UAW-GM Health and Safety
Audit Modules
Rodney Lollie
UAW International Representative
Kim Dilworth
GM Program Manager
UAW-GM H&S Audit History
1990
UAW and GM agree to a formal system
for Health and Safety performance
review
1994
22 Health and Safety Audit Modules
were developed
2005
39 Health and Safety Audit Modules
2008
All plants are expected to use the ESafe 5.0
2014
Review modules to incorporate state
regulations
UAW-GM Health & Safety
Joint Audit Process
 Purpose
 To review the effectiveness of UAW-GM
Health & Safety Programs
– both in terms of compliance and consistency
 Audits are not meant to be punitive but to aid
to enhance Health and Safety Process
UAW-GM Health & Safety
Joint Audit Process
 Objective
– Provide Method for Self-Assessment
– Evaluate Health & Safety Performance
– Identify Areas for Improvement
– Provide Feedback on Assessment of H & S
UAW-GM Health & Safety
Joint Audit Process
 Audit Measurement System (each audit topic
is marked)
– Acceptable
– Needs Improvement
– Repeat Needs Improvement*
– Comments
– Written comments treated with same degree of urgency
– Oral comments should be remediated, as well
Joint Audit Process Overview
 Pre Audit Process
– Notification
 Opening Conference
– Key Four & Local Joint Health and Safety
Committee (LJHSC); additional Union and
Management representatives may attend as
determined by the local joint leadership
– Purpose
– Audit Review Format
– Concerns Discussed
Joint Audit Process Overview
 Facility Floor Assessments
– Physical Inspection (site wide)
– Evaluation of Recordkeeping Requirements
– Review of Administration of the Health & Safety
Programs
– Training Program and Records Maintained
– Employee Interviews
– Audit Module Reviews
– Plant team takes pictures to be documented in
auditors notes tracking sheet
Health and Safety Audit
Responsibilities
 Health & Safety Reps
– Ensure that audit modules are being reviewed in
the LJHSC and PSRB meeting
– Review Health and Safety local policies and procedures
– Assists Champions
– Audit Champions oversee the Audit Module
– Forward necessary information to appropriated
champions
– Continue Audit process throughout year
Joint Audit Process Overview
 Closing Conference
– Key Four & Local Joint Health and Safety
Committee (LJHSC)
– Review the Audit Finding
UAW-GM Health & Safety
Joint Audit Process
 Auditors Final Report
– 2 Week turn around time (internal)
– 30 Day turn around time (report to plant)
– Report is divided into two parts
– Score Card – summary of overall finding
– Detailed information – this section should
be used to develop action plans
UAW-GM Health & Safety
Joint Audit Process
 Action Plans
– Plant Response – 30 days
– Assigned Responsibility
– Due Dates
 Follow-Up Visit
– International Rep & Divisional Safety Manager
UAW-GM H&S Audit Process
 Key Things
– Audit is a continuous process
– Audits are done to Help/Aid
– Audit modules are developed from UAW-GM
Guidelines, Local and Federal Guidelines and
other applicable standards
– All Audit modules are important
Audit Modules
Accident Reporting Procedures
Machine Guarding
Aerial Lifts and Elevating Devices
Material Storage and Stacking
Asbestos Control
Medical Surveillance
Bloodborne Pathogens
Noise Control & Hearing Conservation
Confined Space Entry Procedures
Operator Instructions, Procedures & Information
Conveyors
Piping System
Crane and Hoist Inspection
Plant Emergency Plan
Electrical Safety
Posting
Elevator, Escalator, Moving Walk Inspection
Planned Maintenance Program
Employee Safety Concern Process
Power Press Operations
Ergonomics
Fall Hazard Control
Rail Car & Truck Dock Procedures
Review of Technology
Grinding
Safety Observation Tours (SOT) / Walk-Around
Inspections
Hand and Portable Power Tools
Sanitation
Hazard Communication & Management of Hazardous
Materials
Sling, Below the Hook Lifting Devices and Rigging
Attachments Inspection
Hazwoper
Stairs and Ladders
Health and Safety Training
Vehicle Planned Maintenance Program
Health Information System
Walking-Working Surfaces
Industrial Hygiene Program
Welding, Cutting and Other Hot Work
Lockout Procedure
2014 Top Findings
(Total of 17 Deficiencies*)
4
3
3
3
2
2
2
2
Hand & Portable
Power Tools
Stairs and Ladders
Walking & Working
Surfaces
2
1
1
0
Electrical Safety
June 24, 2014
* Includes audits conducted through
April 30, 2014
Note: Based on 7 Audits conducted through April 2014
8 additional deficiencies were found in eight different
modules with one each.
Electronic Self Audit with Focused
Effort – (e-SAFE)
 E-SAFE is the software program that contains the
audit modules and other materials to be utilized by
each site to perform a self-audit.
 E-SAFE software is located on the JAS website:
www.uaw-gm.org. After you logon click on the
health and safety icon; select online documents and
select audit e-SAFE.
 https://www.uawgmjas.org/hs/index.php?option=co
m_docman&task=cat_view&gid=30&Itemid=14
 Once the e-SAFE has been downloaded and saved to
your location please access from that location going
forward.
Employee Surveys
 As part of the self-audit, worker surveys must be
completed for all applicable module subject areas.
The Worker Survey forms are available in the e-SAFE
tool in the respective module. The forms must be
completed for a random number of workers or
pieces of equipment depending on the module
subject area. This survey process will provide an
initial measurement of the site performance in the
module subject area. Completed Worker Survey
forms shall be made available to the JAT during the
periodic joint audit of the facility.
Module Champion Process
 Champions
– Must have a working knowledge of the audit
module they are responsible for
– Be familiar with UAW-GM CHR programs and the
joint process
– Should have leadership qualities/experience for
the module committee
– Have the authority to exercise decision and
actions to ensure audit module compliance and
subsequent action plans
Module Champion Process
 Champions
– Develop a Module Committee of appropriate
personnel
– Ensure completion of ALL Audit Corrective Action
Plans
– Should create and maintain the Standard 3-Ring
Binder for the assigned module
– Review and present module requirements to
auditors during the health and safety audit
– Maintain the Audit Module Checklist and present
to the PSRB as required
Module Committees
 Composed of a core group consisting of the
Champion and the UAW-GM Safety
Representatives. The Champion may enlist
any other resources as deemed necessary
 Modules with Needs Improvement or Repeat
Needs Improvement will meet monthly. All
other modules will meet as needed but no
less than once quarterly to discuss module
progress and compliance
 Meeting minutes will be kept by each
committee
Module Committees
 Responsible for developing Corrective
Action Plans based on audit results
 Develop Countermeasures for any missed
target completion dates
 Review and update all policies and
procedures associated with the module as
well as written maintenance plans (Maximo
or within job plans). If modifications are
recommended by the committee, the
committee will bring the request to the
LJHSC for approval (Safety will maintain the
policies and procedures)
Site Joint Committees
(Governed by PSRB)
Confined Space Committee*
Joint Skilled Trades Safety Team
(JSTST)
Emergency Response Coordination
Team (ERCT)
Laceration Committee*
Electrical Safe Work Practices
(ESWP)
Laser Committee*
Fall Hazard Control Committee
Local Joint Health & Safety
Committee (LJHSC)
Hazardous Material Control
Committee (HMCC)
Noise Control Committee
Joint Ergonomics Technician Team
(JETT)
Pedestrian In-Plant Vehicle
Committee (PIV)
* If applicable
Audit Preparation & Review
 Each module will be reviewed prior to the audit
 Binder and supporting documentation will be
provided if requested
 Champion and supporting members are to attend
 Answer all questions honestly and be specific
 Walk the auditor through the process and explain the
steps taken to complete necessary work for the
module
 Anything positive regarding the module should be
shard
 No Powerpoint presentations
Audit Module Corrective Action
Plans
 Corrective Action Plans are required for all Needs
Improvement, Repeat Needs Improvement, Modules
with General Comments and modules with local
commitments including those comments made
during the walk around inspections.
 Upon conclusion of the audit, the official audit report
will be complied and sent to the site via the CHR.
Audit Module Corrective Action
Plans
 Once the report is received, the Module Committee
will meet to develop Corrective Action Plans to be
reviewed by the LJHSC. Once approved by the site
Leadership and compiled by the Safety Supervisor,
the plans will be submitted to the CHR within 30
days of receipt of the official report.
 Module Champions are required to provide a
monthly status update of the Corrective Action Plans
to the UAW Safety Representative and Safety
Supervisor for submittal to the UAW International
Representative and Divisional Health and Safety
Manager.
2015
UAW-GM Health & Safety Conference
 Location:
TBD
 Date:
TBD
 Attendees:
TBD