New Member Orientation
An introduction to the EIPP Standards Advisory Board
November 2013
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Terminology
EIPP
SAB
Billers
Electronic Invoice Presentment and Payment
Payers
Recipients of ocean shipping services who receive and pay invoices
from Billers
EIPP Standards Advisory Board
Ocean Freight Industry EIPP Standards Advisory Board
Providers of ocean shipping services who invoice their customers for
those services
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Member Organizations
BILLERS
PAYERS
• CSAV
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• Hamburg Süd
• Hapag-Lloyd
• Maersk Line
• MOL
• MSC
• UASC
Agility Logistics
CEVA Logistics
DB Schenker
DHL
Ecu-Line
JF Hillebrand
Kuehne + Nagel
Panalpina
Sinotrans
OTHER
• INTTRA
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Organizational Structure
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Leadership Team
BILLERS
PAYERS
Steen Erik Larsen
Sven Noffke
Leendert Vis
Henrik Steinmann
Maersk Line
Hamburg Süd
JF Hillebrand
Kuehne + Nagel
Executive Officer
Treasurer
Secretariat
Sherrie
Orzechowski
Steve Niziol
Melissa Kofroth
INTTRA
INTTRA
INTTRA
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Why We Use Standards
• Fundamental to establishing agreements on business
collaboration are standards
• Using standards creates certainty…
– and certainty enables trust
• Using standards promotes interoperability
– Sharing information across communities
• Using standards promotes effectiveness
– Re-use of software
– Implement solutions faster
– Scalable
• ‘open’ standards provide for independent governance
– Long term sustainability
– Security of investment
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Benefits of EIPP Standards
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Reduced implementation costs
– Both among and within enterprises
– Through the reuse of common components
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Greater choice of commercial software
– Generic, lower cost data input and output tools
– A standard target for off-the-shelf business software
– Standardized training resulting in many skilled workers
– An easier learning curve because implementers need master just one format
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Reduced effort of integration
– Simplified interfaces to services
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Lower cost of entry
– Allows adoption by smaller enterprises
– Enables critical mass of adoption
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What is the EIPP Standards Advisory Board?
The Ocean Freight Industry EIPP Standards Advisory
Board was established in 2010 and includes
executives representing the leading ocean carriers
and their customers.
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What is the EIPP Standards Advisory Board?
Purpose
• Provide an independent, collaborative forum for, and driven by,
industry participants
• Shape electronic invoicing for the ocean freight industry
• Create standards for business process and data exchange
Mission Statement
“Our mission is to lead the ocean freight industry, as a community, towards
greater efficiency in Electronic Invoice Presentment and Payment
through standardization and automation.”
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Goals and Objectives
Goals
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Understand standards and regulations for electronic invoicing
Influence standards and regulations for electronic invoicing
Make the industry more efficient with regards to dispute management
To become the recognized authority on ocean EIPP standards
Objectives
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Identify and develop electronic invoicing and payment requirements
Determine the implementation of current standards used by the industry
Develop implementation guides of existing standards
Determine and prioritize the adoption of future standards used
by the industry
Develop new standards based on best practices
Provide ongoing governance of the work items
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EIPP SAB Charter
• A initial Charter was developed
by founding members
• This defines the basic
constitution of the group
• A copy of the Charter is
available upon request
• Your organization has agreed to
this.
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Basic Operating Principles
• Facilitate discussions to reach decisions that benefit the
industry
• Fast moving, collaborative environment
– Focus on results within bounds of Charter
– Publish two to three industry EIPP standards as early as possible
• Staff leadership positions with proactive individuals that can
dedicate time to the initiatives
• Adapt existing standards before designing new
– Suggest enhancements to existing standards
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Why Participate in an EIPP Standardization Initiative?
The cost of doing nothing…
• Increasing variation in your processes over time
• Increased competence requirements requiring more
training and slower on-boarding of staff
• Limited reuse of IT components, with resulting suboptimisation of investments
• Slow and inefficient execution on EIPP partnering, as all
integrations are new “greenfield projects”
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Why Participate in an EIPP Standardization Initiative?
Plus…
• Industry standards are being jointly developed and
adopted by carriers (billers) and their customers
(payers)
• There is a commitment from members to support the
standards developed
• Member organizations can choose
to use the standards or not
• Your organization can influence
standards used by the industry
• Excellent networking opportunities
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What is Expected of Members?
The success of the EIPP Standards Advisory Board
depends on the active participation of every member.
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Join the EIPP Standards Advisory Board Community Site, establish your
profile, check the site for important information, and use to collaborate
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Attend and participate in two annual face-to-face plenary meetings
(typically held in April and November)
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Vote in annual elections for Supervisory Board positions
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Join and actively participate in work teams
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Adhere to EIPP SAB Charter with respect to IPR, Anti-trust and
Confidentiality
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Once comfortable, recruit new members through your
industry contacts
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Work Teams
There are two active work teams charged with developing standards:
Messages and Codes
Processes
•Information Requirements Analysis
•Process component analysis
•Logical Message Structure
•Functional Decomposition
•Common understanding of data elements
•Gap Analyses vs. messaging
•Implementation Standards / Guides
•Standard flows, deviations/exceptions
•Standard Code Sets
•Process dependencies and sequences
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EIPP Standards Advisory Board Community Site
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http://eippstandardsadvisoryboard.ning.com/
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EIPP Standards Advisory Board Public Site
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http://www.eippsab.com
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Four Deliverables (so far…)
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Progress
• Accomplishments
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Completed first SAB message standard (ocean invoice) in 2012
Published Implementation Guide for industry use (www.eippsab.com)
Standardizing various codes such as charge codes for EDI messages
Drafted best practices in electronic invoicing processes
Drafted second SAB message standard (ocean payment remittance advice)
• Current Projects
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Publish payment remittance advice message standard
Publish best practices in electronic payment and remittance advice
Drive standardization of credits messages and best practices
• Membership
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Sustained membership base and workshop participation
Evolved from INTTRA-funded to self-funded organizational model (independence)
Established governing body (elected officers - Supervisory Board of 2 billers and 2 payers)
Held 2x/year meetings with excellent attendance
Maturing processes and procedures based on experience
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Guest Speaker Series
We believe that increasing awareness and access to information about EIPP
with drive our members to more successful ROI and adoption of industry
standards
SAB leadership has organized our Plenary meetings to include guest speakers to
address key topics of interest to our members including:
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electronic invoicing
electronic payments
legal/compliance (going paperless)
ocean shipping processes
standards organizations
accelerating standards adoption
Examples:
– Danish Ministry of Finance (Agency for Digitization) – Experiences with EIPP in Denmark
– Trustweaver CEO – Paperless Invoice Compliance Status and Best Practice
– Freight Payment VP –Trends in the Electronic Payment of Transportation Invoices
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Checklist for Newcomers
• Agree to terms of the SAB Charter
• Register on our community site (Ning)
• Find the right people to contribute to work teams
• Catch up on existing work products
• Plan to attend our next Plenary meeting
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Questions?
www.eippsab.com
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