPOSE OF JOB:
To assist the Head of Asset and Programme Management in delivering strategic asset
management planning, the management of information systems, property records,
databases and undertaking cyclical property condition reviews to inform future investment
decision for the organisation. To investigate changes in the market place for the delivery of
construction projects and to identify areas of development and opportunity, particularly in
external funding streams, for Plymouth Community Homes. The post holder will also be
required to deputise for the Head of Asset and Programme Management and to develop and
manage an effective service and to Interface with other services that operate within Plymouth
Community Homes.
DUTIES AND RESPONSIBILITIES TO INCLUDE:
1.
To assist the Head of Asset and Programme Management in delivering strategic asset
management planning, the management of information systems, property records,
databases and undertaking cyclical property condition reviews to inform future
investment decision for the organisation.
2.
To investigate changes in the market place for the delivery of construction projects
and to identify areas of development and opportunity, particularly in external funding
streams, for Plymouth Community Homes.
3.
To develop and lead on the project management and policy development of asset
management programmes and investment models which underpin the Asset
Management Strategy for Plymouth Community Homes and to achieve high quality,
sustainable and safe developments for it’s residents.
4.
To assist the Head of Asset and Programme Management in the delivery of the 30
year investment programme including the development and procuring of client briefs,
designs, delivery of programmes within time / cost / quality, the management of
contracted partners and the monitoring of financial progress against agreed budgets.
This will involve understanding Plymouth Community Homes’ corporate aims,
objectives and policies to enable the greatest strategic benefits and value to be
realised from its capital investment.
5.
To liaise / consult with internal and external stakeholders including residents and
leaseholders to ensure, where possible, that asset management strategies and
programmes are properly co-ordinated with other projects being pursued in the city by
Plymouth Community Homes.
6.
Deputising for the Head of Asset and Programme Management on all matters relating
to the Asset Management Strategy, programme design and delivery.
7.
To ensure that all new and existing projects are being developed through a project
framework and are subject to the required process level, business case and
investment appraisal procedures ensuring that best value is achieved.
8.
To liaise closely with The Head of Asset and Programme Management, Plymouth
Community Homes Executive Management Team, and all other Divisional Managers
to ensure a co-ordinated approach is taken towards all aspects of works undertaken.
9.
To prepare reports and policy documents to internal and external bodies when
required, including Plymouth Community Homes Executive Management Team, Board
and associated Committees.
10.
Undertake visits, interviews, staff supervision, correspondence and attendance at
meetings as appropriate. Attendance at meetings outside normal working hours is a
vital element of this job.
11.
Assisting in selection of staff appointments for the Section.
12.
Responsible for the checking and authorising of Variation Orders and accounts
submitted by contractors and ensuring payments are processed efficiently.
13.
To consult with residents and leaseholders throughout the process of works in line
with statutory legislation.
14.
To ensure that Equality and Diversity issues are considered and included in all
contract specifications.
15.
Responsible for own continuous professional development, remaining up to date with
legislative requirements (applicable to the Service), Policies and Procedures enabling
the post holder to apply them, when necessary, within the working environment.
To undertake such duties as may be required that are regarded as appropriate to the grading
of this post.
RESPONSIBILITIES UNDER HEALTH AND SAFETY
The post holder must ensure that as far as practicable, all working practices and procedures
(including any equipment) are safe and without risk to staff under their control. There is a
responsibility to make sure that all staff are aware of safety rules and procedures and
undertake appropriate safety training as may be necessary. The post holder must attend
appropriate Health and Safety training and ensure that the Plymouth Community Homes’
Health and Safety Policy is applied in all Sections under their management control
particularly in respect to the legal requirement (or as directed by Plymouth Community
Homes’ Safety Advisor) for undertaking risk assessments.
Risk Management
Consider and follow the Plymouth Community Homes Risk Management processes when
participating in service planning and delivery.
Note: Plymouth Community Homes is committed to providing access, aids, adaptations and
alternatives wherever possible and reasonable to enable disabled people to fulfil the criteria for, and
undertake the duties of the job.
PERSON SPECIFICATION
POST: STRATEGIC ASSET MANAGER
EXPERIENCE AND
JOB KNOWLEDGE
ESSENTIAL
A minimum of 5 years experience in a
Building or Housing environment at a
senior level.
Experience of Strategic Asset
Management and programme delivery.
DESIRABLE
Experience of reporting
to a Board / Committee
and representing a
Housing Association at
public meetings.
A sound and in depth
Experience of accessing external funding knowledge of building
streams.
construction.
Proven experience of contract
preparation, documentation and
supervision.
Sound knowledge of
Health and Safety
Legislation
A thorough understanding of the
implications of the Construction (Design
and Management) Regulations.
Previous experience of consultation with
residents, leaseholders, contractors and
other agencies.
A proven track record of Budget
Management including allocation and
monitoring.
Extensive experience of developing and
maintaining projects to tight deadlines.
Knowledge and experience of setting,
monitoring and reviewing performance
standards.
Experience of working in a multi
discipline and cross-organisational
groups.
JOB RELATED
ABILITIES
Excellent communication skills.
Ability to manage and motivate staff.
Ability to demonstrate personal qualities
of leadership, drive and enthusiasm.
Ability to achieve and maintain effective
work performance, including several
concurrent projects, under pressure to
meet deadlines.
Well-developed organisational skills, with
A good understanding
of the changing
environment within the
Social Housing Sector.
the ability to prioritise own and team’s
work.
Ability to work on own initiative with a
high level of authority yet the ability to be
a strong team player.
Ability to work flexible hours as the
needs of the service dictates.
Ability to work within the framework of
corporate policies and procedures.
Ability to develop and maintain good
relationships with Board Members,
Colleagues, External Organisations and
trade unions/professional associations.
Ability to work within Corporate Policies,
and an awareness of Equal
Opportunities.
QUALIFICATIONS
Possession of a relevant professional
qualification to a minimum of H.N.C level
in Building Surveying, Construction or
Housing Management.
Degree in Building
Surveying,
Construction, Housing
Management or
equivalent.
Professional membership of RICS
C.I.O.B. or CIH
PHYSICAL
REQUIREMENTS
A full driving licence
Ability to visit and work from sites, offices
and units across the city.
Ability to access equipment for working
at heights and in confined spaces.
Plymouth Community Homes is committed to providing access, aids and adaptations and alternatives
wherever possible and reasonable to enable disabled people to fulfil the criteria for, and undertake
the duties of the job.
GENERAL RESPONSIBILITIES
1. Confidentiality
The post holder must maintain confidentiality of information about staff and residents and
Plymouth Community Homes and Plymouth Community Homes Services business and be
aware of the Data Protection Act 1998.
2. Standards of Business Conduct
Plymouth Community Homes and Plymouth Community Homes Services expect all
employees to maintain the highest standards of personal and business conduct at all times.
Plymouth Community Homes and Plymouth Community Homes Services staff handbook sets
out the Plymouth Community Homes and Plymouth Community Homes Services
expectations under sections: Code of Conduct and Declaration of Interests, copies are
available from the Human Resources Department at Princess Court.
3. Health & Safety
The Post holder should be aware of the responsibility placed on employees under the Health
& Safety at Work Act (1974) to ensure that the agreed safety procedures are carried out to
maintain a safe environment.
4. Equal & Diversity
Plymouth Community Homes and Plymouth Community Homes Services is opposed to direct
and indirect discrimination and aims to promote equal opportunities throughout Plymouth
Community Homes and Plymouth Community Homes Services. Any employee of Plymouth
Community Homes and Plymouth Community Homes Services is required to treat all
colleagues, customers, stakeholders and partners equally, regardless of race, gender,
disability, sexual orientation or religious belief.
All employees must abide by the Plymouth Community Homes and Plymouth Community
Homes Services Equal & Diversity Policy and Strategy – a copy is available upon request
from the Human Resources Department at Princess Court.
5. Training and Development
To attend appropriate training courses and supervision meetings as required.
6. Communication
To attend staff and team meetings
PURPOSE OF A JOB DESCRIPTION
This is a description of the job as it is presently constituted. Job descriptions are reviewed
and updated when considered necessary to reflect any changes to the job being done and to
incorporate changes. Employees will be consulted on any changes in their job description in
a meeting with their line manager. If agreement is not possible Plymouth Community Homes
and Plymouth Community Homes Services reserves the right to insist on changes by adding
to, taking away or substituting duties; provided that in doing so we do not change the
fundamental nature of the post.