Notice of Intention to Hold an Annual General Meeting
Montreaux BC 349051
r5, Unit Titles Regulations 2011
This notice is to advise that the Annual General Meeting of the Body Corporate is intended to be
held as follows:
Venue:
Meetings on the Terrace
152 The Terrace
Wellington
Time:
6PM
Date:
25 May 2016
You are invited to propose matters for discussion at the Annual General Meeting, including
nominations for Chairperson and Committee Members.
Election of a Chairperson
A Body Corporate must elect a Chairperson (who must be the owner of a principal unit) by
ordinary resolution at every annual general meeting of the Body Corporate. This is not to be
confused with the Committee Chairperson (whom the Committee elects).
A candidate for election must be nominated by another owner in the Body Corporate.
Your nomination is invited for the position of Chairperson for your Body Corporate.
Please send your nomination for Chairperson on the attached form by email or post no later
than 5 May 2016.
Election of Body Corporate Committee
A Body Corporate of 9 or fewer units may appoint a Committee; where there are 10 or more
units a Committee must be appointed unless it decides not to by Special Resolution.
A Committee member must be the owner of a principal unit, must be nominated by an owner
of a principal unit and may nominate himself or herself.
Please send your nomination for Committee Member on the attached form by email or post no
later than 5 May 2016.
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Matters for Discussion
You are invited to propose matters for discussion at the meeting. A general outline of an
agenda is as follows:
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Apologies
Proxies and Postal Votes
Welcome from Chairperson of Body Corporate
Reports from Chairperson/Committee
Confirmation of Minutes of Previous Annual General Meeting
Matters Arising from Previous Meeting
Election of a Chairperson
Election of Committee
Financial Statements
Budget
Audit of Accounts
Debt Collection
Long Term Maintenance Plan (LTMP)
Insurance
Operational Rules
Common Area Maintenance Matters
General Business
Please email or post your general agenda items using the attached form no later than 5 May
2016.
Unit owners may not vote unless all Body Corporate levies and other amounts that are from
time to time payable to the Body Corporate in respect of the unit have been paid.
Two weeks prior to the AGM we will send a finalised agenda together with proposed candidates
for Chairperson, Committee Membership and various motions and proxy forms to all owners.
The new Act provides for different methods of serving notices to owners, the most efficient
being e-mail. Attached is a form for you to update your method of service. Please complete
and return this form to ensure you are notified of Body Corporate meetings. If your details have
not changed since you last sent your Address for Service to us, there is no need to return the
document.
Yours sincerely
Anita Reinecke
Body Corporate Secretary
Attachments:
 Chairperson and Committee Nomination Form and Additional Agenda Items
 Owner Statement (Sent separately only if there are levy arrears)
 Address for Service
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Oxygen is part of Professionals, Redcoats Limited
www.oxygen.co.nz