SECTION 1
SCHOOL DISTRICT ORGANIZATION
1-10 School District Legal Status
1-20 Organization for Instruction and Cooperative Agreements
1-30 Statement of Philosophy
Board of Education Policy 1-10
Page 1 of 1
SCHOOL DISTRICT ORGANIZATION
SCHOOL DISTRICT LEGAL STATUS
The governing body of this School District shall be known as Board of Education, New
Trier Township High School District No. 203, Cook County, Illinois, and in that name
may sue and be sued and take any action authorized by law.
Legal Reference: 105 ILCS 5/10-2
Adopted: 1/18/94
Revised: 8/24/98
Affirmed: 3/20/2006
Board of Education Policy 1-20
Page 1 of 1
SCHOOL DISTRICT ORGANIZATION
ORGANIZATION FOR INSTRUCTION AND
COOPERATIVE AGREEMENTS
Cooperative Agreements
The Board of Education has the authority to make cooperative arrangements with other
school districts, as well as other public and private institutions for the purpose of
maintaining or improving the quality of education at New Trier High School. New Trier
membership in such cooperatives, as in the case of Technology and Special Education,
will only be approved if the School District’s educational objectives can better be
achieved cooperatively than by independent action. Membership in cooperatives shall be
reviewed annually by the Superintendent who shall recommend to the Board continuance
or discontinuance of such membership.
Legal Reference: Ill. Const. Art. 7, para. 10; Intergovernmental Cooperation Act,
5 ILCS 220/1 et seq.; and ILCS 5/10-22.31.
Adopted: 1/18/94
Revised: 8/24/98
Revised: 3/20/2006
Board of Education Policy 1-30
Page 1 of 1
SCHOOL DISTRICT ORGANIZATION
STATEMENT OF PHILOSOPHY
New Trier’s Mission, Motto and Belief Statements are an expression of the District’s
identity, purpose, and means of action:
New Trier’s highest aspirations are epitomized in its motto: “to commit minds to inquiry,
hearts to compassion, and lives to the service of humanity.” The school dedicates itself
to inspiring students, staff, and the community to achieve this motto.
New Trier understands “inquiry” to include rigorous academic, artistic, co-curricular, and
athletic programs which nurture students’ skills and talents and which develop a life-long
love for learning. These programs should also foster in students a respect for hard work
and an appreciation for diversity within the student body.
New Trier understands “compassion” to include educating students, staff, and the
community to respect the feelings, thoughts, and values of others and to interact
accordingly with everyone in our school, community, state, country, and world.
New Trier understands “service” to include modeling by students, staff, and the
community our lifetime commitment to serving society and the greater world through our
individual ethics and actions and through responsible participation in the wider
community.
As the New Trier community responds to the present and anticipates and influences the
future, it rededicates itself to the goals of inquiry, compassion, and service.
The following Belief Statements are an expression of the District’s fundamental values,
its ethical code, overriding convictions, and inviolable commitments.
We believe that…
• Every human being is unique, has worth, and deserves respect.
• Diversity enriches the individual, school, and community.
• Each and every person can learn.
• Individuals are responsible and accountable for their actions.
•
•
•
•
•
•
•
Education is a shared responsibility among the student, family, school, and
community.
Emotional, physical, and social well-being enhance learning and life.
Integrity, civility, and fairness are vital to healthy human interaction.
The pursuit of excellence in education justifies the investment of time, effort, and
resources.
Each individual has the responsibility to contribute to others, society, and the
environment.
The courage to take risks and the willingness to learn from mistakes offer
opportunities for growth.
Lifelong learning contributes to a meaningful life.
Legal Reference: 23 Ill. Admin. Code 1.210
Adopted: 11/6/83
Revised: 8/30/93
Revised: 1/18/94
Revised: 11/20/2006
SECTION 2
BOARD OF EDUCATION
(policy numbers without corresponding policies are intentional
and are available for future policy assignment)
Governance
2-10 School District Governance
2-20 Powers and Duties of the Board
Board Member
2-30 Board of Education Elections
2-40 Board Member Qualifications
2-50 Board Member Term of Office
2-60 Board Member Removal from Office
2-70 Vacancies on Board - Filling Vacancies
2-80 Board Member Ethics
2-90 Board Self-Evaluation
2-100 Board Member Conflict of Interest
2-110 Board Officers
2-120 Board Member Development
2-125 Board Member Expenses
Board Relationships
2-130 Board-Superintendent Relationships
2-140 Communications to and from the Board
2-150 Committees
2-160 School Attorney
2-170 School Architect and other Professionals
2-180 (Open)
Board Meetings
2-190 Mailing Lists for Receiving Board Material
2-200 Types of Board of Education Meetings
2-210 Organizational Board Meetings
2-220 Board of Education Meeting Procedure
2-230 Public Participation at Board Meetings
Board Policy
2-240 Board Policy Development
Board Records
2-250 Access to District's Public Records
2-250R Procedure Access to District’s Public Record
Uniform Grievance Procedure
2-260 Uniform Grievance Procedure
Board of Education Policy 2-10
Page 1 of 1
BOARD OF EDUCATION
SCHOOL DISTRICT GOVERNANCE
New Trier Township High School District 203 is governed by a Board of Education
consisting of seven members. The Board is a body politic authorized by the State of
Illinois and receives its authority from the Constitution of the State of Illinois, The School
Code of Illinois, and from such laws and statues as are passed by the General Assembly.
The Board’s powers and duties include the broad authority to adopt and enforce all
necessary policies for the management and government of the District’s programs and
facilities.
Legal Reference: 105 ILCS 5/10-1
105 ILCS 5/10-10
105 ILCS 10-20.5
Adopted: 6/23/94
Revised: 8/24/98
Affirmed: 3/20/2006
Board of Education Policy 2-20
Page 1 of 1
BOARD OF EDUCATION
POWERS AND DUTIES OF THE BOARD
The Board of Education is a legal body created by law and empowered by The School
Code of Illinois, and as such has complete and final authority, when acting as a body,
over all matters attending the operation of the School District. Board members acting as
individuals have no authority over District affairs.
The Board will adopt all policies for the operation and content of school programs,
employment of personnel, allocation of resources and maintenance of facilities.
The Board shall have such other powers and duties that are authorized and/or prescribed
by law.
Legal Reference: 105 ILCS 5/10-20
105 ILCS 5/10-21
105 ILCS 10-22
Adopted: 6/23/94
Revised: 8/24/98
Affirmed: 3/20/2006
Board of Education Policy 2-30
Page 1 of 1
BOARD OF EDUCATION
BOARD OF EDUCATION ELECTIONS
The Board of Education elections are governed by the general election laws of the State.
Members of the Board are elected to four-year terms at the consolidated election
established by The School Code of Illinois and the Illinois Election Code in oddnumbered years. The Board is comprised of seven members.
Legal Reference: 105 ILCS 5/9-1 et seq.
10 ILCS 5/2A-1.1
10 ILCS 5/2A-48
Adopted: 6/23/94
Revised: 8/24/98
Revised: 3/20/2006
Board of Education Policy 2-40
Page 1 of 1
BOARD OF EDUCATION
BOARD MEMBER QUALIFICATIONS
A Board of Education member must be, on the date of election, a United States citizen at
least 18 years of age, a resident of Illinois and the District for at least one year
immediately preceding election, and a registered voter. A Board member may not be a
school trustee nor a school treasurer and may not hold a public or elective office that is
incompatible with Board membership, and may not be a child sex offender as defined by
State law. A Board member must have filed an economic interest statement as required
by the Illinois Government Ethics Act.
Legal References: Ill. Const., Art. 2, para. 1; Art. 4, para. 2(e); Art. 6, para. 13(b);
105 ILCS 5/10-3
105 ILCS 5/10-10
Adopted: 6/23/94
Revised: 8/24/98
Revised: 3/20/2006
Board of Education Policy 2-50
Page 1 of 1
BOARD OF EDUCATION
BOARD MEMBER TERM OF OFFICE
The term of office for a Board of Education member is a four-year term beginning within
twenty-eight days after the consolidated election held in odd-numbered years, or as
otherwise provided by law.
Legal References: 105 ILCS 5/10-10
105 ILCS 5/10-16
105 ILCS 5/2A-1.1
105 ILCS 5/2A-48
Adopted: 6/23/94
Revised: 8/24/98
Revised: 3/20/2006
Board of Education Policy 2-60
Page 1 of 1
BOARD OF EDUCATION
BOARD MEMBER REMOVAL FROM OFFICE
If a majority of the Board of Education determines that a Board Member has willfully
failed to perform his or her official duties, it may request the Regional Superintendent to
remove such member from office.
Legal Reference: 105 ILCS 5/3-15.5
Adopted: 6/23/94
Affirmed: 3/20/2006
Board of Education Policy 2-70
Page 1 of 2
BOARD OF EDUCATION
VACANCIES ON BOARD — FILLING VACANCIES
Vacancy
Elective office of a Board of Education member becomes vacant before the term’s
expiration when any of the following occurs:
1. death;
2. resignation in writing filed with the Secretary of the Board;
3. legal disability;
4. conviction of an infamous crime, or of any offense involving a violation of
official oath;
5. removal from office;
6. the decision of a competent tribunal declaring his or her election void;
7.ceasing to be an inhabitant of a particular area from which he or she was
elected, if the residential requirements contained in The School Code of Illinois
are violated; or
8. an illegal conflict of interest; or
9. acceptance of a second public office that is incompatible with School Board
membership.
Filling Vacancies
Whenever a vacancy occurs, the remaining members shall notify the Regional
Superintendent of Schools of that vacancy within five working days after its occurrence.
Policy 2-70
Pate 2 of 2
The Board shall publicize the vacancy and accept resumes from District residents who
are interested in being appointed to fill the vacancy and who meet the legal qualifications
to be a Board member. After reviewing these resumes, the Board may invite the
prospective candidates for a personal interview to be conducted during a duly closed
meeting. The Board shall fill the vacancy within 45 working days after it occurred by a
public vote at a meeting of the Board. If the vacancy occurs with 868 days or more
remaining in the term, the person shall serve until the next regular Board election, at
which time, a successor shall be elected to serve the remainder of the unexpired term.
However, if the vacancy occurs with less than 868 days remaining in the term, the person
so appointed shall serve the remainder of the unexpired term, and no election to fill the
vacancy shall be held. Members appointed by the remaining members of the Board to fill
vacancies shall have the same residential qualifications as their predecessors.
Legal References: 105 ILCS 5/10-10
105 ILCS 5/10-11
Adopted: 6/23/94
Revised: 8/24/98
Revised: 3/20/2006
Board of Education Policy 2-90
BOARD OF EDUCATION
BOARD SELF-EVALUATION
The Board of Education shall conduct annual self-evaluations.
Adopted: 6/23/94
Revised: 3/20/2006
Page 1 of 1
Board of Education Policy 2-100
Page 1 of 1
BOARD OF EDUCATION
BOARD MEMBER CONFLICT OF INTEREST
No Board of Education member shall have a beneficial interest directly or indirectly in
any contract, work, or business of the District unless permitted by statute. Abstaining on
a vote or absence from the meeting when a vote is taken does not negate an otherwise
illegal conflict of interest.
Board members must annually file a “Statement of Economic Interests” as required by
the Illinois Government Ethics Act. Each Board member is responsible for filing the
statement with the county clerk of the county in which the Board member resides by
May 1.
Legal References: 50 ILCS 105/3
105 ILCS 5/10-9
5 ILCS 420/4A-101, 420/4A-105/ 420/4A-106 and 420/4A-107
Adopted: 6/23/94
Affirmed: 3/20/2006
Board of Education Policy 2-110
Page 1 of 2
BOARD OF EDUCATION
BOARD OFFICERS
At each annual organization meeting of the Board of Education held after the
consolidated election in odd-numbered years, and during the regular meeting in the
alternate April, the Board shall elect a President, Vice President and a Secretary to serve
until the next board officer election. In the absence of the President, the Vice President
shall be appointed the President Pro Tem. In the absence of the President and Vice
President, a President Pro Tem shall be elected by the members present. In the absence
of the Secretary at the Board meeting, the President or President Pro Tem shall appoint a
Board member as Secretary Pro Tem for the meeting.
President
The President of the Board shall preside at all meetings, appoint special and standing
committees and perform such other duties as are provided by law. The President shall
execute all documents on behalf of the Board, except as otherwise provided by law or by
special action of the Board.
Vice President
The Vice President of the Board shall perform the duties of the President if the Office of
President is vacant; the President is absent; or the President is unable to perform the
office’s duties. The Vice President shall perform other duties imposed by the Board.
Secretary
The Secretary of the Board shall keep all minutes; prepare with the assistance of Board
counsel all legal documents; make all necessary and legal arrangements for the conduct
of public referendums pertaining to site acquisition, building construction, tax rates,
annual elections and any and all special elections which may be required to be held by
action taken by the Board. The Secretary shall perform other duties as are provided by
law or imposed by the Board.
Board of Education Policy 2-110
Page 2 of 2
The Secretary may receive such compensation not to exceed $500 per year, as fixed by
the Board.
Treasurer
The treasurer for the District shall be appointed by the Board. The Treasurer shall:
(i) Furnish a bond which shall be approved by a majority of the Board of Education; (ii)
maintain custody of school funds; (iii) maintain records of school funds and balance; (iv)
prepare a monthly reconciliation report for the Superintendent and the Board; (v) receive,
hold and expend District funds only upon the order of the Board; and (vi) perform other
duties as enumerated in the school Code of Illinois.
Legal References:
Revised:
Revised:
Revised:
Revised:
Revised:
Revised:
105 ILCS 5/10-1 et seq, 5/8-1, 8-2, 8-3, 8-6, 8-16, 8-17,
5/10-1, 10-5, 10-7, 10-8, 10-23, 10-14, 5/17.1
10/19/81
11/10/87
6/23/94
8/24/98
9/21/99
3/20/2006
Board of Education Policy 2-120
Page 1 of 1
BOARD OF EDUCATION
BOARD MEMBER DEVELOPMENT
Board of Education members shall have an equal opportunity to attend local area, state,
and national meetings designed to familiarize members with public school issues,
governance, and legislation. Pertinent educational materials, publications, and notices of
training or development will be made available to Board members through Board
packets, direct mail, or other distribution method.
New Board Member Orientation
The Superintendent shall provide a newly elected Board member with a copy of The
School Code of Illinois, the Board Policy Manual, and the minutes of the Board meetings
of the past six months. Additional materials explaining the powers and duties of the
Board and operation of the District will be provided.
A meeting of the Board President, the Superintendent and the new member will be
arranged by the Superintendent for the purpose of answering questions and acquainting
the member with the District.
New members will be encouraged to attend workshops for new members conducted by
school board associations.
Adopted: 6/23/94
Affirmed: 3/20/2006
Board of Education Policy 2-125
Page 1 of 1
BOARD OF EDUCATION
BOARD MEMBER EXPENSES
Board of Education members may not receive compensation for their services.
Board members may attend conferences and meetings as provided by law.
Reimbursement will be for actual and necessary expenses incurred. Board members will
also be reimbursed for expenses incurred in the performance of duties or the provision of
services rendered to the organizations and associations with which the School District is
affiliated or maintains membership. No money shall be advanced or reimbursed for the
expenses of any person except the Board member.
Legal Reference: 105 ILCS 5/10-22.32
Adopted: 6/23/94
Revised: 8/24/98
Affirmed: 3/20/2006
Board of Education Policy 2-140
Page 1 of 2
SCHOOL BOARD
Communications to and from the Board
Staff members, parents, and community members should submit questions or
communications to the School Board through the Superintendent. Board members’
questions or communications to staff or about programs will be channeled through the
Superintendent’s Office. 1 If contacted individually, Board members will refer the person
to the appropriate channel of authority, except in unusual situations. Board members will
not take private action that might compromise the Board or administration.
Board Member Use of Electronic Mail 2
E-mail to, by and between Board members, in their capacity as Board members, shall not
be used to conduct Board business. It shall be limited to: 3
1. Disseminating information; and
2. Messages not involving deliberation, debate, or decision-making.
It may contain:
1. Agenda item suggestions;
2. Reminders regarding meeting times, dates, and places;
3. Board meeting agenda or public record information concerning agenda items; or
1
Required by 23 Ill.Admin.Code § 1.220.
Currently, no Illinois appellate law deals specifically with Open Meetings Act (5
ILCS 120/1 et seq.) or Freedom of Information Act (5 ILCS 140/1 et seq.) implications of e-mail
communications between school board members.
3
Complying with these 2 caveats will help avoid an Open Meetings violation.
2
Policy 2-140
Page 2 of 2
4. Responses to questions posed by the community, administrators, or school staff,
subject to this policy’s first section.
A Board member sending an e-mail concerning the District shall copy the Superintendent
or designee, who shall store the message. There is no expectation of privacy for any
messages sent or received by e-mail.
Legal Reference: 23 Ill. Admin. Code § 1.220
Cross Reference: 2:220 (School Board Meeting Procedure), 3:30 (Line and Staff
Relations), 8:50 (Visitors to the Schools), 8:110 (Public
Complaints)
Adopted: 11/87
Revised: 6/23/94
Revised: 5/20/02
Affirmed 3/20/2006
__________________________________________
4 Optional;
serves two purposes: expedites a records’ request response and causes
self-policing among board members.
Board of Education Policy 2-150
Page 1 of 1
BOARD OF EDUCATION
COMMITTEES
Board Committees
The Board of Education may create Board committees, to assist with the Board’s
governance functions, and in some situations, to comply with State law requirements.
Board committees report directly to the Board. The President makes all Board committee
appointments unless specifically stated otherwise; committees may include both Board
members and non-Board members depending on the committee’s purpose. The President
is an ex officio member of each committee, as is the Superintendent or designee, unless
otherwise specified by the President of the Board. Board committee meetings, including
the Committee of the Whole, shall comply with the Open Meetings Act. The Committee
of the Whole and all other Board committees may not take final action on behalf of the
Board; committees may only make recommendations to the Board. The public shall not
have the right to address the committee during meetings but may do so with the
permission of the committee.
1. Committee of the Whole
From time to time, the Board of Education may meet as a Committee of
the Whole.
2.Special Board Committees
Special committees may be created for a specific purpose or to investigate
a special issue. A special committee shall be automatically dissolved after
presenting its final report to the Board or at the Board’s discretion. Citizen
advisory committees may be used to interpret school needs to the
community and to gather information from the community.
3. Standing Board Committees
Standing committees may be created for an indefinite term to fulfill a
continuing District need for investigation and monitoring of a specific
issue.
Nothing in this policy limits the authority of the Superintendent or designee to create and
use committees that report to him or her or to other staff members.
Legal References: 5 ILCS 120/1 et seq.
105 ILCS 5/10-20.14 and 10/1 et seq.
Revised: 11/87
Adopted: 6/23/94
Affirmed: 3/20/2006
Approved: 8/23/2010
Board of Education Policy 2-160
Page 1 of 1
BOARD OF EDUCATION
SCHOOL ATTORNEY
Counsel for the Board of Education shall be selected by majority vote of the Board, from
year to year, and may attend all public meetings of the Board.
Adopted: 6/23/94
Affirmed: 3/20/2006
Board of Education Policy 2-170
Page 1 of 1
BOARD OF EDUCATION
SCHOOL ARCHITECT AND OTHER PROFESSIONALS
The Board of Education may select architects, engineers, land surveyors and other
professionals to provide professional services to the District based on demonstrated
competence and qualifications, and in accordance with State law.
The person or representative from the firm selected shall meet with the Superintendent
and the Board to discuss responsibilities and scope of services.
Legal Reference:
Adopted: 6/23/94
Revised: 8/24/98
Affirmed: 3/20/2006
0 ILCS 510/1 et seq.
105 ILCS 5/10-20.21
40 U.S.C. § 541
Board of Education Policy 2-190
Page 1 of 1
BOARD OF EDUCATION
MAILING LISTS FOR RECEIVING BOARD MATERIAL
The Superintendent shall maintain a mailing list of the names and addresses each year of
persons who file a written request to be on such a list. Those persons shall be mailed
copies of the following, provided they have pre-paid a subscription fee if so established
by the Board:
1. Board Meeting Agenda;
2. Budgets
3. Audits
4. Official Board minutes (mailed within 10 days after approval)
The subscription fee may be set annually to cover reproduction and mailing costs. The
subscription period shall be the same as the District’s fiscal year.
Documents Available Online
After each Board of Education meeting, supporting documents presented to the Board at
the meeting will be available to the public through the New Trier High School website
(with any information protected by law from disclosure redacted from those documents).
Legal Reference: 105 ILCS 5/10-21.6
Adopted: 6/23/94
Affirmed: 3/20/2006
Approved: 8/23/2010
________________________________________________________________________
Board of Education Policy 2-200
Page 1 of 4
BOARD OF EDUCATION
TYPES OF BOARD OF EDUCATION MEETINGS
Official action by Board of Education members must occur at a duly called and legally
conducted meeting. “Meeting” is defined as any gathering of the majority of a quorum of
Board members for the purpose of discussing School District business. A quorum of the
Board must be physically present at all Board meetings. The Superintendent or designee
shall satisfy all notice and posting requirements contained herein as well as in the Open
Meetings Act. This shall include mailing meeting notifications to news media that have
officially requested them and to others as approved by the Board.
Regular Meetings
All formal actions of the Board will take place at open meetings at which members of the
general public and representatives of the news media are welcome. Meetings will be held
at the District Office at times and on dates designated on a calendar adopted at the
Board’s organizational meeting. The Board may change a regular meeting date or time by
giving 10 days notice.
A meeting agenda shall be posted at the District’s main office and the Board’s meeting
room, as well as on both campuses, at least 48 hours before the meeting. Items not
specifically on the agenda may still be considered during the meeting, but action may not
be taken on the non-agenda item.
Special Meetings
Special meetings may be called by the President of the Board or any three members of
the Board by giving notice thereof in writing, stating the time, place and purpose of the
meeting. Such notice shall be served on Board members at least 48 hours before such
meeting. Public notice of a special meeting is given by posting a notice at the District
Office and at both campuses at least 48 hours before the meeting, and by notifying local
news media which have filed a written request for notice, in the same manner as provided
for the notification of Board members. A meeting agenda will accompany the notice.
Only such business as specified in the Special Meeting agenda shall be discussed,
considered, or brought before the Board.
Policy 2-200
Page 2 of 4
Adjourned Meetings
The Board may adjourn and reconvene a meeting to any fixed date for the completion of
any unfinished business, except that no adjournment should be made to a date beyond the
date of the next scheduled regular meeting. Public notice of an adjourned meeting shall
be given in the same manner as that prescribed for a special meeting, except that no
public notice is required when the meeting is to reconvene within 24 hours of the original
meeting or when an announcement of the time and place of the adjourned meeting was
made at the original meeting and there is no change in the agenda.
If public notice of an adjourned regular meeting is given, all business may be transacted
which would have been proper in the meeting from which adjournment was taken,
including additions to the agenda.
Emergency Meeting
Public notice of emergency meetings shall be given as soon as practical, but in any event,
before the meeting to news media that have filed a written request for notice.
Closed Sessions
The Board and Board committees may meet in a closed meeting to consider the
following subjects:
1. The appointment, employment, compensation, discipline, performance, or dismissal
of specific employees of the public body or legal counsel for the public body,
including hearing testimony on a complaint lodged against an employee of the public
body or against legal counsel for the public body to determine its validity. 5 ILCS
120/2(c)(1).
2. Collective negotiating matters between the public body and its employees or their
representatives, or deliberations concerning salary schedules for one or more classes
of employees. 5 ILCS 120/2(c)(2).
3. The selection of a person to fill a public office, as defined in the Open Meetings
Act, including a vacancy in a public office, when the public body is given power to
appoint under law or ordinance, or the discipline, performance or removal of the
occupant of a public office, when the public body is given power to remove the
occupant under law or ordinance. 5 ILCS 120/2(c)(3).
4. Evidence or testimony presented in open hearing, or in closed hearing where
specifically authorized by law, to a quasi-adjudicative body, as defined in the Open
Meetings Act, provided that the body prepares and makes available for public
inspection a written decision setting forth its determinative reasoning. 5 ILCS
120/2(c)(4).
5. The purchase or lease of real property for the use of the public body, including
meetings held for the purpose of discussing whether a particular parcel should be
acquired. 5 ILCS 120/2(c)(5).
6. The setting of a price for sale or lease of property owned by the public body. 5 ILCS
120/2(c)(6).
Policy 2-200
Page 3 of 4
7. The sale or purchase of securities, investments, or investment contracts. 5 ILCS
120/2(c)(7)
8. Security procedures and the use of personnel and equipment to respond to an actual, a
threatened, or a reasonably potential danger to the safety of employees, students, staff, the
public, or public property. 5 ILCS 120/2(c)(8).
9. Student disciplinary cases. 5 ILCS 120/2(c)(9).
10. The placement of individual students in special education programs and other
matters relating to individual students. 5 ILCS 120/2(c)(10).
11. Litigation, when an action against, affecting or on behalf of the particular public
body has been filed and is pending before a court or administrative tribunal, or when
the public body finds that an action is probable or imminent, in which case the basis
for the finding shall be recorded and entered into the minutes of the closed meeting. 5
ILCS 120/2(c)(11).
12. The establishment of reserves or settlement of claims as provided in the Local
Governmental and Governmental Employees Tort Immunity Act, if otherwise the
disposition of a claim or potential claim might be prejudiced, or the review or
discussion of claims, loss or risk management information, records, data, advice or
communications from or with respect to any insurer of the public body or any
intergovernmental risk management association or self insurance pool of which the
public body is a member. 5 ILCS 120/2(c)(12).
13. Self evaluation, practices and procedures or professional ethics, when meeting
with a representative of a statewide association of which the public body is a member.
5 ILCS 120/2(c)(16).
14. Discussion of minutes of meetings lawfully closed under the Open Meetings Act,
whether for purposes of approval by the body of the minutes or semi-annual review of
the minutes as mandated by Section 2.06. 5 ILCS 120/2(c)(21).
The Board may hold a closed meeting, or close a portion of a meeting, by a majority vote
of a quorum, taken at an open meeting. The vote of each Board member present, and the
reason for the closed meeting, will be publicly disclosed at the time of the meeting and
clearly stated in the motion and the meeting minutes.
No final Board action will be taken at a closed meeting.
Policy 2-200
Page 4 of 4
Closed session meetings will be recorded on audiotape. Each recording will be retained
for at least 18 months after it is created. After the 18 month retention period concludes,
the recording will be destroyed if the Board approves both (1) the destruction of the
recording and (2) the written minutes documenting the relevant closed session
proceedings. Minutes and recordings will not be released if confidentiality is necessary to
protect either the public interest or the privacy of an individual. Recordings will be made
publicly available only after the Board’s approval or pursuant to a court order.
Written minutes of closed session meetings must include the date, time, and place of the
meeting, the members present and absent, and a summary of the matters discussed. At
least every six months, the Board will review the minutes and recordings of all closed
sessions not previously released and will decide which, if any, no longer require
confidentiality and should be made available for public inspection. The Board will report
the results of this review in open session. The Board will vote in open session to approve
any minutes of closed session meetings and to destroy recordings of those sessions (after
the 18 month retention period has expired).
Information will not be disclosed under this policy if it would violate state or federal laws
requiring the confidentiality or privacy of information, including student records,
employment applications or personnel files, attorney-client communications, school
security plans, and information exempt from disclosure under the Freedom of
Information Act. The Board will implement procedures consistent with this policy.
Posting on the District Website
In addition to the other notices specified in this policy, the Superintendent or designee
shall post the following on the District website: (1) the annual schedule of regular
meetings, which shall remain posted until the Board approves a new schedule of regular
meetings; (2) a public notice of all Board meetings; and (3) the agenda for each regular
meeting
Legal Reference: 5 ILCS 120/2.06
105 ILCS 5/10-6 and 5/10-16
23 Ill. Admin. Code § 1.210(b)(3)
Revised: 4/10/78
Revised: 6/23/94
Revised: 8/24/98
Revised: 12/15/03
Affirmed: 3/20/2006
Approved: 8/23/2010
1 OF 1
RECORD OF CLOSED SESSIONS
PROCEDURES
Providing recording devices. Before every meeting, the Superintendent will ensure that
an audio recording device and all necessary accompanying items are available to the
Board in the event the Board finds it necessary to meet in closed session.
Responsibility for recording. During a closed session meeting, the Board Secretary will
be responsible for recording closed session meetings by audiotape. If the Board Secretary
is not present, the Board President or presiding officer will assume this responsibility.
The person making the recording will be responsible for labeling the recording with the
date and storing it in a secure location in the Superintendent’s Office.
Storing recordings. The Superintendent will ensure that a secure place in his or her
Office is provided for the storage of any recordings of closed session meetings.
Creating and approving closed session minutes. The Board Secretary will prepare
minutes of each closed session meeting and will ensure the Board approves the minutes
within six months of the meeting documented.
Semi-annual review of closed session recordings and minutes. The Board Secretary
will ensure the Board reviews the existing minutes and recordings of closed session
meetings in a closed session portion of the regularly scheduled February and September
Board meetings. The Board will determine and the Board Secretary or Board President
will report in open session whether all or part of the minutes and recordings still require
confidentiality, or are available for public inspection.
Approving the destruction of recordings. The Board Secretary will also ensure the
Board considers whether to destroy the recording of a closed session meeting no less than
eighteen (18) months after that meeting and no more than two (2) years after that
meeting.
Destroying recordings. After the destruction of a recording has been properly approved,
the Board Secretary will completely erase the recording.
Source: 5 ILCS 120/2.06
Board Policy 2-200
Adopted: 12/15/03
Affirmed: 3/20/2006
Board of Education Policy 2-210
Page 1 of 1
BOARD OF EDUCATION
ORGANIZATIONAL BOARD MEETINGS
The Board of Education shall organize within seven days after a Board member election.
To facilitate the organizational meeting, the following shall occur at a regular March
meeting:
1. The Board shall establish a date for the organizational meeting.
2. The Board shall designate a president pro tem to convene the organizational
meeting, appoint a temporary secretary, and conduct the election of Board
officers.
At the organizational meeting, the following shall occur:
1. The Board shall canvass the votes and declare the results of the election.
2. The new Board members shall be immediately seated, except as otherwise
provided by law.
3. The Board shall elect its officers, who assume office immediately upon their
election.
4. The Board shall fix the times and dates for its regular meetings for the
following 12-month period. The Superintendent shall have the responsibility
of preparing and making available the calendar of regular Board meetings in
accordance with The School Code of Illinois.
Legal Reference:
Adopted: 6/23/94
Revised: 8/24/98
Revised: 3/20/2006
5 ILCS 120/2.03
105 ILCS 5/9-18, 5/10-5 and 5/10-16
10 ILCS 5/1-3, /2A-1.1, 5/22-17, 5/28 and 5/2A-48
Board of Education Policy 2-220
Page 1 of 4
BOARD OF EDUCATION
BOARD OF EDUCATION MEETING PROCEDURE
At each meeting of the Board of Education, the order of business normally will be as
follows:
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
Call to Order
Closed Session
Reconvene to Open Session
Minutes
Communications
Special Orders of Business
Administrative Items
Consent Agenda
Board Member Reports
Board members’ calendar of events
Agenda
The School Board President is responsible for focusing the Board meeting agendas on
appropriate content. The Superintendent shall prepare agendas in consultation with the
Board President. The President shall designate a portion of the agenda as a consent
agenda for those items that usually do not require discussion or explanation before Board
actions. Upon the request of any Board member, an item will be withdrawn from the
consent agenda for independent consideration.
Items submitted by School Board members to the Superintendent or the President shall be
placed on the agenda. District residents may suggest inclusions on the agenda. Such
suggestions must be received by the Superintendent at least 7 days before the School
Board meeting.
Items not on the agenda may be discussed at the meeting; however, no action will be
taken on such items.
Policy 2-220
Page 2 of 4
The Superintendent shall provide a copy of the agenda, with adequate data and
background information, to each School Board member at least 48 hours before each
meeting, except a meeting held in the event of an emergency.
The order of business at regular School Board meetings shall be determined by the Board
President.
Upon consent of a majority of members present, the order of business at any meeting may
be changed.
Voting Method
Unless otherwise provided by law, when a vote is taken upon any measure before the
School Board, with a quorum being present, a majority of the votes cast shall determine
its outcome. When votes are entered in the minutes, “present” or “abstain” votes shall be
recorded as such. A vote of “present” or “abstain” is counted with the majority of votes
cast, unless otherwise provided for by law. On a tie vote, the motion is defeated.
The sequence for casting votes shall be rotated.
On all questions presented on the consent agenda, including those involving the
expenditure of money and on all questions involving the closing of a meeting to the
public, a roll call vote shall be taken and entered in the Board’s minutes.
Minutes
The Board Secretary shall keep written minutes of all School Board meetings, which
shall be signed by the President and the Secretary.
The minutes include:
1. The date, time and place of meeting;
2. School Board members recorded as either present or absent;
3. A summary of discussion on all matters proposed, deliberated, or decided and
a record of any votes taken;
4. On all matters requiring a roll call vote, the “yeas” and the “nays” shall be
recorded;
5. If the meeting is adjourned to another date, the time and place of adjourned
meeting;
6. The vote of each member present when a vote is taken to hold a closed
meeting or portion of a meeting and the reason for the closed meeting, with a
citation to the specific exception contained in the Open Meetings Act
authorizing the closed meeting;
7. A record of all motions, the member making the motion and the second; and
8. The type of meeting, including any notices and, if a reconvened meeting, the
original meeting’s date.
Policy 2-220
Page 3 of 4
The minutes shall be submitted to the School Board for approval or modification at the
next regularly scheduled open Board meeting.
Semi-annually, the Board shall meet in closed session to review the minutes from closed
meetings that are currently unavailable for public release. The Board (1) reviews minutes
from all closed meetings that are currently unavailable for public release, and (2) decides
which, if any, no longer require confidential treatment and are available for public
inspection. At the next Regular Board of Education Meeting, the Board will act in open
session to determine whether all or part of the minutes and recordings still require
confidentiality, or are available for public inspection.
The official minutes are in the custody of the Board Secretary. Minutes of open meetings
are available for inspection during regular office hours within 7 days after the Board’s
approval, in the office of the Superintendent, in the presence of the Secretary, the
Superintendent, or any member of the School Board. Minutes of closed meetings are
likewise available if the School Board determines that it is no longer necessary to protect
the public interest or the privacy of an individual by keeping them confidential. Only
official minutes are available. The official record shall not be removed from the
Superintendent’s office except by vote of the School Board or by court order.
The Board’s open meeting minutes shall be posted on the District website within 7 days
after the Board approves them.
Verbatim Record of Closed Meetings
The Superintendent, or the Board President when the Superintendent is absent, shall
audio record all closed meetings. After the closed meeting, the Board Secretary shall
label the recording with the date and store it in a secure location. The Board Secretary
shall ensure that: (1) an audio recording device and all necessary accompanying items
are available to the Board for every closed meeting, and (2) a secure location for storing
closed meeting audio recordings is maintained close to the Board’s regular meeting
location.
After 18 months have passed since being made, the audio recording of a closed meeting
is destroyed provided the Board approved (1) its destruction, and (2) minutes of the
particular closed meeting.
Quorum
A quorum of the Board must be physically present at all Board meetings. A majority of
the full membership of the School Board shall constitute a quorum.
Policy 2-220
Page 4 of 4
Provided a quorum is physically present, a Board member may attend a meeting by video
or audio conference if he or she is prevented from physically attending because of (1)
personal
illness or disability, (2) employment purpose or District business, or (3) a family or other
emergency. If a member wishes to attend a meeting by video or audio means, he or she
must notify the Board Secretary or Superintendent at least 24 hours before the meeting
unless advance notice is impractical. The Board Secretary or Superintendent will inform
the Board President and make appropriate arrangements. A Board member who attends a
meeting by audio or video means, as provided in this policy, may participate in all
aspects of the Board meeting including voting on any item.
Broadcasting and Recording Board Meetings
Any person may record or broadcast an open Board meeting. Requests for special needs,
such as seating, writing surfaces, lighting, and access to electrical power, should be
directed to the Superintendent at least eight hours before the meeting.
Recording meetings shall not distract or disturb Board members, other meeting
participants, or members of the public. The Board President may designate a location for
recording equipment, may restrict the movements of individuals who are using recording
equipment, or may take such other steps as are deemed necessary to preserve decorum
and facilitate the meeting.
Legal Reference: 5 ILCS 120/2 et seq.
105 ILCS 5/10-12, 5/10-16
Revised: 12/12/77
Revised: 6/23/94
Revised: 8/24/98
Revised: 3/20/2006
Approved: 8/23/2010
Board of Education Policy 2-230
Page 1 of 2
BOARD OF EDUCATION
PUBLIC PARTICIPATION AT BOARD MEETINGS
At each regular and special Board of Education meeting, opportunity will be provided for
members of the public and District employees to speak to the Board, subject to
reasonable constraints. .
The individuals appearing before the Board are expected to follow these guidelines:
1. Speakers are to make known their desire to address the Board of Education by
filling out and submitting a request card at the start of the meeting. The card will
contain the individual’s name, address and phone number along with a brief
indication as to the nature of the subject matter.
2. Speakers must abide by the rules of order governing such Board meetings and are
asked to confine their remarks to no more than five minutes at the designated
time. Normally, 30 minutes will be allowed in this portion of the meeting;
however, this position may be altered at the discretion of the presiding officer.
3. Comments which are substantially repetitive of comments made by preceding
speakers should be presented as briefly as possible or through a spokesperson for
a group.
4. The Board President shall have the authority to determine procedural matters
regarding public participation not otherwise defined in Board policy.
5. Questions and comments should address the Board of Education as a whole only.
No comments should be directed to an individual Board member, audience,
principals, or other staff members.
6. The Board of Education will not entertain charges or complaints against
individual employees by persons who address it during a Board meeting. Rather,
a charge of complaint against an employee must be in writing and signed by the
person who makes it, and the Board of Education will refer any such charge or
complaint for appropriate review, taking into consideration the procedural due
process rights of the individual in question.
7. Speakers shall conduct themselves with respect and civility toward others and
otherwise abide by Board policy.
Policy 2-230
Page 2 of 2
At each regular Board of Education meeting, the Board will acknowledge any petitions
or correspondence received by the Board since the last regular Board meeting.
Legal Reference: 105 ILCS 5/10-16
Revised: 12/12/77
Revised: 6/23/94
Revised: 8/24/98
Revised: 3/20/2006
Revised: 9/20/2010
Board of Education Policy 2-250
Page 1 of 2
BOARD OF EDUCATION
ACCESS TO DISTRICT’S PUBLIC RECORDS
The District’s “public records” are those records and documents, regardless of physical or
electronic form, pertaining to the transaction of public business and as further defined by
law, including the Illinois Freedom of Information Act (“FOIA”), and the District’s FOIA
Administrative Procedures. The District shall maintain and make available for inspection
a reasonably current list of the types and categories of records under its control, as well as
those documents that are immediately available upon request.
The District shall respond to all written requests for public records as set forth in this
Policy and the District’s FOIA Administrative Procedures. The Superintendent shall
designate one or more employees as the District’s Freedom of Information Officer
(“FOIA Officer”) to receive FOIA requests, coordinate review of the relevant
information, and respond on behalf of the District in a timely manner. Each FOIA
Officer shall successfully complete the required training through the Public Access
Counselor’s office of the Attorney General on a timely basis.
Requests to inspect and/or copy the District’s public records must be submitted in
writing, and are expected to be directed to the District’s FOIA Officer. Requests are
expected to specify with reasonable particularity which public records are sought to avoid
inefficient use of staff time in retrieving and preparing records for inspection. Repeated
requests from the same person for the same records that are unchanged or identical to
records previously provided or properly denied under FOIA are deemed unduly
burdensome and may be denied. If a request is for a commercial purpose, as defined in
FOIA and the District’s FOIA Administrative Procedures, the requester is
expected to disclose that in his or her initial written request. It is a violation of FOIA for
a person to knowingly obtain a public record for a commercial purpose without
disclosing that it is for a commercial purpose, if requested to do so by the District.
The District shall approve the written FOIA request, unless (1) the requested document is
not a “public record” as defined in FOIA and the District’s FOIA Administrative
Procedures; (2) the public record is exempt by law from inspection and copying; or (3)
complying with the request would be unduly burdensome. If an otherwise non-exempt
responsive record contains information that is exempt from disclosure, the District will
redact the information that is exempt and make the remaining information available for
inspection and copying.
Policy 2-250
Page 2 of 2
The Board periodically shall set fees for reproducing public records in accordance with
FOIA. Such fees shall be set forth in the FOIA Administrative Procedures.
In the event that a written request for access to District public records is denied, in whole
or in part, the FOIA Officer shall provide the individual making the request with a written
statement of the reasons for the denial and notice of the right to appeal the decision to the
Public Access Counselor’s office of the Attorney General and the right to judicial review.
The School Board President, FOIA Officer, Superintendent or designee shall report to the
Board of Education at each regular meeting any FOIA requests as well as the status of the
response(s). A list of FOIA requests and the status of the responses shall be maintained
by the FOIA Officer for the previous six months.
The Superintendent is authorized to develop Administrative Procedures to implement this
Policy. The Superintendent and FOIA Officers shall implement this Policy in accordance
with the District’s FOIA Administrative Procedures and all applicable law.
Legal References: 5 ILCS 140/1 et seq.
105 ILCS 5/10-16
Adopted: 6/23/94
Affirmed: 3/20/2006
Amended: 12/14/2009
Approved: 1/19/2010
Approved: 8/23/2010
_______________________________________________________________________
Board of Education Policy 2-250R
Page 1 of 9
BOARD OF EDUCATION
PROCEDURE
ACCESS TO DISTRICT’S PUBLIC RECORDS
The following procedures shall be applied when individuals seek access to public records
under the Illinois Freedom of Information Act (“FOIA”) and District Policy 2-250:
1.
Definition of Public Records. “Public records” which may be available pursuant
to District Policy and these Procedures means all records, reports, forms, writings,
letters, memoranda, books, papers, maps, photographs, microfilms, cards, tapes,
recordings, electronic data processing records, electronic communications,
recorded information and all other documentary materials pertaining to the
transaction of public business, regardless of physical form or characteristics,
having been prepared by or for, or having been or being used by, received by, in
the possession of, or under the control of the District, or as otherwise defined by
applicable law.
2.
FOIA Requests to be in Writing. Requests to inspect and/or copy District
public records must be submitted in writing, and are expected to be directed to the
District’s Freedom of Information Officer(s) (“FOIA Officer”). Requests are
expected to specify with reasonable particularity which public records are sought
to avoid inefficient use of staff time in retrieving and preparing records for
inspection. Repeated requests from the same person for the same records that are
unchanged or identical to records previously provided or properly denied under
FOIA are deemed unduly burdensome and may be denied. If a request is for a
commercial purpose, as defined in FOIA and Section 4.B. below, the requester is
expected to disclose that in his or her initial written request. It is a violation of
FOIA for a person to knowingly obtain a public record for a commercial purpose
without disclosing that it is for a commercial purpose, if requested to do so by the
District.
3.
FOIA Officer(s).
A.
Designation of FOIA Officer(s). The Superintendent shall designate one
or more employees to serve as the District’s FOIA Officer(s). If more
than one, the Superintendent shall designate a Chief FOIA Officer and one
or more Deputy FOIA Officers.
Page 2 of 9
B.
Training of FOIA Officer(s). Every FOIA Officer, including any
deputies, must complete an electronic training curriculum developed by
the Public Access Counselor’s office of the Attorney General by July 1,
2010. After July 1, 2010, whenever a new FOIA officer is designated, that
person must complete the electronic training curriculum within 30 days
after assuming the position. After the initial training, all FOIA Officers
must complete an annual training program by the Public Access
Counselor.
C.
FOIA Officer Duties. Upon receiving a request for a public record, the
FOIA Officer shall:
•
•
•
•
•
•
•
4.
Note the date the public body receives the written request.
Compute the day on which the period for response will expire (see
Section 4 below) and make a notation of that date on the written
request.
Maintain an electronic or paper copy of each written request,
including all documents submitted with the request until the
request has been complied with or denied.
Coordinate examination of responsive documents, notices to and
follow-up with the Public Access Counselor, as necessary.
Prepare and issue responses to requests on behalf of the District.
Create a file for the retention of the original request, a copy of the
response, a record of written communications with the requester,
and a copy of other communications.
Place and maintain a copy of all notices of denial in a single
central office file that is open to the public and indexed according
to the type of exemption asserted, and, to the extent feasible,
according to the types of records requested.
Response to FOIA Request.
A.
Non-Commercial Purposes. The FOIA Officer shall respond to requests
for non-commercial purposes within five business days after the District’s
receipt of the written request, unless the time period for response is
extended in accordance with the requirements of FOIA and Section 5
below.
B.
Commercial Purposes. The FOIA Officer shall respond to written
requests for commercial purposes within 21 business days after receipt.
The response shall (i) provide an estimate of the time required by the
District to provide the records requested and an estimate of the fees to be
charged, which the District may require the person to pay in full before
copying the requested documents; (ii) deny the request if an exemption
applies; (iii) notify the requester that the request is unduly burdensome
and extend an opportunity to the requester to attempt to reduce the request
Page 3 of 9
to manageable proportions; or (iv) provide the records requested. Unless
the records are exempt from disclosure, the FOIA Officer shall comply
with the request within a reasonable period, considering the size and
complexity of the request, and giving priority to records requested for noncommercial purposes.
“Commercial purpose” means the use of any part of a public record, or
information derived from public records, in any form for sale, resale, or
solicitation or advertisement for sale or services. For purposes of this
definition, requests made by news media and non-profit, scientific, or
academic organizations shall not be considered to be made for a
“commercial purposes” when the principal purpose of the request is (i) to
access and disseminate information concerning news and current or
passing events, (ii) for articles of opinion or features of interest to the
public, or (iii) for the purpose of academic, scientific, or public research
for education.
C.
5.
Format of Responsive Documents. The FOIA Officer shall provide the
record in the format requested by the requester, if feasible. The FOIA
Officer may direct the requester to the District’s website for access to
responsive documents, unless the requester specifically requests another
format of the responsive documents.
Extensions. If an extension of time is required, the FOIA Officer shall provide
written notice to the requester of the date by which the records shall be available
and the reason for the extension. Such extension notice shall be provided within
five business days after the District’s receipt of the original request to inspect
and/or copy public records. Extensions for non-commercial requests shall be no
more than an additional five business days after the original response is due, or
such longer time as agreed to in writing with the requester. Extensions are
warranted if one of the following applies or if otherwise authorized by FOIA or
Illinois law:
•
•
The requested records are stored in whole or in part at other locations than
the office having charge of the requested records; or
The request requires the collection of a substantial number of specified
records; or
•
•
•
•
•
•
The request is couched in categorical terms and requires an extensive
search for the records responsive to it; or
The requested records have not been located in the course of routine
search and additional efforts are being made to locate them; or
The requested records require examination and evaluation by personnel
having the necessary competence and discretion to determine if they are
exempt from disclosure under FOIA or should be revealed only with
appropriate deletions; or
Page 4 of 9
The request for records cannot be complied with within the prescribed
time limit without unduly burdening or interfering with the operations of
the District; or
There is a need for consultation, which shall be conducted with all
practicable speed, with another public body or among two or more
components of a public body having substantial interest in the
determination or in the subject matter of the request.
6.
Inspection of Public Records. Inspection of District public records not
exempted from disclosure under FOIA shall be permitted during regular business
hours at the District’s office.
7.
Copy Charges and Waivers/Reductions.
A.
Fee Schedule. The Board of Education shall adopt a standard scale of
fees, in accordance with FOIA and other laws. The current Fee Schedule
is attached to these Administrative Procedures.
B.
8.
Waivers/Reductions. Public records may be furnished without charge or
at a reduced charge if the individual requesting the public records states
specifically the purpose for the request and the reasons that a waiver or
reduction of the fee is in the public interest. Waiver or reduction of the fee
may be determined to be in the public interest if the principal purpose of
the request is to access and disseminate information regarding the health,
safety, and welfare or the legal rights of the general public and is not for
the principal purpose of personal or commercial benefit. In determining
the amount of waiver or reduction, the District may take into consideration
the amount of materials requested and the cost of copying them.
Denials. A request may be denied when the material requested is (i) not a “public
record” of the District, as defined by law; (ii) is exempt from disclosure under
FOIA or any other State or federal law; or (iii) complying with the request would
be unduly burdensome.
A.
Unduly Burdensome Requests. Requests calling for all records falling
within a category shall be complied with unless compliance with the
request would be unduly burdensome for the District and there is no way
to narrow the request and the burden on the District outweighs the public
interest in the information. Before invoking this exemption, the FOIA
Officer shall extend to the requester an opportunity to confer in an attempt
to reduce the request to manageable proportions. However, repeated
requests from the same person for the same records that are unchanged or
identical to records previously provided or properly denied under FOIA
are deemed unduly burdensome under FOIA and may be denied.
Page 5 of 9
B.
Denials based on (1) the “personal information” exemption, or (2) the
“preliminary drafts” exemption. In the event the FOIA Officer intends
to deny a request for public records, in whole or in part, based on FOIA’s
exemptions for personal information (FOIA Section 7(1)(c)) or
preliminary drafts (FOIA Section 7(1)(f)), the FOIA Officer shall, within
the required time frame for a response set forth in Sections 4 and 5 above,
notify the requester and the Public Access Counselor’s office of the
Illinois Attorney General of the FOIA Officer’s intent to deny the request
for one of these exemptions before issuing an official denial. The notice
to both the requester and the Public Access Counselor shall include (i) a
copy of the request; (ii) the District’s proposed response; and (iii) a
detailed summary of the public body's basis for asserting the exemption.
In such event, the time for the FOIA Officer’s official response shall be
tolled until the FOIA Officer receives notice that the Public Access
Counselor has concluded its inquiry into the intended denial. If the Public
Access Counselor concurs with the FOIA Officer’s determination that the
public record is exempt from disclosure, the FOIA Officer shall prepare a
denial in accordance with Section 8.C below and deliver the denial to the
requester. If the Public Access Counselor disagrees, the FOIA Officer
should follow the directives of the Public Access Counselor. If the
District disagrees with the conclusions or directives of the Public Access
Counselor, the District may consider filing a lawsuit.
C.
9.
Contents of Denial. In the event the FOIA Officer denies a request for
access to public records, in whole or in part, for any reason, the FOIA
Officer shall provide the requester with a written statement of the reasons
for the denial, including a detailed factual basis for the application of any
exemption claimed, citation to supporting legal authority, which may
include citation to the exemption claimed, and the names and titles or
positions of each person responsible for the denial. The notice of denial
shall inform the requester of the right to review by the Public Access
Counselor’s office of the Illinois Attorney General and provide the address
and phone number for the Public Access Counselor. The notice of denial
shall also inform the requester of his or her right to judicial review in
accordance with Section 11 of FOIA.
Exemptions. Records exempt from disclosure include, but are not limited to:
•
Private information, unless disclosure is required by another provision of
FOIA, a State or federal law, or court order. Private information is defined
as unique identifiers, including a person’s social security number, driver’s
license number, employee identification number, biometric identifiers,
personal financial information, passwords or other access codes, medical
records, home or personal telephone numbers, personal email addresses,
Page 6 of 9
home address, and personal license plates (except as otherwise provided
by law or when compiled without the possibility of attributing such
information to any person).
•
Personal information, the disclosure of which would constitute a clearly
unwarranted invasion of personal privacy. An unwarranted invasion of
personal privacy is defined as the disclosure of information that is highly
personal or objectionable to a reasonable person and in which the person’s
right to privacy outweighs any legitimate public interest in obtaining the
information.
•
Preliminary drafts, notes, recommendations, memoranda, and other
records in which opinions are expressed, or policies or actions are
formulated, except that a specific record or relevant portion of a record
shall not be exempt when the record is publicly cited and identified by the
head of the District (e.g., the Superintendent).
•
Test questions, scoring keys and other examination data used to administer
examinations.
•
Information concerning a school’s adjudication of student disciplinary
cases, but only to the extent that disclosure would unavoidably reveal the
identity of the student.
•
Records relating to the District’s adjudication of employee grievances or
disciplinary cases, but not including the final outcome of cases in which
discipline is imposed.
•
Communications between the District and its attorney that would not be
subject to discovery in litigation.
•
Proposals and bids for any contract, grant, or agreement, until a final
selection is made.
•
Closed meeting minutes not yet available to the public under the Illinois
Open Meetings Act.
•
Collective bargaining documents or information, except for any final
contracts or agreements.
•
Information regarding real estate transactions until a sale is final.
When a request is made to inspect or copy a public record that contains
information that is exempt from disclosure, but also contains information that is
Page 7 of 9
not exempt from disclosure, the District must make the non-exempt information
available for inspection and copying. However, the FOIA Officer may redact the
exempt information from the document before making it available.
10.
FOIA Information. The District shall prominently display at each of its
administrative offices and on its website the following information:
•
•
•
•
•
A brief description of the District;
A brief description of the methods whereby the public may request
information and public records;
A directory designating the District’s FOIA Officer(s);
The address where requests for public records should be directed; and
Any fees allowable under FOIA.
The District shall also make the above information available for inspection and
copying, and shall send such information through the mail if requested.
11.
12.
Categories of Public Records. As required by Section 5 of FOIA (5 ILCS
140/5), the FOIA Officer will maintain and make available for inspection and
copying a reasonably current list of all types or categories of documents under its
control. This list is attached to these Administrative Procedures.
Immediately Available Documents. As required by Section 3.5(a) of FOIA (5
ILCS 140/3.5(a)), the FOIA Officer will develop a list of documents or categories
of records that the District will immediately disclose upon request. This list is
attached to these Administrative Procedures.
Page 8 of 9
Categories of the District’s Public Records
As required by 5 ILCS 140/5
The following list identifies the types of public records maintained and available for
public inspection:
•
Administrative materials and procedural rules;
•
Final opinions and determinations, except for those adjudicating student
disciplinary cases where the disclosure would unavoidably reveal the
identity of the student, or those adjudicating employee grievances or
disciplinary cases;
•
Final outcomes of employee grievances or disciplinary cases in which
discipline is imposed;
•
Board of Education policies and final documents explaining or
interpreting such policies;
•
Final reports and studies prepared by or for the District;
•
Information concerning expenditure of public funds, unless otherwise
exempt from disclosure under FOIA;
•
Names, salaries, titles, and dates of employment for all District employees
and officers;
•
Minutes of Board of Education meetings open to the public;
•
Information concerning grants or contracts made by the District, unless
otherwise exempt from disclosure under FOIA;
•
All other information required by law to be made available for public
inspection and copying.
List of Documents or Categories of Records that the District Shall
Immediately Disclose Upon Request
As required by 5 ILCS 140/3.5(a)
•
•
Board of Education policies
Minutes of Board of Education meetings open to the public;
Page 9 of 9
FEE SCHEDULE FOR FOIA REQUESTS
Approved by the Board of Education on January 19, 2010
Unless a fee is otherwise fixed by another statute, or unless the District grants a request
for a fee waiver/reduction in the public interest, as defined in FOIA, the charges
associated with copies in response to FOIA requests shall be as set forth below:
•
No fees shall be charged for the first 50 pages of black and white, letter or
legal sized copies requested.
•
Thereafter, a fee of $0.15 per page will be charged for each additional black
and white, letter or legal sized copy.
•
For all other copies, including color copies, the District shall charge no more
than the actual cost for reproducing the records.
Color Copies
$0.25
•
The District may charge the requester for the actual cost of purchasing a
recording medium, whether disc, diskette, tape, or other medium.
•
The cost for certifying a public record shall be $1.
Public records may be furnished without charge or at a reduced charge if the individual
requesting the public records states specifically the purpose for the request and the
reasons that a waiver or reduction of the fee is in the public interest. Waiver or reduction
of the fee may be determined to be in the public interest if the principal purpose of the
request is to access and disseminate information regarding the health, safety, and welfare
or the legal rights of the general public and is not for the principal purpose of personal or
commercial benefit. In determining the amount of waiver or reduction, the District may
take into consideration the amount of materials requested and the cost of copying them.
Legal References: 5 ILCS 140/1 et seq.
105 ILCS 5/10-16
Adopted : 1/19/2010
Board of Education Policy 2-260
Page 1 of 3
BOARD OF EDUCATION
UNIFORM GRIEVANCE PROCEDURE
Students or their parents/guardians, employees, or community members may file a
complaint in accordance with this grievance procedure, if they believe that the Board of
Education, its employees, or agents have violated their rights guaranteed by the State or
Federal constitution, State or Federal statute, or Board policy including:
1.
Title II of the Americans with Disability Act;
2.
Title IX of the Education Amendments of 1972;
3.
Section 504 of the Rehabilitation Act of 1973;
4.
Claims of sexual harassment under the Illinois Human Rights Act, Title
VII of the Civil Rights Act of 1964, and Title IX of the Education
Amendments of 1972.
The complaint manager will endeavor to respond to and resolve complaints without the
need to resort to this grievance procedure and, if a complaint is filed, to address the
complaint promptly and equitably. The right of a person to a prompt and equitable
resolution of the complaint filed hereunder shall not be impaired by the person’s pursuit
of other remedies. Use of this grievance procedure is not a prerequisite to the pursuit of
other remedies and use of this grievance procedure does not extend any filing deadline
related to the pursuit of other remedies.
1.
Filing a Complaint
A person (hereinafter Complainant) who wishes to avail himself or herself
of this grievance procedure may do so by filing a complaint with any
District complaint manager. The Complainant shall not be required to file
a complaint with a particular complaint manager and may request a
complaint manager of the same gender. The complaint manager may
request the Complainant to provide a written statement regarding the
nature of the complaint or require a meeting with the parents/guardians of
Board of Education Policy 2-260
Page 2 of 3
a student. The complaint manager may assist the Complainant in filing a
grievance.
2.
Investigation
The complaint manager will investigate the complaint or appoint a
qualified person to undertake the investigation on his or her behalf. The
complaint or identity of the Complainant will not be disclosed except 1) as
required by law or this policy, or 2) as necessary to fully investigate the
complaint, or 3) as authorized by the Complainant. The complaint
manager shall file a written report of his or her findings with the
Superintendent. If a complaint of sexual harassment contains allegations
involving the Superintendent, the written report shall be filed with the
Board which shall render a decision in accordance with Section three of
this policy. The Superintendent will keep the Board informed of all
complaints.
3.
Decision and Appeal
After receipt of the complaint manager’s report, the Superintendent shall
render a written decision which shall be provided to the Complainant. In
the event the Complainant is not satisfied with the decision, the
Complainant may appeal the decision to the Board by making a written
request to the complaint manager. The complaint manager shall be
responsible for promptly forwarding all materials relative to the complaint
and appeal to the Board. Thereafter, the Board shall render a written
decision which shall be provided to the Complainant. This grievance
procedure shall not be construed to create an independent right to a Board
hearing.
If the grievance is a Title IX or a Section 504 complaint, following the receipt of the
decision rendered by the Board of Education, the student may appeal that decision to the
Superintendent of the Educational Service Region of Cook County pursuant to Section 310 of the Illinois School Code and thereafter to the State Superintendent of Education
pursuant to Section 2-3.8 of the Illinois School Code.
This uniform grievance procedure does not apply to grievances which may be brought
under the procedures set forth by the collective bargaining agreement.
The Superintendent has designated the Director of Personnel and Communications and
Assistant Superintendent for Business to implement the District’s uniform grievance
procedures. Every parent, student, and employee has a right to initiate a grievance or
complaint of illegal discrimination by contacting:
Board of Education Policy 2-260
Page 3 of 3
_____________________________________
Complaint Manager
Address and Phone Contact Information at School District 203
_____________________________________
Complaint Manager
Address and Phone Contact Information at School District 203
Legal References: Age Discrimination in Employment Act, 29 U.S.C. § 621, et seq.
Americans with Disabilities Act, 42 U.S.C. para 12101 et seq.
Equal Pay Act, 29 U.S.C. § 206(d)
Immigration Reform and Control Act, 8 U.S.C. § 1324a, et seq.
Rehabilitation Act, 29 U.S.C. 791, et seq.
Title VII of Civil Rights Act, 42 U.S.C. § 2000e, et seq.
Title IX of the Education Amendments, 20 U.S.C. § 1681, et seq.
775 ILCS 5/1-101, et seq.
105 ILCS 5/10-20.7a, 5/10-22.5, 522/-19, 5/24-4, and 5/27.1
23 Ill. Admin. Code § 1.240 and § 200-40
Adopted: 6/23/94
Revised: 3/20/2006
SECTION 3
SCHOOL ADMINISTRATION
3-10 Statement of Objectives
3-20 School District Organization Plan
3-30 Line and Staff Relations
3-40 Responsibility of the Superintendent
3-50 Administrative Personnel Other than the Superintendent
3-60 Responsibility of the Principal
3-70 Succession of Authority
Board of Education Policy 3-20
Page 1 of 1
SCHOOL ADMINISTRATION
SCHOOL DISTRICT ORGANIZATION PLAN
Effective July 1 of each year, the organizational structure of New Trier Township High
School District 203 should be shown on the Organizational Reporting Chart.
Adopted: 4/18/94
Revised: 8/24/98
Revised: 3/20/2006
Affirmed: 4/20/2009
NEW TRIER ADMINISTRATION ORGANIZATION CHART
Next Page
Board of Education Policy 3-30
Page 1 of 1
SCHOOL ADMINISTRATION
LINE AND STAFF RELATIONS
The District organizational chart indicates the channels of authority and communication
for school personnel. These channels should be followed, and no level should be bypassed except in unusual situations.
All personnel should refer matters requiring administrative action to the responsible
administrator, and may appeal a decision to a higher administrative officer. Whenever
possible, each employee should be responsible to only one immediate supervisor. Where
this is not possible, the division of responsibility must be clear.
Adopted: 4/18/94
Affirmed: 3/20/2006
Affirmed: 4/20/2009
Board of Education Policy 3-40
Page 1 of 3
SCHOOL ADMINISTRATION
RESPONSIBILITY OF THE SUPERINTENDENT
Duties and Authority
The Superintendent is the District’s executive officer and is responsible for the total
administration and management of the District in accordance with Board of Education
policies and directives, and State and Federal law. The Superintendent is authorized to
develop rules and procedures to implement Board policy. The Superintendent may
delegate to other District staff the exercise of any powers and the discharge of any duties
imposed upon the Superintendent by Board policies or by Board vote. The delegation of
power or duty, however, shall not relieve the Superintendent of responsibility for the
action which was delegated.
Qualifications and Appointment
The Superintendent must be of good character and of unquestionable morals and
integrity. The Superintendent shall have the experience and the skills necessary to work
effectively with the Board, District employees, students, and the community. The
Superintendent shall have a valid administrative certificate and superintendent’s
endorsement issued by the State Certification Board.
When the office of the Superintendent becomes vacant, the Board will conduct a search
to find the most capable person for the position. Qualified staff members who apply for
the position will receive the same consideration as other candidates.
Compensation and Benefits
The Board and the Superintendent shall enter into a contract which conforms to this
policy and State law. This contract shall govern the employment relationship between the
Board and the Superintendent.
As a regular and scheduled activity of an executive nature, the Board of New Trier
Township High School District 203 will evaluate, at least annually, the performance of
the Superintendent against standards and objectives agreed to by the Superintendent and
Policy 3-40
Page 2 of 3
the Board. The primary purpose of this performance appraisal will be to effect
improvements in the management and administrative leadership of the District.
Since the actions and activities of the Superintendent shall reflect the mutually agreed
upon goals and objectives for the District arrived at through a participative process
endorsed by the Board, such a performance appraisal will have consequences for the
relationship of the Superintendent with other members of his or her administrative team.
The ongoing process of evaluation shall become not only one function of a relationship of
the Superintendent and the Board but shall also serve as a guideline for a similar process
to be conducted with members of the administrative team and members of the certified
and noncertified staff.
Guidelines
1. The Superintendent shall know the standards against which he or she will be
evaluated and shall be involved in development of these standards with an appointed
member from the Board, an appointed Board committee or the Board serving as a
committee of the whole.
2. Though the process shall be ongoing, a specific time shall be scheduled for a more
formal evaluation session where no other items would be placed on the agenda. This
meeting should be held with the Superintendent and a Board appointed committee
and only in exceptional circumstances with the Board as a whole.
3. The evaluation shall be a composite of the individual Board members’ opinions
which should represent a Board consensus rather than the opinion of any one
individual.
4. The evaluation shall include a discussion of strengths as well as weaknesses and
should be related, where possible, to actual situations that have a relationship to the
accomplishment of stated goals and objectives considered desirable for the District.
5. Both the Superintendent and the Board should prepare for a formal evaluation; the
Superintendent, by conducting a rigorous self-appraisal, and the Board by examining
various sources of justifiable, valid information related to performance.
6. The judgments referred to in a formal evaluation should be supported by as much
rationale and objective evidence as possible. One Board member’s opinion should not
be the sole basis of an appraisal item. The Superintendent should be given the sole
basis of an appraisal item. The Superintendent should be given the opportunity to
disagree before a proposed statement of appraisal becomes final.
7. The Superintendent shall also have the opportunity to evaluate the working
Policy 3-40
Page 3 of 3
relationship between the Board and the Superintendent and may include an
examination of the relationship between the Board and the administrative team. The
process may be related to the effectiveness of the team effort between the Board and
the Superintendent and may also relate to the efforts of the management team.
8. This process of evaluation will be coupled with performance appraisal. An effort will
be made to relate the results of the evaluation to levels of compensation. When setting
the levels of compensation, the Board may consider other factors such as the
economic condition of the District.
Legal Reference: 105 ILCS 5/10-21.4, 5/10-23.8 and 5/21-7.1
Adopted: 7/11/77
Revised: 4/18/94
Affirmed: 3/20/2006
Revised: 4/20/2009
Board of Education Policy 3-50
Page 1 of 1
SCHOOL ADMINISTRATION
ADMINISTRATIVE PERSONNEL OTHER THAN
THE SUPERINTENDENT
Duties and Authority
District administrative and supervisory positions are established by the Board of
Education, in accordance with State law and regulations. The general duties and authority
of each administrative or supervisory position are approved by the Board, upon the
Superintendent’s recommendation, and are contained in the respective position’s job
description.
Qualifications
All administrative personnel shall have a valid administrative certificate (if appropriate to
the position), the required endorsements issued by the State Certification Board, and any
other qualifications as specified in the positions’ job descriptions.
Evaluation
The performance of all administrative personnel will be evaluated by the Superintendent
or a designee; the Superintendent shall make employment and salary recommendations to
the Board. Administrators shall annually present evidence to the Superintendent of
professional growth through attendance at educational conferences, additional schooling,
in-service training and through participation in the general development and
improvement of the school program.
Administrative Work Year
The administrator’s work year shall be the same as the District’s fiscal year, July 1
through June 30, unless otherwise stated in the employment agreement. In addition to
legal holidays, the administrators shall have vacation periods as approved by the
Superintendent. All administrators shall be available for work when their services are
necessary.
Legal Reference:
Adopted:
Revised:
Revised:
105 ILCS 5/10-21.4a, 24A-1 and 24A-4
23 Ill. Admin. Code, 1.310
4/18/94
3/20/2006
4/20/2009
Board of Education Policy 3-60
Page 1 of 1
SCHOOL ADMINISTRATION
RESPONSIBILITY OF THE PRINCIPAL
Responsible to the Superintendent, the Principal is the chief administrator of the campus.
The primary responsibility of the Principal is to develop and improve instruction. The
majority of the Principal’s time shall be spent on instructional leadership through formal
and informal activities, establishing clear lines of communication with school staff and
parents regarding school goals, procedures and accomplishments.
The Principal is responsible for the management of his or her staff, administration of the
educational program, maintenance of the facility and equipment, control of the students,
and management of the school’s budget. The Principal will be evaluated on his or her
instructional leadership ability and his or her ability to maintain a positive learning
environment.
The Board of Education and the Principal shall enter into a contract which conforms to
Board policy and State law.
Legal References: 105 ILCS 5/10-21.4a
23 Ill. Admin. Code Section 1.320
Adopted: 4/18/94
Affirmed: 3/20/2006
Revised: 4/20/2009
Board of Education Policy 3-70
Page 1 of 1
SCHOOL ADMINISTRATION
SUCCESSION OF AUTHORITY
If the Superintendent, Associate Superintendent, Principal, or other administrator is
temporarily absent, the succession of authority and responsibility of the respective office
shall follow a succession plan developed by the Superintendent and approved by the
Board of Education.
If the Superintendent, Associate Superintendent, Principal, or other administrator is
absent for an extraordinary length of time, the Board President will call a special Board
meeting to appoint an interim administrator if deemed necessary.
Adopted: 4/18/94
Affirmed: 3/20/2006
Affirmed: 4/20/2009
SECTION 4
OPERATIONAL SERVICES
4-10 Fiscal and Business Management
4-15 Operational Services
4-30 Revenue Sources
4-40 Investment of School District Funds
4-40R Procedure-Investment of School District Funds
4-60 Purchasing Practices
4-65 Bidding Requirements
4-70 Resource Conservation
4-80 Accounting and Audits
4-90 District Activity Fund Management
4-100 Insurance Management
4-110 Transportation
4-140 Waiver of Student Fees
4-150 Facilities Management
4-160 Security and Safety
4-170 Sale of Personal Property
4-210 New Trier Foundation
4-220 Scholarship Trust Fund
4-230 Automated External Defibrillator Use
Board of Education Policy 4-10
Page 1 of 2
Operational Services
Fiscal and Business Management
The Superintendent is responsible for the School District’s fiscal and business
management. This responsibility includes annually preparing and presenting the District’s
statement of affairs to the School Board and publishing it before December 1 as required
by State law.
The Superintendent shall ensure the efficient and cost-effective operation of the District’s
business management using computers, computer software, data management,
communication systems, and electronic networks, including electronic mail, the Internet,
and security systems.
Budget Planning
The District’s fiscal year is from July 1 until June 30. The Superintendent shall present to
the Board, no later than the first regular meeting in August, a tentative budget with
appropriate explanation. This budget shall represent the culmination of an ongoing
process of planning for the fiscal support needed for the District’s educational program.
The District’s budget shall be entered upon the Illinois State Board of Education’s
“School District Budget Form.” To the extent possible, the tentative budget shall be
balanced as defined by the State Board of Education guidelines. The Superintendent
shall complete a tentative deficit reduction plan if one is required by the State Board of
Education guidelines.
Preliminary Adoption Procedures
After receiving the Superintendent’s proposed budget, the Board sets the date, place, and
time for:
1. A public hearing on the proposed budget, and
2. The proposed budget to be available to the public for inspection. The Board Secretary
shall arrange to publish a notice in a local newspaper stating the date, place, and time of
the proposed budget’s availability for public inspection and the public hearing. The
proposed budget shall be available for public inspection at least 30 days before the time
of the budget hearing.
At the public hearing, the proposed budget shall be reviewed, and the public shall be
invited to comment, question, or advise the Board.
Final Adoption Procedures
The Board adopts a budget before the end of the first quarter of each fiscal year,
September 30, or by such alternative procedure as State law may define. To the extent
Policy 4-10
Page 2 of 2
possible, the budget shall be balanced as defined by the State Board of Education; if not
balanced, the Board will adopt a deficit reduction plan to balance the District’s budget
within 3 years according to State Board of Education requirements.
The Board adopts the budget by roll call vote. The budget resolution shall be
incorporated into the meeting’s official minutes. Board members’ names voting yea and
nay shall be recorded in the minutes.
The Superintendent or designee shall perform each of the following:
1. Post the District’s final annual budget, itemized by receipts and expenditures, on the
District’s Internet website; notify parents/guardians that it is posted and provide the
website’s address.
2. File a certified copy of the budget resolution and an estimate of revenues by source
anticipated to be received in the following fiscal year, certified by the Assistant
Superintendent for Finance and Operations, with the County Clerk within 30 days of the
budget’s adoption.
3. Make all preparations necessary for the Board to timely file its Certificate of Tax Levy,
including preparations to comply with the Truth in Taxation Act; file the Certificate of
Tax Levy with the County Clerk on or before the last Tuesday in December. The
Certificate lists the amount of property tax money to be provided for the various funds in
the budget.
1. Submit the annual budget, a deficit reduction plan if one is required by State Board of
Education guidelines, and other financial information to the State Board of Education
according to its requirements.
Any amendments to the budget or Certificate of Tax Levy shall be made as provided in
The School Code and Truth in Taxation Act.
Budget Amendments
The Board may amend the budget by the same procedure as provided for in the original
adoption.
Implementation
The Superintendent or designee shall implement the District’s budget and provide the
Board with a quarterly financial report that includes all deficit fund balances. The
amount budgeted as the expenditure in each fund is the maximum amount that may be
expended for that category, except when a transfer of funds is authorized by the Board.
The Board shall act on all interfund loans interfund transfers, transfers within funds, and
transfers from the working cash fund or abatements of it, if one exists.
LEGAL REF.:
35 ILCS 200/18-55 et seq.
105 ILCS 5/10-17, 5/10-22.33, 5/17-1, 5/17-1.2, 5/17-2A, 5/17-3.2, 5/17-11,
5/20-5, 5/20-8, and 5/20-10.
23 Ill.Admin.Code Part 100.
Adopted: February 18, 2014
Board of Education Policy 4-15
Page 1 of 2
Operational Services
Identity Protection
The collection, storage, use, and disclosure of social security numbers by the School
District shall be consistent with State and federal laws. The goals for managing the
District’s collection, storage, use, and disclosure of social security numbers are to:
1. Limit all activities involving social security numbers to those circumstances that
are authorized by State or federal law.
2. Protect each social security number collected or maintained by the District from
unauthorized disclosure.
The Superintendent is responsible for ensuring that the District complies with the Identity
Protection Act, 5 ILCS 179/. Compliance measures shall include each of the following:
1. All employees having access to social security numbers in the course of performing their
duties shall be trained to protect the confidentiality of social security numbers. Training
should include instructions on the proper handling of information containing social
security numbers from the time of collection through the destruction of the information.
2. Only employees who are required to use or handle information or documents that contain
social security numbers shall have access to such information or documents.
3. Social security numbers requested from an individual shall be provided in a manner that
makes the social security number easily redacted if the record is required to be released
as part of a public records request.
4. When collecting a social security number or upon request by an individual, a statement of
the purpose(s) for which the District is collecting and using the social security number
shall be provided.
5. Notification to an individual whenever his or her personal information was acquired by
an unauthorized person; personal information is an individual’s name in combination
with his or her social security number, driver’s license number or State identification card
number, or financial account information.
6. Disposal of materials containing personal information in a manner that renders the
personal information unreadable, unusable, and undecipherable; personal information has
the meaning stated in #5, above.
7. All employees must be advised of this policy’s existence and a copy of the policy must be
made available to each employee. The policy must also be made available to any member
of the public, upon request.
Policy 4-15
Page 2 of 2
No District employee shall collect, store, use, or disclose an individual’s social security
number unless specifically authorized by the Superintendent. This policy shall not be
interpreted as a guarantee of the confidentiality of social security numbers and/or other
personal information. The District will use best efforts to comply with this policy, but this
policy should not be construed to convey any rights to protection of information not
otherwise afforded by law.
LEGAL REF.:
5 ILCS 179/, Identity Protection Act.
Adopted: February 18, 2014
Board of Education Policy 4-30
Page 1 of 1
OPERATIONAL SERVICES
REVENUE SOURCES
The Board of Education has the authority to levy taxes upon the taxable property in the
District in accordance with the legal requirements and limitations established in The
School Code of Illinois and other laws and in accordance with the needs of the District in
meeting standards set by the Illinois State Board of Education (ISBE) and in providing a
quality educational program for its students.
Pursuant to the School Code and ISBE regulations, the Board shall file an annual claim
for State aid, as well as claims for special State funds for such programs in which the
Board elects to participate.
The Board shall also file claims for Federal funds for such programs in which the Board
elects to participate. The Superintendent or his or her designee shall be responsible for
securing categorical grants when such grants may assist in improving the District’s
educational program.
Legal Reference:
Adopted: 2/4/85
Revised: 4/18/94
Revised: 8/24/98
Affirmed: 4/17/2006
105 ILCS 5/17-1 et seq., 18-1 et seq.
105 ILCS 200/18-150
105 ILCS 215/6 and 215/8
Board of Education Policy 4-40
Page 1 of 2
OPERATIONAL SERVICES
INVESTMENT OF SCHOOL DISTRICT FUNDS
In accordance with the Illinois Public Funds Investment Act, 30 ILCS 235/0/01 et seq.
(the “Act”), the School District shall maintain a set of procedures for the recommended
investment of School District funds that includes the following elements:
1. A listing of authorized investments.
2. The standard of care that must be maintained by the persons investing the public
funds.
3. Investment and diversification guidelines that are appropriate to the nature of the
funds, the purpose for the funds, and the amount of the public funds within the
investment portfolio.
4. Guidelines regarding collateral requirements, if any, for the deposit of public funds in
a financial institution made pursuant to the Act, and, if applicable, guidelines for
contractual arrangements for the custody and safekeeping of that collateral.
5. A system of internal controls and written operational procedures designed to prevent
losses of funds that might arise from fraud, employee error, misrepresentation by
third parties, or imprudent actions by employees of the district.
6. Performance measures that are appropriate to the nature of the funds, the purpose for
the funds, and the amount of the public funds within the school district’s investment
portfolio.
7. Appropriate periodic review of the investment portfolio, its effectiveness in meeting
the school district’s needs for safety, liquidity, rate of return, and diversification, and
its general performance.
8. At least quarterly written reports of investment activities by the Treasurer for
submission to the Board of Education and the Superintendent, including information
regarding securities in the portfolio by class or type, book value, income earned, and
market value as of the report date.
9. A procedure for the selection of investment advisors, money managers, and financial
institutions.
10. A policy regarding ethics and conflicts of interest.
Policy 4-40
Page 2 of 2
The Board of Education shall establish and submit such procedures to the Treasurer and
shall periodically review and propose needed amendments thereto. Such procedures and
this policy shall be kept available at all times for public review at the School District’s
administrative offices.
Legal References: 105 ILCS 5/8-7
30 ILCS 235/6
Adopted: 4/17/94
Revised: 8/24/98
Revised: 5/17/99
Affirmed: 4/17/2006
Board of Education Policy 4-40R
Page 1 of 8
PROCEDURE
INVESTMENT OF SCHOOL DISTRICT FUNDS
A.
Scope
This investment procedure applies to all funds of the District. These funds are
accounted for in the District’s annual financial report and includes all current
funds, and any other funds that may be created from time to time, except for
District pension funds to the extent the deposit and investment of such funds is
otherwise regulated under the Illinois Pension Code. All transactions involving
the District’s funds and related activity of any funds shall be administered in
accordance with the provisions of this procedure and the canons of the “prudent
person rule”.
B.
Objectives
1.
Safety of Principal - Investments shall be undertaken in a manner that
seeks to ensure the preservation of principal in the overall portfolio. To
attain this objective only appropriate investment instruments will be
purchased and insurance or collateral may be required to ensure the return
of principal.
2.
Liquidity - The District’s investment portfolio shall be structured in such
manner as to provide sufficient liquidity to pay obligations as they come
due. Any investment with an absolute final maturity of more than four
years shall require prior Board of Education approval.
3.
Return on Investments - The investment portfolio shall be designed to
attain a market-average rate of return throughout budgetary and economic
cycles, taking into account the risk constraints, the cash flow
characteristics of the portfolio and legal restrictions for return on
investments.
4.
Maintaining the Public’s Trust - The Treasurer and Superintendent or
designee shall act responsibly as custodian of the public trust and shall
Board of Education Policy 4-40R
Page 2 of 8
avoid any transaction that might impair public confidence in the District,
the Board or the School Treasurer.
C.
Suitable and Authorized Investments
The following investments will be permitted by this policy and as limited by the
Public Funds Investment Act, 30 ILCS 235/2, where applicable.
1.
Bonds, notes, certificates of indebtedness, treasury bills or other securities
now or hereafter issued by the United States of America, its agencies and
allowable instrumentalities;
2.
Interest bearing savings accounts, interest bearing certificates of deposit or
interest bearing time deposits, or any other investments constituting direct
obligations of any bank as defined by the Illinois Banking Act;
3.
Certificates of deposit with federally insured institutions that are
collateralized or insured at levels acceptable to the District in excess of the
coverage limit provided by the Federal Deposit Insurance Corporation;
4.
Any investment as authorized by the Public Funds Investment Act or the
Investment of Municipal Funds Act, and Acts amendatory to those Acts;
5.
Collateralized repurchase agreements which conform to the requirements
stated in paragraph 2(g) or 2(h) of the Act;
6.
Commercial paper meeting all the following requirements:
a)
b)
c)
d)
e)
f)
g)
The corporation must be organized in the United States.
The corporation’s assets must exceed $500,000,000.
The obligations at the time of purchase must be rated within the
highest classification by at least two of the four standard rating
services (Standard and Poor’s, Duff and Phelp’s, Moody’s and
Fitch Investors Service).
The obligations cannot have a maturity longer than 180 days.
Not more than 33% of the total investment fund of the District can
be invested in commercial paper at any time.
The total investment in any one corporation cannot exceed 10% of
the corporation’s outstanding obligations.
The total investment in any one corporation cannot be more than
$20 million;
Board of Education Policy 4-40R
Page 3 of 8
7. The Illinois Public Treasurer’s Investment Pool; and
8. The Illinois School District Liquid Asset Fund.
Investments may be made only in those savings banks or savings and loan
associations the shares, or investment certificates of which are insured by the
Federal Deposit Insurance Corporation. Investment products that are considered
as derivatives are specifically excluded from approved investments, as such term
is defined in the Illinois Insurance Code, 215 ILCS 5/126.2 (v),
D.
Diversification
It is the policy of the District to diversify its investment portfolio. Investments
shall be diversified to eliminate the risk of loss resulting in over concentration in a
specific maturity, issuer, or class of securities. Diversification strategies shall be
determined and revised periodically by the School Treasurer. The diversification
shall be as follows:
E.
1.
Up to 100% of C.1.
2.
Up to 90% of C.2., C.3.
3.
Up to 50% of C.4, C.5., and C.6.
4.
Up to 25% in any single issuer of C.3.
Collateralization
1.
It is the policy of the District to require that time deposits in excess of
FDIC insurable limits be secured by collateral or private insurance to
protect public deposits in a single financial institution if it were to default.
2.
Eligible collateral instruments are any investment instruments acceptable
under the Act. The collateral must be placed in safekeeping at or before
the time the District buys the investments so that it is evident that the
purchase of the investment is predicated on the securing of collateral.
3.
Safekeeping of Collateral
a)
Third party safekeeping is required for all collateral. To
accomplish this, the securities must be held only at one or more of
the following locations:
Board of Education Policy4-40R
F.
1)
at a Federal Reserve Bank or its branch office;
2)
at another custodial facility in a trust or safekeeping
department through book-entry at the Federal Reserve;
3)
by an escrow agent of the pledging institution; or
4)
by the trust department of the issuing bank
b)
Safekeeping will be documented by an approved written agreement
between the Treasurer and the governing board of the bank that
complies with FDIC regulations. This may be in the form of a
safekeeping agreement.
c)
Substitution or exchange of securities held in safekeeping for the
District can be approved exclusively by the Treasurer, and only if
the market value of the replacement securities is equal to or greater
than the market value of the securities being replaced.
Safekeeping of Securities
1.
2.
3.
G.
Page 4 of 8
Third party safekeeping is required for all securities and commercial
paper. To accomplish this, the securities must be held only at one or more
the following locations:
a)
at a Federal Reserve Bank or its branch office;
b)
at another custodial facility, which shall be a trust or safekeeping
department through book-entry at the Federal Reserve, unless
physical securities are involved; or
c)
in an insured account at a primary reporting dealer
Safekeeping will be documented by an approved written agreement
between the Treasurer and the holder of the securities. This may be in the
form of a safekeeping agreement, trust agreement, escrow agreement or
custody agreement.
Original certificates of deposits will be held by the originating bank. A
safekeeping receipt will be acceptable documentation.
Qualified Financial Institutions and Intermediaries
1.
Depositories - Demand Deposits
Funds shall be maintained only in financial institutions properly
Board of Education Policy 4-40R
Page 5 of 8
designated by the Board of Education pursuant to Section 8-7 of the
School Code, 105 ILCS 5/8-7, and meeting the following requirements:
2.
a)
Any financial institution selected by the District shall provide
normal banking services, including, but not limited to: checking
accounts, wire transfers and safekeeping services.
b)
The District will not maintain funds in any financial institution that
is not a member of the FDIC system. In addition, the Treasurer will
not maintain funds in any institution that does not first agree to
post required collateral for funds or purchase private insurance in
excess of FDIC insurable limits and in amounts acceptable to the
District.
c)
To qualify as a depository, a financial institution must furnish the
District with copies of the latest two statements of condition which
it is required to furnish to the Comptroller of Currency as the case
may be. While acting as a depository, a financial institution must
continue to furnish such statements to the District within 45 days
of the end of each quarter.
d)
Fees for banking services shall be mutually agreed to by an
authorized representative of the depository bank and the District on
an annual basis. Fees for services shall be substantiated by a
monthly account analysis.
e)
Each financial institution acting as a depository for District funds
must enter into a depository agreement with the District that
incorporates this policy by reference.
Banks and Savings and Loans - Certificates of Deposit
Any financial institution selected to be eligible for the District’s
competitive certificate of deposit purchase program must:
a)
provide wire transfer and certificate of deposit safekeeping
services;
b)
be a member of FDIC system and be willing and capable of
posting required collateral or private insurance for funds in excess
of FDIC insurable limits and in amounts required by the District;
and
Board of Education Policy 4-40R
c)
3.
Page 6 of 8
meet at all times the financial criteria as established in the
investment procedures of the District.
Intermediaries
Any financial intermediary selected to be eligible for the District’s
competitive investment program must:
H.
a)
provide wire transfer and deposit safekeeping services;
b)
be a member of a recognized U.S. Securities and Exchange
Commission Self Regulatory Organization such as the New York
Stock Exchange, National Association of Securities Dealers,
Municipal Securities Rule Making Board, or other similar
organization acceptable to the District;
c)
provide an annual audit upon request.
d)
maintain an office of Supervisory Jurisdiction within the State of
Illinois and be licensed to conduct business in this State; and
e)
be familiar with the Board of Education’s policy and accept
financial responsibility for any investment not appropriate
according to the policy.
Management
1.
The following individuals are authorized to purchase and sell investments,
authorize wire transfers, authorize the release of pledged collateral, and to
execute any documents required under this procedure:
a)
Treasurer
b)
Superintendent or designee
These documents include:
1)
Wire Transfer Agreement
2)
Depository Agreement
Board of Education Policy 4-40R
4)
Custody Agreement
3)
Safekeeping Agreement
Page 7 of 8
2.
Management responsibility for the investment program is hereby
delegated to the Treasurer and Superintendent or designee, who shall
establish a system of internal controls and written operational procedures
designed to prevent losses of funds that might arise from fraud, employee
error, misrepresentation by third parties, or imprudent actions by
employees of the entity. Such procedures shall include explicit delegation
of authority to persons responsible for the execution under the direction of
the Treasurer of specific financial transactions, including: investment
transactions; check signing, check reconcilement, deposits, bond
payments, report preparation and wire transfers. No person may engage in
any investment transaction except as provided for under the terms of this
policy. The Treasurer shall be responsible for all transactions undertaken
and shall establish a system of controls to regulate the activities of
subordinates.
3.
The wording of agreements necessary to fulfill the investment
responsibilities is the responsibility of the Treasurer who shall periodically
review them for their consistency with District policy and State law and
who shall be assisted in this function by the Superintendent or designee,
District legal counsel and auditors. These agreements include but not
limited to:
a)
Wire Transfer Agreement
b)
Depository Agreement
c)
Safekeeping Agreement
d)
Custody Agreement
4.
The Treasurer may use financial intermediaries, brokers, and/or financial
institutions to solicit bids for securities and certificates of deposit. These
intermediaries shall meet the criteria set forth in Section G(3) above and
shall be approved by the Board of Education.
5.
All wire transfers made by the Treasurer shall require a secondary
authorization by the Superintendent or designee.
6.
The Treasurer shall be further authorized to enter into joint investment
agreements as authorized under Section 8-7 of the School Code.
Board of Education Policy 4-40R
Page 8 of 8
I.
Performance
The Treasurer will seek to earn a rate of return appropriate for the type of
investments being managed given the portfolio objectives defined in Section B of
this document for all funds. In general, the Treasurer will strive to earn an average
rate of return equal to or greater than the Treasury rate for the duration equal to
the average weighted maturity of the District’s investments or one year,
whichever is less.
J.
Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from
personal business activity that could conflict with the proper execution of the
investment program, or which could impair their ability to make impartial
investment decisions. Further, except as permitted under Section 3.2 of the Public
Officer Prohibited Practices Act, no officer involved in the investment process
shall have any interest in, or receive any compensation from, any investments in
which the District is authorized to invest, or the sellers, sponsors or managers of
those investments
K.
Indemnification
Investment officers and employees of the District acting in accordance with this
Investment Procedure and such written operational policies as may be established
by the District, and who otherwise exercise due diligence and act with reasonable
prudence, shall be relieved of personal liability for an individual security’s credit
risk or market changes.
L.
Reporting
The Treasurer shall submit to the Board of Education and the Superintendent a
monthly investment report which shall include information regarding securities in
the portfolio by class or type, book value, income earned, and market values as of
the report date. Generally accepted accounting principles shall be used for
valuation purposes. The report shall indicate any areas of policy concern and
planned revision of investment strategies.
M.
Amendment
This procedure shall be reviewed from time to time by the Treasurer with regards
to the procedure’s effectiveness in meeting the District’s needs for safety,
liquidity, rate of return, diversification, and general performance. Any substantive
changes will be reported to the Board of Education.
Adopted: 4/17/94
Revised: 5/15/2006
Revised: 12/11/2011 (Second Reading)
Revised: 02/21/2012
Board of Education Policy 4-60
OPERATIONAL SERVICES
Page 1 of 2
PURCHASING PRACTICES
The Board of Education will purchase competitively, in accordance with law, and seek
maximum value for every dollar expended. The purchasing practices of the District shall
be such as to benefit the education program. Decisions on purchases shall be based on
specifications, which stress good quality within the limitations of the budget, the lowest
cost within the specifications, and consideration for the quality of service and promptness
of delivery. The following policy shall govern the District’s purchasing practices:
1. Adoption of the annual budget authorizes the Superintendent or designee to
purchase budgeted supplies, equipment and services. Purchase of items not
included in the budget requires prior approval by the Superintendent or
designee except in case of an emergency.
2. Supplies, materials, or work involving an expenditure in excess of $25,000
must comply with the State-required bidding procedures, unless specifically
exempted.
3. Telephone quotations, oral quotations or catalog prices may be used to
procure materials, which are needed urgently, or for small quantity orders.
4. Written quotations may be used to purchase materials of highly specialized
nature and/or when the field of competition is limited. Whenever possible,
quotations should be obtained from two or more competitors. The
Superintendent or designee may negotiate with vendors or contractors for a
discount after quotation.
5. All contractors and suppliers must comply with the provisions of the Equal
Opportunity Clause as required by the Illinois Human Rights Act.
6. Guaranteed energy savings agreements or contracts must comply with state
law.
7. The process of engaging third party non-instructional services must comply
with state law.
Board of Education Policy 4-60
Page 2 of 2
8. All contracts for supplies, materials or work involving expenditure in excess
of $5,000 shall be reviewed and executed by the Assistant Superintendent for
Finance and Operations. This includes any and all contracts for purchases
from student activity funds.
9. The Board will be informed of all contracts for supplies, materials or work
involving expenditures in excess of $50,000.
10. Notwithstanding any other provision in this policy, all contracts and
agreements for goods and services that are intended to generate revenue and
other remunerations for the District in excess of $1,000, including without
limitation vending machine contracts, sports and other attire, class rings, and
photographic services, shall be approved by the Board of Education.
Concerning these contracts and agreements, the Assistant Superintendent for
Finance and Operations or designee shall keep a record of:
a. Each vendor and the product or service provided;
b. The actual net revenue and non-monetary remuneration for each contract
or agreement; and
c. For what purpose the revenue was used and how and to whom the nonmonetary remuneration was distributed.
The Assistant Superintendent for Finance and Operations or designee shall report this
information to the Board by completing the necessary forms that must be attached to the
District’s annual budget.
When negotiating and entering into contracts for architectural, engineering and land
surveying services, the District shall follow the notice, selection and negotiation
procedures established by Illinois statute. The Board authorizes the Superintendent to
establish procedures to implement a purchasing program consistent with this policy and
all applicable laws and regulations.
Legal References:
Revised: 2.15.72
Revised: 1/22/92
Revised: 4/18/94
Affirmed: 4/17/06
Revised: 11/17/2008
Revised: 2/18/2014
105 ILCS 5/10-20/19b, 10-20.21 ad 10-22.25a
50 ILCS 510/1 et seq.
105 ILCS 5/10-20.21
105 ILCS 5/19b-1 et.seq.
105 ILCS 5/10-22.34c
Board of Education Policy 4-65
Page 1 of 1
OPERATIONAL SERVICES
BIDDING REQUIREMENTS
All contracts for supplies, material or work involving an expenditure in excess of
$25,000, except contracts which by their nature are not adapted to award by competitive
bidding, shall be made in accordance with The School Code of Illinois. The School Code
of Illinois requires sealed, competitive bidding (with certain exceptions), and also
outlines requirements for legal notice in a local newspaper that bids are being taken 10
days prior to bid opening and specifies the time and place for the public opening of the
sealed bids. The contract is to be awarded to the “lowest responsible bidder.”
The Superintendent or Associate Superintendent shall report the results of the bidding to
the Board of Education, together with a recommendation regarding acceptance and
reasons therefore. The contract is awarded by vote of the Board at an official meeting.
Bid deposits of 10% of the bid amount, assuring good faith in bidding, and performance
bonds to the extent of 100% of the contract amount may be required.
In an emergency, The School Code of Illinois permits expenditures in excess of $25,000
without bids provided such expenditure is approved by three-fourths (3/4) of the Board.
Legal Reference: 105 ILCS 5/10-20.21
Adopted: 4/18/94
Revised: 4/17/2006
Revised: 11/17/2008
Board of Education Policy 4-70
Page 1 of 1
OPERATIONAL SERVICES
RESOURCE CONSERVATION
Inventory
Materials required for operation of the buildings and the educational program shall be
made available in as efficient and economical a manner as possible.
Standardization of equipment and supplies shall be encouraged, partly to gain the price
advantage of quantity discounts, but more importantly to permit stockpiling for
immediate availability and simplification of maintenance, providing however, that
circumstances may require obtaining unique, special purpose items.
A property control record shall be maintained for each building, listing pertinent data
about all items of equipment and furnishings and to establish the basis for any insurance
claims that might arise. In addition, a procedure shall be established for permanently
marking certain capital outlay items.
Inventories should be taken by June of each fiscal year. Inventories of all supplies,
equipment and furniture will be reported to the Superintendent or designee. Unusual
depletion of inventory items and/or irregularities shall be accompanied by a written
explanation by the responsible District administrator or designee.
Recycling and Energy Conservation
Demonstrating a commitment to the environment and conservation efforts, the District
will conserve energy resources by:
1. full utilization of materials prior to disposal;
2. limited use of disposable materials;
3. limited use of non-biodegradable products; and
4. participation in recycling programs.
The Superintendent or designee shall develop procedures for purchasing recycled paper
and paper products in amounts which will, at a minimum, meet the requirement of The
School Code of Illinois.
Legal Reference: 105 ILCS 5/10-20.19c
Adopted: 4/18/94
Revised: 8/24/98
Affirmed: 4/17/2006
Board of Education Policy 4-80
Page 1 of 1
OPERATIONAL SERVICES
ACCOUNTING AND AUDITS
The Superintendent or Assistant Superintendent for Business shall develop and maintain
internal accounting controls to safeguard assets and provide reasonable assurance of the
proper recording of financial information in accordance with all applicable laws and
regulations.
At the close of each fiscal year, the books and accounts of the District shall be audited by
an independent firm of certified public accountants in conformance with generally
accepted accounting principles and legal requirements. The audit shall include an
examination of revenues and expenditures for all District funds, the New Trier
Scholarship Trust Fund, New Trier activities accounts and state and federal grant
projects. The auditors shall be selected and/or approved annually by the Board of
Education.
Legal Reference:
Adopted: 4/18/94
Revised: 8/24/98
Revised: 4/17/2006
105 ILCS 5/3-7
105 ILCS 5/2-3.27
105 ILCS 5/2-3.28
105 ILCS 5/10-21.4
105 ILCS 5/17-1 et seq.
Board of Education Policy 4-90
Page 1 of 1
OPERATIONAL SERVICES
DISTRICT ACTIVITY FUND MANAGEMENT
The Board of Education authorizes the Superintendent or Assistant Superintendent for
Business to create student activity fund accounts to support approved organizations. Such
accounts shall be administered in accordance with The School Code of Illinois,
regulations developed by the Illinois State Board of Education, and sound accounting
principles.
The handling of money by faculty members for class needs and student activities shall be
kept to a minimum. A fee bill will be prepared for every student each semester which will
include the cost of the student activities ticket, the expense of class instructional
materials, charges for rentals or purchases of school goods and such other necessary
school expenses as have been approved by the Superintendent. Any fee which causes an
undue hardship upon the student and his or her family may be ordered remitted by the
Principal or designee.
Legal Reference: 105 ILCS 5/10-20.13
23 Ill. Admin. Code, Section 125.10
Adopted: 4/18/94
Revised: 4/17/2006
Board of Education Policy 4-100
Page 1 of 1
OPERATIONAL SERVICES
INSURANCE MANAGEMENT
The Board of Education shall maintain a comprehensive liability insurance program,
which includes adequate coverage in the event or loss or damage to school buildings and
property.
An annual update of the appraisal of insurable values of all school property shall be the
basis for providing adequate insurance for fire and comprehensive coverage. The entire
insurance program may be examined from time to time to insure adequate coverage.
Insurance shall be purchased in a manner that will provide adequate coverage with
satisfactory and convenient service at the lowest cost. Renewal of insurance policies shall
be subject to review by the Board.
Legal Reference: 105 ILCS 5/10-22.3
Adopted: 4/18/94
Affirmed: 4/17/2006
Board of Education Policy 4-110
Page 1 of 1
OPERATIONAL SERVICES
TRANSPORTATION
The Board of Education may enter into contracts for one, two or three years for student
transportation. The Superintendent or Assistant Superintendent for Business shall be
responsible for administering and supervising the transportation contract and delivery of
transportation services. The cost of student transportation for a majority of school
activities shall be borne by the District. The cost of transporting students to and from
school shall be borne by the parents/guardians. Free transportation services for special
education students shall be provided if included in a student’s individualized educational
program. If the costs produce an undue hardship upon the student or family, the District
shall arrange free transportation for the student to and from school.
Legal Reference: 105 ILCS 5/29-1 et seq.
Revised: 6/15/81
Revised: 4/18/94
Revised: 8/24/98
Revised: 4/17/2006
Board of Education Policy 4-140
Page 1 of 2
OPERATIONAL SERVICES
WAIVER OF STUDENT FEES
The Superintendent will recommend to the Board of Education what fees, if any, will be
charged for the use of textbooks, consumable materials, extracurricular activities, and
other school fees. Students will pay for loss of school books or other school-owned
materials.
The Board shall waive all fees assessed by the District for children whose
parents/guardians are unable to afford them under this policy. However, such students are
not exempt from charges for lost and damaged books, locks, materials, supplies and
equipment. Students shall not be denied educational services or academic credit due to
the inability of parents/guardians to pay fees and charges.
Parents/guardians may secure from and submit to the Principal or designee a Fee Waiver
Application Form. The parents/guardians shall submit written evidence of eligibility for
waiver of the student’s fee.
A student shall be eligible for a fee waiver when:
1. The student is currently eligible for free lunches or breakfasts pursuant to the School
Free Lunch Program Act, 105 ILCS 125/.01 et seq.
2. The student or student’s family is currently receiving aid under Article IV of The
Illinois Public Aid Code (Aid to Families with Dependent Children).
3. The Principal determines that the student is eligible because one or more of the
following factors are present:
a. illness in the family;
b. unusual expenses such as fire, flood, storm damage, etc.;
c. seasonal unemployment; or
d. emergency situations.
Policy 4-140
Page 2 of 2
The Principal or designee will notify the parents/guardians promptly as to whether the fee
waiver request has been granted or denied. A denial of a fee waiver request may be
appealed to the Principal by submitting the appeal in writing to the Principal within 14
days of the denial. The Principal or designee shall respond within 14 days of receipt of
the appeal. The Principal’s decision may be subsequently appealed to the Superintendent
within similar timelines. The Superintendent’s decision may be appealed to the Board
within similar timelines. The decision of the Board is final and binding.
Questions regarding the fee waiver request process should be addressed to the Principal’s
Office.
Legal Reference: 105 ILCS 5/10-20.13 and 5/10-22.25
Adopted: 4/18/94
Revised: 8/24/98
Revised: 4/17/2006
Board of Education Policy 4-150
Page 1 of 1
OPERATIONAL SERVICES
FACILITIES MANAGEMENT
The Board of Education recognizes that an effective educational program requires clean,
healthful, safe, professional and attractive physical facilities.
The Director of Physical Plant Services is responsible to Assistant Superintendent for
Business for the administration, maintenance and operation of the school plants,
including all land and buildings used for school purposes, buildings under construction or
remodeling, playgrounds, athletic fields, warehouses, maintenance shops, storage areas
and fixtures, facilities, furniture, equipment and appurtenances thereto. The maintenance
and custodial staff is charged with caring for and protecting these facilities. To carry out
an efficient maintenance program, the Physical Plant Services staff must receive the
cooperation of students, teachers and the Principal.
All existing school facilities will be evaluated periodically for their educational and
functional efficiency. The evaluation shall include legal and safety requirements, as well
as spatial, thermal, visual, acoustic and aesthetic needs for achieving the desired
educational program.
Legal Reference: 105 ILCS 5/2-3.25
Adopted: 4/18/94
Revised: 4/17/2006
______________________________________________________________________
Board of Education Policy 4-160
Page 1 of 2
OPERATIONAL SERVICES
SECURITY AND SAFETY
The Board of Education recognizes the importance of providing for the security and
safety of its students and employees. The Board directs the Superintendent or Associate
Superintendent to develop and maintain a secure and safe program, complying with all
state safety requirements for school buildings and grounds, including the Life/Safety
requirements of The School Code of Illinois, Illinois State Board of Education rules, and
the Toxic Substances Disclosure to Employees Act.
Passive Video Surveillance Monitoring
The Board of Education authorizes the use of overt video surveillance cameras and
monitors on district property to promote the health, safety, and welfare of all students,
staff, and visitors; and to safeguard district facilities and equipment. Audio pick up will
not be used, except where needed for two-way communication or as otherwise authorized
by the Superintendent. For purposes of this policy, “district property” is defined as
school buildings, parking lots and grounds, and school-owned vehicles. Additional
specific purposes include:
•
Taking proactive measures to enhance and sustain safety and security measures
and to create a learning environment that is perceived to be safe by all students
and staff.
•
Providing deterrent value to students or others who would be less likely to
commit acts of violence or violence or vandalism if they know their actions could
be observed at any hour of the day or night.
•
Establishing evidence and documentation of a crime or violation of a school rule.
Video cameras will not be used to evaluate staff or to monitor staff activities that take
place within the course of their duties on campus.
Page 2 of 2
Video cameras may be used in locations as deemed appropriate by the superintendent.
Video cameras will be used in areas of the schools where there is no reasonable
expectation of privacy, which may include hallways, cafeterias, gymnasiums, parking
lots, exits and entrances, and buses. Video cameras will not be used for general
surveillance purposes in washrooms, gymnasium or swimming pool locker rooms,
changing areas, or showers. Recorded data will be saved for a maximum of 90 days.
The district shall notify students, staff, and parents through the calendar-handbook and
appropriate signage, or other means of notice determined appropriate by the
Superintendent, that video surveillance may occur on district property.
The content of video recordings may become a part of a student’s educational record and
may be produced as evidence in student administrative discipline conferences and
hearings or other proceedings, subject to district policy and procedure concerning student
records. At that time, the district shall comply with all applicable state and federal laws
related to student record maintenance and retention, as provided in the Family
Educational Rights and Privacy At and the Illinois School Student Records Act.
Legal Reference: 105 ILCS 5/2-3.12; 5/10-20.22; 5/10-20.23; and 5/27-16
105 ILCS 135/1 et seq.
820 ILCS 255/1 et seq.
Adopted: 4/18/94
Revised: 8/24/98
Revised: 4/17/2006
Revised: 8/29/2006
Revised: 12/12/11
Board of Education Policy 4-170
Page 1 of 1
OPERATIONAL SERVICES
SALE OF PERSONAL PROPERTY
The Board of Education may sell at a public or private sale any personal property
belonging to the District and not needed for school purposes. If unable to dispose of
surplus personal property in this manner, the Board may dispose of such property as it
deems appropriate.
Legal Reference: 105 ILCS 5/10-22.8
Adopted: 4/18/94
Affirmed: 4/17/2006
Board of Education Policy 4-210
Page 1 of 1
OPERATIONAL SERVICES
NEW TRIER FOUNDATION
The New Trier Township High School District 203 Foundation exists to provide
increased financial support for the improvement of the total educational program of the
District. The Foundation shall be governed by seven members, all of whom are members
of the New Trier Board of Education. The Foundation has the authority to solicit, receive,
approve and make grants in aid of research and experimentation in curriculum, guidance,
teaching methods and learning theory to be proposed, administered and conducted by the
administration, the Board and the faculty of the District.
Legal Reference: 105 ILCS 5/2-3.74
Adopted: 4/18/94
Revised: 4/17/2006
Board of Education Policy 4-220
Page 1 of 1
OPERATIONAL SERVICES
SCHOLARSHIP TRUST FUND
The New Trier Township High School District 203 Scholarship Trust Fund exists to grant
financial aid by way of scholarships to and for the use of worthy graduates of New Trier
High School. The Trust Fund shall be governed by seven trustees, all of whom are
members of the New Trier Board of Education. The Scholarship Trust Fund trustees
have the authority to solicit, receive and invest funds and to approve and award
scholarships on the basis of their best judgment but without regard to sex, race, creed or
nationality.
Legal Reference: 105 ILCS 5/2-3.74
Adopted: 4/18/94
Affirmed: 4/17/2006
Board of Education Policy 4-230
Page 1 of 1
OPERATIONAL SERVICES
AUTOMATED EXTERNAL DEFIBRILLATOR USE
The Board of Education shall implement at least one automated external defibrillator
(AED) in each of its indoor physical fitness facilities for use in emergency situations.
Further, in accordance with the requirements of the Physical Fitness Medical Emergency
Act and the Automated External Defibrillator Act, the Board shall establish procedures
for responding to emergencies that may occur at the facility, as well as procedures for the
use and maintenance of the District AED’s
Legal Reference:
Adopted: 4/17/2006
Automated External Defibrillator Act, 410 ILCS 4/1 et seq.
Physical Fitness Facility Medical Emergency Preparedness
Act, P.A. 93-0910
SECTION 5
PERSONNEL
(policy numbers without corresponding policies are intentional
and are available for future policy assignment)
General Personnel
5-10
5-20
5-30
5-40
5-50
5-55
5-60
5-70
5-75
5-80
5-90
5-95
5-100
5-110
5-120
5-130
5-140
5-150
5-160
5-170
Equal Employment Opportunity and Minority Recruitment
Sexual and Other Harassment
Hiring Process and Criteria
Chronic Infectious Disease
Drug and Alcohol-Free Workplace
Use of Tobacco on District Property
Criminal Background Investigation
Family and Medical Leave
Service Member Family and Medical Leave
Collective Bargaining Agreement
Staff Use of Technology
Staff Publishing on the Website
Military Leave of Absence
(Open)
(Open)
Gifts to Staff Members
(Open)
(Open)
(Open)
Publication or Sale of Instructional Materials Developed by Employees
Professional Personnel
5-190 (Open)
5-200 Terms and Conditions of Employment and Outside Employment
5-210 (Open)
5-220 Substitute Teachers
5-230 Maintaining Student Discipline
5-240 Suspension of Employees
5-250 Leave of Absence
5-260 Student Teachers
Educational Support Personnel
5-270 (Open)
5-280 Noncertified Personnel
5-290 (Open)
5-300 (Open)
5-310 (Open)
5-320 (Open)
5-330 (Open)
5-340 Use of Facilities by School Personnel
Board of Education Policy 5-10
Page 1 of 2
PERSONNEL
EQUAL EMPLOYMENT OPPORTUNITY AND
MINORITY RECRUITMENT
New Trier Township High School District 203 shall provide equal employment opportunities
to all qualified persons regardless of their race, color, religion, national origin, gender, sexual
orientation, age, ancestry, marital status, physical or mental disability, unfavorable military
discharge, or other characteristics protected by law. These characteristics shall play no role in
any employment decision except where they involve a bona fide occupational qualification.
Furthermore, it is the policy of District 203 to actively recruit and hire minority teachers and
other certified and noncertified employees through appropriate recruitment activities such as
advertising openings in minority publications, participating in minority job fairs, and
recruiting at colleges and universities with significant minority enrollments.
Complaints or Grievances
There are no express time limits for initiating complaints under this Board policy; however,
every effort should be made to file complaints as soon as possible while memories are fresh
and witnesses continue to be available.
1.
Employees who feel comfortable doing so should directly inform the person
engaging in the discrimination that such conduct or communications are
unwelcome and offensive and must stop.
2.
Instead, or in addition, aggrieved employees should bring their complaint to
the Director of Personnel and Communications as the District’s Human Rights
Officer or to any other administrator with whom they feel comfortable. In
addition, any employee who feels that he or she has witnessed any
discrimination prohibited by this policy, or is being discriminated against in
violation of this policy, should submit a written complaint, or otherwise
complain, to the District’s Human Rights Officer. If he or she comfortable
reporting the discrimination to the District’s Human Rights Officer, or if you
believe that the Human Rights Officer is the person discriminating against
you, then he or she should report the discrimination to another administrator
within the District. Remember, even if the administrator to whom he or she
complains is not normally
Policy 5-10
Page 2 of 2
responsible for handling discrimination complaints, that person is obligated to
notify the appropriate individual(s), such as the Human Rights Officer or the
Superintendent, of your complaint.
3.
The administrator who receives a discrimination complaint should inform the
complainant of his or her rights under this policy and ensure that the
complaint is brought to the attention of the District’s Human Rights Officer or
the Superintendent.
4.
Unless the Superintendent directs otherwise, the District’s Director of
Personnel and Communications will immediately initiate an investigation of
the complaint, determine whether it is supported by the evidence and, if so
supported, take appropriate disciplinary action if discipline is minor, or
recommend appropriate disciplinary action to the Superintendent.
5Within 10 school attendance days of the date on which the complaint is filed,
the administrator who hears the complaint shall submit to the Human Rights
Officer or the Superintendent a report that shall include the following (at a
minimum):
• the date the complaint was received;
• the complainant’s name;
• the name of each alleged discriminator;
• a description of the conduct that resulted in the complaint (a written, signed
statement by the complainant describing relevant events should be obtained
whenever possible);
• a statement detailing the scope of the investigation undertaken, including the
names of witnesses interviewed and the results; and
• a statement of any corrective measures taken, the dates these measures were
taken and the results achieved.
6.
The Superintendent will take appropriate action and obtain Board approval,
where necessary.
7.
If the complainant is a bargaining unit member and the alleged discriminator
is a supervisor, the employee may institute a complaint in the form of a formal
grievance. A grievance may also be filed if the administration fails to take
prompt action in response to an informal complaint.
Legal References:
42 U.S.C., Sections 2000e to 2000e-17, 42 U.S.C., Sections 12101 to 12213
29 U.S.C., Sections 621 to 634, 8 U.S.C., Sections 1324(a) et seq.
775 ILCS 5/2-105
105 ILCS 5/22-19
Revised: 12/18/89
Revised: 11/8/93
Revised: 8/24/98
Revised: 11/13/00
Revised 4/17/2006
Board of Education Policy 5-20
Page 1 of 3
PERSONNEL
SEXUAL AND OTHER HARASSMENT
It is the policy of New Trier Township High School District 203 to provide an educational
and employment environment free from harassment, including that based on race, color,
religion, gender, sexual orientation, national origin, ancestry, marital status, age, disability or
any other characteristic protected by law. Such harassment is a violation of Federal, State
and local law.
Definition of Harassment
Harassment includes any unwelcome verbal or physical conduct or communication that
creates an intimidating, hostile or offensive working environment or that unreasonably
interferes with an individual’s work performance. With respect to sexual harassment, it also
includes unwelcome sexual advances or requests for sexual favors when (1) submission to
such conduct is made either explicitly or implicitly a term or condition of the receipt of
educational or employment benefits, or (2) submission to or rejection of such conduct by an
individual is used as the basis for educational or employment decisions affecting that
individual. The following are examples of conduct that constitute harassment, but should not
be considered exhaustive.
1. uninvited and unwelcome joking, teasing, taunting or other remarks or conduct
that degrade an individual or group of individuals based on any of the categories
protected by this policy;
2. uninvited and unwelcome letters, telephone calls, e-mails or displays of material of
a sexual nature; or
3. uninvited and unwelcome deliberate touching, sexually suggestive looks, inquiries
into sexual lifestyle or pressure for sexual favors and/or dates.
Regulations
1. It shall be a violation of Board of Education policy for an employee to harass a
student or other employee based on race, color, religion, gender, sexual
orientation, national origin, ancestry, marital status, age, disability or any other
Policy 5-20
Page 2 of 3
characteristic protected by law, or to engage in conduct which would contribute to
such harassment.
2. It shall also be a violation of the policy for an employee to retaliate against a
student or other employee for instituting a good-faith complaint of harassment, or
for an employee to complain of harassment without a good-faith basis.
3. Violation of this policy shall be disciplined, up to and including discharge, in
accordance with the provisions of any applicable collective bargaining agreement.
Complaints or Grievances
There are no express time limits for initiating complaints under this Board policy; however,
every effort should be made to file complaints as soon as possible while memories are fresh
and witnesses continue to be available. The Complaint will be handled confidentially, with
the facts made available only to those who need to know in order to investigate and resolve
the matter.
1. Employees who feel comfortable doing so should directly inform the person
engaging in the harassment that such conduct or communications are unwelcome
and offensive and must stop.
2. Instead, or in addition, aggrieved employees should bring their complaint to the
Director of Personnel and Communications as the District’s Human Rights
Officer or to any other administrator with whom they feel comfortable. In
addition, any employee who feels that he or she has witnessed any discrimination
prohibited by this policy, or is being discriminated against in violation of this
policy, should submit a written complaint, or otherwise complain, to the District’s
Human Rights Officer. If you are not comfortable reporting the discrimination to
the District’s Human Rights Officer, or if you believe that the Human Rights
Officer is the person discriminating against you, then you should report the
discrimination to another District administrator. Remember, even if the
administrator to whom you complain is not normally responsible for handling
discrimination complaints, that person is obligated to notify the appropriate
individual(s) of your complaint.
3. The administrator who receives a harassment complaint should inform the
complainant of his or her rights under this policy and ensure that the complaint is
brought to the attention of the District’s Human Rights Officer or the
Superintendent.
Policy 5-20
Page 3 of 3
4. Unless the Superintendent assigns responsibility to another individual, the
District’s Human Rights Officer will immediately initiate an investigation of the
complaint, determine whether it is supported by the evidence and, if so supported,
take appropriate disciplinary action if discipline is minor, or recommend
appropriate disciplinary action to the Superintendent.
5. Within 10 school attendance days of the date on which the complaint is brought,
the administrator responsible for investigating the complaint shall submit to the
Human Rights Officer or the Superintendent a report that shall include the
following (at a minimum):
•
the date the complaint was received;
•
the complainant’s name;
•
the name of each alleged harasser;
•
a description of the conduct that resulted in the complaint (a written, signed
statement by the complainant describing relevant events should be obtained
whenever possible);
• a statement detailing the scope of the investigation undertaken, including the
names of witnesses interviewed and the results; and
• a statement of any corrective measures taken and, if applicable, the dates these
measures were taken and the results achieved.
6. The Superintendent will take appropriate action and obtain Board approval, where
necessary.
7. If the complainant is a bargaining unit member and the alleged harasser is a
supervisor, the employee may institute a complaint in the form of a formal grievance.
A grievance may also be filed if the administration fails to take prompt action in
response to an informal complaint.
Legal References:
42 U.S.C., Sections 2000e to 2000e-17
42 U.S.C., Sections 12101 to 12213
29 U.S.C., Sections 621 to 634
775 ILCS 5/2-105
Cross Reference: Policy 7.25
Adopted: 1/21/92
Revised: 11/8/93
Revised: 8/24/98
Revised: 11/13/00
Revised: 4/17/2006
Board of Education Policy 5-30
Page 1 of 1
PERSONNEL
HIRING PROCESS AND CRITERIA
Physical Examinations
All new certified employees, after receiving a conditional offer of employment, shall
have a physical examination and shall submit a statement from the physician that they
are fit to perform the essential functions of their position, with or without reasonable
accommodation and freedom from communicable disease, including tuberculosis. This
examination shall be paid for by the new employee.
Legal Reference:
42 U.S.C., Sections 12101 to 12213
Cross Reference: Policy 7.25
Adopted: 11/8/93
Revised: 8/24/98
Revised 4/17/2006
Board of Education Policy 5-40
Page 1 of 5
PERSONNEL
CHRONIC INFECTIOUS DISEASE
Employees with chronic infectious diseases or who are carriers of a chronic infectious
disease shall be permitted to retain their positions and job responsibilities with New Trier
Township High School District 203 whenever, after reasonable accommodation and without
undue hardship, there is no reasonable risk of transmission of the disease. Employees who
cannot retain their positions shall remain subject to the Board of Education’s employment
policies including but not limited to sick leave, physical examinations, temporary and
permanent disability and termination.
All employees shall participate in in-service training regarding the Illinois Department of
Labor’s rules on bloodborne pathogens at the time of hiring as changes occur, and annually.
The District shall keep records of such training, including the content outline for the training,
the dates of presentation, the name and qualifications of the individual presenting the
training, and an attendance list, including the job title of those in attendance. Training
records shall be maintained for three years from the date on which the training occurred.
The Superintendent will formulate a Bloodborne Pathogen Exposure Control Plan and
appropriate administrative procedures in compliance with state law.
Notification
Any employee having a chronic infectious disease shall immediately report his or her
condition to the Superintendent.
Chronic Infectious Diseases
The chronic infectious diseases covered by this policy are those discussed in Management of
Chronic Infectious Diseases in School Children, Illinois State Board of Education and
Illinois Department of Public Health, State of Illinois, September, 1986.
Policy 5-40
Page 2 of 5
For purposes of this policy, chronic infectious diseases include but are not limited to:
1.
Herpes Simplex;
2.
Acquired Immune Deficiency Syndrome (AIDS);
3.
Cytomegalovirus (CMV);
4.
Hepatitis B;
5.
Congenital Rubella Syndrome;
6.
AIDS-Related Complex (ARC);
7.
Human T-Lymphotropic Virus Type III (HTLV-III); and
8.
Tuberculosis.
Temporary Exclusion
Pending determination of the employee’s continued employment status, an employee with a
chronic infectious disease may be temporarily excluded from work or transferred to another
position by the Superintendent or designee. During any period of temporary exclusion, the
employee shall be entitled to utilize sick leave and other related benefits. In the event an
employee is so excluded, an initial evaluation shall be completed in a timely manner to
determine if the employee may return to work. If it is determined (pursuant to the procedures
of the initial evaluation) that the employee may return to work and under what conditions, the
employee shall be paid at the employee’s regular rate for such time excluded and no
deduction from sick leave shall be made. The Superintendent shall notify the Board of any
temporary exclusion action.
Medical Certification
1.
The Superintendent shall require a letter from the employee’s physician
stating that the employee is qualified to perform, with or without reasonable
accommodation, his or her duties without exposing other staff members or
students to infection.
2.
The opinion of the employee’s physician will be considered but is not
controlling. The Superintendent may require the employee to submit to an
examination by a physician selected by the Superintendent at District expense.
Policy 5-40
Page 3 of 5
Infectious Disease Review Team
The Board recognizes that the management and control of a school environment which is free
from infectious disease requires the cooperation and effort of the school staff and
community. To promote and ensure appropriate health standards, an Infectious Disease
Review Team shall be appointed by the Superintendent. Team members shall include, but
shall not necessarily be limited to, a medical advisor, the school’s Health Services
Coordinator and the Superintendent or designee.
The responsibilities of the Infectious Disease Review Team include the following:
1.
to review, on an individual basis, the medical case history of a staff member
who has an infectious disease;
2.
to recommend to the Superintendent the possible temporary removal of such a
staff member from his or her regular educational setting; and
3.
to recommend to the Superintendent when the staff member may return to his
or her regular educational setting.
The Infectious Disease Review Team shall be guided by the policies of the Board, rules and
regulations promulgated by the Illinois Department of Public Health and all other relevant
State and Federal laws and regulations, and shall consult the staff member’s personal
physician and officials of the Illinois Department of Public Health and local health
department before taking any action or making any recommendation.
In the exercise of its responsibilities, the Infectious Disease Review Team shall respect the
privacy rights of each staff member and shall take such precautions as may be necessary to
secure the staff member’s confidentiality, consistent with public health needs.
Initial Evaluation
An employee with a chronic infectious disease shall be evaluated by the Infectious Disease
Review Team. The Team’s report and recommendations including any dissenting opinions
shall be forwarded to the Superintendent or designee. After reviewing the Team’s report and
recommendations and other significant evidence, the Superintendent or designee shall decide
if the employee may return to work and under what work conditions. The Team’s report and
recommendation will be considered but will not be controlling.
Policy 5-40
Page 4 of 5
Accommodations
1.
An employee shall be permitted to retain his or her position unless, after
weighing all the applicable medical and scientific evidence, the
Superintendent determines that the employee, despite reasonable
accommodation, cannot perform the essential functions of the position without
endangering self or others.
2.
In accordance with applicable procedures, an employee who must be removed
from a position under this policy will be subject to the Board’s personnel
policies or any applicable collective bargaining provisions.
Subsequent Evaluations
The employee shall be periodically reevaluated by the evaluation team to determine whether
the employee’s placement continues to be appropriate. The frequency of the reevaluations
shall be determined by the Infectious Disease Review Team. After reviewing the Team’s
report and recommendations and other significant evidence, the Superintendent or designee
shall decide if the employee may return to work, and under what work conditions. When an
employee is absent due to an infectious disease and returns to work, the District may require
a certificate from a licensed physician in the State of Illinois stating that the employee is free
from disease or otherwise qualifies for readmission to work.
Confidentiality
The employee’s medical condition shall be disclosed only to the extent necessary to
minimize health risks to the employee and others. In all instances, the name of the employee
will be treated as personal and confidential. Precautions will be taken to prevent instances of
disclosure that jeopardize the personal privacy of the employee to the extent possible
consistent with the protection of students and other employees.
Appeal Procedures
If the Superintendent or designee determines that the employee with a chronic infectious
disease may not return to work or requires the employee to be transferred to another position,
the employee may appeal to the Board in writing within 10 days of the employee’s
notification of such determination.
Policy 5-40
Page 5 of 5
Communications
The Superintendent or designee will determine the dissemination of information regarding
chronic infectious disease to the public, including staff members, parents, the non-parent
community and the media. If information is disseminated to one group, it will be
disseminated to all groups.
Legal References:
56 Ill. Adm. Code 350.280
29 U.S.C., Sections 2601 to 2654
42 U.S.C., Sections 12101 to 12213
Adopted: 5/18/87
Revised: 11/8/93
Revised: 8/24/98
Revised: 4/17/2006
Board of Education Policy 5-50
Page 1 of 2
PERSONNEL
DRUG AND ALCOHOL-FREE WORKPLACE
It is the policy of New Trier High School District 203 that the workplace be free from drugs
and alcohol. To this end, the following policy is in effect for all employees.
Regulations
1.
The unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance by an employee while on the District’s premises or while
performing work for the District is prohibited.
2.
The distribution, consumption or possession of alcohol by an employee while
on the District’s premises or while performing work for the District is
prohibited.
3.
Being under the influence of alcohol or any controlled substance while on the
District’s premises or while performing work for the District is prohibited.
4.
As a condition of his or her employment, each employee shall:
a.
abide by the terms of this policy; and
b.
notify the District of any criminal drug statute conviction no later than
five school attendance days after such conviction.
Disciplinary and Other Employer Action
1.
Violation of these prohibitions may result in disciplinary action, up to and
including termination.
Policy 5-50
Page 2 of 2
2.
The District shall take disciplinary action with respect to an employee
convicted of a drug offense in the workplace within 30 school attendance days
after receiving notice of such a conviction. The District shall notify the
appropriate Federal agency from which it receives grant monies of an
employee conviction within 10 school attendance days after receiving notice
of such a conviction.
3.
The District may also require an employee who violates any of these
prohibitions to participate satisfactorily in a substance or alcohol abuse
assistance or rehabilitation program.
Definitions
For the purposes of the above rules and regulations, the following definitions apply:
1.
A controlled substance is one: 1) which is not legally obtainable; 2) which is
being used in a manner different from that prescribed; or 3) which is legally
obtainable but has not been legally obtained.
2.
A “conviction” is defined as a finding of guilt (including a plea of no contest)
or imposition of a sentence, or both, by any judicial body charged with the
responsibility of determining violations of the Federal or State criminal drug
statutes.
3.
The phrase “while performing work for the District” refers to that
circumstance in which the employee is acting in a supervisory capacity (off
campus) over a single student or a group of students (e.g. in the role of athletic
coach, activity sponsor, or teacher of a class on a field trip) or is otherwise
performing his or her official duties off District premises.
Legal Reference:
41 U.S.C., Sections 701 to 707
Adopted: 5/14/89
Revised: 11/8/93
Revised: 8/24/98
Affirmed: 4/17/2006
Board of Education Policy 5-55
Page 1 of 1
PERSONNEL
USE OF TOBACCO ON DISTRICT PROPERTY
It is the policy of this District that the use of tobacco by staff members and members of the
public is strictly prohibited in school buildings, on school buses or on any District property
when that property is being used for any school purpose.
The term “school purpose” shall include, but is not limited to, all interscholastic or
extracurricular athletic, academic or other events sponsored by the Board of Education or in
which pupils of the District participate.
The term “tobacco” shall include cigarettes, cigars and tobacco in any other form, including
smokeless tobacco which is loose, cut, shredded, ground, powdered, compressed and leaf
tobacco that is intended to be placed in the mouth without being smoked.
Legal References:
105 ILCS 5/10-20, .5b
P.L. 103-227
Cross Reference:
Policy 7.180
Adopted: 1/90
Revised: 11/8/93
Revised: 7/20/94
Affirmed: 4/17/2006
Board of Education Policy 5-60
Page 1 of 1
PERSONNEL
CRIMINAL BACKGROUND INVESTIGATION
Each applicant for any position must provide a written authorization for a fingerprint-based
criminal history records check at the time his/her application is submitted, as a condition of
employment. Once such authorization is received, a fingerprint-based criminal history
records check must be conducted through the Illinois Department of State Police and the
Federal Bureau of Investigation. There will be no cost to the applicant for this investigation.
The Board of Education shall not knowingly employ any person who has been convicted for
committing or attempting to commit any of the offenses enumerated in Section 10-21.9 of the
Illinois School Code.
Legal Reference:
105 ILCS 5/10-21.9
Adopted: 11/8/93
Revised 4/17/2006
Board of Education Policy 5-70
Page 1 of 5
PERSONNEL
FAMILY AND MEDICAL LEAVE
In compliance with the Family and Medical Leave Act (FMLA), New Trier Township High
School District 203 shall grant eligible employees unpaid family and medical leaves of
absence under the following terms and conditions.
Eligibility
To be eligible for a family or medical leave, an employee must:
1.
have been employed by the District for at least 12 months (not necessarily
consecutive); and
2.
have worked for the District at least 1,250 hours during the previous 12-month
period (hours of work are defined within the meaning of the Fair Labor Standards Act
and regulations).
Purpose of Leave
1.
Medical Leave: To care for the employee’s child, spouse or parent with a serious
health condition or if the employee is unable to perform the essential functions of his
or her job because of the employee’s own serious health condition.
2.
Family Leave: In connection with the birth of the employee’s child or placement of a
child for adoption or foster care with the employee. Any family leave must be
completed within 12 months of the birth or placement.
Duration and Scheduling of Leaves
1.
The District will grant up to 12 work weeks of family and medical leave in any
rolling 12-month period in accordance with the FMLA.
Policy 5-70
2.
3.
Leave may be taken:
a.
in one 12-week period;
b.
in two or more leaves totaling 12 work weeks;
c.
intermittently in the case of a family or personal medical leave, when
medically necessary, with the days/weeks of leave equaling 12 work weeks, in
accordance with the FMLA;
d.
as part of a reduced work schedule in the case of a family or personal medical
leave, when medically necessary, with the hours/days of leave equaling 12
work weeks, in accordance with the FMLA.
When an instructional employee requests an intermittent or reduced leave schedule
that amounts to more than 20% of the total number of working days during the period
over which the leave extends, the District may require the instructional employee
either:
a.
b.
4.
5.
Page 2 of 5
to take full-time leave for a particular time period not greater than the duration
of the planned treatment; or
to temporarily transfer to an available alternative position that better
accommodates the recurring periods of leave.
When an instructional employee requests a leave near the end of an academic term,
the District may require the employee to continue the leave until the term is over if:
a.
the leave begins more than five weeks before the end of the term, will last at
least three weeks, and return will occur during the final three weeks of the
term; or
b.
the leave, taken for reasons other than the employee’s own serious health
condition, begins during the last five weeks of the term, will last more than
two weeks and return will occur during the final two weeks of the term; or
c.
the leave, taken for reasons other than the employee’s own serious health
condition, begins during the last three weeks of the term and will last more
than five working days.
Any days of leave required by the District beyond the time when an instructional
employee is ready and able to return to work will not count against such employee’s
12-week allotment.
Policy 5-70
Page 3 of 5
Employee Notice of Leave
1.
An employee requesting a family or medical leave must provide notice to the District
as soon as practicable. Where the need for a leave is foreseeable (e.g. for the birth of a
child or planned medical treatment), the employee must provide required notice. In
the event the employee fails to provide 30 days notice for a foreseeable leave, the
District may delay the start of the employee’s leave until required notice is provided.
2.
In the case of a request for intermittent/reduced schedule leave or leave for planned
medical treatment, the employee shall, at the District’s request, schedule such
treatment so as not to unduly disrupt the District’s operations.
Medical Certification
1.
In requesting a leave, an employee must provide sufficient facts to demonstrate that
the leave qualifies under the FMLA.
2.
In the case of a request for a medical leave, the employee must provide, within 15
days of the District’s request, a medical certification from the appropriate health care
provider that the leave is necessary because of his or her serious health condition or
the need to care for a spouse, child or parent with a serious health condition.
3.
For purposes of this policy only, a serious health condition is an illness, injury,
impairment or physical or mental condition that involves:
a.
a period of in-patient care in a hospital, hospice or residential medical facility;
b.
a period of incapacity requiring absence from work, school or other regular
daily activities for more than three consecutive calendar days and involving
continuing treatment by a health care provider;
c.
any period of incapacity due to pregnancy or for prenatal care;
d.
periodic or long-term periods of incapacity due to a condition for which
treatment may not be effective and involves continuing supervision by a
health care provider; or
e.
any period of absence to receive multiple treatments by a health care provider
for restorative surgery after an accident or other injury or for a condition that
would likely result in a period of incapacity of more than three consecutive
calendar days in the absence of medical treatment.
Policy 5-70
Page 4 of 5
4.
The District, at its expense, may require a second opinion from a second health care
provider. When the second opinion conflicts with the first, the District may
require a third opinion from a health care provider to be approved jointly by the
employee and District.
5.
An employee on leave may, at the District’s request, be required to report every 30
days on his or her status and intention to return to work and, in the case of a medical
leave, provide periodic recertification by a health care provider.
6.
The District may deny leave to employees who do not provide proper medical
certification.
Compensation and Benefits
1.
Family and medical leaves granted under this policy are unpaid except that the
employee is required to use accrued paid vacation before unpaid family or medical
leave is provided and accrued sick days before unpaid medical leave is provided. The
total of paid and unpaid leave for family and medical leave under this policy may not
exceed 12 weeks during any calendar year.
2.
An employee on family or medical leave will continue to be covered under the
District’s health insurance and dental plans under the same terms as if the employee
had been continuously working during the leave period, provided that:
a.
coverage shall end when the employee notifies the District of his or her intent
not to return to work, fails to return on the scheduled date or exhausts his or
her family and medical leave rights under this policy;
b.
the employee will be required to pay his or her share of applicable premium
payments at the same time as such payments would be made if by payroll
deduction. Coverage may lapse if an employee’s premium payment is more
than 30 days late.
c.
the District may recover its premium cost if the employee fails to return to
work following an approved, unpaid leave unless the reason for the failure to
return is a serious health condition of the employee, spouse, parent or child or
other circumstances beyond the employee’s control. In this event, the District
may require a certification of the existence of a serious health condition which
the employee must provide within 30 days of the request.
Policy 5-70
Page 5 of 5
Employment Status
1.
The employee will not accrue seniority or benefits that accrue according to length of
service (e.g. paid vacations), during an approved leave;
2.
Upon the conclusion of an approved leave, the employee will be restored to his or her
former position or to an equivalent position as established by school board policies
and practices and any applicable collective bargaining agreement (with respect to pay,
benefits and other terms and conditions of employment) with any
general pay increases or benefits enhancements granted during the leave, provided
that:
a.
an employee will be required to pass a fitness-for-duty medical examination
upon the return from a personal medical leave;
b.
an employee returning from leave has no greater rights to a position or
benefits than had he or she been continuously working during the leave period
(e.g. in the case of lay-off);
where the employee seeks an intermittent/reduced schedule medical leave, the
District may temporarily transfer the employee to an available alternative
position with equivalent pay and benefits for which the employee is qualified
if the transfer better accommodates the requested recurring periods of leave;
in the case of “key” employees (a salaried employee who is among the 10%
highest paid employees), the District may notify the employee (personally or
by certified mail) at the time leave is requested that restoration of the
employee would cause substantial and grievous economic injury to the
District and may deny reinstatement to that employee unless the employee
elects to return from leave after receiving such notice (provided the District
determines that such injury would result from the employer’s restoration); and
an employee on an approved leave may not perform work for another
employer during that leave in violation of the District’s policy regarding
outside employment (5.200).
c.
d.
e.
Legal Reference:
29 U.S.C., Sections 2601 to 2654
Adopted: 11/8/93
Revised: 8/24/98
Revised: 11/13/00
Revised: 4/17/2006
___________________________________________________________
Board of Education Policy 5-75
Service Member
Page 1 of 2
PERSONNEL
FAMILY AND MEDICAL LEAVE
Employee Entitlement to Service Member FMLA
1.
Service Member FMLA provides eligible employees unpaid leave for any one, or for
a combination, of the following reasons:
a. A “qualifying exigency” arising out of a covered family member’s active duty or
call to active duty in the Armed Forces in support of a contingency plan;
including arranging for daycare, attending non-medical counseling, making
financial/legal arrangements, and attending applicable military events. A
qualifying exigency is for a spouse, child or parent in the National Guard or
Reserves only (referred to as “military member”).
b. To care for a spouse, child, parent, or next of kin who has incurred an injury or
illness in the line of active duty in the Regular Armed Forces, National Guard, or
Reserves (referred to as “service member”). Such injury or illness may render the
family member medically unfit to perform duties of the member’s office, grade,
rank or rating.
Duration of Service Member FMLA
1.
When Leave is due to a “Qualifying Exigency”: An eligible employee may take up to
12-work weeks of leave during any 12-month period.
2.
When Leave is to care for an Injured or Ill Service Member: An eligible employee
may take up to 26 work weeks of leave during a single 12-month period to care for
the service member. Leave to care for an injured or ill service member, when
combined with other FMLA-qualifying leave, may not exceed 26 weeks in a single
12-month period.
3.
Service member FMLA runs concurrent with other leave entitlements provided under
federal state and local law.
Policy 5-75
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Documentation Requirements
1.
When Leave is due to a “Qualifying Exigency”: Employees requesting this type of
service member FMLA leave must provide proof of the qualifying family member’s
call-up of active military service. This documentation may be a copy of the military
orders or other official Armed Forces communication.
2.
When Leave is to care for an Injured or Ill Service Member: Employees requesting
this type of Service Member FMLA Leave must provide documentation of the family
member’s or next-of-kin’s injury, recovery or need for care. This documentation may
be a copy of the military medical information, orders for treatment, or other Armed
Forces communication pertaining to the service member’s injury or illness incurred
on active military duty that renders the member medically unfit to perform his or her
military duties.
Legal Reference:
HR 4986
Adopted: 5/18/2009
Board of Education Policy 5-80
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PERSONNEL
COLLECTIVE BARGAINING AGREEMENTS
The Board of Education recognizes the New Trier Township High School District 203
Education Association as the sole and exclusive negotiating agent for all certified employees
except for the administrative staff.
The Board recognizes the New Trier Physical Plant Services Association as the sole and
exclusive negotiating agent for all custodial employees.
The Board recognizes New Trier Educational Support Association as the sole and exclusive
negotiating agent for specified support staff.
Copies of current bargaining agreements are maintained in the District Office.
To the extent that any of the Board’s personnel policies governing employees represented by
the Education Association or other labor organizations or unions may be inconsistent with
the terms of any applicable collective bargaining agreement, the latter shall control.
Authorized agents of an exclusive bargaining representative, upon notifying the Principal’s
Office, may meet with a school employee (or group of employees) in the school building
before and after the employee’s work day and during the employee’s lunch period, if that
lunch period is free from assigned duties.
Adopted: 11/8/93
Revised: 8/24/98
Affirmed: 4/17/2006
Revised: 4/20/2009
Board of Education Policy 5-90
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PERSONNEL
STAFF USE OF TECHNOLOGY
The Opportunities and Risks of Technology Use
The Board of Education believes that the value of information and interaction that the proper
and appropriate use of technology offers outweighs the hazards of its misuse. Making
network access available, however, carries with it the potential that some network users will
encounter sources that some consider controversial or inappropriate. Because information on
networks is transitory and so diverse, New Trier cannot completely predict or control what
users may or may not locate. Technology provides a conduit to information; the users must
be wary of the sources and content and be responsible in choosing information to be
accessed.
No technology is guaranteed to be error-free or totally dependable. Among other matters,
New Trier is not liable or responsible for: 1) any information that may be lost, damaged, or
unavailable due to technical, or other, difficulties; 2) the accuracy or suitability of any
information that is retrieved through technology; 3) breaches of confidentiality; or 4)
defamatory material.
Privileges and Responsibilities
Using technology and accessing the District’s network and internet service are privileges, not
rights. This policy and the acceptable use regulations which accompany it apply to employee
use of both District-owned and personal electronic devices, and governs the use of District
computers, laptops, and tablets as well as-student owned computing and communication
devices, including but not limited to cell phones, smart phones, tablets and laptops.
The District’s electronic network is part of the curriculum and is not a public forum for
general use. Users may access technology only for educational purposes. The actions of users
accessing networks through the District reflect on the School District; therefore, users must
conduct themselves accordingly by exercising good judgment and complying with this policy
and all accompanying administrative regulations and guidelines. Users are responsible for
their behavior and communications using the District’s computers and networks, whether
such networks are accessed using District-owned or personal electronic devices.
Exercising this privilege requires that users accept the responsibility for all material viewed,
downloaded, and/or produced.
Users will need to evaluate the validity of materials accessed through technology and cite
their sources when appropriate. The actions of users accessing networks through New Trier
reflect on the School District, therefore, users must conduct themselves accordingly by
Board of Education Policy 5-90
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exercising good judgment and complying with this policy and all accompanying
administrative regulations and guidelines.
Disciplinary Actions
Failure to comply with this policy and all administrative regulations and guidelines
governing the use of technology may result in disciplinary action by administration and/or
the Board of Education up to and including suspension and dismissal.
No Expectation of Privacy
Users must recognize that there is no assurance of confidentiality with respect to access to
transmissions and files by persons outside, or from persons inside, the District. Also, New
Trier reserves the right to log technology use, to monitor fileserver space utilization by users
and to examine users’ files and materials as needed; therefore, users cannot expect privacy
from District personnel as to their use of the District’s network, whether accessing and using
the network from a District-owned or personal device.
Additional Rules and Actions
The Superintendent or his/her designee will establish regulations and guidelines, including
Acceptable Use Regulations, and shall take appropriate action to implement this policy.
Cross Reference:
Policy 7.250
Adopted: 3/17/97
Revised: 8/24/98
Revised 4/17/2006
Revised 6/4/2012
Board of Education Policy 5-95
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PERSONNEL
Staff Publishing on the Website
The availability of Internet access in New Trier Township High School District provides
an opportunity for staff and students to contribute to the District’s presence on the World
Wide Web. The purpose of the District’s website is to provide information to the local
community and the world regarding school curriculum, instruction, school-sponsored
activities, athletics and other general information relating to New Trier and its mission.
All District web pages are property of the District and shall be considered closed forums
of expression. The District reserves the right to govern web page content in all aspects
and to require approval, removal, and modification of web page material. All material
placed on District web pages shall be consistent with all relevant state and federal law
and shall present a positive image of the District to the public.
The Superintendent or designee shall establish additional requirements and procedures to
implement this policy. Employees who create web pages on the District’s web site must
comply with all additional requirements and procedures implementing this policy. Failure
to do so will result in the loss of authoring privileges and/or additional District
disciplinary measures.
Adopted: July 15, 2002
Cross Reference: Policy 7.255
Affirmed: 4/17/2006
Board of Education Policy 5-100
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PERSONNEL
MILITARY LEAVE OF ABSENCE
In compliance with the Uniformed Service Employment and Reemployment Rights Act of
1994 (USERRA), New Trier Township High School District 203 shall grant eligible
employees a military leave of absence in order to serve in the Uniformed Services of the
United States for a period of up to five (5) years (not including certain involuntary extensions
of service). Employees who perform and return from service in the armed forces, military
reserves, the national guard, or certain public health service positions will retain certain
rights with respect to reinstatement, seniority, layoffs, compensation, length of service
promotions, and length of service increases, as required by applicable law.
Notice of Need for Leave
Employees should notify the District of their need for leave as soon as possible and provide
the District with a copy of any written orders whenever possible. This notice requirement is
waived if required by military necessity, or if giving such notice is otherwise impossible or
unreasonable.
Notice of Intent to Return to Work
Absent extenuating circumstances, an employee must notify the District of his or her intent to
return to a position of employment after completion of service as follows:
1.
In the case of an employee whose period of service was less than 31 days, the
employee must report to the District no later than the beginning of the first
regularly scheduled worked period on the first full calendar day following the
completion of the period of service and return to the employee’s residence;
2.
If the employee’s period of service was more than 30 days but less than 181
days, the employee must submit an application for re-employment with the
District no later than 14 days after the completion of the period of service; and
Policy 5-100
3.
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If the employee’s period of service exceeded 180 days, the employee must
submit an application to the District for re-employment no later than 90 days
after the completion of service.
Re-Employment Position
Employees fulfilling the requirements for reemployment shall be reinstated in accordance
with federal law. Unless doing so would be impossible or unreasonable under the
circumstances, the District will reinstate eligible employees to:
1.
The position the employee would have held had his or her employment not
been interrupted by service if the employee is qualified to perform that
position;
2.
The employee’s pre-service position if the employee is not qualified for the
position described in Paragraph 1 after reasonable efforts to make the
employee qualified; or
3.
If the employee’s service exceeded 90 days, to a position similar to those
described in Paragraphs 1 or 2.
An employee reinstated after a military leave is entitled to seniority and other rights and
benefits determined by seniority that the employee had on the date that the employees service
began, plus the additional seniority, rights and benefits that the employee would have
attained if he or she had remained continuously employed.
Benefits
Military leave may affect health insurance and other benefits. Employees should contact the
District’s Human Rights Officer for additional information regarding military leave.
Legal Reference: 38 U.S.C. 4301 to 5107
Adopted: 8/24/98
Affirmed: 4/17/2006
Board of Education Policy 5-130
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PERSONNEL
GIFTS TO STAFF MEMBERS
ETHICS POLICY
This policy has been adopted pursuant to the requirements of the State Officials and
Employees Ethics Act. All terms contained within this Policy shall be interpreted consistent
with the Act. Section I addresses prohibited political activity. Section II sets forth restrictions
on the acceptance of gifts by members and employees of the Board of Education. Section III
addresses the implementation of this Policy.
I.
Prohibited Political Activities
(a)
Employees shall not intentionally perform any prohibited political activity
during any compensated time (other than vacation, personal, or compensatory
time off). Employees shall not intentionally misappropriate any District
property or resources by engaging in any prohibited political activity for the
benefit of any campaign for elective office or any political organization.
(b)
At no time shall any member or employee intentionally misappropriate the
services of any employee by requiring that employee to perform any
prohibited political activity (i) as part of that employee's duties, (ii) as a
condition of employment, or (iii) during any time off that is compensated by
the Board (such as vacation, personal, or compensatory time off).
(c)
An employee shall not be required at any time to participate in any prohibited
political activity in consideration for that employee being awarded any
additional compensation or employee benefit, in the form of a salary
adjustment, bonus, compensatory time off, continued employment, or
otherwise.
Policy 5-130
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(d)
An employee shall not be awarded any additional compensation or employee
benefit, in the form of a salary adjustment, bonus, compensatory time off,
continued employment, or otherwise, in consideration for the employee's
participation in any prohibited political activity.
(e)
Nothing in this section prohibits activities that are otherwise appropriate for
an employee to engage in as a part of his or her official employment duties or
activities that are undertaken by an employee on a voluntary basis as
permitted by law.
(f)
No person in a position that is subject to recognized merit principles of public
employment shall be denied or deprived of Board employment or tenure
solely because he or she is a member or an officer of a political committee, of
a political party, or of a political organization or club.
For the purposes of this policy, “Prohibited political activity” means:
(a)
Preparing for, organizing, or participating in any political meeting, political
rally, political demonstration, or other political event.
(b)
Soliciting contributions, including but not limited to the purchase of, selling,
distributing, or receiving payment for tickets for any political fundraiser,
political meeting, or other political event.
(c)
Soliciting, planning the solicitation of, or preparing any document or report
regarding any thing of value intended as a campaign contribution.
(d)
Planning, conducting, or participating in a public opinion poll in connection
with a campaign for elective office or on behalf of a political organization for
political purposes or for or against any referendum question.
(e)
Surveying or gathering information from potential or actual voters in an
election to determine probable vote outcome in connection with a campaign
for elective office or on behalf of a political organization for political purposes
or for or against any referendum question.
(f)
Assisting at the polls on election day on behalf of any political organization or
candidate for elective office or for or against any referendum question.
(g)
Soliciting votes on behalf of a candidate for elective office or a political
organization or for or against any referendum question or helping in an effort
to get voters to the polls.
Policy 5-130
II.
Page 3 of 14
(h)
Initiating for circulation, preparing, circulating, reviewing, or filing any
petition on behalf of a candidate for elective office or for or against any
referendum question.
(i)
Making contributions on behalf of any candidate for elective office in that
capacity or in connection with a campaign for elective office.
(j)
Preparing or reviewing responses to candidate questionnaires in connection
with a campaign for elective office or on behalf of a political organization for
political purposes.
(k)
Distributing, preparing for distribution, or mailing campaign literature,
campaign signs, or other campaign material on behalf of any candidate for
elective office or for or against any referendum question.
(l)
Campaigning for any elective office or for or against any referendum
question.
(m)
Managing or working on a campaign for elective office or for or against any
referendum question.
(n)
Serving as a delegate, alternate, or proxy to a political party convention.
(o)
Participating in any recount or challenge to the outcome of any election.
Gift Ban
A.
Prohibition
Except as otherwise provided in this Policy, no member or employee shall intentionally
solicit or accept any gift from any prohibited source or in violation of any federal or State
statute, rule, or regulation. This ban applies to and includes the spouse of and immediate
family living with the member or employee. No prohibited source shall intentionally offer or
make a gift that violates this Policy.
For the purposes of this policy, “prohibited source” means any person or entity who:
(1)
is seeking official action (i) by the member or (ii) in the case of an
employee, by the employee or by the member or other employee
directing the employee;
Policy 5-139
B.
Page 4 of 14
(2)
does business or seeks to do business (i) with the member or (ii) in the
case of an employee, with the employee or with a member or other
employee directing the employee;
(3)
conducts activities regulated (i) by the member or (ii) in the case of an
employee, by the employee or by a member or other employee
directing the employee;
(4)
has interests that may be substantially affected by the performance or
nonperformance of the official duties of the member or employee; or
(5)
is registered or required to be registered with the Secretary of State
under the Lobbyist Registration Act, except that an entity not
otherwise a prohibited source does not become a prohibited source
merely because a registered lobbyist is one of its members.
Exceptions
The restrictions set forth in the “Gift Ban” section of this Policy do not apply
to the following:
(1)
Opportunities, benefits, and services that are available on the same
conditions as for the general public.
(2)
Anything for which the member or employee pays the market value.
(3)
Any (i) contribution that is lawfully made under the Election Code, or
(ii) activities associated with a fundraising event in support of a
political organization or candidate.
(4)
Educational materials and missions.
(5)
Travel expenses for a meeting to discuss Board business that is not
otherwise covered or reimbursed by the Board, when attendance at the
meeting is approved by the Board or the Superintendent.
(6)
A gift from a relative, meaning those people related to the individual
as father, mother, son, daughter, brother, sister, uncle, aunt, great aunt,
great uncle, first cousin, nephew, niece, husband, wife, grandfather,
grandmother, grandson, granddaughter, father- in-law, mother-in-law,
son-in-law, daughter- in-law, brother- in-
Policy 5-130
Page 5 of 14
law, sister-in-law, stepfather, stepmother, stepson, stepdaughter,
stepbrother, stepsister, half brother, half sister, and including the
father, mother, grandfather, or grandmother of the individual's spouse
and the individual's fiancé or fiancée.
(7)
Anything provided by an individual on the basis of a personal
friendship, unless the member or employee has reason to believe that,
under the circumstances, the gift was provided because of the official
position or employment of the member or employee and not because
of the personal friendship. In determining whether a gift is provided on
the basis of personal friendship, the member or employee shall
consider the circumstances under which the gift was offered,
including:
(i)
the history of the relationship between the individual giving the
gift and the recipient of the gift, including any previous
exchange of gifts between those individuals;
(ii)
whether to the actual knowledge of the member or employee
the individual who gave the gift personally paid for the gift or
sought a tax deduction or business reimbursement for the gift;
and
(iii)
whether to the actual knowledge of the member or employee
the individual who gave the gift also at the same time gave the
same or similar gifts to other members or employees.
(8)
Food or refreshments not exceeding $75 per person in value on a
single calendar day, provided that the food or refreshments are (i)
consumed on the premises from which they were purchased or
prepared, or (ii) catered.
(9)
Food, refreshments, lodging, transportation, and other benefits
resulting from the outside business or employment activities (or
outside activities that are not connected to the duties of the member or
employee as an office holder or employee) of the member or
employee, or the spouse of the member or employee, if the benefits
have not been offered or enhanced because of the official position or
employment of the member or employee, and are customarily provided
to others in similar circumstances.
Policy 5-130
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(10)
Any gift given to a member or employee of the Board by another
member or employee of the Board, and any gift given to a member or
employee of the Board by a member, officer, or employee of another
State agency, federal agency or governmental entity.
(11)
Bequests, inheritances, and other transfers at death.
(12)
Any item or items from any one prohibited source during any calendar
year having a cumulative total value of less than $100.
Each exception listed in this Section is mutually exclusive and independent of any
other.
C.
Disposition of Gift
A member or employee does not violate this Policy if the member or
employee promptly takes reasonable action to return the prohibited gift to its
source or gives the gift or an amount equal to its value to a charitable
organization that is exempt from income taxation under Section 501(c)(3) of
the Internal Revenue Code of 1986, as now or hereafter amended,
renumbered, or succeeded.
III.
Implementation
A.
B.
Procedures and Guidelines
(1)
The Superintendent, consistent with the terms and provisions of the
Act and this Policy, shall prepare rules, procedures and guidelines for
implementation of this Policy.
(2)
The Superintendent shall be responsible for disseminating this Policy
and any implementing rules, procedures, and guidelines and making
them available to all employees within ten (10) business days after its
adoption. The Superintendent is also responsible for making all new
employees and board members aware of this Policy and its
implementing rules, procedures and guidelines on or at the time of the
assumption of their positions.
Ethics Advisor
The Board may appoint an Ethics Advisor for the School District. The Ethics
Advisor shall provide guidance to members and employees concerning the
interpretation of, and compliance with, this Policy. If no
Policy 5-130
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Ethics Advisor is appointed, the regularly retained attorney of the School
District shall serve as the Ethics Advisor.
C.
Filing of Complaints
Complaints regarding the violation of this policy shall be filed with the
Superintendent or the Board President pursuant to the rules, procedures and
guidelines established by the Superintendent. Properly filed complaints shall
be reviewed in accordance with the procedures established by the
Superintendent. Such procedures may allow the Board itself to determine
whether a violation has occurred or allow for the appointment of a three
person Ethics Commission to review complaints.
If it is determined that a violation has occurred, the Board may impose a
penalty consistent with State law and this Policy and as deemed appropriate
under a totality of the circumstances.
Administrative Procedures for the Enforcement of the
State Officials and Employees Ethics Act
These procedures implement Board Policy 5-130 and establish additional definitions and
the process for filing and reviewing complaints for violations of the Policy.
Definitions
The following definitions shall be used to define the terms set forth within the District’s
Ethics policy.”
“Appointee” means a person appointed to a position in or with the Board, regardless of
whether the position is compensated.
“Administrative action” means the execution or rejection of any rule, regulation,
legislative rule, standard, fee, rate, contractual arrangement, purchasing agreement or other
delegated legislative or quasi- legislative action to be taken or withheld by any executive
agency, department, board or commission of the State.
“Board” means the duly elected and constituted Board of Education of New Trier
Township High School District 203 and any committees thereof.
“Campaign for elective office” means any activity in furtherance of an effort to
influence the selection, nomination, election, or appointment of any individual to any federal,
State, or local public office or office in a political organization, or the selection, nomination,
or election of Presidential or Vice-Presidential electors, but does not include
Policy 5-130
Page 8 of 14
activities (i) relating to the support or opposition of any executive, legislative, or
administrative action (as defined herein), (ii) relating to collective bargaining (as defined
herein), or (iii) that are otherwise in furtherance of the person's official duties.
“Candidate” means a person who has filed nominating papers or petitions for nomination or
election to an elected office, or who has been appointed to fill a vacancy in
nomination, and who remains eligible for placement on the ballot at either a general primary
election or general election.
“Catered” means food or refreshments that are purchased ready to eat and delivered by
any means.
“Collective bargaining ” means bargaining over terms and conditions of employment,
including hours, wages, and other conditions of employment, as detailed in the Illinois
Educational Labor Relations Act.
“Compensated time ” means any time worked by or credited to an employee that counts
toward any minimum work time requirement imposed as a condition of employment with the
Board, but does not include any designated holidays or any period when the employee is on a
leave of absence.
“Compensatory time off” means authorized time off earned by or awarded to an
employee to compensate in whole or in part for time worked in excess of the minimum work
time required of that employee as a condition of employment with the Board.
“Contribution” means
(1)
a gift, subscription, donation, dues, loan, advance, or deposit of money or anything of
value, knowingly received in connection with the nomination for election or election
of any person to public office or in connection with any question of public policy;
(2)
the purchase of tickets for fund-raising events, including but not limited to dinners,
luncheons, cocktail parties, and rallies made in connection with the nomination for
election or election of any person to public office or in connection with any question
of public policy;
(3)
a transfer of funds between political committees; and
(4)
the services of an employee donated by an employer, in which case the contribution
shall be listed in the name of the employer, except that any individual services
provided voluntarily and without promise or expectation of compensation from any
source shall not be deemed a contribution; but
Policy 5-130
(5)
Page 9 of 14
does not include –
(a)
the use of real or personal property and the cost of invitations, food, and
beverages voluntarily provided by an individual in rendering voluntary
personal services on the individual's residential premises for candidate related
activities; provided the value of the service provided does not exceed an
aggregate of $150 in a reporting period; or
(b)
the sale of any food or beverage by a vendor for use in a candidate's campaign
at a charge less than the normal comparable charge, if such charge for use in a
candidate's campaign is at least equal to the cost of such food or beverage to
the vendor.
“Employee” means (i) any person employed full-time, part-time, or pursuant to a
contract and whose employment duties are subject to the direction and control of an
employer with regard to the material details of how the work is to be performed, including,
but not limited to, the superintendent, assistant superintendents, directors, supervisors,
principals and certified staff, or (ii) any appointee.
“Executive action” means the proposal, drafting, development, consideration,
amendment, adoption, approval, promulgation, issuance, modification, rejection or
postponement by a State entity of a rule, regulation, order, decision, determination,
contractual arrangement, purchasing agreement or other quasi- legislative or quasi-judicial
action or proceeding.
“Gift” means any gratuity, discount, entertainment, hospitality, loan, forbearance, or
other tangible or intangible item having monetary value including, but not limited to, cash,
food and drink, and honoraria for speaking engagements related to or attributable to
government employment or the official position of an employee or officer.
“Leave of absence” means any period during which an employee does not receive (i)
compensation for Board employment, (ii) service credit towards pension benefits, and (iii)
health insurance benefits paid for by the Board.
“Legislative action” means the development, drafting, introduction, consideration,
modification, adoption, rejection, review, enactment, or passage or defeat of any bill,
amendment, resolution, report, nomination, administrative rule or other matter by either
house of the General Assembly or a committee thereof, or by a legislator. Legislative action
also means the action of the Governor in approving or vetoing any bill or portion thereof, and
the action of the Governor or any agency in the development of a proposal for introduction in
the legislature.
Policy 5-130
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“Member” means an elected or appointed member of the Board of Education of New
Trier Township High School District 203.
“Political” means any activity in support of or in connection with any campaign for
elective office or any political organization, but does not include activities (i) relating to the
support or opposition of any executive, legislative, or administrative action (as defined
herein), (ii) relating to collective bargaining (as defined herein), or (iii) that are otherwise in
furtherance of the person's official duties.
“Political organization” means a party, committee, association, fund, or other
organization (whether or not incorporated) that is required to file a statement of organization
with the State Board of Elections or a county clerk under Section 9-3 of the Election Code,
but only with regard to those activities that require filing with the State Board of Elections or
a county clerk.
“Prohibited political activity” means:
(1) Preparing for, organizing, or participating in any political meeting, political rally,
political demonstration, or other political event.
(2) Soliciting contributions, including but not limited to the purchase of, selling,
distributing, or receiving payment for tickets for any political fundraiser, political
meeting, or other political event.
(3) Soliciting, planning the solicitation of, or preparing any document or report
regarding any thing of value intended as a campaign contribution.
(4) Planning, conducting, or participating in a public opinion poll in connection with
a campaign for elective office or on behalf of a political organization for political
purposes or for or against any referendum question.
(5) Surveying or gathering information from potential or actual voters in an election
to determine probable vote outcome in connection with a campaign for elective
office or on behalf of a political organization for political purposes or for or
against any referendum question.
(6) Assisting at the polls on election day on behalf of any political organization or
candidate for elective office or for or against any referendum question.
(7) Soliciting votes on behalf of a candidate for elective office or a political
organization or for or against any referendum question or helping in an effort to
get voters to the polls.
Policy 5-130
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(8) Initiating for circulation, preparing, circulating, reviewing, or filing any petition
on behalf of a candidate for elective office or for or against any referendum
question.
(9) Making contributions on behalf of any candidate for elective office in that
capacity or in connection with a campaign for elective office.
(10) Preparing or reviewing responses to candidate questionnaires in connection with a
campaign for elective office or on behalf of a political organization for political
purposes.
(11) Distributing, preparing for distribution, or mailing campaign literature, campaign
signs, or other campaign material on behalf of any candidate for elective office or
for or against any referendum question.
(12) Campaigning for any elective office or for or against any referendum question.
(13) Managing or working on a campaign for elective office or for or against any
referendum question.
(14) Serving as a delegate, alternate, or proxy to a political party convention.
(15) Participating in any recount or challenge to the outcome of any election.
“Prohibited source ” means any person or entity who:
(1) is seeking official action (i) by the member or (ii) in the case of an employee, by
the employee or by the member or other employee directing the employee;
(2) does business or seeks to do business (i) with the member or (ii) in the case of an
employee, with the employee or with a member or other employee directing the
employee;
(3) conducts activities regulated (i) by the member or (ii) in the case of an employee,
by the employee or by a member or other employee directing the employee;
(4) has interests that may be substantially affected by the performance or nonperformance
of the official duties of the member or employee; or
(5) is registered or required to be registered with the Secretary of State under the
Lobbyist Registration Act, except that an entity not otherwise a prohibited
source does not become a prohibited source merely because a registered lobbyist
is one of its members.
Policy 5-130
Page 12 of 14
“Superintendent ” means the duly appointed and acting superintendent or interim
superintendent of the District.
Enforcement
A.
Filing Complaints
Any person wanting to file a complaint against any employee of the School
District for violating the District’s Ethics Policy shall file such a complaint
with the Superintendent. The complaint must be (i) in writing, (ii) signed and
notarized, and (iii) specify which provision(s) of the Policy the employee has
allegedly violated. Any complaint not filed in strict accordance with this
Section shall not be investigated.
A person who seeks to file a complaint against a member of the Board or the
Superintendent for violating the District’s Ethics Policy shall file such a
complaint with the President of the Board. The complaint must be (i) in
writing, (ii) signed and notarized, and (iii) specify which provision(s) of the
Policy the member or Superintendent has allegedly violated. (In the event that
the complaint is against the President of the Board, the complaint may be
filed with the Vice President of Board.) Any complaint not filed in strict
accordance with this Section shall not be investigated.
B.
Investigation
Within 10 days of receipt, complaints shall be referred to an independent
investigator for investigation. The independent investigator shall have 30 days
to conduct his or her investigation; except that the Superintendent or Board
President may, at the request of the independent investigator, extend the
investigation period up to an additional 30 days for cause. The Superintendent
or Board President shall also send a copy of the complaint, by certified mail,
return receipt requested, to the alleged violator.
C.
Reports
An independent investigator who conducts investigations pursuant to the
District’s Ethics Policy shall prepare and submit to the Superintendent,
President, as the case may be, a written report setting forth the nature of the
investigation and the factual findings of the investigator. The investigator
shall also make a finding as to whether the evidence is sufficient to support
the violation alleged.
D.
Penalties
(1)
Based on the report issued pursuant to the “Reports” section above and
any additional evidence produced pursuant to this section, the
Policy 5-130
Page 13 of 14
Board shall determine whether sufficient evidence exists to support a
finding that the member or employee has violated the District’s Ethics
Policy. If the Board concludes that a violation has occurred, it may
impose a penalty, consistent with the Policy and its implementing rules
and procedures, State law and Board resolutions and policies, on the
violator, as it deems appropriate, based on the totality of the
circumstances. If the violator is an employee other than the
Superintendent, the Board may solicit the opinion of the
Superintendent as to an appropriate penalty.
(2)
Before making any determinations or imposing any penalties under
this Section, the Board shall provide the member or employee alleged
to have violated the District’s Ethics Policy with a copy of the report
issued pursuant to the “Reports” section hereof. Within 14 days after
his or her receipt of the report, the member or employee may request
an opportunity to provide the Board with evidence that counters the
allegation. Such a request shall be in writing and shall state whether
the member or employee wishes to appear in person before the Board
or whether the member or employee wishes to submit written
evidence. Upon receipt of a request by a member or employee, the
Board shall schedule a date and time for the member or employee to
either appear before him or by which to submit written evidence, as
the case may be. Such date shall be at least 14 days but not more than
30 days after receipt of the member’s or employee’s request. Any
member or employee seeking to counter an allegation against him or
her may submit for the Board’s consideration any evidence that he or
she believes relevant to refute the allegations. If the member or
employee has requested an in person meeting, the member or
employee may, at his or her expense, be accompanied by an attorney.
The member or employee may, at his or her expense, also have an
attorney submit written evidence on his or her behalf.
(3)
After any appearance or submission authorized under the preceding
subsection (2), the Board shall make a determination whether
sufficient evidence exists to support the complaint and, if so, impose a
penalty. The Board shall vote on such matters no latter than its next
regularly scheduled meeting after the appearance or submission.
Policy 5-130
E.
Page 14 of 14
Confidentiality
To the fullest extent permitted by law, the names of persons filing complaints
alleging a violation of the District’s Ethics Policy, written reports prepared
pursuant to the Policy and all documents related to employees’ personnel files
that may be used in investigations shall be treated as confidential and not
disclosed. Further, to the fullest extent permitted by law, all deliberations
related to any disciplinary actions stemming from alleged violations of the
Policy shall be undertaken in confidence.
Adopted: 11/8/93
Revised: 8/24/98
Revised: 4/19/99
Revised: 6/7/04
Affirmed 4/17/2006
Board of Education Policy 5-170
Page 1 of 2
PERSONNEL
PUBLICATION OR SALE OF INSTRUCTIONAL
MATERIALS DEVELOPED BY EMPLOYEES
Instructional Materials
All instructional materials developed by an employee within the scope of employment with
the District, other than computer programs, shall be classified “works for hire.” The District,
therefore is considered the author and owner of the copyright in all materials created or
developed within an employee’s scope of employment and is entitled to all proceeds from the
sale of such materials.
The employee must provide the Superintendent with written notification of his or her
intention to publish any instructional materials developed within the scope of employment at
least 30 days prior to entering into a contract for publication with a publishing firm or with a
manufacturer. The District has the exclusive right to register the copyrights for such
instructional materials. Unless the employee specifically states in writing to the contrary, the
employee warrants that any instructional materials developed and submitted to the District
for publication are original.
Computer Programs
The employee who develops a computer program is entitled to a share of the proceeds from
its sale as agreed to by the District. Neither the employee nor the District may receive more
than 90% of the proceeds. The negotiation may be conducted by an employee’s
representative. “Proceeds” are the profits after deducting expenses and shall be computed by
the District. The proceeds of a computer program developed by more than one employee
shall be equitably distributed among such employees, in proportion to their participation in
the program’s development, and the District.
Policy 5-170
Page 2 of 2
Materials Produced Under Summer Grants
The Board of Education will release publishing rights for materials (other than computer
programs) developed by staff members under summer grants provided that out of the first
income that may be received from the commercial use of such materials, the District would
be repaid until the full amount of the summer grant has been returned.
Adopted: 11/8/93
Revised: 4/17/2006
Board of Education Policy 5-200
Page 1 of 1
PERSONNEL
TERMS AND CONDITIONS OF
EMPLOYMENT AND OUTSIDE EMPLOYMENT
Rights and Obligations
New Trier Township High School District 203 teachers and other certified personnel shall be
responsible to the Principal and Superintendent and shall have all the rights and obligations
set forth in The School Code of Illinois, regulations of the Board of Education, and the
current labor agreement between the Board and the Education Association.
The policy of the Board is that its certified employees be appointed, retained and promoted
on the basis of efficiency, fitness and merit. Each employee is expected to give complete and
faithful service; and continuation of employment shall be based on good behavior, efficiency,
the necessity of work and the appropriation of sufficient funds.
Outside Employment
The employment of a teacher or other certified staff member outside of the school during the
school year shall be at the discretion of the certified staff member, but any such employment
must not interfere with the efficiency of the employee in the school or conflict with any
school responsibility he or she may have.
When requested to do so by the parents/guardians of a student in need of assistance, the
school will attempt to provide qualified teachers (who shall not be the student’s classroom
teacher) to serve as tutors. Such assistance should be beyond the help which could normally
be expected from the regular teacher of the subject. The parents/guardians shall pay for this
tutoring at an hourly rate to be agreed upon between the parent/guardian and the private tutor.
Employees engaged in outside tutoring, coaching, counseling or other professional activities
such as music lessons or athletic camps/leagues shall not make use of their services an
implicit or explicit requirement of participating in a New Trier High School curricular or
extracurricular program.
Adopted: 1/8/93
Affirmed: 4/17/2006
Revised: 02/18/2014
Board of Education Policy 5-220
Page 1 of 1
PERSONNEL
SUBSTITUTE TEACHERS
The rate of pay for substitute teachers shall be established by the administration and
approved by the Board of Education.
When it is known or anticipated that a teacher will be absent for some considerable period of
time, the Superintendent shall be empowered to authorize a higher per diem rate for a longterm substitute. Such authorization shall not be made to apply retroactively before it is
known or anticipated that a teacher’s absence will be long term.
Adopted: 11/8/93
Revised: 8/24/98
Revised: 11/13/00
Revised: 4/17/2006
Board of Education Policy 5-230
Page 1 of 1
PERSONNEL
MAINTAINING STUDENT DISCIPLINE
All members of the school staff share responsibility for maintenance of good discipline. The
goal of discipline in the school is to help the student understand acceptable social behavior,
to encourage the student’s growth in self discipline and to protect the rights and well being of
the school community.
Considering these purposes, disciplinary action should attempt to correct or prevent
undesirable behavior and help the student accept the consequences of his or her actions. The
minimum disciplinary action needed to change undesirable behavior should be used.
Penalties and punishments, when used, should serve these purposes. Discipline cases should
normally be handled individually, respecting the dignity and right of the individual, taking
into account the needs and best interest of the student and the welfare of others within the
school community.
Once the classroom teacher determines that a student’s behavior is disruptive and cannot be
effectively modified in the classroom, the teacher shall:
a.
remove the student from the classroom;
b.
inform the student of the type of behavior the student is engaging in which is
disruptive to the class; and
c.
refer the student to an administrator designated to handle disruptive students.
The teacher shall communicate with the office at the time of referral.
Legal Reference: 105 ILCS 5/24
Cross Reference: Policy 7.190
Adopted: 11/8/93
Affirmed: 4/17/2006
Board of Education Policy 5-240
Page 1 of 2
PERSONNEL
SUSPENSION OF EMPLOYEES
The Superintendent is authorized to suspend for up to five working days or until the next
regularly scheduled Board meeting, whichever is longer, any staff member of the District for
serious misconduct. Suspension may be either with or without pay. An FLSA exempt
employee may only be suspended without pay for one or more complete workweeks. If the
Superintendent determines that the best interests of the school require a longer suspension,
Board of Education action is required, in which case suspension by the Superintendent may
precede suspension action by the Board.
Prior to any suspensions under this policy the Superintendent or designee shall notify the
staff member of the charges and the evidence supporting them and shall give the person
charged the right to explain or rebut the charges at a meeting with the Superintendent or
designee. The Superintendent or designee shall orally advise the staff member of the
determinations made and promptly follow up with a written decision stating the reason(s) for
the action(s). If the suspension is without pay, after receipt of such written decision, the staff
member shall have the right to file, within five working days, a written request with the
Superintendent for a closed session hearing to be held promptly before the Board or a
Hearing Officer, at the Board’s option. At the hearing, the person charged may be
represented by counsel and may present witnesses and proof relative to the allegations of
misconduct and may cross-examine any witness who testifies against him/her. The Board
shall issue a written decision within 20 working days of the date of the hearing, or in the
event a Hearing Officer is utilized, within 10 days after it considers the Hearing Officer’s
report. This decision shall be final.
If the Board, upon review, determines that the suspension was not properly invoked, the
suspension references shall be deleted from the staff member’s records.
“Serious misconduct” includes the reasons cited in Section 10-22.4 of the Illinois School
Code. “Other sufficient cause” as that phrase is used in Section 10-22.4 includes, but is not
limited to: insubordination, presence at the work place while impaired due to the use of
intoxicants, unauthorized absences, failure to perform assigned duties, failure to comply with
school district policies and rules, and criminal activity related to the performance of
employment duties.
Policy 5-240
Legal Reference: 105 ILCS 5/10-22.4
Adopted: 7/18/83
Revised: 11/8/93
Revised: 4/14/97
Revised: 8/24/98
Revised: 7/15/03
Affirmed: 4/17/2006
Page 2 of 2
Board of Education Policy 5-250
Page 1 of 1
PERSONNEL
LEAVE OF ABSENCE
Sick and Bereavement Leave
Upon being hired, full-time certified employees shall have available for sick leave one full
year of normal working days for the position. Each subsequent school year, returning fulltime teachers will receive an additional 15 sick days up to a maximum accrual of 240 sick
days.
Adopted: 2/17/86
Revised: 11/8/93
Revised: 8/24/98
Revised: 11/13/00
Affirmed: 4/17/2006
___________________________________________________________________________
_
Board of Education Policy 5-260
Page 1 of 2
Student Teachers
The Superintendent is authorized to accept students from university-approved teachertraining programs to do student teaching in the District. Prior to a student teacher beginning
any field experiences in the District, the Superintendent or designee will ensure that the
District performs a complete criminal history records check pursuant to 105 ILCS 5/10-21.9;
i.e. background check or background investigation.
A complete criminal history records check pursuant to 105 ILCS 5/10-21.9 shall include:
1. Fingerprint-based checks through (a) the Illinois State Police (ISP) for criminal history
records information (CHRI) pursuant to the Uniform Conviction Information Act (20
ILCS 2635/1), and (b) the FBI national crime information databases pursuant to the
Adam Walsh Child Protection and Safety Act (P.L. 109-248);
2. A check of the Illinois Sex Offender Registry (see the Sex Offender Community
Notification Law (730 ILCS 152/101 et seq.); and
3. A check of the Illinois Murderer and Violent Offender Against Youth Registry
(Murderer and Violent Offender Against Youth Community Notification Law (730
ILCS 154/75-105, amended by 97-154).
Each student teacher must provide written authorization for, and pay the costs of, his or her
criminal history records check (including any applicable vendor’s fees), and the
Superintendent or designee will provide each student teacher with a copy of his or her report.
Assignment
The Superintendent or designee shall be responsible for coordinating placements of all
student teachers within the District. Student teachers should be assigned to supervising
teachers whose qualifications are acceptable to the District and the students’ respective
colleges or universities. A teacher may be eligible for Continuing Professional Development
Units (CPDU) for supervising a student teacher or teacher education candidate in clinical
supervision.
Policy 5-260
LEGAL REF.:
Adam Walsh Child Protection and Safety Act, P.L. 109-248.
Uniform Conviction Information Act, 20 ILCS 2635/1.
105 ILCS 5/21-14(e)(3)(E)(viii) and 5/10-22.34.
23 Ill.Admin.Code § 25.875.
Adopted: 11/18/2013
Page 2 of 2
Board of Education Policy 5-280
Page 1 of 2
PERSONNEL
NONCERTIFIED PERSONNEL
There are three categories of noncertified personnel at New Trier Township High School
District 203: maintenance personnel, support service personnel and cafeteria personnel.
Responsibilities
Maintenance personnel shall be under the direct supervision of the Director of Physical Plant
Services who shall be responsible to the Associate Superintendent.
These individuals shall work cooperatively with other administrators to insure that the
District facilities needs are met.
Support service personnel include clerical, technical, paraprofessional and certain other
personnel. Supervision of these individuals varies depending on their positions and
departments.
Cafeteria personnel shall be under the direct supervision of the Cafeteria Manager who is
responsible to an agency as a subcontracted service for the District. The Associate
Superintendent serves as the District administrator ultimately responsible for the cafeteria
services and for the contractual services with the external agency. As such, he or she shall
work cooperatively with the Cafeteria Manager and other administrators to insure that
student and staff food services needs are met.
Cafeteria employees who prepare and serve food are required to be examined once per year,
or more often as determined by the Board of Education, by a physician or physicians selected
by the Board and the results of their examinations made available to the Superintendent or
designee. Payment for such examinations will be made by the Board. The Board will waive
the medical examination for those who object on religious grounds.
Employees not Subject to Bargaining Agreements
The Superintendent must recommend and the Board approve changes in compensation for
noncertified personnel who are not subject to collective bargaining agreements.
Policy 5-280
Page 2 of 2
Notification of Rules, Compensation, Benefits and Complaint Procedures
Work rules, regulations, compensation, benefits and complaint procedures shall be written
and made readily available to noncertified personnel.
Adopted: 11/8/93
Revised: 4/17/2006
Board of Education Policy 5-340
Page 1 of 1
PERSONNEL
USE OF FACILITIES BY SCHOOL PERSONNEL
Facilities of New Trier Township High School District 203 may be used by school personnel
for school-related activities outside the regular school day under circumstances specified
below. Work orders for such use will be submitted to administrators who will reserve the
right to approve or deny requests and will maintain calendars of such uses. Because of the
potential risk of liability, the following restrictions must be strictly observed:
1.
No use of the building will occur on Sunday or holidays, unless authorized by the
Superintendent or designee.
2.
Facilities shall not be used for personal gain by any person.
3.
The instructor or teacher in charge of the laboratory, shop, gym, etc., shall be present
during the entire time that the facility is being used.
4.
The school shall not be used for an individual’s social activity or party.
5-
A certified water safety instructor shall be present when the swimming pool is being
used for any purpose.
6.
Individuals who are not District employees may not use the New Trier facilities.
This policy does not imply that a staff member cannot use his or her office for official school
use
or use the fitness facilities in accordance with the Employee Wellness Program procedures.
Revised: 2/16/87
Revised: 11/8/93
Revised: 4/17/2006
SECTION 6
INSTRUCTION
(policy numbers without corresponding policies are intentional
and are available for future policy assignment)
Philosophy and Goals
6-10 Educational Philosophy and Objectives
6-15 Goals and Objectives
Educational Calendar and Organization
6-20 School Year Calendar and Day
6-30 Organization of Instruction
Curriculum
6-40
6-50
6-60
6-70
6-80
6-90
6-100
Curriculum Development
(Open)
Curriculum Content
Teaching About Religions
Teaching About Controversial Issues
Social and Emotional Development
Experiments Upon or Dissection of Animals
Special Programs
6-110 Truant's Alternative and Optional Education Programs
6-120 Special Education
6-130 Programs for the Gifted
6-140 Remedial Instruction
6-150 Home and Hospital Instruction
6-160 Limited English Proficient Students
6-170 Compensatory Instructional Services
6-180 Extended Instructional Programs
6-190 Extracurricular and Co-Curricular Activities
Instructional Resources
6-200 Instructional Arrangements
6-210 Instructional Materials
6-220 Instructional Materials Selection and Adoption
6-230 Library Resource Center
6-240 Field Trips (Excursions)
6-250 Community Resource Persons and Volunteers
6-255 Assemblies and Ceremonies
6-260 Complaints About Curriculum, Instructional Materials, and
Programs
Guidance and Counseling
6-270 Guidance and Counseling Program
6-275 Distribution of Student Surveys
Achievement
6-280
6-290
6-300
6-305
6-310
6-330
6-340
Grading and Promotion
Homework
Graduation Requirements
Participation in Graduation Ceremony
Credit for Alternative Courses and Programs
Awards and Scholarships
Student Testing and Assessment Programs
Board of Education Policy 6-10
Page 1 of 2
INSTRUCTION
EDUCATIONAL PHILOSOPHY AND OBJECTIVES
The District’s educational program will seek to provide an opportunity for each student to
develop to his or her maximum potential by:
1.
helping the student strive for excellence and instilling in the student a
desire to reach the limit of his or her potential;
2.
developing the fundamental skills which will provide a basis for life long
learning; and
3.
stimulating intellectual curiosity and growth;
4.
fostering self-discovery, self-awareness, and self-discipline;
5.
helping the student develop sensitivity to the needs and values of others, a
respect for individual and group differences, and elimination of prejudice;
6.
developing an awareness of and appreciation for cultural diversity;
7.
providing fundamental career concepts and skills;
8.
promoting the development of responsible citizens.
To this end, the Board of Education has established a Statement of Philosophy (Policy
1.30) and a Statement of Objectives (Policy 3.10).
The administrative staff is responsible for apprising the Board of Education of the
educational program’s current and future status. The Superintendent and designees
should prepare periodic reports to the Board that include:
Policy 6-10
Page 2 of 2
1.
a review and evaluation of the present curriculum;
2.
a projection of curriculum and resources needs;
3.
an evaluation of, and plan to eliminate any sexual, cultural, ethnic, or
religious bias that may be present in the curriculum or instructional
materials and methods;
4.
a plan for new or revised implementation; and
5.
a review of present and future facility needs.
Cross References: Policy 1.30, Policy 2.90, Policy 3.10
Adopted: 11/21/94
Affirmed: 4/17/2006
Board of Education Policy 6-15
Page 1 of 1
INSTRUCTION
GOALS AND OBJECTIVES
Goals for Learning
The Board of Education gives priority to providing the resources required to create an
exemplary educational program through which students learn in areas necessary to their
continuing development. The Superintendent and staff shall develop, maintain and
implement a plan which complies with State requirements for delineating appropriate
learning objectives, establishing goals for excellence, and assessing student progress
toward those goals. The District will report publicly about its objectives, assessment
results, expectations for student achievement, and plans for improvement.
The Board of Education, Administration, faculty, staff, parents and community are
committed to designing an educational program consistent with New Trier’s Mission,
Statement of Philosophy, Beliefs, and the Strategic Planning Objectives listed below:
OBJECTIVES: The following statements are commitments of the District to achieve
specific, measurable results:





The New Trier community will continue to support academic performance at the
highest levels consistent with our tradition of excellence.
All students will explore their individual aspirations, talents, and interests and set
meaningful goals so they can confidently pursue their dreams.
All students will demonstrate that they are making meaningful connections among
their high school learning experiences: academic, social, and personal.
All students will consistently demonstrate ethical conduct and global citizenship.
All students will make choices that will promote a healthy, balanced life.
Legal References: 105 ILCS 5/2-3.63, 5/2-3.64 and 5/27-1
23 Ill. Admin. Code 1.30 and 210
Adopted: 10/17/94
Revised: 11/20/2006
Board of Education Policy 6-20
Page 1 of 1
INSTRUCTION
SCHOOL YEAR CALENDAR AND DAY
School Calendar
Each school year, as early as possible, the Board of Education will adopt and disseminate
a school calendar for the following year. This calendar will be developed in cooperation
with the Township elementary sender school districts. Every effort will be made to
produce a common school calendar for the Township. The calendar will show the first
day of school, the final day of school, all days requiring student attendance, all teacher
institute days, winter vacation, spring vacation, all legal holidays and all special school
holidays. The school calendar shall have at least 187 days including five emergency days.
School Day
The Board will establish the length of the school day with the recommendation of the
Superintendent and in accordance with State law requirements.
Legal Reference:
Adopted: 10/17/94
Affirmed: 4/17/2006
Revised: 02/21/2012
105 ILCS 5/10-19
105 ILCS 5/24-1
23 Ill. Admin. Code, § 1.420
Board of Education Policy 6-30
Page 1 of 1
INSTRUCTION
ORGANIZATION OF INSTRUCTION
New Trier Township High School District 203 has instructional levels for grades 9
through 12. The grouping and housing of instructional levels in school facilities shall be
according to plans developed by the Superintendent and approved by the Board of
Education.
Students, for instructional purposes, may be placed in groups within the school which do
not necessarily follow grade level designations. For purposes of attendance reporting and
other records, however, each student must be identified as to grade-level placement.
Adopted: 10/17/94
Affirmed: 4/17/2006
Board of Education Policy 6-40
Page 1 of 1
INSTRUCTION
CURRICULUM DEVELOPMENT
Adoption
The Board of Education is responsible for curriculum adoption and must approve all
significant changes, including the adoption of new textbooks and new courses, before
such changes are made. The Superintendent is responsible for making curriculum
recommendations to the Board.
Design and Content
The curriculum shall be designed to accomplish the District’s learning objectives and
goals.
Development
The Superintendent shall direct the Assistant Superintendent for Curriculum and
Instruction to implement a curriculum development program 1.) to monitor the current
curriculum and suggest changes to make the curriculum more effective, 2.) to take
advantage of improved teaching methods and materials, and 3.) to be responsive to social
change, technological developments, the rapid expansion of knowledge, student needs,
and community expectations.
The Superintendent may establish a Faculty Curriculum Council to assist in the
curriculum development program.
Curriculum Guide and Course Outline
The Program of Studies shall be printed each year and be made readily available to
students and parents. This publication shall contain a listing and description of each
course offered. It shall also include explanations of grading and ability grouping
practices, the adviser system, guidance, other services available to students and additional
information deemed useful to students and parents.
Legal References: 105 ILCS 5/10-20.8
105 ILCS 5/10-19
Adopted: 10/17/94
Amended: 8/23/04
Affirmed: 4/17/2006
Board of Education Policy 6-60
Page 1 of 2
INSTRUCTION
CURRICULUM CONTENT
The curriculum shall contain instruction on subjects required by State statute or
regulation, including the state-required courses of study in core subjects, character values,
citizenship, and ethical conduct. In conjunction with the state mandated subjects, New
Trier requires students to accumulate a minimum of 19 credits from courses taken in the
following subjects:
1.
English – 4 credits (4 years)
2.
Mathematics – 3 credits (3 years) including algebra and geometry
3.
Social Studies – 2 credits (2 years), including World History and U.S.
History
4.
Science – 2 credits (2 years) including Biology and Physical Science
Students enrolled in courses where dissection is part of the curriculum will
be given an alternative project should they object to the participation in, or
observance of, the dissection. The alternative project will be nonpunitive
and will be reasonably chosen to provide the student, through means other
than dissection, with knowledge similar to that expected to be gained by
those students who participate in the dissection.
5.
Kinetic Wellness – 2 credits (4 years)
6.
Driver Education - .25 credit (1 semester, if taken at New Trier)
Students otherwise eligible to take a driver education course must receive
a passing grade in at least eight courses during the previous two semesters
before enrolling in the course. This requirement may be waived by the
Superintendent or chief administrator of a non-public high school if he or
she believes a waiver to be in the student’s best interest.
7.
Fine and/or Practical Arts (2 semesters)
8.
Consumer Education
Policy 6-60
Page 2 of 2.
Legal References: 105 ILCS 5/27-3, 5/27-5, 5/27-6, 5/27-12.1, 5/27-13.1, 5/27-20.3,
5/27- 20.4, 5/27-20.5, 5/27-21, 5/27-23, 5/27-23.4, 5/27-24.2, 435/0.01 and 110/3
Adopted: 10/17/94
Revised: 11/20/2006
Board of Education Policy 6-70
Page 1 of 1
INSTRUCTION
TEACHING ABOUT RELIGIONS
The District’s curriculum may include the study of religions as ancillary to studies of
human history and development and of various national, cultural, and ethnic groups. The
study of religions shall give neither preferential nor derogatory treatment to any single
religious belief or to religion in general. The study of religions shall be treated as an
academic subject with no emphasis on the advancement or practice of religion. The
Superintendent shall direct the high school administration to develop guidelines for the
study of religions and displays of religious objects and symbols.
Legal References:
Adopted: 10/17/94
Affirmed: 4/17/2006
School District of Abington Twp. v. Schempp, 374 U.S. 203
(1963) Allegheny County v. Pittsburgh ACLU, 446 A.2d 334,
appeal after remand 471 A.2d 128, cert. denied, 488 U.S. 815
(1989)
Board of Education Policy 6-80
Page 1 of 1
INSTRUCTION
TEACHING ABOUT CONTROVERSIAL ISSUES
The Board of Education believes that the discussion of controversial issues should be age
appropriate, serve an educational purpose, be consistent with the curriculum, and present
a balanced view.
Adopted: 10/17/94
Affirmed: 4/17/2006
Board of Education Policy 6-90
Page 1 of 1
INSTRUCTION
SOCIAL AND EMOTIONAL DEVELOPMENT
Student social and emotional development shall be incorporated in the District’s
educational program and shall be consistent with the social and emotional development
standards contained in the Illinois Learning Standards. The objectives for addressing the
needs of students for social and emotional development through the educational programs
are to:
1. Enhance students’ school readiness, academic success, and use of good
citizenship skills;
2. Foster a safe, supportive learning environment where students feel respected
and valued;
3. Teach social and emotional skills to all students; and
4. Partner with families and the community to promote students’ social and
emotional development.
The Superintendent will develop procedures for implementation of this policy.
Legal Ref.: Children’s Mental Health Act of 2003, 405 ILCS 49/1 et seq.
Adopted: 12/13/2004
Affirmed: 4/17/2006
Revised: 2/21/2012
ADMINISTRATIVE PROCEDURES FOR RESPONDING TO STUDENTS WITH
SOCIAL, EMOTIONAL, OR MENTAL HEALTH PROBLEMS
1.
Student Support Team
Each building principal shall annually appoint a Round Table and Teacher
Assistance Team (TAT) that shall have the tasks described in this Administrative
Procedure. Team members must be school staff members who are qualified by
professional certification, licensing, or experience to address issues concerning
students who may have social, emotional, or mental health problems. As needed
on a case-by-case basis, the student support team may request the involvement of
the building principal, relevant teachers, and the parents/guardians. Records
produced and shared among team members may be subject to laws governing
student records. Confidential information given by a student to a therapist is
governed by the Mental Health and Developmental Disabilities Confidentiality
Act, 740 ILCS 110/1 et seq.
2.
Request for Assistance
Team members, parents, or interested third parties may refer a student suspected
of having social, emotional, or mental health problems and are not currently
subject to an individual education program or Section 504 plan to the buildingbased student support team. The student support team will review information
about a referred student, including prior interventions, and determine which, if
any, interventions are appropriate including possible referral for an evaluation to
determine eligibility for special education and related services. The student
support team may offer strategies to a referred student’s classroom teachers and
parents/guardians about ways they can manage, address, and/or enhance the
student’s social and emotional development and mental health. In addition, the
student support team may recommend coordinated educational, social work,
school counseling, and/or student assistance services within the school as well as
referrals to outside agencies. These interventions may be provided without
referring the student for special education services and do not initiate the district’s
special education evaluation timelines. These interventions cannot preclude or
delay special education referral when the student support team determines that the
student performance data suggests such a referral would be appropriate. The use
of these interventions shall not be used to inhibit the right of a parent to request a
special education evaluation of their child. The school district retains the right to
accept or reject a special education referral by any person on behalf of a student.
See 6:120-AP, Special Education Procedures Assuring the Implementation of
Comprehensive Programming for Children with Disabilities and Suspect
Disabilities.
3.
School Counseling, Social Work and Psychological Services
The student support team may request school counselors, social workers,
psychologists, and school nurses to provide support and consultation to teachers
and school staff about strategies to promote the social and emotional development
and mental health of all students. They may also be requested to provide
screening and early detection approaches to identify students with social,
emotional, and mental health problems.
4.
School and Community Linkages
When possible, the student support team shall seek to establish linkages and
partnerships with diverse community organizations to provide a coordinated
approach to addressing children’s social and emotional development and mental
health needs.
Board of Education Policy 6-100
Page 1 of 1
INSTRUCTION
EXPERIMENTS UPON OR DISSECTION OF ANIMALS
Experiments on living animals is prohibited. The dissection of dead animals or parts of
dead animals shall be allowed in the classroom only when the dissection exercise
contributes to or is a part of an illustration of pertinent study materials.
Students who have moral objections to dissecting animals will be excused from
classroom attendance without penalty during times when such activities are taking place.
Alternative instructional programs and classroom attendance shall be arranged by the
classroom teacher, with the Assistant Superintendent for Curriculum and Instruction’s
approval, for the students.
Legal Reference: 105 ILCS 5/27-14
Adopted: 10/17/94
Revised: 4/17/2006
Board of Education Policy 6-110
Page 1 of 1
INSTRUCTION
TRUANT’S ALTERNATIVE AND OPTIONAL EDUCATION PROGRAMS
Supportive services may be offered to a student who is experiencing an attendance
problem, including:
1. parent-teacher conferences
2. counseling services by social workers
3. counseling services by psychologists
4. psychological testing
5. alternative educational programs
6. alternative school placement
7. community agency services
The Superintendent is authorized to apply for a grant for the purpose of offering an
alternative educational program for truants and to plan and implement such a program.
The student who chooses an alternative education program shall meet with the Principal
or designee and appropriate staff for the purpose of developing an individualized optional
education plan. The truant student’s parents/guardians shall participate in the planning
sessions unless the truant student is 18 years or older.
Legal References: 105 ILCS 5/2-3.66, 5/26-2a and 5/26-14
Adopted: 10/17/94
Affirmed: 4/17/2006
Board of Education Policy 6-120
Page 1 of 1
INSTRUCTION
SPECIAL EDUCATION
The District shall provide free appropriate public education in the least restrictive
environment to all children with disabilities residing within the District, as defined in The
School Code of Illinois and in the Individuals With Disabilities Education Act residing
within the District.
The District shall develop procedures for identification, evaluation, placement, and
delivery of services to children with disabilities as provided in the Illinois State Board of
Education’s Rules and Regulations to Govern the Administration of Special Education.
Such procedures shall be filed with the Illinois State Board of Education as required by
law.
Legal References:
Adoption:
Revised:
Individuals With Disabilities Education Act,
20 U.S.C. 1400, et seq.
105 ILCS 5/14-1.01 et seq.
State Board of Education Rules and Regulations to Govern the
Administration of Special Education
10/17/94
4/17/2006
Board of Education Policy 6-130
Page 1 of 2
INSTRUCTION
PROGRAMS FOR THE GIFTED
To the extent possible within the resources available, all gifted and talented students shall
have an opportunity to participate in appropriate educational programs.
The term “gifted and talented students” means students whose mental development is
accelerated beyond the average or who have demonstrated a specific aptitude or talent to
the extent they need and can benefit from specially planned educational services. “Gifted
and talented students” include students with exceptional ability in academic subjects,
high level thought processes, divergent thinking, creativity, and the arts.
The Board authorizes the Superintendent to provide a gifted program which includes:
1.
An identification system which identifies gifted and talented students early
in their schooling experience;
2.
An identification system based upon multiple techniques which ensure all
students equal access to gifted and talented programs, regardless of social,
economic, linguistic and ethnic background;
3.
Educational programs which include access at all grade levels and which
encompass all of the fundamental areas of learning;
4.
Educational programs which provide for continuity among grade levels
with programs consistent with the District’s long-range goals;
5.
Qualified instructional and administrative personnel with appropriate
knowledge, training and experience to implement the program;
6.
Staff development programs being made available which address the need
for all teachers to be knowledgeable about the characteristics and learning
needs of gifted and talented students;
7.
Procedures to foster cooperative relationships among classroom teachers,
parents, and the teachers assigned to the gifted program;
Policy 6-130
Page 2 of 2
8.
Procedures to foster parental involvement in all aspects of the program;
9.
Procedures to continually evaluate the placement and progress of students
in the gifted program with periodic progress reports issued to parents.
Legal Reference: 105 ILCS 5/14A-1 et seq.
Adopted: 10/17/94
Affirmed: 4/17/2006
Board of Education Policy 6-140
Page 1 of 1
INSTRUCTION
REMEDIAL INSTRUCTION
Students who, by teacher judgment and assessment results, demonstrate a proficiency
level one or more grades below current placement shall be provided an individual
remediation plan developed by the District in consultation with a parent/guardian.
The Superintendent or designee shall approve the criteria for eligibility for these services,
the procedures for referral and admission, and the guidelines under which the programs
will operate. The programs shall meet the standards of the Illinois State Board of
Education and shall qualify for State aid where appropriate.
Legal Reference: 105 ILCS 5/2-3.64(b)
Adopted: 10/17/94
Affirmed: 4/17/2006
Board of Education Policy 6-150
Page 1 of 1
INSTRUCTION
HOME AND HOSPITAL INSTRUCTION
A student absent from school for more than two consecutive weeks because of health or
physical impairment will be provided the services of a certified teacher in the home or
hospital. Appropriate educational services shall begin as soon as eligibility has been
established with a written statement from a licensed medical examiner and a written
parental or guardian request filed in the Director of Special Education’s Office.
Instructional time will be provided for a minimum of five clock hours per week on days
when school is normally in session. Periodic conferences will be held between
appropriate school personnel, parents/guardians and hospital staff to coordinate course
work and facilitate the student’s return to school.
Legal References:
Adopted: 10/17/94
Amended: 8/23/04
Affirmed: 4/17/2006
Rules and Regulations to Govern the Administration and
Operation of Special Education; 23 Ill. Admin. Code, 236,
Subpart G, 226-355 105 ILCS 5/10-22.6(a)
Board of Education Policy 6-160
Page 1 of 2
INSTRUCTION
LIMITED ENGLISH PROFICIENT STUDENTS
Development and Maintenance of a Program for Limited English Proficiency
Students
The Superintendent or designee shall develop and maintain a program for students having
limited English proficiency (LEP) that shall:
1.
Appropriately identify students with LEP;
2.
To the extent applicable, comply with all State laws, rules and regulations
regarding Transitional Bilingual Educational program (TBE) and
Transitional Program of Instruction (TPI);
3.
To the extent applicable, comply with any federal laws and requirements
for the receipt of federal grant money for LEP students;
4.
Determine the appropriate instructional environment for or instructional
assistance required by each LEP student; and
5.
Annually assess the English proficiency of each LEP student and monitor
his or her progress in order to determine readiness for a mainstream
classroom environment without the need for additional instructional
assistance.
LEP Parental Involvement
As soon as possible upon the students’ identification for participation in a LEP program,
but in no event more than 30 days thereafter, a School District representative, designated
by the Superintendent, shall notify the parents and guardians of such students of the
identification and shall schedule individual meetings with each of them. At that meeting,
the School District representative shall provide the following information to the parents
and guardians:
Policy 6-160
Page 2 of 2
1.
The nature of the LEP instructional program and the reason(s) for their
child’s LEP identification;
2.
Their child’s level of English proficiency;
3.
The method of instruction and/or the type of assistance to be provided;
4.
How the LEP program will meet their child’s needs (and if applicable,
how it will do so consistent with their child’s Individual Education Plan);
and
5.
The specific requirements for measuring the child’s progress and for
terminating their child’s participation in the LEP program and how their
child’s progress will be reported to them.
At each meeting, the parent and guardians shall be given an opportunity to provide input
into the proposed scope and nature of their child’s LEP program and shall be given the
option of not having their child participate in the proposed LEP Program. The parents
and guardians shall also be informed that they may elect to discontinue the program
and/or assistance at any time by providing the School District with written notice of their
desire to do so.
Legal References:
105 ILCS 5/14C-7
§ 1112 AND § 3302 of the No Child Left Behind Act of 2001
105 ILCS 5/14-8.02.
Adopted: 4/17/2006
Revised: 2/21/2012
Board of Education Policy 6-170
Page 1 of 1
INSTRUCTION
COMPENSATORY INSTRUCTIONAL SERVICES
Compensatory instructional services and activities shall be designed to improve the level
of proficiency in identified basic skills of students whose academic, social, or
environmental needs prevent them from succeeding in regular school programs and to
prevent their regression in such skills when regular programs are not in session.
Equal Education Opportunities
All persons within the District between the ages of 14.5 and 21 shall be afforded the right
and opportunity to an equal education. No student shall be excluded, segregated or
discriminated against in the District’s educational environment for reasons of race, color,
national origin, sex, economic status, disability, religion or religious affiliation.
Legal References:
105 ILCS 5/10-20.12
105 ILCS 5/10-22.5
105 ILCS 5/10-22.19
Title VI of the Civil Rights Act of 1964
Education Consolidation and Improvement Act of 1981
20 U.S.C. § 2701 et seq.
Cross Reference: Policy 7.10
Adopted: 3/18/85
Revised: 10/17/94
Affirmed: 4/17/2006
Board of Education Policy 6-180
Page 1 of 1
INSTRUCTION
EXTENDED INSTRUCTIONAL PROGRAMS
Before and After-School Programs
The Superintendent is authorized to direct the establishment and implementation of the
following programs in accordance with State law:
1.
2.
3.
4.
5.
6.
7.
tutorial program;
adult educational program;
pre-apprenticeship programs;
outdoor education program;
summer school;
independent study;
chemically dependent program for students who are, or whose
parents/guardians are, chemically dependent.
Legal References:
Adopted: 10/17/94
Affirmed: 4/17/2006
105 ILCS 5/10-22.20, 5/10-22.20b, 5/10-22.20c, 5/10-22.22a,
5/10-22.29, 5/10-22.33A, 5/27-22.2 and 110/3
23 Ill. Admin. Code, §§ 1.450(b) and 1.458
Board of Education Policy 6-190
Page 1 of 1
INSTRUCTION
EXTRACURRICULAR AND CO-CURRICULAR ACTIVITIES
The Superintendent shall submit newly-recommended extracurricular and co-curricular
activities to the Board of Education for approval. Board approval is contingent upon the
following:
1.
The activity will contribute to the leadership abilities, social well-being,
self-realization, good citizenship, or general growth of members and is
desired by the student body.
2. Membership is limited to students currently enrolled in the District.
3. Fees must be reasonable and may not exceed the actual cost of operation.
Selection of members or participants is at the discretion of the sponsors or coaches,
provided that the selection criteria conform to the District’s policies. Students must
satisfy all academic standards and must comply with the activity’s rules and any student
conduct codes.
The Athletic Director and Activities Coordinator are responsible for the scheduling and
announcing of student extracurricular and co-curricular activities.
Non-school sponsored student groups are governed by the District’s policy on
community use of school facilities. (Policy 8.20)
Cross References: Policy 7.300, Policy 8.20
Adopted: 10/17/94
Amended: 8/23/04
Affirmed: 4/17/2006
Board of Education Policy 6-200
Page 1 of 1
INSTRUCTION
INSTRUCTIONAL ARRANGEMENTS
Grouping for Instruction
Grouping within a school or within a classroom is the responsibility of the Principal, with
input provided by the respective staff. The aim of grouping is to place each student in an
appropriate and comfortable learning situation.
Class Size
The Superintendent shall work with the Principals and school administration in
establishing a reasonable teacher-student ratio in each class.
Team Teaching
Teachers may team teach upon the approval of the Superintendent or designee.
Individualized Instruction
Provision for individual differences shall be given high priority in planning the
instructional program, in choosing teaching methods and materials, and in evaluating
results.
Adopted: 10/17/94
Amended: 8/23/04
Affirmed: 4/17/2006
Board of Education Policy 6-210
Page 1 of 1
INSTRUCTION
INSTRUCTIONAL MATERIALS
All District classrooms and learning centers are equipped with an evenly-proportioned,
wide assortment of teaching tools, textbooks, workbooks, audio-visual materials, and
equipment selected to meet the students’ needs. Instructional materials should provide
quality learning experiences for students.
The Superintendent shall establish and maintain a process for the budgeting and selection
of instructional materials. The approval of all selections shall be the responsibility of the
Superintendent or a designee. A list of basic and supplementary instructional materials
used in the District shall be revised periodically by building administrators under the
direction of the Superintendent and shall be made available to the Board of Education and
professional staff as a reference.
Adopted: 10/17/94
Affirmed: 4/17/2006
Board of Education Policy 6-220
Page 1 of 1
INSTRUCTION
INSTRUCTIONAL MATERIALS SELECTION AND ADOPTION
The freedom of the faculty to select textbooks, library books and other instructional
materials is a professional privilege. Board of Education policy supports academic
freedom as basic to both democracy and public education.
The Board expresses good faith in the faculty’s capacity to select educational materials
using professional judgment. Textbooks shall be adopted consistent with provisions of
The School Code of Illinois.
With respect to the selection of textbooks for adoption in courses of instruction, the
Board approves the following principles and procedures:
a.
Textbooks will be selected on the basis of their merit as aids to instruction
in specific courses, as judged by the department concerned and approved
by the department chair and the Assistant Superintendent for Curriculum
and Instruction, for recommendation by the Superintendent for approval
by the Board.
b.
Books for the courses taught by an individual teacher will also be
submitted for review and recommendation to the department chair and
Assistant Superintendent for Curriculum and Instruction, for approval by
the Board.
c.
Optional readings and supplementary materials will be selected by the
individual teacher through consultation with the department chair and
Assistant Superintendent for Curriculum and Instruction.
As for adverse criticism of approved books, and petitions for censorship, removal or
expurgation of content deemed by a critic or critics to be offensive on moral political,
religious or other grounds, Board Policy 6-260 (Complaints About Curriculum,
Instructional Materials, and Programs) will be followed.
Legal Reference: 105 ILCS 5/28-1 et seq., Cross Reference: Policy 6-260
Adopted: 10/17/94
Amended: 8/23/04
Affirmed: 4/17/2006
Board of Education Policy 6-230
Page 1 of 2
INSTRUCTION
LIBRARY RESOURCE CENTER
The Library Resource Center shall serve as a multimedia center which shall provide
resources to students and professional staff.
Since by law only the Board of Education can adopt textbooks and approve library
purchases, the final responsibility for approval of selections rests with the Board. In
delegating responsibility to the professional staff, the Board recognizes and approves the
following procedures and principles:
1.
With respect to the selection of library materials, the Board accepts the
definition of the school library’s responsibility (as described in the
“Library Bill of Rights” of the American Association of School
Librarians):
a.
“To provide materials that will enrich and support the curriculum,
taking into consideration the varied interests, abilities and maturity
levels of the pupils served.
b.
To provide materials that will stimulate growth in factual
knowledge, literary appreciation, aesthetic values and ethical
standards.
c.
To provide a background of information which will enable pupils
to make intelligent judgments in their daily life.
d.
To provide materials on opposing sides* of controversial issues so
that young citizens may develop under guidance the practice of
critical reading and thinking.
___________________________
* The presentation of a “side” of a controversial issue should be in the spirit and
by the rules of responsible advocacy. (We charge the faculty with the obligation to help our students
identify arguments or preachments which are demonstrably unbalanced by bias, hate, calumny, distortion
of facts, or ignorance of or indifference to the laws of evidence and the requirements of proof.)
Policy 6-230
Page 2 of 2
e.
To provide materials representative of the many religious, ethnic
and cultural groups and their contributions to our American
heritage.
f.
2.
To place principle above personal opinion and reason above
prejudice in the selection of materials of the highest quality in
order to assure a comprehensive collection appropriate for the
users of the library.”
With respect to the procedures of selection, the Board approves the
following practices;
a.
Continuing consultation between and among librarians, department
heads, the Assistant Superintendent for Curriculum and Instruction
as curriculum chair, and key specialists of the teaching faculty.
b.
Attendance by designated library staff members at all academic
department meetings, to keep continuously informed of teaching
aims and content.
c.
Evaluation of textbook bibliographies by both teachers and
librarian to select supplementary reading.
d.
Thorough examination and evaluation of every book or other
instructional materials by a librarian, teacher, (or both) before it is
added to the library.
Adopted: 10/17/94
Amended: 8/23/04
Affirmed: 4/17/2006
________________________________________________________________________
_
Board of Education Policy 6-240
Page 1 of 2
INSTRUCTION
FIELD TRIPS AND TOURS
The Board of Education encourages field trips and tours when they are an integral part of
the school curriculum and contribute to the District’s desired educational goals. A school
field trip is defined as one or more students leaving the school campus under the
sponsorship of the school and supervision of school employees for educational purposes.
Tours are defined as trips that require one or more overnight stay(s).
School field trips and tours must be authorized by the Superintendent or a designee upon
written application. Authorization shall be based on the following considerations:
1.
Classroom instruction has priority;
2.
Trips and activities requiring absence from class or requiring a
commitment of District resources must be of substantial educational value
and merit;
3.
The safety and welfare of individual students is a primary consideration;
and
4.
Informed parental permission must be obtained in writing prior to the trip
or tour.
The administration shall prepare guidelines to ensure effective implementation of this
policy. The District shall inform participants that it retains the right to cancel trips should
it appear that the safety and welfare of students require it.
The District shall furnish adult supervision for student trips or tours, including trips to
other schools or locations for competitions. All students participating in such trips are
required to travel as a group under the supervision of a faculty or staff member, unless
specifically excused by the trip supervisor.
Policy 6-240
Page 2 of 2
Because trips and tours are considered part of the total school program, all school rules
and students behavior codes apply. Misconduct on a school field trip or tour will result in
disciplinary action.
All direct costs of the trip or tour, such as fees, food, lodging and transportation, shall be
assumed by the student, unless otherwise stipulated by the Board, provided that no
student shall be excluded from any trip, which is required or a customary part of a class
or extracurricular activity, because of lack of funds.
The Board also recognizes that students may participate in activities that involve District
faculty but are not sponsored by the District. The District shall take appropriate steps to
learn of such situations and to communicate to students and parents the District’s nonsponsorship. Faculty or staff who are involved in trips or tours that are not sponsored by
the District are required to inform the Superintendent or designee of such involvement
and to comply with any applicable District guidelines.
Privately arranged trips, including those led by District staff members, shall not be
represented as or construed to be sponsored by the District or school. The District does
not provide liability protection for privately arranged trips and is not responsible for any
damages arising from them.
Adopted: 10/17/94
Amended: 7/28/03
Affirmed: 4/17/2006
Revised: 11/18/2013
Board of Education Policy 6-250
Page 1 of 1
INSTRUCTION
COMMUNITY RESOURCE PERSONS AND VOLUNTEERS
The Board of Education welcomes talented individuals with skills, knowledge, services,
and time to share with District students.
The Board also encourages participation of individuals and groups to perform appropriate
tasks during and after-school hours under the supervision of professional personnel, in
accordance with State law.
Legal References: 105 ILCS 5/10-22.34 and 5.10-22.34b
Adopted: 10/17/94
Affirmed: 4/17/2006
Board of Education Policy 6-255
Page 1 of 1
INSTRUCTION
ASSEMBLIES AND CEREMONIES
Assemblies and ceremonies must be approved by the Principal and be consistent with the
District’s educational objectives and goals.
Cross References: Policy 1.30, Policy 3.10, Policy 6-10
Adopted: 10/17/94
Affirmed: 4/17/2006
Board of Education Policy 6-260
Page 1 of 1
INSTRUCTION
COMPLAINTS ABOUT CURRICULUM,
INSTRUCTIONAL MATERIALS, AND PROGRAMS
Persons with complaints about curriculum, instructional materials, and programs should
express their objection(s) in writing to the Assistant Superintendent for Curriculum and
Instruction and follow the District’s “Uniform Grievance Procedure” (Policy 2.260).
Parents/guardians may request that their child be exempt from using a particular
instructional material or program by completing a “Curriculum Objection form”
developed by the administration and following the District’s “uniform Grievance
Procedure.”
Cross References: Policy 6-220, Policy 2.260
Adopted 10/17/94
Amended: 8/23/04
Affirmed: 4/17/2006
Board of Education Policy 6-270
Page 1 of 1
INSTRUCTION
GUIDANCE AND COUNSELING PROGRAM
New Trier Township High School District 203 will provide a guidance program that will
assist every student. Under the Principal’s leadership, the Assistant Principal for Student
Services at the Winnetka Campus and the Assistant Principal at the Northfield Campus
will direct the District’s guidance program which includes the Advisory System, PostHigh School Counseling Department and other related services.
The guidance program will assist students to recognize career options consistent with
their abilities, interests and personal values. Students shall be encouraged to seek the help
of counselors to develop specific curriculum goals which conform to the student’s career
objectives.
Students will have the opportunity to receive career-oriented information.
Representatives from colleges and universities, occupational training institutions and
career oriented recruiters, including the military, may be given access to the school
campus in order to provide students and parents/guardians with information.
Legal References: 23 Ill. Admin. Code §§ 1.420(q) and 1.420(b)
Adopted: 10/17/94
Revised: 4/17/2006
Board of Education Policy 6-275
Page 1 of 2
INSTRUCTION
DISTRIBUTION OF STUDENT SURVEYS
1.
Third-Party Student Surveys and Questionnaires
Third party student surveys and questionnaires are those that are created by a
person or entity other than a District official, staff member, or student. Third party
student surveys and questionnaires shall be administered at the discretion of the
Superintendent and only when they serve to advance the District’s educational objectives.
Notice will be provided to parents prior to the administration of third party surveys or
questionnaires and parents will, upon their request, be permitted to inspect the survey or
questionnaire within a reasonable time of their request.
2.
Surveys Requesting Personal Information
No student shall be required, as part of any applicable program, to submit to a
District or third-party survey, analysis or evaluation that reveals the following
information without prior written consent of his/her parent guardian:








Political affiliations or beliefs of the student of his/her parent/guardian;
Mental or psychological problems of a student or his/her family;
Behavior or attitudes about sex;
Illegal, anti-social, self-incriminating, or demeaning behavior;
Critical appraisals of other individuals with whom students have close family
relationships;
Legally recognized privileged or analogous relationships, such as those with
lawyers, physicians, and ministers;
Religious practices, affiliations or beliefs of the student or his/her
parents/guardians; or
Income (other than required to determine eligibility for participation in a program
or for receiving financial assistance under such program)
School staff shall not disclose the identity of any student who, upon written consent
of the parent/guardian, completes any survey or evaluation regarding the above items.
Policy 6.275
2 of 2
Notice will be provided to parents prior to the administration of surveys or
questionnaires concerning the above information and parents, upon their request, will
be permitted to inspect the survey or questionnaire within a reasonable time of their
request.
Legal Reference: 20 U.S.C. § 123h
Adopted: 4/17/2006
Board of Education Policy 6-280
Page 1 of 2
INSTRUCTION
GRADING AND PROMOTION
The administration and professional staff shall establish a system of grading, develop
procedures for reporting academic achievement to parents and students, and determine
when the requirements for promotion and graduation have been met.
Every teacher shall maintain an evaluation record for each student assigned to the teacher
and shall administer the approved grading system.
The teacher has the responsibility and right to determine grades and other evaluations of
students within the grading policies of the District based upon his or her professional
judgment of available criteria pertinent to any given subject area or activity for which he
or she is responsible. The final grade assigned by the teacher cannot be changed unless a
District administrator first notifies the teacher concerning the nature and reasons for such
change. The reasons for which a student’s grade may be changed include, but are not
limited to:
1.
A miscalculation of test scores;
2.
A technical error in assigning a particular grade or score;
3.
An inappropriate grading system used to determine the grade; or
4.
An inappropriate grade based on an appropriate grading system.
The Superintendent, or designee, shall promulgate administrative procedures
implementing this policy. The administrative procedures may provide for additional
reasons for grade changes and shall provide a procedure through which requests for grade
changes may be made. Should a grade change be made, the change shall be reflected in
the grade or evaluation record maintained by the teacher. The change must be made by
the administrator authorizing the change, who must initial the grade or evaluation record
to indicate his or her approval of and responsibility for the change.
The Board of Education delegates to the Superintendent, or designee, the authority to
determine if students are qualified for promotion to the next higher grade level, in
Policy 6-280
Page 2 of 2
compliance with relevant law. Students shall not be promoted to the next higher grade
level based upon age or any other social reasons not related to the academic performance
of the student. Decisions to promote or retain students in any classes shall be based on
successful completion of the curriculum, attendance, performance based on Illinois Goals
and Assessment Program tests, the Iowa Test of Basic Skills, or other testing or any other
criteria established by the school board. Students who do not qualify for promotion to the
next higher grade level shall be provided remedial assistance and may be retained in the
grade. The administrative procedures implementing this policy shall include a procedure
through which parents may challenge a determination regarding a student’s qualification
for promotion.
Legal References: 105 ILCS 5/2-3.64, 5/10-20.9a, 5/10-21.8 and 5/27-27
23 Ill. Admin. Code, ch. 1, section 1.440
Adopted: 10/17/94
Adopted: 8/24/98
Affirmed: 4/17/2006
Revised: 2/21/2012
Amended: 2/18/2014
Board of Education Policy 6-290
Page 1 of 1
INSTRUCTION
HOMEWORK
Teachers may give homework to students to aid in the students’ educational
development. Homework should be an application or adaptation of a classroom
experience and should not be assigned for disciplinary purposes.
Adopted: 10/17/94
Affirmed: 4/17/2006
Board of Education Policy 6-300
Page 1 of 2
INSTRUCTION
GRADUATION REQUIREMENTS
Preparation for specific personal, vocational or college interests requires careful planning
of the individual’s course of study. Students should avail themselves of the opportunity
to take as many academic and enrichment courses as their abilities will permit. Students
interested in highly competitive colleges should give special attention to three- or fouryear sequences in mathematics, science and foreign languages. The post-high school
counseling staff stands ready to help students plan their high school education.
To graduate, New Trier High School students must have a minimum of 19 credits; of
these 19 credits the following subject areas are required:
English
4 credits
(4 years)
Physical Education/Health
2 credits
(4 years)
Mathematics
3 credits
(3 years)
Including Algebra I and
1 year-long course with geometry content
Social Studies
U.S. History
World History
1 credit
1 credit
(1 year)
(1 year)
Science
Biological Science
Physical Science
1 credit
1 credit
(1 year)
(1 year)
Policy 6.300
Page 2 of 2
Fine and/or Practical Arts
This requirement is satisfied by earning at least two semesters of credit from one or more
of the following departments: Applied Arts, Art, Business, Media, Speech, and Theatre,
and Music. Courses taken to fulfill any other graduation requirement (such as dance for
kinetic wellness) may not be used to fulfill this requirement.
Consumer Education
Students must take a course in Consumer Education. The New Trier courses that satisfy
the Consumer Education requirement are detailed each year in the Program of Studies.
Driver Education
The Driver Education requirement may be satisfied by completing the Driver Education
course or by completing a classroom course of at least 30 clock hours with a statecertified commercial driving school.
Civics
Starting with the graduating class of 2020, students must take one semester of a course
meeting the state’s Civics requirement. Each year, the Program of Studies will have a list
of New trier courses that meet this requirement.
State Testing Requirements
In addition to fulfilling the above requirements, in order to obtain a District diploma,
students must take the tests as required by Illinois School Code.
Legal Reference:
105ILCS 5/27-22; 105 ILCS 5/2-3.64
Adopted: 10/17/94
Adopted: 8/24/98
Amended: 8/23/04
Affirmed: 4/17/2006
Revised: 2/21/2012
Revised: 11/16/2015
Board of Education Policy 6-305
Page 1 of 1
INSTRUCTION
PARTICIPATION IN GRADUATION CEREMONY
A Student Eligible To Receive Special Education Services Pursuant To The Individuals
with Disabilities Education Act, 20 U.S.C. 1400, et seq., who will have completed four
years of high school at the end of a school year, may participate in the high school
graduation ceremony with his/her graduating class. If the student’s individualized
education program prescribes that the student is entitled to continue to receive special
education, transition planning or services and/or other related services beyond the
student’s four years of high school, he/she may receive a certificate of completion in lieu
of a diploma during the graduation ceremony. Students with disabilities and their
parents/guardians shall be given timely and meaningful notice of this policy.
Students participating in the District’s graduation ceremony pursuant to this policy are
subject to all relevant federal and State laws and Board of Education policies regarding
graduation conduct.
The Superintendent is directed to implement any procedures necessary to implement this
policy.
Legal Reference:
Adopted: 4/17/2006
105 ILCS5/14-16
Board of Education Policy 6-310
Page 1 of 1
INSTRUCTION
CREDIT FOR ALTERNATIVE COURSES AND PROGRAMS
With the prior approval of the administration, credit toward graduation may be granted to
the student who has successfully completed a correspondence course from an institution
accredited by the North Central Association of Colleges and Secondary Schools. Credit
may also be allowed, subject to review by the administration and approved by the Board
of Education for life experiences and non-formal educational endeavors. Further, credit
may be earned by passing proficiency examinations approved for use by the Illinois State
Board of Education in accordance with Policy 6-320. An aggregate total of 5 credits
towards graduation will be awarded to students for participation in these activities.
However, certain exceptions to this credit ceiling may be approved by the Board upon
recommendation of the Superintendent.
Legal References: 105ILCS 5/27-12.123
Ill. Admin. Code, §§ 1.450©, 1.460 and 1.470
Cross Reference: Policy 6-320
Adopted: 10/17/94
Amended: 8/23/04
Affirmed: 4/17/2006
Board of Education Policy 6-330
Page 1 of 1
INSTRUCTION
AWARDS AND SCHOLARSHIPS
The Superintendent or designee will develop and implement the criteria and procedures
for presenting awards, honors, and scholarships to students for outstanding scholarship
and distinguished service in District activities.
All awards, honors, and scholarships shall be conferred to students under the direction
and supervision of the Principals and with the approval of the Superintendent.
The selection of the recipients is under the guidance and control of a committee
appointed by the Principals and approval by the Superintendent.
Cross References: Policy 4.210, Policy 4.220
Adopted: 10/17/94
Amended: 8/23/04
Affirmed: 4/17/2006
Board of Education Policy 6-340
Page 1 of 1
INSTRUCTION
STUDENT TESTING AND ASSESSMENT PROGRAM
The District student assessment program provides information for determining individual
student achievement and guidance needs, curriculum and instruction effectiveness, as
well as school performance measured against District student learning objectives and
state-wide norms.
The student assessment program shall be developed by the Superintendent and approved
by the Board of Education. The program will:
1. Use appropriate assessment methods and instruments. It may include norm and
criterion-referenced achievement tests, aptitude tests, proficiency tests, and
teacher-developed tests;
2. Be uniformly applied to all students required to be tested;
3. Conform to the schedule required by State law and State Board of Education
rules. It may include testing of students in grades not required by State law to be
tested;
4. Emphasize the code of ethics for test administration.
The Superintendent shall maintain descriptions of the District’s assessment procedures
and copies of District-wide instruments.
Test results shall be recorded in the student’s temporary school record and are available
only to the student, the student’s parents/guardians, and school personnel directly
involved with the student’s educational program. Overall student assessment data on tests
required by State law will be aggregated by the District and reported, along with other
information, on the District’s annual report card.
Legal References: 105 ILCS 5/2-3.63, 5/2-3.64, 5/10-17a and 5/27-1
Adopted: 10/17/94
Affirmed: 4/17/2006
Revised: 2/21/2012
SECTION 7
STUDENTS
Equity
7-10 Equal Educational Opportunities
7-20 Gender Equity
7-25 Harassment and Bullying
Assignment and Admission
7-30 Students with Disabilities
7-40 Part-Time Attendance by Private and Parochial Students
7-50 School Admissions
7-60 Residency
7-65 Homeless Students
Attendance
7-70 Attendance
7-75 Truancy
7-80 Release Time for Religious Instruction/Observance
7-90 Release During School Hours
7-100 Health Examinations and Exclusion of Students
7-110 Student Transfers
7-120 Special Education Evaluation
Rights and Responsibilities
7-130 Student Rights and Responsibilities
7-135 Driving and Parking
7-140 Search and Seizure
7-150 Agency and Police Interrogation
7-160 Student Appearance
7-170 Bus Conduct
7-180 Student Use of Tobacco on School Property
7-190 Substance Abuse
7-200 Student Discipline
7-210 Suspension
7-220 Expulsion
7-230 Gross Disobedience or Misconduct by Students with Disabilities
7-240 Academic Integrity
7-250 Student Use of Technology
7-255 Student Publishing on the Website
Welfare Services
7-260 Exemption from Physical Education Activity
7-270 Administering Medicines to Students
7-280 Communicable and Chronic Infectious Disease
7-285 Food Allergy Management Program
7-290 Adolescent Suicide Awareness and Prevention Programs
Activities
7-300 Extracurricular Athletics
7-305 Participation in Extra-Curricular Activities and Interscholastic Competition
7-306 Student Athlete Concussions and Head Injuries
7-310 Student Fund-Raising Activities
7-320 Solicitations by Outside Organization
7-330 Student Organizations
Records
7-340 Student Records
7-350 Maintenance of Student Records
7-360 Access to Student Records
7-370 Challenges to Student Records
7-380 Access to Student Directory Information
Board of Education Policy 7-10
Page 1 of 1
STUDENTS
EQUAL EDUCATIONAL OPPORTUNITIES
All students shall be afforded the right and opportunity to an equal education. No student shall be
excluded, segregated or discriminated against in the District’s educational environment for reasons
of race, color, national origin, gender, economic status, disability, religion or religious affiliation or
sexual orientation.
Legal References: 105 ILCS 5/10-20.12
105 ILCS 5/10-22.5
105 ILCS 5/22-19
Adopted: 7/20/94
Revised: 5/15/2006
Board of Education Policy 7-20
Page 1 of 1
STUDENTS
GENDER EQUITY
No student shall, on the basis of his or her gender, be denied equal access to programs, activities,
services or benefits, or be limited in the exercise of any right, privilege, advantage or opportunity.
The Director of Human Resources shall serve as Nondiscrimination Coordinator (the
“Coordinator”) for the District. Students and parents/guardians shall be notified annually of their
right to initiate a grievance or complaint of illegal discrimination and of the Coordinator to whom
such complaints shall be directed.
All complaints and grievances brought under this policy shall be handled in accordance with the
provisions of Board Policy 2-260, Uniform Grievance Procedure.
Legal References: 105 ILCS 5/10-22.5
105 ILCS 5/27-1
23 Ill. Admin. Code § 200 et seq.
Adopted: 7/20/94
Revised 5/15/2006
Revised: 2/21/2012
Board of Education Policy 7-25
Page 1 of 5
STUDENTS
HARASSMENT, SEXUAL HARASSMENT, BULLYING, CYBER-BULLYING, TEEN
DATING VIOLENCE, AND HAZING PROHIBITED
It is the policy of New Trier Township High School District 203 to provide an educational
environment free from harassment, sexual harassment, bullying, cyber-bullying, and hazing. As a
school district, we are committed to protecting our students from any form of physical or verbal
abuse.
No person, including a District employee or agent, or student, shall harass, intimidate, or bully a
student The District will not tolerate harassing, intimidating conduct, or bullying whether verbal,
physical, or visual, that affects the tangible benefits of education, that unreasonably interferes with
a student’s educational performance, or that creates an intimidating, hostile, or offensive
educational environment.
Bullying is contrary to state law and the policy of this district. This policy shall not be interpreted
to prevent a victim from seeking redress under any other available civil or criminal law. Nothing
in this policy is intended to infringe upon any right to exercise free expression or the free
expression of religion or religiously based views protected under the First Amendment to the
United States Constitution or under Section 3 or 4 of Article 1 of the Illinois Constitution.
Harassment
Harassment includes any unwelcome verbal or physical conduct, contact or communication that is
motivated by or related to individual characteristics such as race, color, national origin, gender,
economic status, disability, religion, religious affiliation or sexual orientation and that creates an
intimidating, hostile or offensive educational environment. Although harassment that creates a
hostile environment may take many different forms, some examples include name calling and other
derogatory comments, jokes, gestures or looks, posting or distribution of derogatory pictures, notes
or graffiti, blocking, pushing, hitting or other forms of physical aggression.
Sexual Harassment
Sexual harassment of students is prohibited. Any person, including a District employee or agent,
or students, engages in sexual harassment whenever he or she makes sexual advances, requests
sexual favors, and engages in other verbal or physical conduct of a sexual or sex-based nature,
imposed on the basis of sex, that has the purpose or effect of:
Policy 7-25
1
Page 2 of 5
Substantially interfering with a student’s educational environment;
2. Creating an intimidating, hostile, or offensive educational environment;
3. Depriving a student of educational aid, benefits, services, or treatment; or
4. Making submission to or rejection of such conduct the basis for academic decisions
affecting a student.
The terms “intimidating,” “hostile,” and “offensive” include conduct that has the effect of
humiliation, embarrassment, or discomfort. Examples of sexual harassment include touching,
crude jokes or pictures, discussions of sexual experiences, teasing related to sexual characteristics,
and spreading of rumors related to a person’s alleged sexual activities.
Bullying
Bullying includes aggressive physical or verbal conduct by one or more individuals toward a
student who reasonably perceives the conduct to be intimidating. Bullying most often will occur
when a student asserts or attempts to assert physical or psychological power over, or is cruel to,
another student who is perceived to be weaker. Such behavior may include but is not limited to:
pushing, hitting, threatening, name-calling and other physical or verbal conduct of a belittling or
browbeating nature.
Cyber-Bullying
Under State law, the definition of bullying includes “cyber-bullying.” Generally, cyber-bullying
includes any bullying conduct online, whether through social media (Facebook, Instagram, Twitter,
YikYak etc.), electronic mail, or other electronic communications. State law defines cyber-bullying
to mean bullying through the use of technology or any electronic communication, including
without limitation any transfer of signs, signals, writing, images, sounds, data, or intelligence of
any nature transmitted in whole or in part by a wire, radio, electromagnetic system, photoelectronic system, or photo-optical system, including without limitation electronic mail, internet
communications, instant messages, or facsimile communications. Cyber-bullying includes the
creation of a webpage or weblog in which the creator assumes the identity of another person or the
knowing impersonation of another person as the author of posted content or messages if the
creation or impersonation creates any effects enumerated in the definition of bullying in this
policy. Cyber-bullying also includes the distribution by electronic means of a communication to
more than one person or the posting of material on an electronic medium that may be accessed by
one or more persons if the distribution or posting creates any of the effects enumerated in the
definition of bullying in this policy.
Teen Dating Violence
Teen dating violence is defined as 1) a pattern of behavior in which a person uses or threatens to
use physical, mental, or emotional abuse to control another person who is in a dating relationship
with the person, where one or both persons are 13 to 19 years of age, or 2) behavior by which a
person uses or threatens to use sexual violence against another person who is in a dating
relationship with the person,
Policy 7-25
Page 3 of 5
where both persons are 13 to 19 years of age. Teen dating violence that occurs at school, on school
grounds, at school-sponsored activities, or in vehicles used for school-provided transportation is
unacceptable and must be reported and investigated as outlined below.
Hazing
Hazing is any act that subjects a student to physical or verbal harassment, mental or physical
discomfort, intimidation, embarrassment, ridicule, or demeaning activity committed by an
individual student or group of students for the purpose of initiation, maintaining membership, or
holding office in any organization, club, or athletic team.
Harassment, Sexual Harassment, Bullying, Cyber-Bullying, Teen Dating Violence or Hazing
Reporting
Students are encouraged to report claims or incidences of harassment, sexual harassment, bullying,
cyber-bullying, teen dating violence, or hazing or any prohibited conduct to the adviser, teacher,
Adviser Chair, Assistant Principal, or Principal. A student may choose to report to a person of the
student’s same gender. Complaints will be kept confidential to the extent possible given the need
to investigate. Students who make good-faith complaints will not be disciplined. There are no
express time limits for initiating complaints under this Board policy; however, every effort should
be made to bring complaints to the attention of appropriate authorities as soon as possible while
memories are fresh and witnesses continue to be available.
Discipline
Students may be disciplined for acts of harassment, sexual harassment, bullying, cyber-bullying,
teen dating violence, or hazing occurring on or off-campus and/or outside of school hours in the
same manner they are otherwise subject to discipline for acts that violate School District policies
and/or procedures when such acts:
1. Interfere with the educational environment;
2. Threaten the health, safety, or welfare of students, teachers, or any other personnel, and/or
3. Disrupt or interfere with instruction or any activity related to school or a school-sponsored
activity.
Complaint Procedures for Harassment, Sexual Harassment, Bullying, Cyber-bullying, Teen
Dating Violence, or Hazing
1. Student complaints of harassment, sexual harassment, bullying, cyber-bullying, teen dating
violence, or hazing may be brought to any teacher or administrator. The teacher or administrator
must report the complaint to an adviser chair and may serve as an ongoing point of contact for the
student throughout the complaint process. Complaints of harassment, sexual harassment, bullying,
cyber-bullying, teen dating violence, or hazing may also be made anonymously through the
Trevian Tip Line. Anonymous complaints submitted through the Trevian Tip Line will be
investigated, but formal disciplinary actions will not be taken based solely on an anonymous
report.
Policy 7-25
Page 4 of 5
2. The adviser chair will secure interim measures, including separation of the students and support
or counseling services, as warranted. The adviser chair will meet with the complainant concerning
the details of the complaint, the safeguards of due process, and the possible interventions to protect
the complainant from the complained of conduct. The adviser chair will provide the complainant
an opportunity to submit a written description of the complaint and the remedy desired.
3. Consistent with federal and State laws and rules governing student privacy rights, the adviser
chair will promptly inform the parents or guardians of the students involved in the alleged incident,
including the complainant, the respondent, and any student witnesses to the bullying, of the
availability of social work services, counseling, school psychological services, other interventions,
and restorative measures as appropriate. The adviser chair will also inform the parents or guardians
of the complainant and respondent of the opportunity to meet with the adviser chair to discuss the
investigation.
4. The adviser chair or designee will be responsible for investigating the incident, including
interviewing the complainant, the respondent, and other witnesses. The adviser chair will keep
written notes of the investigation, including the dates, times, and locations of the alleged
incident(s), descriptions of the incident(s), and the names of witnesses. The adviser chair will also
prepare a written summary of findings. If the alleged perpetrator is a District employee, the adviser
chair will notify the Director of Human Resources, and appropriate steps will be taken to protect
the employee’s contractual and legal rights during the investigation. The adviser chair will also
involve other appropriate school support personnel and other staff persons with knowledge,
experience, and training as appropriate in the investigation process.
5. After completing the investigation, the adviser chair will resolve the complaint either by finding
the complaint is unsubstantiated, or by finding that the respondent violated this policy by engaging
in harassment, sexual harassment, bullying, cyber-bullying, teen dating violence, or hazing.
6. The adviser chair will make all reasonable efforts to complete the investigation and inform the
complainant, respondent, and the complainant’s and respondent’s parents or guardians, of the
disposition of the case within 10 school days of the receipt of the complaint.
7. The complainant and respondent may submit a written appeal of the adviser chair’s decision to
the Assistant Principal within 10 school days of the response by the adviser chair.
8. The Assistant Principal will maintain the investigation file regarding the alleged incident
separate from other harassment, sexual harassment, bullying, cyber-bullying teen dating violence,
or hazing cases.
9. If a student respondent is found to have engaged in harassment, sexual harassment, bullying,
cyber-bullying, teen dating violence, or hazing, materials relating to the event shall be kept on file
in the office of the Assistant Principal. The records retained in the file shall include a copy of the
formal written complaint, notes by the adviser chair of the investigation, and a statement describing
actions taken by the adviser chair. If the
Policy 7-25
Page 5 of 5
respondent is an employee, the Director of Human Resources will maintain such materials the
employee’s personnel file.
10. If the complainant or respondent files an appeal, the Assistant Principal or a designee will
review the findings of the adviser chair and provide an opportunity for the parties to submit
additional information.
The Assistant Principal will make all reasonable efforts to provide a written response to the
complainant and respondent within 15 school days following the appeal. The response of the
Assistant Principal will be final except in those circumstances when the Superintendent intervenes
and takes the final action.
If the respondent is a student and a determination of harassment, sexual harassment, bullying,
cyber-bullying, teen dating violence, or hazing is made, the adviser chair will then determine the
appropriate intervention, including but not limited to disciplinary action and other restorative
measures. Acts of harassment, sexual harassment, bullying, cyber-bullying, teen dating violence, or
hazing of a serious nature may warrant consideration for expulsion and a police referral. Consistent
with federal and State laws, the adviser chair will promptly inform the respondent’s parents of the
determination of harassment, sexual harassment, bullying, cyber-bullying, teen dating violence, or
hazing and the interventions that have been instituted. In determining a response to these offenses,
the adviser chair will take appropriate action to ensure that the improper behavior ceases and that
the victim is protected.
Any District employee who is determined, after an investigation, to have engaged in conduct
prohibited by this policy will be subject to disciplinary action up to and including discharge. Any
District student who is determined, after an investigation, to have engaged in conduct prohibited by
this policy may be subject to disciplinary action, including but not limited to, suspension and
expulsion consistent with the discipline policy. Any person who harasses, bullies, threatens, or
otherwise retaliates against a student based on that student’s report of an incident of bullying will
be subject to disciplinary action, including but not limited to, suspension and expulsion consistent
with the discipline policy. Any person making a knowingly false accusation regarding prohibited
conduct will likewise be subject to disciplinary action up to and including discharge, with regard to
employees, or suspension and expulsion, with regard to students.
Legal Reference: 42 U.S.C., Sections 200e to 200e-17; 105 ILCS 5/27-23.7
Adopted: 9/15/97
Revised: 12/17/01
Revised: 7/12/04
Affirmed: 5/15/2006
Revised: 2/21/2012
Revised: 11/18/2013
Revised: 6/8/2015
Board of Education Policy 7-30
Page 1 of 1
STUDENTS
STUDENTS WITH DISABILITIES
Section 504 of the Rehabilitation Act of 1973 and Americans with Disabilities Act
New Trier Township High School District 203 shall provide a free appropriate public education to
each resident disabled person who qualifies under Section 504 of the Rehabilitation Act of 1973
and the Americans with Disabilities Act.
The District is committed to the following:
1.
Nondiscriminatory evaluation and placement procedures to guard against misclassification
or inappropriate placement of students, and periodic reevaluation of disabled students who
have been provided reasonable accommodations and specialized services;
2.
Educational services designed to meet the individual educational needs of disabled students
as adequately as the needs of non-disabled students are met;
3.
Educational services, facilities, appropriate materials, and equipment for disabled students
equal in quality to that provided for non-disabled challenged students;
4.
The education of each physically challenged student with non-disabled students, to the
extent appropriate to the needs of the student with a disabling condition; and
5.
Establishment of due process that ensure parent/guardian participation in evaluation and
placement decisions and that provide grievance procedures as well as an impartial hearing
with parent/guardian participation and representation by counsel.
The Director of Special Education shall serve as the District Case Coordinator for Section 504
services.
Legal References: 29 U.S.C. § 794
20 U.S.C. Ch. 33
P.L. 101-476
34 C.F.R. Part 104
Adopted: 7/20/94
Revised: 5/15/2006
Board of Education Policy 7-40
Page 1 of 2
STUDENTS
NONPUBLIC SCHOOL STUDENTS, INCLUDING PAROCHIAL AND HOMESCHOOLED STUDENTS
Part-Time Attendance by Nonpublic School Students
New Trier Township High School District 203 accepts nonpublic school students, including
parochial and home-schooled students who live within the District for part-time attendance in the
District’s regular education program on a space-available basis. Requests for part-time attendance
must be submitted to the Assistant Superintendent for Curriculum and Instruction before May 1 of
the year before attending.
A student accepted for partial enrollment must comply with all discipline and attendance
requirements established by the school. He or she may participate in any co-curricular activity
associated with a District class in which he or she is enrolled. The parent(s)/guardian(s) of a
student accepted for part-time enrollment must pay all fees, pro-rated on the basis of a percentage
of full-time fees. Transportation to and/or from school is provided on regular bus routes on the
same basis as the District provides transportation for its full-time students. Transportation on other
than established bus routes is the responsibility of the parent/guardian.
Students with a Disability
The District will accept for part-time attendance those students with disabilities who live within the
District and are enrolled in nonpublic schools. Requests must be submitted by the student’s
parent/guardian. Special education services shall be provided to such students as soon as possible
after identification, evaluation, and placement procedures provided by State law, but no later than
the beginning of the next school semester following the completion of such procedures.
Transportation for such students shall be provided only if required in the child’s individual
education plan on the basis of the child’s disabling condition.
Extracurricular Activities
Non-public school students, including parochial and home-schooled students, are not eligible to
participate in the District’s extracurricular program.
Board of Education Policy 7-40
Page 2 of 2
Assignment When Enrolling Full-Time at New Trier
Grade and course placement (and assessment of credits earned at a nonpublic school) will be
determined by the Assistant Superintendent for Curriculum and Instruction, and may include one
or more assessments prior to placement. Placement will be determined by academic proficiency,
and/or credits recognized by the District if the student demonstrates appropriate academic
proficiency to the Assistant Superintendent. No grade point average will be assessed for course
credits earned at nonpublic schools.
Notwithstanding the above, recognition of grade placement and academic credits awarded by a
nonpublic school is at the sole discretion of the District.
Legal Reference: 105 ILCS 5/10-20.24
Adopted: 7/20/94
Revised: 5/15/2006
Revised: 12/12/2011
Board of Education Policy 7-50
Page 1 of 1
STUDENTS
SCHOOL ADMISSIONS
All students shall be required to register for school each year on the dates and at the place
designated by the Board of Education.
Students enrolling in the District for the first time shall be required to present proof of residence,
birth date, proof of immunization from disease as required by State law and proof of required
physical examination.
Legal Reference: 105 ILCS 5/27-8.1 et seq.
Adopted: 7/20/94
Affirmed: 5/15/2006
____________________________________________________________________
Board of Education Policy 7-60
Page 1 of 6
STUDENTS
RESIDENCY
The right to attend school tuition-free at New Trier High School is extended to residents
who live within the District 203 boundaries. The Illinois School Code provides that a
student's residence is deemed to be the residence of a person who has legal custody of
him or her. Legal custody exists in the following situations:
1.
The student resides with a natural or adoptive parent who has
custody.
2.
The student resides with a person other than a parent for reasons other
than to have access to the educational programs of the District, and that
person has been granted custody by a court of competent jurisdiction.
Custody may exist under a statutory short-term guardianship provided
that the court grants permanent custody within sixty days of enrollment.
3.
The student resides with an adult caretaker relative for purposes other
than to have access to the educational programs of the District.
4.
The student resides with an adult who has demonstrated that, in fact, he
or she has assumed and exercises legal responsibility for the pupil and
provides the pupil with a regular fixed night-time abode for purposes
other than to have access to the educational programs of the District.
Students may also attend school tuition-free in the following circumstances:
1. Students who are wards of the state and are placed with a foster parent or
in another type of child care facility in the District will be permitted to
attend school on a tuition-free basis. Tuition-free attendance will also be
permitted if the Department of Children and Family Services has
guardianship of a student who no longer resides in the District and that
agency determines that is in the student's best interests to continue
enrollment at New Trier High School.
Policy 7-60
Page 2 of 6
2.
Students whose change of residence is due to the military service
obligation of a person who has legal custody of the pupil, will be
considered to be residents of the District in which they resided
immediately before the change of residence caused by the military
service obligation upon the written request of the person having legal
custody of the pupil. A school district is not responsible for providing
transportation to or from school for a pupil whose residence is
determined under this provision.
3.
If at the time of enrollment, a dependent of United States military
personnel is housed in temporary housing located outside of the
District, but will be living within the District within 60 days after the
time of initial enrollment, the child will be allowed to enroll and will
not be charged tuition.
4.
Foreign students accepted into a New Trier approved foreign exchange
program and subsequently accepted by New Trier through a prior
agreement with the foreign exchange agency may attend school tuitionfree if domiciled in the District.
Verifying Residency
To establish student residence within the District, except with regard to the aforementioned
exceptions, the person who has legal custody of the student must be domiciled within
District boundaries. Information establishing both domicile and legal custody must be
presented to the District upon request.
1.
Where questions arise about the residency of students already enrolled,
the person responsible for enrollment will also be required to provide
appropriate information and documentation. Advisers and others who
have regular contact with students will be instructed to direct any
questions or concerns about student residency to the attention of the
Assistant Principal for investigation.
A.
When questions of residency arise, the Superintendent or
designee may require the student and other appropriate
individuals to complete the residency questionnaires and/or
affidavits and to provide documents or other information relevant
to a determination of residency. Such individuals may be
required to attest to residency under oath and to provide timely
information. Based on all the information available to the
District, the Superintendent or designee shall make an initial
determination as to residency.
Policy 7-60
Page 3 of 6
. B.
If the Superintendent or designee determines that a current
student is not a resident, the person who enrolled the student
shall be notified by certified mail, return receipt requested, of
that determination and of the amount of tuition owed. That
person shall be entitled to a hearing before the Board or a
hearing officer designated by the Board in accordance with
requirements of the Illinois School Code.
C.
Pending a final decision by the Board following a hearing, the
student shall be permitted to continue attending school on a
tuition- free basis. If the Board determines that the student is
not a resident, the person enrolling him or her shall be
responsible for paying all tuition owed. At its option, the Board
may decide whether to permit the student to continue attending
school if tuition is paid.
2.
If questions of residency arise before a student is enrolled, tuition-free
enrollment will be denied until residency is established.
3.
A person who knowingly or willfully presents to the District any false
information regarding the residency of a pupil for purposes of enabling
that pupil to attend any school in the District without payment of the
nonresident tuition charge will be guilty of a Class C misdemeanor.
Documentation of Legal Custody
1.
If both parents reside in the District, no further proof of legal custody will
normally be required.
2.
If parents are separated or divorced and only one lives in the District, proof
that the parent in the District has custody may be required. Joint custody
may be sufficient.
3.
If the person with whom the student resides is not the parent, thorough
investigation may be required to determine if the student is actually a
resident. Both the person with whom the student is domiciled and the
parent, if available, should be asked to complete a residency affidavit and
to provide information requested in the affidavit.
Policy 7-60
Page 4 of 6
Completion of Academic Year
Resident students whose parents/guardians move out of the District during the academic
year may complete that year at New Trier without payment of tuition. This non-tuition,
out-of-district enrollment is allowed only for the completion of the academic year in
which the move occurs and cannot be extended.
Exceptions
Exceptions to this policy will be recognized in the following circumstances:
1.
If the student is homeless,
2.
If the Board of Education has entered into a joint agreement with the
student's District.
3.
If the person seeking to enroll a student plans to move into the District but
will not take possession of their residence until after the student is scheduled
to begin classes, enrollment will be permitted only upon tender of a check
for one semester's tuition.
a.
If the person and student move into their new residence and present
proof of residence to the District within 60 calendar days of
enrollment, the District will return their tuition check in full.
b.
If the person and student move into their new residence after this 60
calendar day period has expired, they will be charged tuition for the
period they were not residents and a prorated amount of their tuition
will be returned.
c.
To qualify students for enrollment in District 203, the parents must
furnish to the Superintendent or designee one of the following an
agreement to purchase residential property in District 203, signed by
seller and parents/ guardians as buyer, which recites a closing date
within 60 calendar days after the enrollment date; a copy of a 'lease,
signed by landlord and parents/guardians as tenant, giving the
parents/guardians occupancy of a house or apartment in District 203
within 60 calendar days after the enrollment date; or a copy of an
agreement with a building contractor, signed by the contractor and
parents/guardians, for the construction of a dwelling in District 203
with a contract including a substantial completion date of not later
than 60 calendar days after the enrollment date.
d.
Upon appeal, tuition may be extended for a second semester with the
same provisions as for first semester. The first semester's tuition
payment, however, will not be refunded. Under no circumstances
may tuition be extended beyond one full school term.
Policy 7-60
Page 5 of 6
Nonresident Tuition Students
The Board of Education does not permit enrollment of nonresident students on a tuition
basis. Rare exceptions may be made at the discretion of the Superintendent where
extenuating circumstances exist and space permits. The Superintendent's decision to
admit or deny tuition students pursuant to this policy and any relevant procedures is final.
Homeless Students
Homeless students will be immediately admitted to New Trier, even if the student or
student’s parent/guardian is unable to produce the records that are normally required to
establish residency. New Trier may require parents or guardians of a homeless child to
submit an address or such other contact information as the District may require from
parents or guardians of non-homeless children. New Trier will then immediately contact
the school last attended by the student to obtain relevant academic and other records. If
the student needs immunizations or to provide immunization and medical records, the
student will immediately be referred to the Liaison for Homeless Children who will assist
in obtaining this information. Board policy 7-65 contains additional information
regarding the education of homeless students.
Special Education Students
Special education students are considered residents in accordance with one of the following
circumstances:
1. The resident district is the school district in which the parent or guardian, or both the
parent and guardian, of the student reside when:
a. The parent has legal guardianship of the student and resides within Illinois; or
b. An individual guardian has been appointed by the courts and resides within
Illinois; or
c. An Illinois public agency has legal guardianship and the student resides either in
the home of the parent or within the same district as the parent; or
d. An Illinois court orders a residential placement but the parents retain any legal
rights or guardianship and have not been subject to a termination of parental
rights order.
In cases of divorced or separated parents, when only one parent has legal guardianship or
custody, the district in which the parent having legal guardianship or custody resides is the
resident district. When both parents retain legal guardianship or custody, the resident
district is the district in which either parent who provides the student’s primary regular
fixed night-time abode resides, provided that the election of residence district may be made
only one time per year.
Policy 7-60
2.
Page 6 of 6
The resident district is the school district in which the student resides when:
a. The parent has legal guardianship but the location of the parent is unknown; or
b. An individual guardian has been appointed but the location of the guardian is
unknown; or
c. The student is 18 years of age or older and no legal guardian has been
appointed; or
d. The student is legally an emancipated minor; or
e. An Illinois public agency has legal guardianship and such agency or any court in
this State has placed the student residentially outside of the school district in
which the parent lives.
In cases where an Illinois public agency has legal guardianship and has placed the student
residentially outside of Illinois, the last school district that provided at least 45 days of
educational service to the student shall continue to be the district of residence until the
student is no longer under guardianship of an Illinois public agency or until the student is
returned to Illinois.
Legal Reference: 105 ILCS 5/10-22.5
Adopted: 7/20/94
Revised: 1121197
Revised: 1118/00
Revised: 7/18/05
Affirmed: 5/15/2006
Revised: 3/17/08
Revised: 6/8/2015
___________________________________________________________________________
Policy 7-65
Page 1 of 2
STUDENTS
HOMELESS STUDENTS
New Trier will ensure that each child of a homeless individual and each homeless child as
defined in the McKinney Homeless Assistance Act and the Illinois Education for Homeless
Children Act has equal access to the same free, appropriate public education as provided to
other children and youths. Homeless students include those youth who are not residing in a
fixed, regular, and adequate nighttime residence. The Superintendent will work with the
Liaison for Homeless Children to implement this policy.
A homeless child may choose to attend New Trier if it was the school in which the student
was enrolled when last permanently housed, the last school in which the child was enrolled,
or the child is living or residing in the attendance boundaries for the school while homeless.
A homeless special education student may attend the District when the student enrolls for
educational services, regardless of where he/she resides.
The Superintendent or designee will review and revise rules or procedures that may act as
barriers to the enrollment of homeless children. When a homeless student seeks enrollment
at New Trier and at least twice annually when the student is enrolled, the District will
provide written notice of rights as required by Law. Transportation will be provided in
accordance with the McKinney Homeless Assistance Act and State law.
If a child is denied enrollment or transportation under this Policy, the Liaison for Homeless
Children will refer the child or his or her parent or guardian to the ombudsperson appointed
by the appropriate Intermediate Service Center and will provide the child or his or her
parent or guardian with a written explanation for the denial, including the rights of the
parent, guardian, or child to appeal the decision. The Liaison will also inform parents and
guardians of the homeless children of sources of low cost or free legal assistance and other
advocacy services in the community. During the pendency of the dispute, the child will be
admitted to New Trier.
The ombudsperson will convene a meeting of all parties and
attempt to resolve the dispute within 5 school days after receiving notice of the dispute, if
possible.
Policy 7-65
Page 2 of 2
Whenever a child and his or her parent or guardian who initially share the housing of
another person due to the loss of housing, economic hardship, or a similar hardship
continue to share the housing, the Liaison for Homeless Children shall, after the passage of
18 months and annually thereafter, conduct a review as to whether such hardship continues
to exist in accordance with State law.
Legal Reference:42 U.S.C. § 11431 et seq.
105 ILCS 45/1-1 et seq.
Adopted: 6/8/2015
Board of Education Policy 7-70
Page 1 of 1
STUDENTS
ATTENDANCE
Students enrolled in New Trier Township High School District 203 are required by State law to
attend each day the school is in session. It is the responsibility of parents/guardians to ensure
compliance with the State’s compulsory school attendance requirements. Parents/guardians are
required to contact the attendance officer, adviser or other school authorities whenever their
student will be absent for a valid cause. An accurate attendance record for each student shall be
maintained in accordance with the District’s procedures.
Class Attendance
The Board of Education requires all students to follow their programs as established by school
authorities and to attend classes and study hall as indicated. Students are not to leave the campus
during any part of the school day except when authorized to do so.
Identification
Any person on the school premises is required to show identification when requested to do so by
any school authority. Students are required to carry New Trier identification cards.
Legal Reference: 105 ILCS 5/100-20.12
Adopted: 7/20/94
Revised: 7/18/05
Revised: 5/15/2006
Board of Education Policy 7-75
Page 1 of 2
STUDENTS
TRUANCY
Truancy or repeated tardiness is incompatible with the State’s compulsory school attendance
requirements. Students, parents/guardians and District staff are encouraged to work together to
identify and alleviate student attendance problems.
Definitions
The Board of Education shall recognize the following definitions in administering its truancy
policy.
1.
Truant - A student who is subject to compulsory school attendance and who is
absent without valid cause from such attendance for a school day or portion thereof.
2.
Valid Cause - A student may be absent from school because of illness, observance
of a religious holiday, death in the immediate family, family emergency, situations
beyond the control of the student as determined by the Board or such other
circumstances which cause reasonable concern to the parent/guardian for the safety
or health of the student.
3.
Chronic or Habitual Truant - A student who is subject to compulsory school
attendance and who is absent without valid cause from such attendance for 10
percent or more of the previous 180 regular attendance days.
4.
Truant Minor - A student to whom supportive services, including prevention,
diagnostic, interventional and remedial services, alternative programs and other
school and community resources have been provided and have failed to result in the
cessation of chronic truancy or have been offered and refused.
Policy 7-75
5.
Page 2 of 2
Dropout - A student whose name has been removed from the District enrollment
roster for any reason other than death, extended illness, graduation or completion of
a program of studies and who has not transferred to another public or private school.
Truancy
When confronted with a student attendance problem, District staff shall determine if the
student is a truant, chronic or habitual truant or a truant minor. The Superintendent shall
direct the school administration to develop procedures that will insure progressive
disciplinary action for class truancies. Penalties will include, but not be limited to, grade
reduction and loss of credit for the course in which the truancies occur. The
Superintendent shall direct appropriate staff to develop diagnostic procedures to be used
with the student who is a truant, chronic or habitual truant or a truant minor. The
diagnostic procedures may include but not be limited to counseling services for the
student and the student’s parent/guardian, a health evaluation by the Health Services
Coordinator, use of peer groups and clinical evaluations by local and/or State agencies.
No punitive action, including out of school suspensions, expulsions or court action, shall
be taken against a chronic truant for his or her truancy unless available supportive
services and other school resources have first been provided to the student.
When the supportive services of the District have been offered to the student and if these
measures prove ineffective and the behavior persists, the Superintendent shall be notified
and may call upon the resources of outside agencies such as the Juvenile Officer of the
local police department or the Truant Officer of the County Educational Service Region.
The Board, Superintendent, administrators and teachers shall assist and furnish such
information as they have to aid truant officers in the performance of their duties.
Legal Reference: 105 ILCS 5/26-1 et seq.
Adopted: 7/20/94
Revised: 5/19/97
Revised: 7/18/05
Affirmed: 5/15/2006
Board of Education Policy 7-80
Page 1 of 1
STUDENTS
RELEASE TIME FOR
RELIGIOUS INSTRUCTION/OBSERVANCE
Religious Observance
A student shall be released from school, as an excused absence, for a day or portion of a day for the
purpose of observance of a religious holiday.
Religious Instruction
A student shall be released from school, as an excused absence, for a day or portion of a day for the
purpose of religious instruction. A letter, requesting the student’s absence and written by the
student’s parent/guardian, must be given to the student’s adviser at least one day prior to the day
the student is to be absent.
Legal Reference: 105 ILCS 5/26-1
Cross Reference: Policy 7-70
Adopted: 7/20/94
Affirmed: 5/15/2006
Board of Education Policy 7-90
Page 1 of 1
STUDENTS
RELEASE DURING SCHOOL HOURS
Teachers may not release students from school at other than the regular dismissal times without
prior approval of the Principal or designee. No student will be released from school to any person
other than the custodial parent/guardian without the written or oral permission of the custodial
parent/guardian.
Adopted: 7/20/94
Affirmed: 5/15/2006
Board of Education Policy 7-100
Page 1 of 1
STUDENTS
HEALTH EXAMINATIONS AND EXCLUSION OF STUDENTS
Students shall provide medical documentation of health examinations and immunizations against
preventable communicable diseases in accordance with rules and regulations of the Illinois State
Board of Education and the Illinois Department of Health.
Students entering the ninth grade or entering the school for the first time, irrespective of grade,
shall present such proof prior to attendance at school. If a student does not comply with the
requirements from first entry and throughout his or her schooling, the student shall be excluded
from school until proof of having received the required health examination and immunizations is
presented to the District. During a student’s exclusion from school for noncompliance with this
policy, the student’s parents/guardians shall be considered in violation of Section 26-1 of The
School Code of Illinois and subject to any penalty imposed by Section 26-10 of The School Code of
Illinois.
A student may be exempted from the requirements of this policy for religious or medical grounds.
If a student’s parent/guardian objects to the health examination and immunizations on religious
grounds, then they must present to the Superintendent or designee a signed statement of objection,
detailing the grounds for such objection. If a student is exempted from the health examination or
immunizations on medical grounds, then the examining physician shall endorse such fact upon the
“Certificate of Child Health Examination” form.
Legal Reference: 105 ILCS 5/27-8.1
Cross Reference: Policy 7-30
Adopted: 7/20/94
Revised: 2/18/97
Affirmed: 5/15/2006
Board of Education Policy 7-110
Page 1 of 2
STUDENTS
Student Transfers
Transfer into the District
Students seeking admission to the District shall satisfactorily meet all residency, age,
health examination, immunization and other eligibility prerequisites as mandated by The
School Code of Illinois and the District.
A transfer student may be referred by the Principal to a counselor for necessary testing
and a recommendation for appropriate class or grade level assignment. It is within the
authority of the Principal or designee to assign a student to a learning setting other than
that recommended by the transferring school.
The District shall request that the student present his or her records, including the
unofficial records of grades and current mathematics and language arts placement levels,
health records and most current set of standardized test reports. The student’s inability to
present the records shall not prohibit his or her admission to the District.
The school district from which the student is transferring is responsible for sending the
student’s records within 10 school days of notice from the parent, guardian or New Trier
High School Records Office.
Transfers after Suspensions or Expulsions
All transfer students serving terms of suspension or expulsion from any public or private
out-of-state or Illinois school from which a student is transferring, must serve the entire
duration of the suspension or expulsion before being admitted to New Trier Township
High School District.
Where the duration of the transferring student’s suspension or expulsion is not indicated,
New Trier Township High School District will determine the duration of the suspension
or expulsion. Expulsions of indefinite duration shall not exceed two years from the date
of the expulsion.
Policy 7-110
Page 2 of 2
Parents may request a review of their child’s expulsion from a transferring school only
where:
1. the prior expulsion was issued by a private school, and
2. the prior expulsion was based on incidents or occurrences unrelated to the student’s
misconduct or disciplinary record or, alternatively, the prior expulsion was based on an
offense not considered grounds for expulsion under the policies of New Trier Township
High School District.
The request for such a review must be made to the Superintendent who may recommend
to the Board of Education that the student be enrolled before the expiration of the
expulsion.
Where an appropriate program is available, the District may, at its discretion, place the
transfer student in an alternative program for the duration of he student’s suspension or
expulsion.
Transfer out of the District
For students transferring from the District, the following procedures apply:
1. written notification by the student’s parent/guardian to the Records Office;
2. payment of outstanding fees or fines;
3. signature of parent/guardian on the release form;
4. all school-owned property returned.
Parents/guardians shall by given the opportunity to review the student’s temporary and
permanent records.
Within 10 school days of notification that the student will be leaving the District, the
following information concerning the student shall be sent to the district to which the
student will transfer:
1. an unofficial record of the student’s grades;
2. the student’s current placement levels;
3. the student’s health records;
4. the students most current standardized test reports.
Records shall be transferred whether or not the student’s fees and fines are paid.
Psychiatric and psychological reports received from other agencies, intuitions and
individuals will not be released without written permission from the parent/guardian or
student.
Legal References: Family Education Rights and Privacy Act, 20 u>S.C. 1232g
105 ILCS 5/2-3.13a 105 ILCS 10/1 et seq.
23 Ill. Admin. Code 226 and 375
Adopted: 7/20/94
Revised: 8/24/98
Revised: 7/15/02
Affirmed: 5/15/06
Board of Education Policy 7-120
Page 1 of 1
STUDENTS
SPECIAL EDUCATION EVALUATION
The administrators responsible for special education services shall develop procedures by which a
case study evaluation may be requested for a student who exhibits problems which interfere with
the student’s educational progress and/or adjustment to the educational setting or who may require
special education services. These procedures shall:
1. designate the steps to be taken in making a referral;
2. designate the person to whom a referral shall be made; and
3. indicate the information which should be provided.
In the event a student is referred for evaluation within a time frame of less than 60 student
attendance days left in the school year, a determination of eligibility for the student to receive
special education services shall be made prior to the first day of the following school year.
Legal References: 105 ILCS 5/14-8.02
23 Ill. Admin. Code, § 226.515
Adopted: 7/20/94
Affirmed: 7/15/2006
Board of Education Policy 7-130
Page 1 of 4
STUDENTS
STUDENT RIGHTS AND RESPONSIBILITIES
All students are entitled to enjoy the rights protected by the Federal and State constitutions and
laws for persons of their age and maturity in a school setting. Students should exercise these rights
reasonably and avoid violating the rights of others. Students who violate the rights of others or
violate District policies or rules will be subject to disciplinary measures.
Freedom of expression shall include the right to present a point of view; the right to dissent; and
the right to silence and privacy.
Student Opinion
The Board of Education welcomes the views of students on matters relative to curriculum, class
schedules, extra class activities and all other matters pertaining to the school community. These
views should be in writing and addressed to the Superintendent and the Board.
Student Media Organization
The Board is committed to freedom of expression for student forums. The school newspapers,
yearbook literary magazine and radio station are encouraged to operate in a positive climate in
which the students demonstrate a high level of responsibility and enjoy the trust and respect of
their community. The instruction and training which students receive under the guidance of
professional sponsors are expected to ensure that issues of student interest, including topics about
which there may be controversy or dissent, be handled with regard for sensitivity and professional
ethics. Furthermore, the additional education which student writers, editors and broadcasters gain
through the experience of making decisions about the content of student publications and
broadcasts is expected to allow students to practice their training commensurate with accepted
professional standards.
Policy 7-130
Page 2 of 4
Bulletin Boards
At least one bulletin board shall be provided in the school for use by approved student
organizations, informal student groups and individual students (other bulletin boards may be
designated for official school announcements only). Bulletin boards designated for students may be
used for school activities or matters of general interest to students. All posted materials must
conform to the general limitations stated in this policy and to the following requirements:
1.
All student-posted notices or communications shall be subject to reasonable size
limitations, shall be dated, and must be removed after the posting expiration date to
assure full access to bulletin boards for all students.
2.
All materials are to be stamped with the inclusive dates of posting. The dating
stamp is available from the Student Activities Coordinator.
3.
Any student materials removed from bulletin boards by an administrator or designee
because of a violation of the general limitations stated in this policy will be
discussed by the administrator or designee with the student sponsor.
Distribution of Written Materials and Circulation of Petitions
Subject to the procedures and general limitations stated in this policy, students may (a) distribute
noncommercial handbills, leaflets and other written materials and (b) collect signatures or petitions
concerning either school or non-school matters or issues. Students must seek approval from the
Student Activities Coordinator several days in advance of the proposed activity to determine time,
place and manner of conducting the activity.
1.
The school administration may designate certain times for the conduct of activities
under this provision, such as before school begins, after dismissal or during lunch
periods, to prevent interference with school programming.
2.
The school administration may designate certain places for the conduct of such
activities to assure the normal flow of traffic within the school or on the school
premises.
3.
The school administration may determine the manner of conducting such activities
to prevent undue levels of noise, or to prevent the use of coercion or unreasonable
interference with any individual or group of individuals.
Policy 7-130
Page 3 of 4
Signs and Symbols
Subject to the general limitations herein provided, students may carry or wear placards, buttons,
badges or armbands on school premises.
Guest Speakers
Subject to the Board’s review, the Superintendent or designee has the authority to grant
permission to students and faculty to invite guest speakers for programs with educational or
community service purposes. Where controversial subjects are dealt with, students should be given
an opportunity to hear and discuss various positions. The Superintendent or designee may refuse to
permit the use of school property to persons or organizations whose presence may be reasonably
expected to result in violence or disruption or who are known to engage in efforts to incite others to
violence, disruption or other breach of law.
General Limitations
To insure that the rights of all students are protected, the following will not be permitted:
1.
Actions or activities which disrupt or obstruct the operation of the school, provoke
disorder or invade the rights of others.
2.
The public use of obscenities, falsehoods, innuendoes, or other expressions either
harmful to the normal development of the younger and less mature students, or
offensive to the reasonable sensibilities of students, faculty or other school
personnel.
3.
The advertising of commercial products or services or the distribution of materials
for payment of any kind, whether as a prize or voluntary contribution, except as
established for charitable purposes by school-sponsored and school-contained
organizations.
4.
Written or visual material involving the use of school equipment and property
unless with the prior approval of the faculty sponsor concerned or the Principal. All
copies of any written materials, posted or circulated, shall indicate the sponsoring
school organization or student group or individual students.
5.
Door-to-door solicitation of funds, goods, or services by students in the name of
New Trier, a club/group associated with New Trier, or a charitable organization will
not be permitted.
Legal References: 23 Ill. Admin. Cd. § 1.210
Hazelwood v. Kuhlmeier, 484 U.S. 260 (1988)
Policy 7-130
Tinker v. Des Moines Indep. School Dist., 89 S.Ct. 733 (1969)
Adopted: 7/20/94
Affirmed: 5/15/2006
Revised: 4/20/2009
Page 4 of 4
Board of Education Policy 7-135
Page 1 of 1
STUDENTS
DRIVING AND PARKING
The privilege of student driving and parking in the high school parking lot is limited to students
with parking passes. The Principal or his/her designee will establish the rules and procedures
governing the issuance of parking passes to students.
Adopted: 7/20/94
Affirmed: 5/15/2006
Revised: 2/21/2012
Board of Education Policy 7-140
Page 1 of 2
STUDENTS
SEARCH AND SEIZURE
The Board recognizes its responsibility to maintain order and security in New Trier High
School. Accordingly, administrators or their designees are authorized to conduct searches of
school property and equipment owned or controlled by the school (including but not limited to
lockers, desks, and cars in parking spaces controlled by the District) as well as students and
their personal effects. “Designees” shall only be school police liaison officers or certified staff
members. The Superintendent may also request the assistance of law enforcement officials to
conduct inspections and searches of lockers, desks, parking lots, and other property and
equipment owned or controlled by the district for illegal drugs, weapons, or other illegal or
dangerous substances or materials.
Students have no reasonable expectation of privacy in areas controlled by the school, or for
their personal effects left there. Areas controlled by the school include all property owned and
monitored by the District, including but not limited to school lockers, buses, desks, and cars
parked in spaces designated for school use. The District may make reasonable regulations
regarding the use of such areas and may search them or any personal effects of students (e.g.
purses, wallets, computers, phones, backpacks, book bags, lunch boxes, etc.) found in those
areas without prior notice to, or consent of the student.
Administrators or their designees may search a student and/or the student’s personal effects
(e.g., purses, wallets, computers, phones, backpacks, book bags, lunch boxes, etc.) in the
student’s possession when there are reasonable grounds for suspecting that the search will
produce evidence the student has violated or is violating either the law or the rules of the
school. The search itself must be conducted in a manner which is reasonably related to the
objectives of the search and not excessively intrusive in light of the age and gender of the
student and the nature of the infraction. When feasible, the search should be conducted as
follows:
1.
In the presence of a school administrator or adult witness;
2.
In cases of searches of a student’s person, by an administrator or designee and
adult witness of the same gender as the student;
3.
Outside the view of others, including students.
Policy 7-140
Page 2 of 2
As outlined in the District’s Technology and Acceptable Use Regulations (AUR),
students do not have an expectation of privacy in the District’s technology or the
Internet, including any communications made through the District’s technology or the
Internet, such as electronic messaging (text messaging), electronic mail
communications, and the use of social networking websites and other websites, as well
as any materials downloaded by users. Users consent to monitoring and inspection by
school administration of all use, including personal use, of District technology and the
Internet without individualized notice, including use through personal computers or
devices.
The District may not request or require a student to provide a password or other related
account information in order to gain access to the student’s account or profile on a
social networking website. The District may conduct an investigation or require a
student to cooperate in an investigation if there is specific information about activity on
the student’s account on a social networking website that violates a school disciplinary
rule or policy. In the course of an investigation, the student may be required to share
the content that is reported in order to make a factual determination and may be
disciplined for failure to provide requested information.
Immediately following the search of a student, a written report shall be made by the
person who conducted the search. The written report shall be submitted to the
Principal and forwarded to the Superintendent. The parents/guardians of a student
searched in accordance with this policy shall be notified of the search as soon as
possible.
Seizure of Property
If a search conducted in accordance with this policy produces evidence that the student
has violated or is violating either the law or the school’s policies or rules, such evidence
may be seized and remanded to the custody of an administrator; disciplinary action may
be taken. When appropriate, such evidence may be transferred to law enforcement
authorities.
Implementation of Policy
The Superintendent shall direct the Principal or designee to develop rules and
regulations to implement this policy.
Legal References: T.L.O. v. New Jersey, 469 U.S.
325 (1985) Adopted: 7/20/94
Adopted: 8/24/98
Affirmed: 5/15/2006
Revised: 2/21/2012
Revised: 11/16/2015
Board of Education Policy 7-150
Page 1 of 1
STUDENTS
AGENCY AND POLICE INTERROGATION
Protection of student rights shall be balanced with the District’s responsibility to
cooperate with local police and agency officials in the officials’ investigation of unlawful
activities. Inherent in the process of cooperation is recognition of the function of the
schools and respect for the civil and constitutional rights of students.
In matters involving threats to the safety of the students or staff, law enforcement officers
specifically summoned by administrators or asked to remain on school premises by
administrators are authorized to act as agents of the District, unless such authority is
explicitly and specifically withdrawn. When acting on behalf of the district, the officers
will have the full scope of authority in dealing with the student(s) that the Principal or
his/her designee would have in such situations.
Security officers and police officers, including Police Liaison Officers, whose regular
duties involve working on the school campus shall have the authority set forth in the
preceding paragraph.
Procedures for a student interrogation by an agency (e.g., Department of Children and
Family Services) or police official shall be developed and maintained by the campus
administration. Such procedures shall be followed explicitly.
Legal Reference: 325 ILCS 5/1
Adopted: 7/20/94
Affirmed: 5/15/2006
Revised: 2/21/2012
Board of Education Policy 7-160
Page 1 of 1
STUDENTS
STUDENT APPEARANCE
The appearance of students at New Trier High School should reflect the atmosphere of a
learning environment. Students should be fully dressed and meet reasonable standards of
cleanliness and decency. Adequately protective footwear must be worn.
To insure that the rights of all students are protected, the following will not be permitted.
1.
modes of dress or appearance which are clearly disruptive and disturbing
to the progress of the educational program;
2.
modes of dress which display gang symbols or paraphernalia; or
3.
modes of dress which display obscenities, falsehoods, innuendoes, or other
expressions either harmful to the normal development of the younger and
less mature students, or offensive to the reasonable sensibilities of
students, faculty or other school personnel.
The Principal is the final authority for judging the appropriateness of a student’s
appearance.
Legal References: Chandler v. McMinnville School Dist. , 987 F.2d 524
(9th Cir. 1992)
Rarr v. Schmidt, 460 F.2d 609 (5th Cir. 1972)
Oleson by Oleson v. Board of Education, 676 F.Supp. 8
(N.D. Ill. 1987)
Cross References: Policy 7-130, Policy 7-190
Adopted: 7/20/94
Affirmed: 5/15/2006
Board of Education Policy 7-170
Page 1 of 1
STUDENTS
BUS CONDUCT
Gross disobedience or misconduct providing grounds for suspension from riding the
school bus include:
1. prohibited student conduct as defined in Policy 7-200 (Student Discipline);
2. willful injury or threat of injury to a bus driver or to another rider;
3. willful and/or repeated defacement of the bus;
4. repeated use of profanity;
5. repeated willful disobedience of the bus driver’s directives; or
6. such other behavior as the administration deems to threaten the safe operation
of the bus and/or its occupants.
Procedure
The District’s regular suspension procedures shall be used to suspend a student’s
privilege to ride a school bus.
Legal Reference: 105 ILCS 5/10-22.6
Cross Reference: Policy 7-200
Adopted: 7/20/94
Affirmed: 5/15/2006
Board of Education Policy 7-180
Page 1 of 1
STUDENTS
STUDENT USE OF TOBACCO ON SCHOOL PROPERTY
It is the policy of this District that the use of tobacco by students is strictly prohibited in
school buildings, on school buses or any school property when that property is being used
for any school purpose.
The term “school purpose” shall include, but is not limited to, all interscholastic or
extracurricular athletic, academic or other events sponsored by the Board of Education or
in which pupils of the District participate.
The term “tobacco” shall include cigarettes, cigars and tobacco in any other form,
including smokeless tobacco which is loose, cut, shredded, ground, powdered,
compressed and leaf tobacco that is intended to be placed in the mouth without being
smoked.
Legal References: 105 ILCS 5/10-20.5b
P.L. 103-227
Cross Reference: Policy 5.55
Adopted: 7/20/94
Affirmed: 5/15/2006
Board of Education Policy 7-190
Page 1 of 1
STUDENTS
SUBSTANCE ABUSE
The use of alcohol and other prohibited substances is illegal and a health hazard to
adolescents. Prohibited substances include unlawful drugs, prescription drugs not used or
intended to be used in accordance with the prescription and over-the-counter drugs not
used or intended to be used as directed.
Students are prohibited from possessing, using, being under the influence of or
distributing alcohol or other prohibited substances in school buildings, on school
grounds, in school vehicles or at any school event or activity. Possession or distribution
of look-alike drugs or drug paraphernalia in these locations is also prohibited. In addition
to instituting disciplinary proceedings, school officials will also deny attendance at any
school program or function to students who appear to be under the influence of, or who
are in possession of, alcohol or other prohibited substances.
A student who violates this policy for the first time will normally be suspended for a
period up to 10 school days, but where the student possesses prohibited substances with
an intent to distribute or sell them, or in other circumstances where the student’s conduct
is especially culpable, expulsion for a first offense may be imposed. Discipline will be in
accordance with Policies 7-200 (Student Discipline) and 7-210 (Suspension) and
administrative procedures. Repeat offenders may be recommended for expulsion in
accordance with Policy 7-220 (Expulsion). Parents/guardians and law enforcement
authorities shall be notified promptly of such misconduct.
The Administration is directed to remind students and their parents or guardians of this
policy and accompanying guidelines at least once each school year through a
communication to each home.
Legal References: 720 ILCS 6351/1
Cross References: Policy 7-200, Policy 7-210, Policy 7-220, Policy 7-230
Adopted: 7/20/94
Adopted: 8/24/98
Amended: 7/28/03
Amended: 5/17/04
Affirmed: 5/15/2006
Board of Education Policy 7-200
Page 1 of 5
STUDENTS
STUDENT DISCIPLINE
POLICY
The purpose of this policy is to balance the rights of students with the interests of an
orderly education process, and a learning environment conducive to the healthy growth
and development of all students.
Prohibited Student Conduct
Disciplinary action may be taken against any student guilty of serious disobedience or
misconduct, including, but not limited to, the following:
1.
using, possessing, distributing, purchasing, or selling tobacco materials;
2.
using, possessing, distributing, purchasing, or selling alcohol beverages;
3.
using, possessing, distributing, purchasing, or selling illegal drugs or
controlled substances and look-alike drugs;
4.
using, possessing, distributing, purchasing, creating or selling drug
paraphernalia including, but not limited to, rolling papers, pipes or other
devices designed or used for smoking or inhaling drugs;
5.
using, possessing, distributing, purchasing, or selling explosives, firearms,
knives, or any other object that can reasonably be considered a weapon or
a replica of such an object;
6.
using, possessing, distributing, purchasing, or selling laser pens or similar
laser items that could be used to disrupt educational activities and are
potentially dangerous if used improperly;
Policy 7-200
Page 2 of 5
7.
using or possessing electronic signaling or receiving and cellular radiotelecommunication devices, in violation of District Policy 7-245 unless
authorized and approved by the Principal or the Principal’s designee.
Electronic signaling devices include, but are not limited to, pocket — and
all similar — electronic paging devices and cellular phones;
8.
disobeying directives from staff members or school officials and/or rules
and regulations governing student conduct;
9.
using violence, force, noise, coercion, threats, intimidation, fear, or other
comparable conduct toward anyone or urging other students to engage in
such conduct;
10.
causing or attempting to cause damage to, or stealing or attempting to
steal, school property or another person’s personal property;
11.
unexcused absenteeism, however, the truancy statutes and Board of
Education policy will be utilized for chronic and habitual truants;
12.
involvement in gangs or gang-related activities, including the display of
gang symbols and paraphernalia;
13.
engaging in any activity that constitutes an interference with school
purposes or an educational function or is disruptive; or
14.
engaging in unsportsmanlike conduct.
These grounds for disciplinary action apply whenever the student’s conduct is reasonably
related to school or school activities, including, but not limited to:
1.
on school grounds before, during, or after school hours and at any other
time when the school is being used by a school group;
2.
off school grounds at a school activity, function or event;
3.
at Indian Hill Park;
4.
traveling to or from school or a school activity, function, or event; or
5.
anywhere, if the conduct may reasonably be considered to be a threat or an
attempted intimidation of a staff member, or an interference with school
purposes or an education function.
Policy 7-200
Page 3 of 5
Disciplinary Measures
Disciplinary measures include:
1.
personal counseling;
2.
withholding of privileges;
3.
seizure of contraband;
4.
removal from classroom;
5.
in-school suspension;
6.
detention or Saturday school, provided the student’s parents/guardians
have been notified. If transportation arrangements cannot be agreed upon,
an alternative disciplinary measure must be used. The student must be
supervised by the detaining teacher or the Principal or designee;
7.
suspension from school and all school-sponsored events for up to 10
school days;
8.
suspension of bus riding privileges;
9.
expulsion from school and all school-sponsored events; or
10.
notification of juvenile authorities whenever the conduct involves illegal
drugs (controlled substances), look-alike drugs, alcohol, or weapons.
Corporal Punishment
Corporal punishment shall not be used. Corporal punishment is defined as slapping,
paddling, or prolonged maintenance of students in physically painful positions, or
intentional infliction of bodily harm. Corporal punishment does not include, and
certificated personnel are permitted to use, reasonable force as needed to maintain safety
for other students, school personnel, or persons, or for the purpose of self-defense or the
defense of property.
Before receiving disciplinary action, the student shall be given the opportunity to deny or
explain his or her conduct.
Physical restraints may be used when necessary to protect the student or other individuals
and/or property from harm in a manner consistent with Illinois law.
Policy 7-200
Page 4 of 5
Psychotropic or Psychostimulant Medication
No student may be disciplined because of the refusal of his/her parents or guardian to
administer or consent to the administration of psychotropic or psychostimulant
medication to the student.
At least once every two years, certified school personnel and administrators will receive
inservice training on the current best practices regarding the identification and treatment
of attention deficit disorder and attention deficit hyperactivity disorder, the application of
nonaversive behavioral interventions in the school environment, and the use of
psychotropic or psychostimulant medication for school-age children.
This policy does not prohibit school medical staff, an individualized educational program
team, or a professional worker as defined by Section 5/14-1.10 of the School Code, 105
ILCS 5/14.10, from recommending that a student be evaluated by an appropriate medical
practitioner or prohibit school personnel from consulting with the practitioner with the
consent of the student’s parent or guardian.
Delegation of Authority
Each teacher, and any other school personnel when students are under his or her charge,
is authorized to impose any disciplinary measure, other than suspension, expulsion,
corporal punishment or in-school suspension, which is appropriate and in accordance
with the policies and rules on student discipline. Teachers may use reasonable force as
needed to maintain safety for other students and remove students from a classroom for
disruptive behavior.
The Superintendent, Principal or Dean of Students is authorized to impose the same
disciplinary measures as teachers and may suspend students guilty of gross disobedience
or misconduct from school (including all school functions) and from riding the school
bus, up to 10 consecutive school days, provided the appropriate procedures are followed.
The Board may suspend a student from riding the bus in excess of 10 school days for
safety reasons and may expel students guilty of gross disobedience or misconduct for the
remainder of the school term or for a shorter period as determined by the Board.
Student Discipline Advisory Committee
The Board shall establish and maintain a parent-teacher advisory committee to assist in
the development of student discipline policy and procedures.
The Student Discipline Advisory Committee shall be representative of the entire school
community. The Student Discipline Advisory Committee shall be comprised of parents,
teachers and may also include students and community representatives. Members shall be
Policy 7-200
Page 5 of 5
individuals who have shown an interest in District educational issues and who are willing
to commit time to committee work.
The Committee may call upon the Administrative staff of the District to provide the
Committee with such information as the Committee deems necessary to carry out its
function.
The Committee shall review such issues as student discipline, disruptive classroom
behavior and the dissemination of information regarding standards for student conduct.
The Committee, in cooperation with local law enforcement agencies, shall develop with
the Board policy guideline procedures to establish and maintain a reciprocal reporting
system between the District and local law enforcement agencies regarding criminal
offenses committed by students.
The Committee shall make an annual written report to the School Board of its findings
and recommendations by April each year. The Board shall consider the recommendations
of the Committee when reviewing student discipline policy.
Student Guide Book
A Student Guide Book, including the District disciplinary policies and rules, shall be
distributed to the student’s parents/guardians within 15 school days of the beginning of
the school year or a student’s enrollment.
Student Grievances
The Board recognizes that most cases of student grievances should and will be settled by
means of established channels within the school. Any student, however, who feels
compelled to call to the attention of the administration and the Board the conduct or
qualifications of any member of the faculty, the administration, maintenance personnel or
other student, shall submit his or her charges or complaints in writing to the Principal or
the Secretary of the Board, shall date the complaint and sign his or her name, class and
adviser room as well as his or her home address. Such communications shall include
names, dates, times and full details to facilitate fair and prompt consideration by the
administration and the Board of requests or complaints.
Legal References: 105 ILCS 5/10-20.14, 105 ILCS 5/24
23 Ill. Admin. Code §§1.210 and 1.280
105 ILCS 10-20.35
Adopted: 7/20/94
Adopted: 8/24/98
Revised: 7/18/05
Affirmed: 5/15/2006
Board of Education Policy 7-210
Page 1 of 2
STUDENTS
SUSPENSION
The Superintendent, the Principal or the Dean of Students are authorized to suspend
students from school who are guilty of gross disobedience or misconduct. Such
suspension is to be for a period not to exceed 10 school days.
Acts of misconduct include, but are not limited to:
1.
absence from class without a satisfactory excuse;
2.
insubordination;
3.
refusal to comply with any instruction of a faculty member, administrator
or staff member made within the scope of his or her duties;
4.
any behavior which materially disrupts or which could be reasonably
anticipated to disrupt the educational process;
5.
any behavior which involves or is intended to create disorder or invade the
rights of others; or
6.
other acts or conduct in violation of rules and regulations of the District as
established by the Board of Education and its administrators.
Students shall be afforded the following procedural protections:
1.
Prior to suspension, the student shall be provided oral or written notice of
the charges. If the student denies the charges, the student shall be given an
explanation of the evidence and an opportunity to present his or her
version of the incident.
Policy 7-210
Page 2 of 2
2.
Prior notice and hearing, as stated above, is not required and the student
may be immediately suspended when the student’s presence poses a
continuing danger to persons or property or an ongoing threat of
disruption to the educational process. In such cases, the necessary notice
and hearing shall follow as soon as practicable.
3.
Any suspension shall be reported immediately to the parents/guardians of
the student. Such report shall contain a full statement of the reasons for the
suspension and a notice to the parents/guardians of their right to review.
4.
A record of all suspensions will be provided to the Board.
5.
Upon request of the parents/guardians, a hearing shall be conducted by the
Board or a hearing officer appointed by it to review the suspension. At the
hearing, the parents/guardians of the student may appear and discuss the
suspension with the Board or its hearing officer. If a hearing officer is
appointed by the Board, he or she shall report to the Board a written
summary of the evidence heard at the meeting. After its hearing or upon
receipt of the report of the hearing officer, the Board may take such action
as it finds appropriate.
Legal References: Goss v. Lopez, 419 U.S. 565 (1975)
105 ILCS 5/10-22.6
Adopted: 7/20/94
Affirmed: 5/15/2006
Board of Education Policy 7-220
Page 1 of 2
STUDENTS
EXPULSION
The Board of Education is authorized to expel students guilty of gross disobedience or
misconduct for a period not to exceed two years. During expulsion proceedings, the
student and/or parents/guardians shall be afforded the following procedural protections:
1.
Prior to expulsion, the student shall be provided with notice of the charges
and the time and place of a hearing to be conducted by the Board or a
Board appointed hearing officer.
2.
The Board or its designee shall provide written notice to the
parents/guardians of the time, place and purpose of the hearing by
registered or certified mail and shall request the appearance of the
parents/guardians at the expulsion hearing.
3.
During the expulsion hearing, the student and his or her parents/guardians
may be represented by counsel, present witnesses and other evidence and
cross-examine any witnesses presented by the School District. If the
expulsion hearing is conducted by the Board, it shall be a bifurcated
proceeding. First, the Board shall hear evidence on the issue of whether
the student is guilty of gross disobedience or misconduct as charged. After
presentation of the evidence, the Board shall decide the issue of guilt. If
the Board finds the student guilty of the gross disobedience or misconduct
as charged, it shall then hear evidence on the appropriate level of
discipline to be meted out. After presentation of the evidence, the Board
shall decide whether expulsion or some lesser form of discipline shall be
imposed upon the student. If the hearing is conducted by a hearing officer,
the hearing officer shall summarize the evidence regarding guilt and level
of discipline separately and present them to the Board, which will consider
them separately and take such further action as it deems appropriate.
Gross disobedience or misconduct of students shall include, but not be limited to,
instances of the following actions when they occur at school, at any school-sponsored
Policy 7-220
Page 2 of 2
activity or event or on any other occasion when there is a reasonable relationship between
the conduct and school:
1.
repeated or flagrant disobedience of directives from staff members or
school officials and/or rules and regulations governing student conduct.
2.
possession, use, distribution, purchase, or sale of controlled substances,
lookalike substances, drug paraphernalia or alcoholic beverages, or being
under the influence of controlled substances or alcoholic beverages;
3.
intentional or reckless injury or a threat of injury to any District employee,
official or student;
4.
intentional or reckless destruction and/or defacement of any school
property;
5.
possession, use or distribution of a dangerous weapon as defined in the
Illinois School Code (by statute the Board is required to expel for a
minimum of one year unless it determines on a case by case basis to
modify that period);
6.
gambling; or
7.
other conduct that poses a danger to persons or property or substantially
disrupts the educational process or is otherwise in violation of District
rules and regulations.
The Superintendent or designee shall be responsible for notifying the student body of the
contents of this policy.
Legal References: Goss v. Lopez, 419 U.S. 565 (1975)
105 ILCS 5/10-22.6(a)
720 ILCS 570/102, et seq.
Adopted: 7/20/94
Adopted: 8/24/98
Affirmed: 5/15/2006
Board of Education Policy 7-230
Page 1 of 2
STUDENTS
GROSS DISOBEDIENCE OR MISCONDUCT BY
STUDENTS WITH DISABILITIES
Behavioral Interventions
Behavioral interventions may be used with students with disabilities to promote and
strengthen desirable behaviors and reduce identified inappropriate behaviors. The
District’s parent/teacher/Community Advisory Committee will periodically review
procedures on the use of behavioral interventions. The committee shall review the State
Board of Education’s guidelines on the use of behavioral interventions and use them as a
non-binding reference. This policy and the behavioral intervention guidelines shall be
furnished to the parent(s)/guardian(s) of all students with individual education plans at
the time an individual education plan is first implemented for a student.
Discipline of Special Education Students
The District shall comply with the provisions of the Individuals With Disabilities
Education Act (IDEA) when disciplining students. No special education student shall be
expelled if the student’s act of gross disobedience or misconduct is a manifestation of his
or her disability. Any special education student whose gross disobedience or misconduct
is not a manifestation of his or her disability may be expelled pursuant to the District’s
expulsion procedures, except that disabled students shall continue to receive educational
services as provided in the IDEA during their expulsions.
A special education student may be suspended for periods of no more than 10
consecutive school days for each act of misconduct. Special education students may be
suspended in excess of ten (10) school days each year. However, beginning on the 11th
day of suspension: 1) the student’s IEP team must meet to draft a behavior intervention
plan; 2) school personnel must decide whether the suspension constitutes a change in
placement (considering factors such as the length of each removal, the total amount of
time the student is removed, and the proximity of the removals to one another); and 3) the
student must receive educational services to the extent required by the IDEA.
Board of Education Policy 7-230
Page 2 of 2
Any special education student may be temporarily excluded from school by court order
or by order of a duly appointed State of Illinois hearing officer changing the student’s
placement to an appropriate interim alternative educational setting for up to 45 days, if
the District demonstrates that maintaining the student in his or her current placement is
substantially likely to result in injury to the student or others.
A special education student who has carried a weapon to school or to a school function,
who knowingly possesses or uses illegal drugs or sells or solicits the sale of a
controlled substance while at school or a school function, or has inflicted serious bodily
injury upon another person while at school, on school premises, or at a school function
may be removed from his or her current placement. The student shall be placed in an
appropriate interim alternative educational setting for no more than 45 days in accordance
with the IDEA.
Legal References:
Adopted: 7/20/94
Revised: 7/18/05
Affirmed: 5/15/2006
Individuals with Disabilities Education Act, 20 U.S.C.
Sec. 1400, et seq.
Gun-Free Schools Act, 20 U.S.C. § 3351 et seq.
34 C.F.R. §§ 300.121(d), 300.519, 300.521, 300.522, 300.523,
300.524, 300.528.
105 ILCS 5/10-22.6 and 5/14-8.05.
23 Ill. Admin. Code §§ 226.40, 226.400(a), 226.410, 226.520,
and 226.655
Honig v. Doe, 484 U.S. 305 (1988)
Board of Education Policy 7-240
Page 1 of 1
STUDENTS
ACADEMIC INTEGRITY
New Trier Township High School District 203 is committed to providing an atmosphere
in which the values of truth, integrity, personal accountability, and respect for the rights
of others are modeled. To this end, the Board of Education prohibits academic
dishonesty. Academic dishonesty occurs when students obtain or assist others in
obtaining credit for work which is not their own. More particularized definitions of
academic dishonesty and various disciplinary consequences shall be set forth in the New
Trier High School “Academic Integrity Procedures” as established by the administration
from time to time and ratified by the Board. All students shall be subject to those
procedures.
The Board directs the Superintendent to notify students, appropriate staff members, and
parents/guardians of New Trier students of the District’s policy and procedures on
academic integrity.
Adopted: 10/19/92
Affirmed: 5/15/2006
Board of Education Policy 7-250
page 1 of 2
STUDENTS
STUDENT USE OF TECHNOLOGY
The Opportunities and Risks of Technology Use
The Board of Education believes that the value of information and interaction that the
proper and appropriate use of technology offers outweigh the hazards of its misuse.
Making network access available, however, carries with it the potential that some
network users will encounter sources that some consider controversial or inappropriate.
Because information on networks is transitory and so diverse, New Trier cannot
completely predict or control what users may or may not locate. Technology provides a
conduit to information; the users must be wary of the sources and content and be
responsible in choosing information to be accessed.
No technology is guaranteed to be error-free or totally dependable. Among other matters,
New Trier is not liable or responsible for: 1) any information that may be lost, damaged,
or unavailable due to technical, or other, difficulties; 2) the accuracy or suitability of any
information that is retrieved through technology; 3) breaches of confidentiality; or 4)
defamatory material.
Privileges and Responsibilities
Using technology and accessing the District’s network and internet service are privileges,
not rights. This policy and the acceptable use regulations which accompany it apply to
student use of both District-owned and personal electronic devices, and governs the use
of District computers, laptops, and tablets as well as-student owned computing and
communication devices, including but not limited to cell phones, smart phones, tablets
and laptops.
The District’s electronic network is part of the curriculum and is not a public forum for
general use. Users may access technology only for educational purposes. The actions of
users accessing networks through the District reflect on the School District; therefore,
users must conduct themselves accordingly by exercising good judgment and complying
with this policy and all accompanying administrative regulations and guidelines. Users
are responsible for their behavior and communications using the District’s computers and
networks, whether such networks are accessed using District-owned or personal
electronic devices.
Board of Education Policy 7-250
page 2 of 2
Exercising this privilege requires that users accept the responsibility for all material
viewed, downloaded, and/or produced.
Users will need to evaluate the validity of materials accessed through technology and cite
their sources when appropriate. The actions of users accessing networks through New
Trier reflect on the School District, therefore, users must conduct themselves accordingly
by exercising good judgment and complying with this policy, and all accompanying
administrative regulations and guidelines.
Disciplinary Actions
Failure to comply with this policy and any administrative regulations and guidelines
governing the use of technology, will result in disciplinary action by staff, administration
and/or the Board of Education. Minimum disciplinary action will include a conference or
reprimand. Additional actions as deemed appropriate will include staff/parent contact;
referral to an administrator; loss of access to specific technology and/or designated area
for a minimum of three school days up to 10 school days (multiple infractions or
egregious misuse may result in extended or permanent loss of privileges); confiscation of
inappropriate item(s); restoration/restitution; administrative and/or Board of Education
action, including such serious consequence as suspension and expulsion.
No Expectation of Privacy
Users must recognize that there is no assurance of confidentiality with respect to access
to transmissions and files by persons outside, or from persons inside, the District. Also,
New Trier reserves the right to log technology use, to monitor fileserver space utilization
by users and to examine users’ files and materials as needed; therefore, users cannot
expect privacy from District personnel as to their use of the District’s network, whether
accessing and using the network from a District-owned or personal device.
Additional Rules and Actions
The Superintendent or his/her designee will establish regulations and guidelines including
Acceptable Use Regulations, and shall take appropriate action to implement this policy.
Cross Reference: Policy 5.90
Adopted: 3/17/97
Revised: 7/18/05
Revised: 5/15/2006
Revised: 6/4/2012
Board of Education Policy 7-255
Page 1 of 1
STUDENTS
Student Publishing on the Website
The New Trier Township High School District’s website provides an opportunity for
students and staff to interact with other schools and agencies for educational activities,
and to provide information to the local community and the world regarding school
curriculum, instruction, school-sponsored activities, athletics and other general
information relating to New Trier and its mission.
All District web pages are property of the District and shall be considered closed forums
of expression. The District reserves the right to govern web page content in all aspects
and to require approval, removal, and modification of web page material. All material
placed on District web pages shall be consistent with all relevant state and federal law
and present a positive image of the District to the public.
The Superintendent or designee shall establish additional requirements and procedures to
implement this policy. Students who create web pages on the District’s web site must
comply with all additional requirements and procedures implementing this policy. Failure
to do so will result in the loss of authoring privileges and/or additional District
disciplinary measures, including detention, suspension or expulsion.
Adopted: July 15, 2002
Cross Reference: Policy 5.95
Affirmed: May 15, 2006
Revised: June 4, 2012
Board of Education Policy 7-260
Page 1 of 1
STUDENTS
EXEMPTION FROM KINETIC WELLNES ACTIVITY
It is the policy of New Trier Township High School District 203 that students in grades
11 and 12 may request exemption from physical education for the following reasons:
1.
The student is determined to be participating in interscholastic athletics as
certified by the appropriate District personnel (exemption time for length of
season only).
2.
The student provides written evidence from an institution of higher education that
a specific course not included in existing State or local school minimum
graduation standards is required for admission. District staff must verify that the
student’s present and proposed schedule will not permit completion of the needed
course during the regular school day.
3.
The student lacks sufficient course credit or one or more courses required by State
statute or local school Board of Education policies for graduation. Students who
have failed required courses, transferred into the District with deficient credits or
who lacked credits due to other causes will be eligible to apply for this exemption.
Each request for exemption from kinetic wellness instruction is to be verified and
eligibility determined on a case-by-case basis by District staff. Every student excused
from kinetic wellness course requirements must maintain a schedule which meets
minimum school day requirements.
Approvals of exemptions will be for one semester only, but may be renewed for
additional semesters if circumstances warrant.
Legal Reference: 105 ILCS 5/27-6
Adopted: 7/20/94
Revised: 5/15/2006
Board of Education Policy 7-270
Page 1 of 1
STUDENTS
ADMINISTERING MEDICINES TO STUDENTS
Parents/guardians have the primary responsibility for the administration of medication to
their children.
The administration of medication to students during regular school hours and during
school related activities is discouraged unless necessary for the critical health and well
being of the student. The administration of medication to students in school is subject to
procedures established by the Superintendent or designee.
A copy of this policy shall be given to the parents or guardians of each student within 15
days of the start of the new school term or of the start of a student’s enrollment. Students
shall also be informed annually of the contents of the policy.
Legal Reference: 105 ILCS 5/10-22.21b
Adopted: 7/20/94
Adopted: 8/24/98
Affirmed: 5/15/2006
Board of Education Policy 7-280
Page 1 of 1
STUDENTS
COMMUNICABLE AND CHRONIC INFECTIOUS DISEASE
The Board of Education recognizes that management and control of communicable and
chronic infectious disease is an important goal within the school environment. The Board
further recognizes that a student with a communicable and chronic infectious disease is
eligible for all rights, privileges and services provided by law and the District’s policies.
New Trier Township High School District 203 shall permit students with communicable
or chronic infectious diseases to continue their attendance at school whenever, through
reasonable accommodation and without undue hardship, there is no reasonable risk of
transmission of the disease to others.
Legal References:
Rehabilitation Act, Section 504, 29 U.S.C. § 794(a)
Individuals With Disabilities Education Act, 20 U.S.C. § 1400 et seq.
410 ILCS 315/2a
105 ILCS 5/10-21.11
Rules and Regulations for the Control of Communicable Diseases,
Ill. Dept. of Public Health
Adopted: 7/20/94
Affirmed: 5/15/2006
Board of Education Policy 7-285
Page 1 of 1
Students
Food Allergy Management Program
A food allergy is an adverse reaction to a food protein mediated by the immune system which
immediately reacts causing the release of histamine and other inflammatory chemicals and
mediators. While it is not possible for the District to completely eliminate the risks of exposure to
allergens when a student is at school, a Food Allergy Management Program using a cooperative
effort among students’ families, staff members, and students helps the District reduce these risks
and provide accommodations and proper treatment for allergic reactions.
The Superintendent or designee shall develop and implement a Food Allergy Management
Program that:
1. Fully implements the following goals established in The School Code: (a) identifying
students with food allergies, (b) preventing exposure to known allergens, (c) responding
to allergic reactions with prompt recognition of symptoms and treatment, and (d)
educating and training all staff about management of students with food allergies,
including administration of medication with an auto-injector, and providing an in-service
training program for staff who work with students that is conducted by a person with
expertise in anaphylactic reactions and management.
2. Follows and references the applicable best practices specific to the District’s needs in the
joint State Board of Education and Ill. Dept. of Public Health publication Guidelines for
Managing Life-Threatening Food Allergies in Schools, available at:
www.isbe.net/nutrition/pdf/food_allergy_guidelines.pdf.
3. Complies with State and federal law and is in alignment with Board policies.
LEGAL REF.:
105 ILCS 5/2-3.149 and 5/10-22.39.
Guidelines for Managing Life-Threatening Food Allergies in Schools (Guidelines),
jointly published by the State Board of Education and Ill. Dept. of Public Health.
CROSS REF.:
4:110 (Transportation), 4:120 (Food Services), 4:170 (Safety), 5:100 (Staff
Development Program), 6:120 (Education of Children with Disabilities),
6:240 (Field Trips), 7:250 (Student Support Services), 7:270 (Administering
Medicines to Students), 8:100, (Relations with Other Organizations and
Agencies)
Adopted: 12/13/2010
Board of Education Policy 7-290
Page 1 of 1
STUDENTS
ADOLESCENT SUICIDE AWARENESS AND PREVENTION PROGRAMS
The Board of Education believes the physical, emotional and mental well-being of all
students must be maintained as a prerequisite to achievement and educational adjustment
through the formally structured educational process. Furthermore, the Board recognizes that
behaviors dangerous to self and others, up to and including suicide are mental health issues
that may be addressed with involvement of the State or community mental health agencies
and with appropriate awareness, prevention and intervention programs.
The Superintendent or designee is directed to develop, implement and communicate a
comprehensive and continuing adolescent suicide awareness and prevention program for the
District. The Superintendent will make an effort to develop a liaison between the State or
community mental health agency and the District for the purpose of securing professional
expertise and assistance with the program.
In addition to the adolescent suicide prevention program, other at risk behaviors will be
addressed through additional crisis intervention procedures.
Adopted: 7/20/94
Amended: 6/7/04
Affirmed: 5/15/2006
(Reference: Board Policy 7-290 and 2002 Illinois School Code:
105 ILCS 5/10-22.39 In-service training programs and
105 ILCS 5/34-18.77 Adolescent and teen suicide detection and intervention)
Board of Education Policy 7-300
Page 1 of 1
EXTRACURRICULAR ATHLETICS
The opportunity to represent New Trier High School in any interscholastic athletic
contest is a privilege. The final determination of eligibility rests with the school and the
decision to allow for participation rests with the coach of each team. All boys and girls
who wish to participate in interscholastic athletics must meet the following requirements:
1.
Each student must meet the academic and other requirements of the
Illinois High School Association and the Central Suburban League.
2.
Each student must present to the school a current certificate of physical
fitness issued by a licensed physician, an advanced practice nurse, or a
physician assistant. The certificate of physical fitness is current for only
one 12-month period from the date of issuance. Thus, the student must
have taken the physical examination within one 12-month period from the
date of issuance of any practice or game and a current medical certificate
of good health must be on file in the Health Services Coordinator’s Office
prior to any practice or game.
Adopted: 7/20/94
Revised: 7/18/05
Affirmed: 5/15/2006
Board of Education Policy 7-305
Page 1 of 1
STUDENTS
PARTICIPATION IN EXTRACURRICULAR ACTIVITIES
AND INTERSCHOLASTIC COMPETITION
1.
Students are encouraged to participate in extracurricular and athletic activities to
supplement their academic experience. Academics must be every student’s first
priority, however, and students must maintain passing grades in at least 40 credits,
excluding Kinetic Wellness, in order to be eligible to participate in the school’s
extracurricular activities and interscholastic competitions.
a. Organizations and positions for which this policy will apply will be
listed annually in the Student Guide.
b. To maintain eligibility a student must be passing classes granting a
total of 40 credits, excluding Kinetic Wellness, at the time of each
weekly academic report. This means a teacher would submit a passing
grade if the student were to transfer on that day. Students not meeting
this requirement will be ruled ineligible for a period of no less than
one week beginning the following Monday. Students will become
eligible the Monday following receiving passing grades in classes
granting a total of 40 credits.
c. Additionally, a student must have received passing grades in classes
granting a total of 40 credits, excluding Kinetic Wellness, the previous
semester. Summer school credits may be combined with the spring
semester credits for fall semester eligibility. Students not passing 40
credits will be declared ineligible for the entire following semester.
Eligibility will be reinstated the semester following the student
receiving 40 semester credits.
2.
Students involved in interscholastic athletic competitions must meet all of
the requirements established by the Illinois High School Athletic
Association.
3.
Eligibility of special education students to participate in extracurricular
and athletic activities shall be determined based on criteria in the students’
individualized education plans.
Legal Reference: 105 ILCS 5/10-20.30
Adopted: 8/24/98
Affirmed: 5/15/2006
Board of Education Policy 7-306
Page 1 of 1
STUDENTS
Student Athlete Concussions and Head Injuries
The Superintendent or designee shall develop and implement a program to manage concussions
and head injuries suffered by student athletes. The program shall:
1. Comply with the concussion protocols, policies, and by-laws of the Illinois High School
Association, including its Protocol for NFHS Concussion Playing Rules and its Return to
Play Policy. These specifically require that:
a. A student athlete who exhibits signs, symptoms, or behaviors consistent with a
concussion (incurred during that event or prior to the practice or game) shall be
removed from participation or competition at that time.
b. A student athlete who has been removed from an interscholastic contest for a possible
concussion or head injury may not return to that contest unless cleared to do so by a
physician licensed to practice medicine in all its branches in Illinois or a certified
athletic trainer.
c. If not cleared to return to that contest, a student athlete may not return to play or
practice until the student athlete has provided his or her school with written clearance
from a physician licensed to practice medicine in all its branches in Illinois or a
certified athletic trainer working in conjunction with a physician licensed to practice
medicine in all its branches in Illinois. The school reserves the right to withdraw any
student from participation in athletic activities when there is a concern about the
student’s health or safety.
2. Inform student athletes and their parents/guardians about this policy in the mandatory
pre-season meeting. Provide coaches and student athletes and their parents/guardians
with educational materials from the Illinois High School Association or other reputable
sources regarding the nature and risk of concussions and head injuries, including the risks
inherent in continuing to play after a concussion or head injury.
3. Include a requirement for staff members to notify the parent/guardian of a student who
exhibits symptoms consistent with that of a concussion.
LEGAL REF.:
105 ILCS 5/10-20.53.
CROSS REF.:
4:170 (Safety), 7:300 (Extracurricular Athletics)
Adopted:
July 16, 2012
Board of Education Policy 7-310
Page 1 of 1
STUDENTS
STUDENT FUND-RAISING ACTIVITIES
Fund-raising activities by student organizations must be approved by the Principal or
designee. Such activities will only be permitted if they produce no disruptive effects
within the school and only if they conform to the educational standards of the District.
Adopted: 7/20/94
Affirmed: 5/15/2006
Board of Education Policy 7-320
Page 1 of 2
STUDENTS
SOLICITATIONS BY OUTSIDE ORGANIZATIONS
The Board of Education has adopted the following policy limiting advertising and
soliciting for any cause, charity of benefit not sponsored by a New Trier High School
group or organization.
1.
Students may not sell tickets or solicit contributions in the school for any
external agency or charity unless it is a beneficiary of a New Trierendorsed charity drive.
2.
Poster advertising for outside agencies using our facilities for educational,
charitable or other approved purposes is limited to one poster on a single
public bulletin board.
3.
The distribution of commercial handbills, cards or other handouts in or
around the school buildings is prohibited.
4.
The District’s name is not to be used in any testimonial or advertisement
in support of a commercial product or enterprise.
5.
Broadcasting by a commercial firm of any sports event or recording for
later broadcast of any musical event must be approved by the
Superintendent. In no case will the approval of commercial broadcasts be
given if there is evidence of interference with or inconvenience to the
activities and operation of New Trier High School’s educational radio
station WNTH.
Groups, companies, individuals and/or staff and associations interested in the solicitation
and recruitment of New Trier students for trips, tours, ski and camping expeditions and
other similar activities shall not solicit and recruit such students at any time on school
premises. No employee of the District may participate in recruitment or solicitation of
students in any non-school sponsored activity at any time on school premises.
Compliance with this prohibition makes it necessary to prohibit the practices hereinafter
enumerated:
Policy 7-320
Page 2 of 2
1.
the written or oral identification of the activity as being a “New Trier trip,”
including the identification of employees with such activity;
2.
the publication of news articles or the publication of paid advertisements
describing the activity in student newspapers;
3.
the solicitation of students or the promotion of the activity during school
hours and on school premises;
4.
the promotion of the activity or the solicitation of students for such
activities at any time on the school grounds; or
5.
the promotion of the activity or the solicitation of students by using school
mailing lists or school records.
Adopted: 7/20/94
Affirmed: 5/15/2006
Board of Education Policy 7-330
Page 1 of 1
STUDENTS
STUDENT ORGANIZATIONS
Recognition of Student Groups
Subject to the Board of Education’s review, the administration has the authority to
recognize student organizations which acquire school sponsorship by meeting
requirements as to organizational structure, place and frequency of meetings and
democratic election procedures. If such recognition is granted, the use of the District’s
facilities and equipment will be allowed.
Students may organize clubs to discuss controversial issues. Critical examination and the
balanced presentation of differing views on controversial issues are encouraged.
Student Performing Groups
The Board encourages participation of students in performing groups within the school
and before community groups. Participation of students in festivals and contests within
the state of Illinois and in performing groups outside the state shall be restricted to
situations of exceptional educational value as recommended by the Principal and
approved by the Superintendent or designee. Commercial exploitation of student groups
shall be avoided.
Adopted: 7/20/94
Affirmed: 5/15/2006
Board of Education Policy 7-340
Page 1 of 1
STUDENTS
STUDENT RECORDS
Information about students which is considered essential in accomplishing the
educational objectives of New Trier High School and in promoting the welfare of its
students will be collected and maintained under the supervision of the certified staff in
accordance with Federal and State law.
The collection, maintenance, accessibility, dissemination and retention of such
information will be controlled by procedures developed by the administration which are
designed to 1) implement the primary tasks of the school 2) protect individual rights in
the best interest of the students and 3) preserve the confidential nature of various types of
records.
Legal References:
Adopted: 7/20/94
Affirmed: 5/15/2006
Family Educational Rights and Privacy Act, 20 U.S.C. 1232g
105 ILCS 5/14-1.01 et. seq. and 10/1 et. seq.
50 ILCS 205/7
23 Ill. Admin. Code §§ 226 and 375
Board of Education Policy 7-350
Page 1 of 3
STUDENTS
MAINTENANCE OF STUDENT RECORDS
A student record is any record that contains personally identifiable information or other
information that would link the document to an individual student if it is maintained by
the District, except records kept: (1) in a school staff member’s sole possession destroyed
not later than the student’s graduation or permanent withdrawal, and not accessible or
revealed to any other person except a temporary substitute teacher, or (2) by law
enforcement officials working in the school.
The district maintains two types of school records for each student: A permanent record
and a temporary record. These records may be integrated.
The permanent record shall include:
Basic identifying information
Academic transcripts
Attendance record
Accident and health reports
Scores received on the Prairie State Achievement Examination
Information pertaining to release of this record
Honors and awards
School-sponsored activities and athletics
No other information shall be placed in the permanent record. The permanent record shall
be maintained for at least 60 years after the student graduates, withdraws, or transfers.
Policy 7-350
Page 2 of 3
The temporary record may include:
Family background
Intelligence and aptitude scores
Psychological reports
Achievement test results, including scores on the Illinois Standards Achievement
Test
Participation in extracurricular activities
Honors and awards
Teacher anecdotal records
Disciplinary information, specifically including information regarding an
expulsion, suspension, or other punishment for misconduct involving drugs,
weapons, or bodily harm to another.
Special education files
Verified reports or information from non-educational persons
Verified information of clear relevance to the student’s education
Information pertaining to release of this record
Information in the temporary record will indicate authorship and date. The District will
maintain the student’s temporary record for at least 5 years after the student transferred,
graduated, or permanently withdrew.
The Principal or designee shall be responsible for the maintenance, retention or
destruction of a student’s permanent or temporary records in accordance with the
District’s established procedure. Prior to expunging and destroying students’ permanent
and temporary records, the District shall notify the student’s parents/guardians and the
students of its impending action. A 30-day notice shall be given in the local newspaper,
as well as a notice sent home with each student. The parents/guardians or student shall be
given an opportunity, within the 30-day period, to copy the record and information
proposed to be destroyed or deleted.
Policy 7-350
Page 3 of 3
In the case of a disabled student who graduates or permanently withdraws from the
District, temporary records which may be of continued assistance to the student may,
after five years, be transferred to the parents/guardians or to the student, if the student has
succeeded to the rights of the parents/guardians. The content of the transferred records
may relate to the diagnosis and remediation of the student’s disabling condition. An
explanation of the usefulness of the records may be given to the parents/guardians or
student by the appropriate special education personnel within the District.
The Superintendent shall be responsible for designating a records custodian who shall
maintain student records. The Superintendent or designee shall be responsible for
informing staff members of this policy.
Legal References:
Adopted: 7/20/94
Revised: 7/18/05
Affirmed: 5/15/2006
Family Educational Rights and Privacy Act, 20 U.S.C. 1232g
105 ILCS 5/14-1.01 et seq.
105 ILCS 10/1
50 ILCS 205/7
23 Ill. Admin. Code §§ 226 and 375
Board of Education Policy 7-360
Page 1 of 2
STUDENTS
ACCESS TO STUDENT RECORDS AND RELEASE OF STUDENT RECORDS
The parents/guardians of a student under 18 years of age or a designee of such
parents/guardians shall be entitled to inspect and copy information in the student’s school
records. A student shall have the right to inspect and copy his or her school student
permanent and temporary records. When the student reaches 18 years of age, or
graduates from high school, or marries or enters military service all rights and privileges
accorded to a parent under the Illinois School Records Act shall become exclusively
those of the student. The District shall notify students and the parents/guardians of such
rights annually in the Student Calendar and Guidebook. In cases of divorce or separation,
both parents/guardians shall be permitted to inspect and copy the student’s records unless
a court order indicates otherwise. The District may charge the actual cost, provided that
the costs not exceed $.35 per page, for copying information in the student’s records.
However, no individual shall be precluded from copying information because of financial
hardship.
Students’ official records will be made available to parents/guardians and students upon
request. If a staff member is present to explain the information, parents/guardian and
students may inspect such items as academic records, test records, and physical health
and accident reports. Other information requested dealing with discipline and of a more
personal or psychological nature will be interpreted only by means of a conference with
the appropriate school personnel.
The following regulations govern the release of student information to third parties:
1. Professional district staff members with a legitimate educational interest will have
access to information needed in the performance of their responsibilities.
2. Researchers, with district approval, may be granted access to certain records for
statistical purposes, provided that:
a. The researcher provides an affidavit agreeing to all applicable statues and rules;
and
Board of Education Policy 7.360
Page 2 of 2
b. No student or parent will be personally identifiable from the information released.
3. The Principal or designee will release student records pursuant to a court order
presented by local, state, or federal officials. However, the Principal or designee will
notify the parents/guardians and/or student in writing of any court order and of the
information so provided.
4. The Principal or designee will release student records to another school, either within
or outside the State of Illinois, in which the student has enrolled or intends to enroll,
upon the written request of such school’s records custodian. Only academic and test
records, and physical health and accident data shall be included in the information
sent to the receiving school.
5. The Principal or designee will release student directory information to third parties.
“Directory information” includes the following: student name, address, telephone
listing, date of birth, dates of attendance, grade level, date of graduation, participation
in officially recognized activities and sports, honors and awards received, and the
most recent educational agency or institution attended. Parents/guardians and/or
eligible students may request to have such directory information withheld from
release.
Any release of information other than that specified above shall require the prior
written consent of the parent/guardian or eligible student, designating the specific
records or information to be released and the party to which such information may be
released. The referral for special education consideration will be sent to or received
from any other institution only with written permission of the parents/guardians
including specific permission as to confidential information. When parents/guardians
have given written approval for special education placement, the appropriate student
records will be forwarded in accordance with the rules and regulations governing
special education.
Legal References: Family Educational Rights and Privacy Act, 20 U.S.C. 1232g
50 ILCS 205/1
105 ILCS 10/1
Adopted: 7/20/94
Amended: 5/15/2006
Board of Education Policy 7-370
Page 1 of 2
STUDENTS
CHALLENGES TO STUDENT RECORDS
Parents/guardians or eligible students shall have the right to challenge the accuracy,
relevance, and/or propriety of any entry in any school record concerning the student.
Academic grades and references to expulsions or out-of-school suspensions may not be
challenged under these regulations except as to the accuracy of recording.
The parents/guardians or eligible student must request in writing that an informal
conference with the Dean of Students or designee be provided. This conference will be
set at a mutually convenient time not later than 15 days after the request. The nature of
the challenge, the specific entry or entries challenged, and the basis of the challenge shall
be briefly stated in the request.
If the challenge is not resolved in the informal conference, the parent/guardian or eligible
student may request a formal hearing. This request must be filed with the Superintendent
or designee after the informal conference. The hearing date will be set for no later than 15
school days after the informal conference unless a later date is agreed upon by the
parent/guardian or eligible student and the school.
The school shall select and appoint a hearing officer, who shall not be employed in the
attendance center in which the student is enrolled.
Written notice of the date, time and place of the hearing will be mailed by the school to
the parent/guardian at a reasonable time before the hearing date.
A verbatim record of the hearing shall be made by a tape recorder or a court reporter. The
hearing officer shall issue a written decision containing the reasons for the decision
within 10 school days after the conclusion of the hearing. The school shall insure that
copies of the decision are mailed to the parent/guardian.
Board of Education Policy 7-370
Page 2 of 2
Any party may appeal the decision of the local hearing officer to the Superintendent of
the Educational Service Region within 20 school days after receipt of the decision.
Written notification of the right to appeal by any party to the Superintendent of the
Educational Service Region will accompany the notification to the parents/guardians of
the hearing officer’s decision.
Legal References:
Adopted: 7/20/94
Revised: 7/18/05
Affirmed: 5/15/2006
Family Educational Rights and Privacy Act,
20 U.S.C. Sec. 1232g
105 ILCS 10/7
Board of Education Policy 7-380
Page 1 of 1
STUDENTS
ACCESS TO STUDENT DIRECTORY INFORMATION
Upon the request of an institution of higher education or a military recruiter, the District
shall provide student directory information, consisting of students’ names, addresses, and
telephone numbers, to the institution of higher education or the military recruiter for
recruiting purposes.
Parents and students may request that such directory information not be released without
their prior written consent. Parents and students shall be notified of this option upon their
student’s enrollment in the District. Parents of students enrolling as freshmen or
transferring as sophomores shall have until the end of the student’s sophomore year to
submit a signed, written request that student directory information be withheld from
release; parents of transfer students shall have sixty (60) days after the date of transfer to
submit such a request; and parents of juniors or seniors as of the date of adoption of this
policy shall have sixty (60) days after the date of receipt of notice to submit such a
request.
The directory information of students for whom such a request has been submitted will
not be provided to institutions of higher education or to military recruiters.
Legal Reference: 20 U.S.C. § 7908; 105 ILCS 5/10-20.5a
Adopted: 7/18/05
Affirmed: 5/15/2006
SECTION 8
SCHOOL-COMMUNITY RELATIONS
8-10
8-15
8-20
8-30
8-40
Public Relations
Responsibilities of School Personnel
Community Use of School Facilities
Conduct on School Property
Spectator Conduct for Athletic, Extracurricular and Other
School/District Events
8-50 Visitors to the School
8-70 Accommodating Individuals with Disabilities
8-80 Gifts, Naming, Advertising and Tribute Policies
8-90 Parent Organizations
8-100 Parental Involvement
8-110 Relations with Other Organizations and Agencies
8-120 Public Concerns
8-130 Leasing
Board of Education Policy 8-10
Page 1 of 2
SCHOOL-COMMUNITY RELATIONS
PUBLIC RELATIONS
Community Relations
The Board of Education, with the advice and cooperation of the Superintendent, shall
endeavor to keep the public informed of and involved with the school program. On the
Board’s behalf, the Superintendent will provide the public with information and
involvement opportunities which build public support, develop public understanding,
answer public criticism, interpret educational progress, define need for financial support,
encourage overall support on the part of special interest groups, and reflect and enhance
the best interests of New Trier High School.
The objectives of the community relations efforts are to:
1.
promote an understanding of Board and administrative actions,
2.
improve the understanding and support of the District’s mission and goals,
3.
enhance the trust of school parents and the community,
4.
encourage citizen participation in the school program,
5.
provide the media access to information without disrupting the educational
environment and to cooperate with the media by granting authorized
access to the school according to established written procedures, and
6.
permit access to and copying of public records in accordance with
applicable law.
Policy 8-10
Page 2 of 2
Release of Information
The use of all information media for keeping the public continuously informed
concerning the educational program, cost, curriculum, changes, facilities, expansion,
special events and other items of public interest is encouraged. Positive relationships with
publishers, editors and reporters are vital not only to the best school interests, but in the
best interest of the public, who need to be accurately informed.
Questions regarding release of information on the daily operations of the District and
those that may develop in the event of an emergency should be directed to the
Superintendent, Principal or administrative designee for clarification before action is
taken. The release of confidential information can only be cleared through the
Superintendent’s Office, as specified by State and Federal law.
Publicity of District Programs and Events
Any staff member or school-related organization wishing to publicize a District event or
program to the community must release the information through the Communications
Office.
Legal Reference:
23 Ill. Admn. Code § 1.210
Adopted: 10/17/94
Revised: 8/24/98
Affirmed: 5/15/2006
Revised: 4/20/2009
Board of Education Policy 8-15
Page 1 of 2
SCHOOL-COMMUNITY RELATIONS
RESPONSIBILITIES OF SCHOOL PERSONNEL
An effective educational program requires the services of men and women of integrity,
high ideals and human understanding. To maintain and promote these essentials, all
employees of New Trier Township High School District 203 are expected to maintain
high standards in their school relationships. These standards include the following
responsibilities:
1.
Maintain just and courteous professional relationships with students,
parents, staff members and others.
2.
Place the welfare of children as the first concern of the school system.
3.
Appoint and promote personnel to positions based solely on merit.
4.
Maintain personal efficiency and keep abreast of the developments in the
appropriate fields of work through ongoing professional development.
5.
Transact all official business with the properly designated authorities of
the school system.
6.
Establish and strengthen the district’s partnership with the community.
7.
Represent New Trier to the community in a professional and dignified
manner.
Policy 8-15
Page 2 of 2
8.
Refrain from using school contracts and privileges to promote partisan
politics, sectarian religious views, or personal agendas of any kind. Foster
critical thinking and development of alternative views.
9.
Direct community members’ concerns about staff members or any
department of the school system directly to the particular person involved
or to the particular school administrator who has the administrative
responsibility for improving the situation and then to the Superintendent if
necessary.
10.
Use and appropriately protect all school properties, equipment and
materials.
Requests from either local or national organizations for the introduction of patriotic or
philanthropic activities should be accepted thoughtfully to prevent duplication or an
unwarranted amount of interference with regular school work.
Community organizations or individuals may not have work completed by any
department except as it is a part of the regular school curriculum and contributes to the
education of the student.
(Move to 7-310)
Adopted: 10/17/94
Revised: 8/24/98
Revised: 5/15/2006
Revised: 4/20/2009
Board of Education Policy 8-20
Page 1 of 1
SCHOOL-COMMUNITY RELATIONS
COMMUNITY USE OF SCHOOL FACILITIES
The Board of Education believes that the School District’s facilities have been
constructed and are maintained primarily for the purpose of educating the students of the
District. When not in use for that purpose, the Board of Education believes it is in the
public interest to make some of the District’s facilities available to non-school
organizations for the conduct of activities which are consistent with state statutes and the
purposes of the District, do not interfere with the regular operation of the District, and are
of benefit to the District.
School programs and activities will always have priority for use of District facilities over
non-school organizations. When not in use by the school, designated areas of the
District’s building and grounds may be temporarily used as provided in this policy. Fees
and costs apply per the facility rental schedule available on the school website.
Persons on school premises must abide by the District’s conduct rules at all times.
The Board directs the Superintendent to oversee the development of administrative
procedures to manage community use of school facilities. The District reserves the right
to cancel a previously scheduled use of school facilities.
Legal Reference: 105 ILCS 5/10-22.10
Adopted: 12/15/86
Revised: 10/17/94
Revised: 8/24/98
Affirmed: 5/15/2006
Revised: 4/20/2009
Revised: 11/18/2013
Board of Education Policy 8-30
Page 1 of 1
SCHOOL-COMMUNITY RELATIONS
CONDUCT ON SCHOOL PROPERTY
In addition to prohibitions stated in other District policies, no person on school property
shall:
1.
Injure or threaten to injure another person;
2.
Damage another’s property or that of the School District;
3.
Violate any provision of the criminal law of the State of Illinois or town or
county ordinance;
4.
Smoke or otherwise use tobacco products;
5.
Consume, possess, or distribute alcoholic beverages or illegal drugs;
6.
Possess dangerous weapons at any time;
7.
Impede, delay, or otherwise interfere with the orderly conduct of the
District’s educational program or any other activity occurring on school
property;
8.
Enter upon any portion of school premises at any time for purposes other
than those which are lawful and authorized by the Board of Education;
9.
Willfully violate other District rules and regulations.
“School property” means within school buildings, vehicles used for school purposes or
on school grounds.
As circumstances warrant, appropriate action will be taken by the District’s
administrators.
Legal Reference: 105 ILCS 5/10-20.5b and 5/24-24
Adopted: 10/17/94
Revised: 8/24/98
Affirmed: 5/15/2006
Revised: 4/20/2009
Board of Education Policy 8-40
Page 1 of 2
SCHOOL-COMMUNITY RELATIONS
SPECTATOR CONDUCT FOR ATHLETIC, EXTRACURRICULAR
AND OTHER SCHOOL/DISTRICT EVENTS
Any person, including an adult, who behaves in an inappropriate or unsportsmanlike
manner during an athletic, extracurricular or other school/district event may be ejected
from the event the person is attending and/or denied admission to school/district events
for up to one calendar year after a Board of Education hearing. Examples of inappropriate
or unsportsmanlike conduct include, but are not limited to:
1.
Using vulgar or obscene language or acting in a disrespectful manner;
2.
Possessing or being under the influence of any alcoholic beverage or
illegal substance;
3.
Possessing a weapon;
4.
Fighting or otherwise striking or threatening another person;
5.
Failing to obey the instructions of a security officer or District employee;
and
6.
Engaging in any activity which is illegal or disruptive or otherwise
violates District policy.
The Superintendent may seek to deny future admission to any person by delivering or
mailing a notice, sent by certified mail with return receipt requested, at least 10 days
before the Board hearing date, containing:
1.
The date, time, and place of a Board hearing;
2.
A description of the inappropriate or unsportsmanlike conduct;
Policy 8-40
Page 2 of 2
3.
The proposed time period that admission to school/district events will be
denied;
4.
Instructions on how to waive a hearing.
Legal Reference: 105 ILCS 5/24-24
Adopted: 11/21/94
Revised: 8/24/98
Revised: 5/15/2006
Revised: 4/20/2009
Board of Education Policy 8-50
Page 1 of 1
SCHOOL-COMMUNITY RELATIONS
VISITORS TO THE SCHOOL
New Trier Township High School District 203 requires all school visitors during the
school day to sign in at one of the designated entry doors and receive an official visitor’s
pass before proceeding into the building.
New Trier does not provide shadowing opportunities or allow students’ houseguests to
come to school as visitors. In rare cases, such as a student visiting from another country,
exceptions may be made. In those unusual instances, requests for a student visitor must
be approved by the Assistant Principal for Student Services at the Winnetka Campus or
the Assistant Principal at the Northfield Campus at least 48 hours in advance. Approval is
not automatic, but individual circumstances will be considered by the appropriate
administrator.
Any visitor who comes to New Trier without the proper approval will be asked to leave.
Adopted: 10/17/94
Revised: 5/15/2006
Revised: 4/20/2009
Board of Education Policy 8-60
Page 1 of 1
Move to Section 5
Board of Education Policy 8-70
Page 1 of 1
SCHOOL-COMMUNITY RELATIONS
ACCOMMODATING INDIVIDUALS WITH DISABILITIES
Individuals with disabilities shall be provided an opportunity to participate in all
school-sponsored services, programs, or activities on an equal basis to those without
disabilities and will not be subject to illegal discrimination. Where necessary, the District
may provide to persons with disabilities separate or different aids, benefits, or services
from, but as effective as, those provided to others.
The District will provide auxiliary aids and services where necessary to afford individuals
with disabilities equal opportunity to participate or enjoy the benefits of a service,
program, or activity.
Each service, program, or activity operated in existing facilities shall be readily
accessible to, and usable by, individuals with disabilities. New construction and
alterations to existing facilities will be accessible when viewed in its entirety.
The Superintendent is designated the Americans With Disabilities Act Title II
Coordinator and, in that capacity, is directed to:
1.
2.
Oversee an evaluation of District services, policies and practices to
determine if they comply with Title II.
Institute plans to make information regarding Title II’s protection
available to any interested party.
Individuals with disabilities should notify the Superintendent or Principal if they have a
disability which will require special assistance or services and, if so, what services are
required. This notification should occur as far as possible before the school-sponsored
function, program, or meeting. Individuals with disabilities may allege a violation of this
policy or Federal law by filing a grievance under the District’s “Uniform Grievance
Procedure.”
Legal References:
Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12111 et. seq.
And 12131 et seq. 28 C.F.R. part 35
Adopted: 10/17/94
Affirmed: 5/15/2006
Affirmed: 4/20/2009
Board of Education Policy 8-80
Page 1 of 3
SCHOOL-COMMUNITY RELATIONS
GIFTS, NAMING, ADVERTISING, AND TRIBUTE POLICY
Philosophy
New Trier Township District 203 welcomes and values donations or gifts consistent with
District-established priorities, whether dedicated to a specific purpose or project, or given
as a gift to the general fund. The District acknowledges that the generosity of donors
reflects the District’s core beliefs in compassion and service, demonstrating to students
the principles of philanthropy along with a commitment to quality programs and services
by alumni, parents, community members, and businesses.
The intent of the District is to minimize the impact of commercialism on students.
Donations or commercial advertisements should never influence curriculum or
instruction at New Trier, nor should teachers feel pressure to present viewpoints or
beliefs as the result of a donation, gift, or advertisement. There should be no appearance
of impropriety as a result of a donation, gift or advertisement.
The District recognizes that through its selection of specific vendors for uniforms,
textbooks, food, drinks, and technology, students are exposed to commercial messaging.
The selection of vendors and products should never influence policy or practice at New
Trier, nor should they indicate endorsement of that company or donor’s beliefs. New
Trier will always comply with required bidding practices, and no vendor selection should
be seen as permanent or outside the bidding process.
Donation Policy
New Trier Township High School District 203 welcomes donations of money,
equipment, and materials which support district-established priorities. The Board
believes in equal opportunity for all students and as such, desires to avoid any actual or
appearance of a conflict of interest created by a donation. The following parameters
will guide the donation of all gifts to the school; however, in all cases final discretion will
rest with the Superintendent and Board of Education, and all gifts must comply with
Illinois law.
•
The Board reserves the right to refuse any donation.
Board of Education Policy 8-80
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•
•
•
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Page 2 of 3
Naming opportunities will be associated with donations only under the conditions
outlined in the following section (Naming Policy: New Trier District 203).
Recognition of donations may occur through ceremonies, printed programs, or
other methods of honoring donors as approved by the Board in advance of
accepting the donation.
Before beginning a fund-raising campaign for a specific project or program,
independent groups or donors must seek the approval of the Board.
o Donors will be encouraged to work through organizations associated with
the District, including but not limited to the District 203 Scholarship Fund,
New Trier Education Foundation, Athletic Boosters, Fine Arts
Association, TARP, and Parents’ Association.
o Individuals or groups wishing to donate but who do not wish to work
through one of the established New Trier groups must contact the
Superintendent who will refer the matter to the Donations Committee or to
the Board.
A Donations Committee will form at the Board’s discretion to identify District
needs and/or to consider requests for donations or fund-raising projects. This
committee will make recommendations to the Board of Education for approval.
District employees shall not solicit donations from vendors with whom they may
enter into contracts.
Naming Policy: New Trier District 203
New Trier District 203 will consider naming buildings, programs, parts of buildings, or
outdoor facilities on either campus as follows:
• To recognize individuals who have attained achievements of extraordinary and
lasting distinction. These will be individuals who have had direct, substantial, and
active association with the District, and have demonstrated meritorious service
over a period of years. Anyone may make a naming proposal for meritorious
service:
o The written nomination shall be submitted to the Superintendent. The
nomination must contain specific and detailed information about the
nature and extent of the nominee’s contributions to New Trier. Those
contributions should be clearly significant and extraordinary.
o The nomination shall be forwarded to a committee appointed by the
Superintendent. The committee will research the nomination and present
a recommendation to the Board of Education for action.
o The nominee, if an employee of the District, should have retired or left the
employ of New Trier a minimum of five years before the nomination.
• To recognize benefactors (individuals, corporations, or other organizations) who
have made substantial financial contributions to the District for facilities projects:
o Naming opportunities to benefactors may include new facilities or existing
facilities that are undergoing substantial renovation.
 The donation must equal at least one-half the cost for constructing
or acquiring a new facility;
 The donation must equal at least one-half the total project cost for
renovating an existing facility.
Board of Education Policy 8-80
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

Page 3 of 3
Signage reflecting a corporate or organizational naming of a
facility must conform to all District signage guidelines and may
not include the organization logo or other components of branding.
The Board has the right to refuse donations or refuse to grant
naming rights under all circumstances.
Once named, a facility will normally retain the name until the
facility is replaced or substantially renovated, at which time the
name may be changed or removed.
The Board of Education retains the right to remove names.
Advertising Policy
Consistent with the philosophy stated above, the District is opposed to the placement of
any for-profit advertisement on District facilities or grounds that directly targets students
as individual consumers during the school day or as part of the instructional program.
Advertising at District-sponsored extracurricular events must be approved in advance by
the Superintendent or his/her
designee.
Tribute Gift Policy
Tribute gifts in honor of New Trier students, staff, alumni, retirees, or friends of the
school are encouraged to be made to established school groups or programs. For
example, gifts may be made to the Fine Arts Association, Athletic Booster Club, New
Trier Education Foundation, TARP, Parents’ Association, or the District 203 Scholarship
Fund. Gifts to specific programs (i.e., Literary Festival, Bridge-Builders, Names
Program, etc.) also may be made in honor of a current or former student or staff member.
Memorial Tributes for Students and Staff
A Commemorative Garden has been established on the Winnetka Campus in order to
commemorate the memory of a student or staff member who dies during their time at
New Trier High School. Contributions may be made to the year-round beautification
efforts of the New Trier Commemorative Garden as a living tribute to the lives that so
enriched and touched their peers. Honorees shall be recognized in a Memorial Book to
be maintained by the school; contributions will be recorded elsewhere.
Each year, those who have contributed to the Commemorative Garden or who have added
names to the Memorial Book will be invited to participate with family and friends in an
Interfaith Ceremony to remember and honor those individuals.
Legal Reference: 105 ILCS 5/16-1
Adopted: 10/17/94
Revised: 5/15/2006
Revised: 6/04/2008
Revised: 8/25/2008
Approved: 10/18/2010
Revised: 6/4/2012
Board of Education Policy 8-90
Page 1 of 1
SCHOOL-COMMUNITY RELATIONS
PARENT ORGANIZATIONS
The Board of Education supports the formation and vitality of parent organizations
recognizing that they are a valuable resource to the school. While parent organizations
shall have no administrative authority and cannot determine District policy, their
suggestions and assistance are welcome. Membership will be open and unrestricted.
The Principal or a designee will serve as the adviser to the various parent organizations
and will serve as a resource person and provide information about school programs,
resources, policies, problems, concerns, and emerging issues. Building staff will be
encouraged to participate in the parent organizations.
Adopted: 10/17/94
Affirmed: 5/15/2006
Affirmed: 4/20/2009
Board of Education Policy 8-100
Page 1 of 1
SCHOOL-COMMUNITY RELATIONS
PARENTAL INVOLVEMENT
To assure collaborative relationships between students’ families and the Board of
Education and District personnel, and to enable parents/guardians to become active
partners in education, the Superintendent is directed to develop and implement
administrative procedures to:
1.
Keep parents/guardians thoroughly informed about their child’s school
and education;
2.
Encourage involvement in their child’s school and education;
3.
Establish effective two-way communication between all families and the
Board and District personnel;
4.
Seek the advice of parents/guardians on school governance issues and
methods to fulfill the District’s educational mission;
5.
Inform parents/guardians on how they can assist their children’s learning.
The Superintendent shall annually report to the Board on the implementation of this
policy.
Adopted: 10/17/94
Revised: 5/15/2006
Revised: 4/20/2009
______________________________________________________________________
Board of Education Policy 8-110
Page 1 of 1
SCHOOL-COMMUNITY RELATIONS
RELATIONS WITH OTHER ORGANIZATIONS AND AGENCIES
To the extent the law allows, the District shall cooperate with other organizations and
agencies, including, but not limited to:
1.
County Health Department;
2.
Law enforcement agencies;
3.
Fire authorities;
4.
Planning authorities;
5.
Zoning authorities;
6.
Other school districts.
Adopted: 10/17/94
Revised: 8/24/98
Affirmed: 5/15/2006
Revised: 4/20/2009
Board of Education Policy 8-120
Page 1 of 1
SCHOOL-COMMUNITY RELATIONS
PUBLIC CONCERNS
The Board of Education is interested in receiving valid complaints and suggestions.
Public complaints or suggestions shall be referred to the appropriate staff member or
District administrator. Each complaint or suggestion shall be considered on its merits.
An individual not satisfied after using the chain of command procedure may file a
grievance under the District’s “Uniform Grievance Procedure” (Policy 2-260). This
policy shall not be construed to create an independent right to a hearing before the Board.
Cross Reference: Policy 2.260
Adopted: 10/17/94
Affirmed: 5/15/2006
Revised: 4/20/2009
_____________________________________________________________________
Board of Education Policy 8-130
Page 1 of 2
SCHOOL-COMMUNITY RELATIONS
LEASING
Term of Lease
Illinois statute allows school districts to lease vacant facilities for periods up to 25 years.
The Board of Education recognizes that a shorter term lease within the allowed time span
may have merit but will consider all legitimate proposals so long as it can review the
lease(s) granted at appropriate intervals so that the Board can evaluate its own facility
needs.
Size of Leasehold Areas
Because the Board wishes to ensure a high level of management efficiency and property
maintenance, it prefers to lease space in the largest blocks possible. If an entire campus
is not leased to a single entity and at one time, the lease terms must be coordinated as to
termination dates.
Economic Criteria
The Board recognizes the valuable nature of this asset to the community. It considers the
protection of the value to be of utmost importance. Accordingly, any leases should be as
secure as possible financially. The Board also considers it important to earn income from
the property that will help to offset other District costs and that is beyond the amount
necessary to cover operating costs and general depreciation. No minimum lease rate is
established; however, a lease or leases should be negotiated so as to place the property at
a competitive advantage with the commercial marketplace while meeting the other stated
objectives.
The Board prefers a primary user with an established financial record.
Modifications to the Property
The Board recognizes that some tenants will require physical changes in the leased space.
Tenants may be allowed to reconfigure the lease space although it is the Board’s desire
that the changes should be minimized where possible.
Policy 8-130
Page 2 of 2
Athletic Fields
It is the Board’s desire to continue to have use of the athletic fields throughout any lease
period.
Revised: 10/17/88
Revised: 10/17/94
Revised: 8/24/98
Affirmed: 4/20/2009