Ref. No.: __________
Booking Form for Theatre Lounge (劇院茶座)
To: Catering Manager, Mr Mak (Tel.: 2356 9261; Fax: 2356 8951)
(Please “” as appropriate)
1.
Particulars of applicant:
Department / organizer:
Contact person:
Post:
Tel. no.:
Fax no.:
Theatre hirer
2.
Email:
Non-theatre hirer
Official function of the University
Function name:
3.
Date and time to be booked:
Date:
Time:
4.
to
Catering service required:
Tea reception/Set meal/Buffet*
No. of participants:
(*Please delete as appropriate)
5.
Payment
Venue hiring fees:
HK$
65
/
125
X
Theatre Hirer / Non-theatre Hirer
6.
= HK$
No. of hours reserved
(Min. 2-hour)
Payment method:
By cash
By cheque (payable to “The Hong Kong Polytechnic University”)
Cheque #
From departmental account#
By account transfer (for PolyU departments only)
To Theatre Lounge account#
4-66-05-9091
Payment Receipt #
Declaration:
I have read the guidelines overleaf and agree to abide by the Regulations Governing the Use of Theatre Lounge.
Signature of Applicant
Department Chop
Date
===============================================================================================
For Caterer Use
To: Applicant
Booking is accepted.
Booking is not accepted.
Signature & Chop of Caterer
Date
Signature & Chop of Catering Committee
Date
For Catering Committee Use
To: Facilities Management Office
Additional provision of air conditioning
From
to
c.c.: Ms Amy Ong, Catering Committee (Fax: 2364 0441; Email: [email protected])
Form FO-CC3 (06/2015)
1
Guidelines and Regulations for the Use of Theatre Lounge
1.
Exclusive booking of the lounge will not be considered during peak hours on weekdays, i.e. from 12 p.m. to 2 p.m., except for
hirers of Chiang Chen Studio Theatre. Applications for exclusive booking of the lounge should be made at least two weeks
in advance on a first-come-first-served basis.
2.
Applicants should be the following eligible users. Guests accompanied by eligible users are allowed to use the Lounge.
Caterer shall have the right to ask for proof of eligibility from any users.
a) Hirers of Chiang Chen Studio Theatre*
b) PolyU staff, students, retirees or alumni for organizing PolyU-related activities**
*Theatre hirers will be given priority in booking the Lounge, which can be confirmed three months in advance.
**Non-theatre hirers’ bookings can only be confirmed one month in advance.
A minimum of 2-hour booking is required based on the following rates:
a) Theatre hirer - HK$65 per hour b) Non-Theatre hirer - HK$125 per hour
Applicants should arrange payment one week in advance either by cash/cheque at the Finance Office’s Cashier Counter
(located at VA205 in the Campus) or by account transfer. Should you pay by account transfer, simply fill in the departmental
account code on the booking form and submit to the Catering Manager.
3.
For any cancellation, at least three days prior notice is required. Any paid hiring fee will not be refunded.
4.
Opening hours, conditions of booking time and minimum food and beverage charges:
Opening Hours
Monday – Saturday
Sunday & Public Holidays
10:30 – 20:30
Closed
Booking Time Conditions
 Exclusive booking outside normal opening hours will be
considered subject to availability.
 Non-exclusive bookings will not be entertained.
Minimum Charges for Food & Beverages
12:00 – 14:00
HK$7,500
14:30 – 17:30
HK$3,000
17:30 – 20:30
HK$3,500
5.
Lounge Capacity :
6.
Organizers bringing guests/participants into the Lounge shall be responsible for the conduct of their guests/participants and
ensure nuisance or inconvenience is not caused to other users.
7.
Smoking is prohibited in the Lounge. Alcoholic drinks can be served during a function in the premises.
8.
Consumption of food and beverages other than those provided by Caterers is prohibited inside the Lounge.
9.
All kinds of games (e.g. card games, chess games) are not allowed in the Lounge during normal opening hours.
Maximum 100 persons for tea / cocktail reception; Maximum 76 sets for set meals
10. Without the prior permission of the Catering Committee or Catering Manager, all function activities other than that declared in
the requisition form are not allowed.
11. Without prior permission from the Catering Committee or Catering Manager, banners, posters and notices are not allowed to
display inside the Lounge.
12. Hirers should ensure that the function held is in compliance with the rules and regulations laid down by all concerned public
and private authorities, including obtaining prior permission from the Composers and Authors Society of Hong Kong Ltd. for
any broadcasting of pop music inside the premises at all times.
13. All equipment and properties brought into the Lounge must be removed at the end of the function.
14. University and Caterers will not be responsible or liable for any loss or damage of the properties brought into the Lounge by
any users or guests.
15. All properties at the Lounge such as furniture, glass, crockery and cutlery shall not be taken away from the premises without
the consent of Caterers.
16. Hirers shall be responsible for all damages to the Lounge howsoever caused by the users or their guests. Hirers are required
to compensate the University or the Caterers for the loss sustained.
17. Caterers reserve the right to refuse entry of users who do not comply with any of these regulations.
18. Caterers operating in the catering premises have the authority to enforce these regulations as instructed by the Catering
Committee. If any matter is not covered by the above regulations, the Catering Committee reserves the right to give further
reasonable instructions to the hirers. Hirers shall comply with such instructions.
19. All information collected in this form will only be used for processing the application. This application form will be kept for one
year and will be destroyed afterwards.
20. These regulations are subject to modifications by the Catering Committee from time to time without prior notice.
Form FO-CC3 (06/2015)
2