RECOMMENDED1Site Visit Schedule Template Validation Visit
Multi Campus Program
(To be completed by the program and given to site visit team members)
January 2014
NOTE: Content below is to show detail that should be provided to the members of the site visit team for
each event and is the preferred sequence for the visit, depending on the nuances involved in
coordinating the sessions for the main and distant campus/es. Changes should be made in consultation
with the site visit team chair.
This template is best reviewed in conjunction with Site Visit Protocol, the Site Visit Session Rationale
that provides a description and rationale for each session of the visit, and the Organizing Materials
document. Those documents are also available on the ARC-PA web site, Continuing Section.
NOTE: Sessions held concurrently should be held via the same video/ teleconference mechanism (if
applicable) used within the program for class sessions with all campuses.
The Program Director must consult with the site visit team chair before final scheduling occurs. This is
best handled when the team chair has a copy of the proposed schedule.
SPECIAL NOTE:
The application submitted by the program to the ARC-PA office is considered the program's application
of record. It is one component of the official program record used by the commission throughout the
accreditation review process. Site visitors have been instructed not to accept any new or revised
application materials from the program at the time of the visit. If, during the process of the visit, the
site visitors suggest additional information or materials be submitted to the ARC-PA office, these
materials should be sent with the program’s response to observations.
1. Paper copies of each document and the specific web address for each document available on the
web that support the program’s compliance with the Standards must be readily available for site
visitors at the time of the site visit and as requested by the commission.
2. Complete web addresses for web pages designed in support of compliance with the Standards
must be readily available for site visitors at the time of the site visit and as requested by the
commission.
3. Paper copies of each course syllabus supporting compliance must be readily available for site
visitors at the time of the site visit and as requested by the commission.
4. Paper copies of ALL signed agreements with other entities providing didactic or supervised clinical
practice experiences must be readily available for site visitors at the time of the site visit and as
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This recommended agenda may be altered by programs only if approved by the site visit team chair.
ARC-PA Multi Campus Program Validation Site Visit (main campus site)
Enter Program Name and Site Visit Dates
Page 2
requested by the commission.
5. Source documents for data summaries and analysis within application and appendices must be
readily available for site visitors at the time of the site visit and as requested by the commission.
6. Data and activities presented in ARC-PA TEMPLATES and program-designed graphic presentations
must be verifiable. Documents and materials in support of entries must be available for review
during the site visit and as requested by the commission.
Enter university name
Enter program name
MAIN CAMPUS
ARC-PA SITE VISIT SCHEDULE
Enter dates (month, days, year)
Evaluators:
Enter name of team chair
Enter name of evaulator
Select date
Arrive: Enter name of airport and city
Visitor #1: Enter flight #
Visitor #2: Enter flight #
Car rentals: Enter car rental information
Hotel: Enter hotel
Enter street address
Enter city, state, zip
Phone: Enter phone #
Fax: Enter fax #
Enter program name
Enter street address
Enter city, state, zip
Phone: Enter phone #
Fax: Click here to enter text.
PD Cell Phone: Enter cell #
PD home phone: Enter home #
Hotel Confirmation # Enter CFs#
DAY ONE
Select date
7:30 AM
TRANSPORT TO PA PROGRAM OFFICES
Enter name of person providing transportation
7:45 AM
MEETING with PROGRAM DIRECTOR
Room: Enter room #
Enter name and title of program director
8:15 AM
REVIEW OF DOCUMENTS AND RECORDS
ARC-PA Multi Campus Program Validation Site Visit (main campus site)
Enter Program Name and Site Visit Dates
Page 3
Room: Enter room #
9:45 AM
DISCUSSION OF THE SUBMITTED APPENDIX 13 (Self-Study Report) including process,
outcomes, analysis, modifications, and plans
(Must include individuals identified by the program to meet the Standards definition for
principal faculty Individual(s) responsible Didactic and Clinical phases of the program)
(should occur concurrently with distant campus/es team(s))
Room: Enter room #
Enter name and title of Program Director
Enter name and title of Medical Director
Enter name and title, principal faculty
Enter name and title, principal faculty
Enter name and title, Program Data Manager (such an individual typically is not included
in this meeting but should be available to team IF part of the program)
11:30 AM
Break
12:15 PM
LUNCHEON: team EXECUTIVE session
1:15 PM
REVIEW AND CLARIFICATION OF THE APPLICATION AND APPENDICES
(Must include individuals identified by the program to meet the Standards definition for
principal faculty Individual(s) responsible Didactic and Clinical phases of the program)
(may occur concurrently with distant campus/es, depending upon configuration of
program and site visit chair’s discussion with program director)
Room: Enter room #
Enter name and title of Program Director
Enter name and title of Medical Director
Enter name and title, principal faculty
Enter name and title, principal faculty
2:30 PM
MEETING WITH STUDENTS – CLASS of Enter year (clinical)
Room: Enter room #
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
3:30 PM
BREAK
3:45 PM
MEETING WITH STUDENTS – CLASS of Enter year (didactic)
Room: Enter room #
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
ARC-PA Multi Campus Program Validation Site Visit (main campus site)
Enter Program Name and Site Visit Dates
Page 4
Enter name
Enter name
5:00 PM
BRIEF MEETING WITH PROGRAM DIRECTOR, to plan for the next day and request
materials that may not have been available or found (may occur concurrently with
distant campus/es, depending upon configuration of program and site visit chair’s
discussion with program director)
5:30 PM
ADJOURN
DAY TWO
Select date
(this template does not include traveling to clinical sites)
7:30 AM
TRANSPORT TO PA PROGRAM
Enter name of person providing transportation
7:45 AM
Brief meeting with Program Director regarding schedule for day, needed materials
Room: Enter room #
8:15 AM
MEETING WITH KEY SENIOR INSTITUTIONAL OFFICIALS (preferred day and time for this
meeting; ARC-PA acknowledges this may need to occur at different time/day depending
on availability of officials) (may occur concurrently with distant campus/es, depending
upon configuration of program and site visit chair’s discussion with program director)
Room: Enter room #
Enter name and title of president/provost
Enter name and title of any others included
9:15 AM
INTERVIEWS / CONFERENCE CALLS WITH TWO OR THREE CLINICAL PHASE FACULTY
Enter names, practice type/rotations involved, city and state
10:15 AM
Break
10:30 AM
BRIEF MEETING WITH DIRECTOR, FACULTY & STAFF (as requested by team) for final
clarification of questions (may occur concurrently with distant campus/es, depending
upon configuration of program and site visit chair’s discussion with program director)
Room: Enter room #
11:00 AM
REVIEW OF RECORDS/DOCUMENTS continues
Room: Enter room #
12:15 PM
LUNCH FOR TEAM AND PREPARATION OF REPORT
(program director should be available if needed by team)
1:30 PM
Team meets with program faculty to close visit
1:45 PM
Team Departs
Enter university name
Enter program name
DISTANT CAMPUS
ARC-PA SITE VISIT SCHEDULE
Enter dates (month, days, year)
Evaluators:
Enter name of team chair
Enter name of evaulator
Select date
Arrive: Enter name of airport and city
Visitor #1: Enter flight #
Visitor #2: Enter flight #
Car rentals: Enter car rental information
Hotel: Enter hotel
Enter street address
Enter city, state, zip
Phone: Enter phone #
Fax: Enter fax #
Enter program name
Enter street address
Enter city, state, zip
Phone: Enter phone #
Fax: Click here to enter text.
PD Cell Phone: Enter cell #
PD home phone: Enter home #
Hotel Confirmation # Enter CFs#
DAY ONE
Select date
7:30 AM
TRANSPORT TO PA PROGRAM OFFICES
Enter name of person providing transportation
7:45 AM
MEETING with PROGRAM DIRECTOR (should occur concurrently with main campus)
Room: Enter room #
Enter name and title of program director
8:15 AM
REVIEW OF DOCUMENTS AND RECORDS
Room: Enter room #
9:45 AM
DISCUSSION OF THE SUBMITTED APPENDIX 13 (Self-Study Report) including process,
outcomes, analysis, modifications, and plans
ARC-PA Multi Campus Program Validation Site Visit (distant campus site)
Insert program name and dates
Page 2
(Must include individuals identified by the program to meet the Standards definition for
principal faculty Individual(s) responsible Didactic and Clinical phases of the program)
(should occur concurrently with main campus)
Room: Enter room #
Enter name and title of Program Director
Enter name and title of Medical Director
Enter name and title, principal faculty
Enter name and title, principal faculty
Enter name and title, Program/Data Manager (such an individual typically is not
included in this meeting but should be available to team IF part of the program)
11:30 AM
Break
12:15 PM
LUNCHEON: team EXECUTIVE session
1:15 PM
REVIEW AND CLARIFICATION OF THE APPLICATION AND APPENDICES
(Must include individuals identified by the program to meet the Standards definition for
principal faculty Individual(s) responsible Didactic and Clinical phases of the program)
(May occur concurrently with main campus, depending upon configuration of program
and site visit chair’s discussion with program director)
Room: Enter room #
Enter name and title of Program Director
Enter name and title of Medical Director
Enter name and title, principal faculty
Enter name and title, principal faculty
(Alternately this may be used for discussions with members of the instructional faculty
depending upon the newness of the distant campus site, the configuration of program
and site visit chair’s discussion with program director)
Room: Enter room #
Enter name and title, Course Name, e.g. Pathophysiology
Enter name and title, Course Name
Enter name and title, Course Name
Enter name and title, Assistant Professor (via phone)
2:30 PM
MEETING WITH STUDENTS – CLASS of Enter year (clinical)
Room: Enter room #
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
3:30 PM
BREAK
3:45 PM
MEETING WITH STUDENTS – CLASS of Enter year (didactic)
Room: Enter room #
ARC-PA Multi Campus Program Validation Site Visit (distant campus site)
Insert program name and dates
Page 3
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
Enter name
5:00 PM
BRIEF MEETING WITH PROGRAM DIRECTOR, to plan for the next day and request
materials that may not have been available or found (may occur concurrently with main
campus, depending upon configuration of program and site visit chair’s discussion with
program director)
5:30 PM
ADJOURN
DAY TWO
Select date
(this template does not include traveling to clinical sites)
7:30 AM
TRANSPORT TO PA PROGRAM
Enter name of person providing transportation
7:45 AM
Brief meeting with Program Director regarding schedule for day, needed materials
Room: Enter room #
8:15 AM
MEETING WITH KEY SENIOR INSTITUTIONAL OFFICIALS (preferred day and time for this
meeting; ARC-PA acknowledges this may need to occur at different time/day depending
on availability of officials) (may occur concurrently with main campus, depending upon
configuration of program and site visit chair’s discussion with program director)
Room: Enter room #
Enter name and title of president/provost
Enter name and title of any others included
9:15 AM
INTERVIEWS / CONFERENCE CALLS WITH TWO OR THREE CLINICAL PHASE FACULTY
Enter names, practice type/rotations involved, city and state
10:15 AM
Break
10:30 AM
BRIEF MEETING WITH DIRECTOR, FACULTY & STAFF (as requested by team) for final
clarification of questions (may occur concurrently with main campus, depending upon
configuration of program and site visit chair’s discussion with program director)
Room: Enter room #
11:00 AM
REVIEW OF RECORDS/DOCUMENTS continues
Room: Enter room #
12:15 PM
LUNCH FOR TEAM AND PREPARATION OF REPORT
(program director should be available if needed by team)
ARC-PA Multi Campus Program Validation Site Visit (distant campus site)
Insert program name and dates
Page 4
1:30 PM
Team meets with program faculty to close visit
1:45 PM
Team Departs