MARAMTS Summer Business Meeting
Friday, July 31, 2015 through Saturday, August 1, 2015
The Center For Discovery, Monticello, NY
7:00 PM
I. Opening Procedures:
a. Call to Order, E. Bligh 7:23 PM
b. Roll Call, M. Smith
i. Elizabeth Bligh, President, present
ii. Andrea Schaertel, President-Elect, present
iii. Megan Neil, Vice President, present
iv. Allison Broaddrick, Parliamentarian, present
v. Meghan Smith, Secretary, present
vi. Amanda Montera, Treasurer, present
vii. Cody Thompson, Government Relations, present
viii. Conio Loretto, Student Affairs Advisor, present
c. Review Robert’s Rules of Order, A. Broaddrick
d. Approval of the Agenda, E. Bligh
i. A. Montera motions to approve the agenda, C. Thompson seconds.
e. Reading and Approval of the Minutes, M. Smith
i. A. Schaertel motions to approve the minutes, C. Thompson
seconds.
II. Officer Reports:
a. President Report, E. Bligh
i. Met with past MARAMTS president about the MAR report
ii. Contacted SAA regarding the Summer Business Meeting
iii. Read through the Bylaws
iv. Sat in on a conference call for the student service project,
discussing the purpose of the project, as well as future goals. The
goal is to redirect the project in a positive way.
b. President-Elect Report, A. Schaertel
i. Read through the Bylaws, and came up with possible revisions.
ii. Updated the Google site, including adding a group picture and a
link for uploading files.
c. Vice President Report, M. Neil
i. Familiarized herself with the Google sites
ii. Read the Bylaws
iii. Waiting on the MAR summer meeting, will send out MAR contact
information soon.
d. Parliamentarian Report, A. Broaddrick
i. Reviewed Robert’s Rules
ii. Read the Bylaws and found some revisions.
e. Secretary Report, M. Smith
i. Read the Bylaws
ii. Updated the contact information for the EBoard
iii. Still collecting Chapter Representative contact information
iv. Taken over the social media accounts
v. Notified Chapter Representatives about FBM meeting date and
location.
f. Treasurer Report, A. Montera
i. Was in contact with MAR Treasurer, to become familiar with the
online banking process
ii. Changed Bank account information
iii. Reviewed the budget from last year
g. Government Relations Report, C. Thompson
i. Keeping tabs with the task force in the region
ii. Sat in on conference calls
iii. Hot topic calls- 20 minute presentations about legislative terms
iv. Keeping tabs on bills regarding Music Therapy HB-1438. This
would require LPMT to practice in Pennsylvania. It was sent to
house on 7-6-15 and is still there.
h. Student Affairs Advisor Report, C. Loretto
i. Attended the SBM for MAR
1. Found out that AMTA is now charging an annual fee
($1000) from any MT school
a. This is typical in other professions
b. Reached out to schools, to see if this would have
any negative repercussions on students. A lot of
schools had no concerns.
2. MAR Grad Research Award
3. Capturing the history of the region, looking specifically at
the Historian and Archivist. Possibly developing research
projects.
4. Headed up a committee for student service project
a. There were concerns about sending students to
locations where they are meeting students for the
first time.
b. A handbook will be created for the future, with
more options in the area (some presentations,
experientials with guidelines, advocacy at
government level, music making things)
c. The main goal for SSP is advocating MT.
ii. Information for scholarships has been updated and will be sent out
iii. Reviewed the Bylaws.
III. MARAMTS Executive Board Business:
a. Review Budget / Finances, A. Montera
i. M. Neil motions to review the budget and finances, and A.
Broaddrick seconds.
ii. The National Conference budget covers President, President Elect,
and Vice President.
1. We are looking to increase the allotted amount (currently
$600) because of the rising costs of conference.
iii. M. Neil motions to table the discussion regarding the budget until
tomorrow, and A. Schaertel seconds.
iv. A. Montera motions to reopen the discussion regarding the budget,
and M. Smith seconds.
v. We currently have $4,785.84
vi. Reimbursement
1. If you attend every meeting necessary, you receive
reimbursement for Regional Conference by the professional
board.
2. Save receipts, print form, staple receipts, mail form
3. We are looking to make this a more digital process, with an
emailed form and scanned receipt.
vii. A. Schaertel motions to re-table the discussion about the budget,
and C. Thompson seconds.
viii. M. Neil motions to reopen the discussion about the budget, and A.
Montera seconds.
ix. Moving $200 from fundraising expenses to National Conference
budget.
b. Bylaws and Revisions, A. Broaddrick
i. A. Montera motions to discuss bylaws and revisions, A.
Broaddrick seconds.
ii. Article III Section 2
1. Current: Active student membership shall be open to any
AMTA student member completing an AMTA-approved
internship in the Mid-Atlantic Region.
2. Proposed: Active student membership shall be open to any
AMTA student member completing an AMTA-approved
internship, or post-internship waiting to take the Board
Certification exam in the Mid-Atlantic Region.
3. Unanimous decision to discard this alteration, because any
post-internship member should attend professional
meetings even if a student member.
iii. Article III Section 7
1. Current: Any student chapter who is a paying member of
AMTA will be termed an active chapter provided that the
students represented have attended at least one of the past
two fall business meetings. Failure to attend will bring the
chapter to an inactive status and coting privileges will be
lost. Attending a fall business meeting the following year
may amend this status.
2. Proposed: Pending a discussion. This depends on
information regarding the new annual fee of $1000 from
schools to AMTA.
3. Unanimous decision to discuss this further at the fall
business meeting.
iv. Article IV Section 5
1. Current: The term of office for all MARAMTS officers
elected at the Regional Conference will start at the close of
that Regional Conference. The term of office shall be one
year, until the following Regional Conference.
2. Proposed: The term of office for all MARAMTS officers
elected at the Regional Conference will start at the close
of that Regional Conference. The term of office shall last
until the close of the following Regional Conference.
3. Reason: The term does not last exactly one year.
4. Unanimous decision to bring this proposal to the Fall
Business Meeting.
v. Article IV Section 6
1. Current: All officers must be in the process of
completing course work at an accredited university in
the Mid-Atlantic Region, have received written
acceptance from an approved clinical training site, or be
completing an internship that will last the entire length
of office. If an officer is to complete his or her internship
outside of the MAR, it will be at the unanimous
discretion of the rest of the Executive Board whether he
or she will be capable of properly and efficiently
completing the duties and responsibilities as an officer
of MARAMTS.
2. Proposed: All officers must be in the process of
completing course work at an accredited university,
have received written acceptance from an approved
clinical training site, or be completing an internship that
will last the entire length of office, all in the MAR. If an
officer is to complete his or her internship outside of the
MAR, it will be at the unanimous discretion of the rest of
the Executive Board whether he or she will be capable
of properly and efficiently completing the duties and
responsibilities as an officer of MARAMTS.
3. Reason: Clarify which Executive Board decides if they can
fulfill their duties, the previous: prior to them running, or
the current: after they run.
4. Unanimous decision to bring this proposal to the FBM.
vi. Article IV Section 8
1. Current: In order for a student to be eligible to run for the
office of president and president-elect, he/she must have at
least one of the following qualifications: (a) Attended at
least one Fall Business Meeting, (b) Previously was a
vii.
viii.
ix.
x.
xi.
xii.
member of the MARAMTS Executive Board for at least
one full term.
2. Proposed: Remove the word president-elect.
3. Reason: These qualifications, regarding the president-elect,
have not been upheld in past years, and are unnecessary.
4. Unanimous decision to bring this proposal to the FBM.
Article V Section 4 (Parliamentarian Duties)
1. Current: None
2. Proposed: Post the current Bylaws to the MAR and
MARAMTS Executive Board Google Drives following the
Regional Conference and the Fall Business Meeting.
3. Reason: This is a necessary duty of the Parliamentarian.
4. Unanimous decision to bring the proposal to the FBM.
Article V Section 4 (Parliamentarian Duties)
1. Current: None
2. Proposed: He/She must attend Regional Conference unless
there are extenuating circumstances.
3. Reason: This is a necessary duty of the Parliamentarian.
4. Unanimous decision to bring this proposal to the FBM.
Article V Section 5 (Secretary Duties)
1. Current: None
2. Proposed: He/she must attend Regional Conference unless
there are extenuating circumstances.
3. Reason: This is a necessary duty of the Secretary.
4. Unanimous decision to bring this proposal to FBM.
Article V Section 6 (Treasurer Duties)
1. Current: None
2. Proposed: He/she must attend Regional Conference unless
there are extenuating circumstances.
3. Reason: This is a necessary duty of the Treasurer.
4. Unanimous decision to bring this proposal to the FBM.
Article V Section 7 (Government Relations Chair Duties)
1. Current: C. To oversee the Sister School Advocacy Project
which includes maintaining and supporting an
intercollegiate communication program that will promote
pre-professional development and advocacy amongst
student members.
a. And E. Oversee the Sister School Advocacy
Project.
2. Proposed: Remove letter E.
3. Reason: It is repetitive.
4. Unanimous decision to bring this proposal to the FBM.
Article V Section 7
1. Current:
a. F. Coordinate a Canning Advocacy Project for the
Regional Conference.
b. G. Be responsible for sending an updated version of
designated duties to the MARAMTS PresidentElect for the Officer’s Duties Manual.
c. I. He/she must attend Regional Conference and is
encouraged to attend other Government Relations
meetings.
d. J. Send all materials dating older than five years to
the Archivist at Duquesne University.
2. Proposed: Re-letter to E-H.
3. Reason: Alphabetical order.
4. Unanimous decision to bring this proposal to the FBM.
c. Timeline of Duties for the Year
i. What do we each need to accomplish each month?
ii. A. Schaertel motions to table this discussion until tomorrow,
seconded by M. Neil.
iii. C. Thompson motions to reopen this discussion, seconded by A.
Montera
iv. We created a document outlining the responsibilities of the entire
executive board for each month, entitled MARAMTS Executive
Board Timeline.
IV. Old Business:
a. A. Montera motions to discuss Old Business, C. Thompson seconds
b. Scholarships, C. Loretto
i. Sent out in August
ii. Typically do not receive a lot of applicants
iii. Animated powerpoints will be posted on the MAR website, which
will outline the guidelines for scholarship application and selection
processes.
c. Passages, C. Loretto
i. October 24th, at Shenandoah University from 9AM-5PM
ii. It is a free conference that the MARAMTS sponsors and runs.
Chaired by 2 students.
iii. New addition: presenters can opt to have a professional mentor
look over your paper and presentation for feedback
d. Student Service Project, C. Loretto
i. At this year’s conference, it will be a Hill Day at the Capital
Building in Harrisburg, PA.
ii. All students can attend a free CMTE meeting on the Wednesday
night before conference, which will outline how to meet with
legislators.
iii. On Thursday morning at 8 AM, PA residents will be able to meet
with a legislator.
iv. You must attend the CMTE to meet with the legislator, but only
PA residents can meet with them.
v. If not a PA resident, there are other options, such as a large drum
circle, and setting up a table. Advocating MT without direct
contact with the government.
vi. This asks all students to participate.
vii. C. Thompson moves to table the remainder of the agenda until
tomorrow morning
viii. L. Bligh calls for a recess at 10:07PM. Meeting will resume with
New Business.
V. New Business:
a. Meeting called to order by E. Bligh at 9:27AM
b. Plan for the Fall Business Meeting
i. Location / Date- Elizabethtown College, Elizabethtown PA.
September 18th-19th.
ii. Contact Schools- Chapter Representatives
iii. Hotel Rooms- Organized by Secretary, MAR Pres., and SAA.
iv. MARAMTS and MAR Meeting- Meeting Friday night, recess until
Saturday morning.
1. Ice breaker games take place after meeting on Friday, and
then there is usually a drum circle.
v. Speaker- M. Neil will be reaching out to a potential speaker
vi. Bonding Event- A. Broaddrick should send plans to EBoard by
September 1st
vii. Agenda- More info coming. Look over past FBM agendas for
ideas
c. Goal Setting
i. Regional Project- maybe creating a calendar for YouTube and
other social medias, giving schools a scheduled opportunity to
submit a video/post.
1. Changing the YouTube name to MARAMTS
ii. Fundraising, A. Montera
1. Continue to sell leftover fundraiser materials
2. Add in t-shirts/hats/pins/guitar picks/ tote bags, maybe
through an online store?
3. Fundraising committee should research possible websites to
use
iii. Canning Project, C. Thompson
1. Goal is to raise $100
2. Look into canning at school, before conference starts
iv. Swap Shop, A. Broaddrick
1. Having forms emailed in before conference, instead of
handing them in at the door. This would allow a
distribution of the information being presented. Include
sheet music, chords, etc.
2. Having a theme of one intervention for all groups to do.
They can choose population.
3. Record presentations to post on the YouTube channel
VI. Comments/Questions:
a. None
VII.
Adjournment
a. Adjourned at 12:12PM