BID SPECIFICATION
PACKAGE
CITY OF CARTHAGE
For
The sale of one or more vehicles offered as surplus by the Carthage Fire
Department.
401 W. Chestnut
Carthage, MO 64836
Office: 417-237-7100
Fax: 417-237-7103
E-mail: [email protected]
SPECIFICATIONS
CITY OF CARTHAGE
This Document Contains the Following:
PART I:
Invitation to Bid
PART II:
Instructions to Bidders
PART III:
Technical Specifications
PART IV:
Bid Proposal
PART I
INVITATION TO BID
The City of Carthage will accept sealed bids from qualified persons or firms interested in
purchasing one or more of the following vehicles:
1994 Chevrolet 3500
Minimum bid of $6,000
4WD, single rear wheel
VIN: 1GCHK34K1RE217812
Mileage: 15653 (on truck) New motor installed in June 2011
Motor: 350 Gas
Marco High Pressure Pump
200 Gallon tank
1999 Chevrolet 3500
2WD, Dually
VIN: 1GBJG31F5X1092655
Mileage: 57649
Motor: 6.5 L Diesel
Reading 10' Bed
Minimum bid of $6,000
2008 GMC 3500
Minimum bid of $20,000
4WD, Dually
VIN: 1GDJK34K28E173623
Mileage: 21004
Motor: 6.0 L Gas
Marco High Pressure Pump
200 Gallon tank (tank leaches on seams)
BIDS MUST BE RECEIVED SEALED BY
AND WILL BE OPENED AT:
1:00 p.m. Friday, June 08, 2012 at City Hall
PLEASE MARK YOUR ENVELOPE
“SEALED BID – FIRE DEPARTMENT – SKID UNIT”
CARTHAGE FIRE DEPARTMENT”
AND RETURN IT TO:
City Clerk’s Office
326 Grant Street
Carthage, MO 64836
PART II
INSTRUCTIONS TO BIDDERS
GENERAL INSTRUCTIONS
The City of Carthage Fire Department reserves the right to reject any or all bids and to waive
any minor informality or irregularity in bids received. The City of Carthage Fire Department may
accept any item or group of items of any bid unless qualified by specific limitation of the vendor.
The Contract shall be awarded to that responsible vendor whose bid, conforming to the
Invitation for Bids, will be most advantageous (lowest price and best value) to the Carthage Fire
Department, price and other factors considered. The City of Carthage Fire Department will
select the bid that best suits its needs.
The City of Carthage Fire Department hereby notifies all bidders that it will affirmatively insure
that in any contract entered into pursuant to this advertisement, minority business enterprises
will be afforded full opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, disability or national origin in consideration
for an award.
Bidders are informed that pursuant to Section 285.530, RSMo, as a condition of the award of
any contract in excess of five thousand dollars ($5,000.00), the successful bidder shall, by
sworn affidavit and provision of documentation, affirm its enrollment and participation in a
federal work authorization program with respect to the employees working in connection to the
contracted services. Successful bidders shall also sign an affidavit affirming that it does not
knowingly employ any person who is an unauthorized alien in connection to the contracted
services.
The evaluation of bids will include consideration of price, quality, adherence to specifications,
ability to meet the City's need for service and prior experience. Evaluation may also include
financial statements, if requested, sub-contractors, suppliers, and manufacturers to be used in
the work and data on the materials, services and equipment to be incorporated. Time of
completion or delivery will also be a factor in the award.
Whenever a material, service, article or piece of equipment is identified on the plans or in the
specifications by reference to manufacturer's or vendor's names, trade names, catalog
numbers, etc., it is intended merely to establish a standard; and any material, article, or
equipment or other manufacturers and vendors which will perform adequately the duties
imposed by the general design will be considered equally acceptable provided the material,
service, article, or equipment so proposed, is, in the opinion of the City, of equal substance and
function. Substitute items may be rejected at the discretion of the City.
Whenever the name of the manufacturer is mentioned on the face hereof and the words "or
equal" do not follow, it shall be deemed that the words "or equal" shall follow such designations
unless the face hereof specifies "no substitutes". The City may assume that items quoted are
equal or it may request samples and proof thereof unless approved before shipment. City
reserves the right to return at vendors’ expense all items that are not acceptable as equals, said
items to be replaced by bidder with satisfactory items at the original price.
By virtue of statutory authority, the City shall give preference to all commodities manufactured,
mined, produced, or grown within the State of Missouri and to all firms, corporations, or
individuals, when quality is equal or better and the delivered price is the same or less. Similar
preference will be given to United States products and supplies. Preferences may be given for
Carthage Services, products, and supplies.
PART III
TECHNICAL SPECIFICATIONS
The City of Carthage Fire Department is requesting sealed bids for sale of the three following
vehicles:
Vehicle 1:
1994 Chevrolet 3500
4WD, single rear wheel
VIN: 1GCHK34K1RE217812
Mileage: 15653 (on truck) New motor installed in June 2011
Motor: 350 Gas
Marco High Pressure Pump
200 Gallon tank
This vehicle was purchased “new” by the Carthage Fire Department and has been in service as
a Brush Truck since the date of purchase. The vehicle had a new motor installed in June, 2011
and new tires in 2011.
This vehicle was removed from first-line firefighting operations in 2012 when a newer Brush
Truck was purchased.
No known mechanical issues.
Vehicle 2:
1999 Chevrolet 3500
2WD, Dually
VIN: 1GBJG31F5X1092655
Mileage: 57649
Motor: 6.5 L Diesel
Reading 10' Bed
This vehicle has been extensively used as a Medical Response and Support Vehicle. The
vehicle is equipped with a Reading 10’ utility bed.
No known mechanical issues.
Vehicle 3:
2008 GMC 3500
4WD, Dually
VIN: 1GDJK34K28E173623
Mileage: 21004
Motor: 6.0 L Gas
Marco High Pressure Pump
200 Gallon tank (tank leaches on seams)
This vehicle was purchased “new” by the Carthage Fire Department in 2008 and has been in
service as a Rescue Squad.
No known mechanical issues.
The vehicle needs new tires.
The above mentioned vehicles are offered for sale individually or as a group, with a
minimum combined bid of $32,000.
All interested buyers are encouraged to inspect the vehicles prior to bidding. The
vehicles can be inspected by appointment at the Carthage Fire Department. Contact
Chief Christopher Thompson to set an appointment for vehicle inspection.
PART IV
BID PROPOSAL
To:
City of Carthage, Missouri
Carthage Fire Department
The undersigned bidder hereby proposes to purchase the following vehicles from the Carthage
Fire Department:
Vehicle 1:
Bid:
Vehicle 2:
Bid:
Vehicle 3:
Bid:
Total Bid:
$_____________________________________
__________________________________________________
(Signature)
Please Type:
(Company Name)
(Name and Title of Signer)
________________________
(Date)