REFLECTIONS
TRAINING AND
INFORMATIONAL
SESSION
SEPTEMBER 26, 2016
WISC ADAMS ROOM
Award of Excellence at the 2015
National PTSA Competition
THEME:
WHAT IS YOUR STORY
Every Year there is a
competition for a new
theme. The deadline for
the new theme for 20182019 is Nov 17, 2016.
Forms are available
online
REFLECTIONS
AT THE LOCAL PTSA LEVEL
1ST STEPS TO START

Go to www.ptareflections.org to register your PTSA/PTA for
submittals. See sheet for important information

Talk with your PTSA/PTA president about viability of your group and
planned date to vote on standing rules

Ask if you have a budget to spend

Find out from your treasurer or president:


Last date membership dues were sent in

Date you paid your AIM insurance
Fill out the top form of the student entry form with information
before passing out or posting on website
STUDENT ENTRY FORM

• Fill in all local PTA information on student entry forms prior to
printing copies • DO NOT ALTER STUDENT ENTRY FORM.
HOW TO GENERATE INTEREST
FOR VOLUNTEERS

Job description of reflection chair duties to post on your
website or pass out to people is available. This is posted on the
council website

Plan a coffee meet and greet at your school for parents
interested in the program. For deadline day, make it fun for all
the submittals to come in.

Reflection flyers to pass out to the students to generate interest
at the school. These have already been created, just fill in the
information.

Website and Facebook
HOW TO GENERATE INTEREST
FOR STUDENTS

Have a poster board display at lunchtimes or after school in areas
where students pass.

Send out a flyer to all the students

Post the flyer and information on PTSA facebook site

Make sure that it is mentioned in your weekly newsletter a couple
of times.

Create an art nite or afternoon where paper and supplies are
provided for students to create their art

Talk with the art teacher(s) at your school

Emphasis that this is a competition
ENTER INFORMATION ONLINE FOR
ENTRIES SUBMITTED TO COUNCIL

Go to www.reflections
REFLECTIONS LOCAL PROGRAM

Art is submitted by students at each school on a due date working
back from December 2nd

Ideas for this level for


Certificates or participation ribbons for each entry

Awards for Outstanding Interpretation, Award of Excellence and Award of
Merit for pieces of art

Awards ceremony at the school

Display of the art for a period of time

Order ribbons from Olympic Ribbons: Olympicribbons.com
The judging is to meet the criteria of 25 or less art pieces to move to
the council level competition. Deadline to submit art to council is
Saturday, Dec 2nd
SUPPLIES YOU WILL NEED

Sheet protectors for student entry forms( ½ sheet size is totally acceptable

Ribbons for participants and winners

Mount all visual arts and photography on sturdy backing, such as: ◦ Foam
core ◦ Pressboard ◦ Canvas board ◦ Cardboard (solid piece, no seams or
folds)

Resealable manila folders for literature, music, film dance
HELPFUL HINTS

• Encourage students to review the rules for their submittal

The student entry form MUST be signed and complete.

• Encourage students not to write their name on the front of
visual arts photography, and literature entries.

• Use sheet protector/plastic sleeves for student entry form and
attach securely on the back of the art or on the manila
envelope

• Mark the orientation of the art or photo on the back.

• Use re-closable manila envelopes for literature, music
composition, dance choreography, and film production.

NOTE: We are not asking for the submittals to have the plastic
wrap. We will do this for the ones that move onto State
competition.
COMMON DISQUALIFICATIONS





Missing or incomplete student entry form. This includes title, artist
statement, and parent signature. •
Artist statement over 100 words. •
Literature over the word count. •
Literature that is mounted or bound. NO BOOKS•
Music composition, dance choreography, and film production:
◦ Incorrect file type ◦ File size over 1GB ◦ Entry is over time limit
COMMON DISQUALIFICATIONS

Visual arts and photography mounted improperly (this is the most
frequent disqualification by far).

Improper mounting examples: ◦ No mounting ◦ Paper ◦
Construction paper ◦ Cardstock ◦ Posterboard ◦ Scrapbooking
paper ◦ Wood-framed canvas ◦ Glass • Framed artwork

• Lettering on photography – should be visual arts
Category Guidelines for Advancing Entries
WSPTA encourages PTAs to submit at least six (6) special artist entries
from their local PTA or council. Special artist entries are not included
in the category limits, the special artist division includes all
categories.
Category Guidelines
Visual Arts
No more than 30%
Photography
No more than 20%
Literature
No more than 20%
Dance, Film, and Music
No more than 30%
THINGS TO DO ON NOV 25TH
Reflections Submission Checklist • Use this checklist to review all
entries prior to advancing them to the next level. The “Reflections
Submission Checklist” is available at
www.wastatepta.org/programs/reflections.
Use sheet protector/plastic sleeves for student entry form and
attach securely on the back of the art or on the manila envelope

• Wrap entries securely with cellophane wrap or art sleeves(
optional)

• Use re-closable manila envelopes for literature, music
composition, dance choreography, and film production.

• Remove stickers, labels, Velcro, signage, etc.

Make sure the art you are submitting is worthy of council level
and will not be disqualified
REMIND YOUR PARENTS THAT
ONLY VISUAL AND
PHOTOGRAPHY ART ARE
RETURNED.
ANY ART TO GO ONTO STATE
OR NATIONAL WILL BE
RETURNED LATER
REFLECTIONS
AT THE COUNCIL PTSA LEVEL
BELLEVUE COUNCIL
REFLECTIONS TRAINING
The
Bellevue Council will be
providing a training for the
local Reflections chairs and
their volunteers on
requirements for the
Reflections program and
Bellevue Council
DISPLAY OF THE ART TO THE COMMUNITY

The Council will be displaying all the art at the WISC Rainer room
or Crossroads from January 12-14th. All awards will be
announced at that time.
Reflections
Volunteers
hanging over
150 pieces of
art at the Rainer
room
SPECIAL COMPETITIONS

During the week of display, the artwork
can be judged by visitors for the special
competition: Best in Show

The Best in Show : Vote for 10 pieces.
These 10 pieces of visual art and/or
photography to be published by Bellevue
Council for sale as a 10 blank card set. Presales of the card pack will be available in
December. Each card will have the art on
the cover and the back cover will have
the name of the artist and their school and
the Bellevue PTSA council logo.
AWARD CEREMONY

The Council will be holding an award ceremony at WISC January 14th

20% of the total number of pieces submitted will be given the Outstanding
award of Interpretation and will move onto State Competition.

All other pieces will be given either Award of Excellence, Award of Merit. All
participants will receive a ribbon of participation.

People’s choice award will be given to the top two art pieces based on
votes. Certificate and ribbon will be given.

The 10 pieces of art that will be a part of the Reflections 2017 “ What is your
story”…: blank card packets will be revealed.
REFLECTIONS
AT THE STATE PTSA LEVEL
AWARD CEREMONY
The winners at the state level are announced in March as a list.
Recipients of Outstanding Interpretation will be contacted by the
state.
Award ceremony will most likely be held during the state PTSA
convention at Seatac Hilton. April 28-30th, 2017

The award ceremony for the state winners will be announced.