Ideal presentation for an Annual General Meeting (AGM)
Ideal presentation for an
Annual General Meeting (AGM)
© 2014 wheresjenny.com
Ideal presentation for an Annual General Meeting (AGM)
Meaning of Annual General Meeting
A mandatory, public yearly gathering of a publicly traded company's executives, directors
and interested shareholders. At the annual general meeting, the CEO and director
typically speak, and the company presents its annual report, which contains information
for shareholders about its performance and strategy.
© 2014 wheresjenny.com
Ideal presentation for an Annual General Meeting (AGM)
Vocabulary
Proxy : The authority to represent someone else, especially in voting.
Elapse : (Of time) pass or go by.
Legible : (Of handwriting or print) clear enough to read.
Casting vote : An extra vote given by a chairperson to decide an issue when the votes on
each side are equal.
Motions : A formal proposal put to a legislature or committee.
Spur of the moment : On impulse; without planning in advance.
Stance : A person's posture.
© 2014 wheresjenny.com
Ideal presentation for an Annual General Meeting (AGM)
An Ideal Presentation for Annual General Meeting (AGM)
Planning content for talks
PART 1:
List possible audience questions
Plan your aim(s) upfront
Choose the “NEWS” about topic
Include significance
Keep background relevant
© 2014 wheresjenny.com
Ideal presentation for an Annual General Meeting (AGM)
PART 2:
Explain methods when appropriate
1. Related to the “news” (main point)
2. Necessary to understand talk
Explain (don’t just show) data
Plan a conclusion
Preview future work
Remember what it was like not to know
Talk to prospective audience members or imagine them - list their questions
Organize information in chunks, going from what they know to what they don’t
Include topic’s significance
Tie new info to previous studies or relevant events - motivate !!
Organize from listeners’ point of view
Principle is “GIVEN to NEW”
© 2014 wheresjenny.com
Ideal presentation for an Annual General Meeting (AGM)
Getting started
Create a slide show with storyboards, not a script
Use the slide show...
1. To select important topics and issues
2. To organize content
3. To create a hierarchy
To select a design, ask yourself:
1. What professional image do I want to project?
2. In what type of room will I give my talk?
1. Well-lit room: use light background / dark text and visuals
2. Dimly-lit room: use dark background / light text and visuals
© 2014 wheresjenny.com
Ideal presentation for an Annual General Meeting (AGM)
Set up “Slide Master”
Design the “look” of your slide show
Choose appropriate template
Select pre-designed, color coordinated presentation templates
Choose “slide layouts” for slides
Select from 12 “master slide styles” under “FORMAT” menu to build your show
Project a clear font
© 2014 wheresjenny.com
Ideal presentation for an Annual General Meeting (AGM)
Displaying Text
 Use bullets
 Use short phrases
 Use grammatical parallelism
 Use only essential info
 Guide the eyes of audience with hierarchy, colour
 Use big, legible fonts and framing blank space
 Bullets help audience skim the slide
 Bullets help audience see relationships between information points
© 2014 wheresjenny.com
Ideal presentation for an Annual General Meeting (AGM)
Displaying Visuals
Select visuals purposefully
1. What visuals illustrate a point?
2. Make a claim?
3. Help to prove an argument?
Design easy-to-read visuals
Are the visuals easy to read by all members of your audience?
Draw attention to aspects of visuals
How will you draw attention to certain features of the visual?
Insert needed visuals
Use color
Resize appropriately
Draw attention
© 2014 wheresjenny.com
Ideal presentation for an Annual General Meeting (AGM)
Animating
Custom animation allows you to animate text, visuals, or line work
Custom animation should be used purposefully (and sparingly!)
1. Animating should help audience comprehend your message
2. Don’t animate solely for aesthetic purposes
© 2014 wheresjenny.com
Ideal presentation for an Annual General Meeting (AGM)
Delivery
Adapt to Physical, Cultural Environment
Stance
1. Body language
2. Handling notes
Gestures
Eye contact
Voice quality
1. Volume
2. Inflection
3. Pace
© 2014 wheresjenny.com
Ideal presentation for an Annual General Meeting (AGM)
Handling questions
Listen
Repeat or rephrase
Watch body language
Don’t bluff
© 2014 wheresjenny.com