RESERVATION AND
RENTAL AGREEMENT
RESIDENT INFORMATION:
Reservation Date:
Name:
Address:
Day Phone:
Email Address:
EVENT INFORMATION:
Party Type:
Birthday
Shower
Wedding
Other:
Estimate # of Attendees:
Will There Be a Charge to Attendees? YES / NO
Will Alcohol Be Consumed: YES / NO
Lighting: YES / NO Type:
Entertainment(DJ, Magician, Band, etc.) : YES / NO Type:
Youth Event: Number of Youth:
Begin Time
(including set up)
________________________________
Ages of Youth:
# of Parents:
End Time of Reservation:
(including clean up)
OFFICE USE ONLY:
Rental
Clubhouse
Patio/Pool
Deposit
Rental Fee
$
$
$
Date
Total
Checklist
Resident In Good Standing
Alarm Code
Back Up Pin Entered
Cleaning Reserved
Deposit Refunded
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
Renter
Signature
Date
Facility Representative
Name: ______________________
Title: _______________________
Date ______________
Rental Agreement
November 23, 2016
Page 1 of 5
RESERVATION AND
RENTAL AGREEMENT
1.Agreement
This Agreement sets forth the terms and conditions for the agreement by and between the Towne Lake
Community Association, Inc., (the “Association”) and an authorized renter of the Towne Lake
Community Association Clubhouse (the “Clubhouse”).
Renter warrants and guarantees they will be present at all times and that they will be responsible for and
in control of the guests for the duration of the rental period.
Renter is encouraged to review this agreement in full. In the event of any inconsistency in
representations, this Agreement shall control. The Clubhouse may not be rented for commercial
purposes.
2. Term
Renter agrees that use of the Clubhouse shall be limited to one hour set up, six hours of use, and one hour
of clean up. Occupation of persons or property within the Clubhouse beyond the eight hour maximum
rental period will result in a charge of $150 per hour.
3. Grant of Use Privileges.
The Association hereby grants Renter the use of the Clubhouse for a single event with an occupancy limit
established above, not to exceed 80 persons per rental.
AREAS OF CLUBHOUSE AVAILABLE FOR RENTAL:
Great Room:
Monday – Friday
Saturday – Sunday
5:00PM – 11:00PM
NOON – 11:00PM
4. Patio & Swimming Pool Use.
The Patio & Swimming Pool will be included in the grant of privileges under the following terms and
conditions:

Lone Star Pool Management lifeguards must be hired by renter prior to the rental. Lone Star Pool
Management will establish lifeguard rates. They may be reached at 281-859-8667. Lifeguards
must be reserved and admin fee paid a week prior to the event or Renter acknowledges the
reservation will be cancelled with no refund.

Strict compliance with all pool rules and directions of lifeguards are required.

Patio & Swimming Pool may not be rented on a Holiday or Holiday weekend.

Rental of the patio & pool will not entail exclusive use of the patio & pool. Towne Lake residents
and their guests may use the patio & pool during normal hours of operation. Patio & pool rentals
will require use of lifeguards. A minimum of two lifeguards shall be required for every pool party
with a one guard per 15 swimmer ratio maintained at all times. One lifeguard is required if only
the patio and not the pool will be used. Patio & pool reservations will be subject to availability of
lifeguards.
Rental Agreement
November 23, 2016
Page 2 of 5
RESERVATION AND
RENTAL AGREEMENT
5. Event Arrangements
Renter acknowledges that Renter has advised the Association at the time of execution of this Agreement
of the nature of the Event, the anticipated number of attendees, alcohol to be served, and entertainment to
be used and other information relevant to the Event. Renter further acknowledges that the Association is
relying on such information and representations by Renter. Usage of additional lights and sound
equipment must be declared and approved before the Event. No lights or speakers may be hung on the
walls. Live bands or amplifiers are not allowed without specific permission of the Association; however,
acoustic instruments are permitted. Youth events are permitted, however there must be one parent /
chaperone for every five youths attending the event.
6. Use of Other Facilities
This Agreement does not entitle Renter’s use of any other rooms or other portions of the Clubhouse area
during the Event, other than those rooms or portions of the Clubhouse reserved under this agreement.
Renter acknowledges that the Clubhouse will not be supervised by Association personnel. Renter further
acknowledges that inherent risks exist in connection with the Clubhouse rental (by way of example and
not in limitation, swimming pool, fitness center, parking lots and play areas) and Renter acknowledges
that continuous supervision of the guests, including children, by Renter and Renter’s guests is required
and shall be the responsibility of Renter. Renter is responsible for the appropriate supervision of all
attendees and guests and must provide proper supervision of same, ensuring that no attendees are
permitted to access or use any portion of the facilities that are not included in this agreement. Failure to
do so may result in forfeiture of future eligibility of rental privileges. Renter further agrees to bring any
potential safety concerns renter may have, to the Association’s attention prior to the event.
7. Prohibited Activities.
No smoking is permitted within the Clubhouse or any portion of the Community Center, including the
restrooms. Renter shall not commit or allow to be committed any waste on the premises, create or allow
any nuisance to exist on the premises, or use or allow the premises to be used for any unlawful purpose.
No motorized vehicles shall be allowed off paved parking areas. The foregoing restriction applies
without limitation to Renter, guests, caterers, and deliveries. Disruptive or inappropriate behavior, abuse
of the Facilities, failure to abide by the terms of this Agreement of applicable facility Rules and
Regulations, or any other action by or on behalf of Renter or any guests at the Event deemed by the
Association or its agents not to be in the best interests of the Association or the community shall be
grounds for immediate termination of this Agreement, without recourse by Renter. Any noise shall be
deemed a nuisance when it unreasonably disturbs the peace, quiet, and comfort of the community
residents.
8. Condition of Premises.
Renter agrees to surrender the premises at the end of the rental period in the same condition as when
Renter took possession and expressly agrees to pay the Association for any and all damage which
may occur during the rental period. The Renter is responsible for all clean up and trash removal at the
end of the Event. Professional cleaning of the Facility will be done the night of an event. An inspection
of the premises by the Association after the event will determine potential charges to the renter’s deposit
and/or HOA account.
Rental Agreement
November 23, 2016
Page 3 of 5
RESERVATION AND
RENTAL AGREEMENT
9. Use of Alcohol
Use of alcohol in and around the Swimming Pool is strictly prohibited. In the event the Great Room is
used for an Event where alcohol is being served, regardless if supplied by Renter, there is a requirement
to provide, at cost of the renter, an off duty uniformed police officer to be present for the entire Event.
With events over 50 attendees, two officers will be required. If such security is required, alcohol shall not
be served until the off duty uniformed officer is on the premises. Renter acknowledges that the serving
and consumption of alcohol on the premises and any and all consequences thereof, are the responsibility
of Renter and not the Association. Renter may not serve alcoholic beverages to individuals less than 21
years of age or to individuals that are intoxicated.
10. General Indemnity
Each person who uses the clubhouse and pool area does so at his/her own risk. Each user, for
himself/herself and on behalf of his/her guests releases declarant, the association and their respective
officers, directors, employees and agents, from any liability relating to the use of the clubhouse or pool
agrees to indemnify and hold declarant, the association and their respective officers, directors, employees
and agents, harmless from and against any and all claims, suits, demands, losses, causes of action, and
damages in any way relating to the use of the clubhouse or pool by such renter and renter guest.
11. Reservations and Payment of Rental Fee
Your event is deemed to be reserved at the time of execution of this rental agreement. All rental fees per
the following schedule are due at the time of the execution of this Agreement. Our notification from your
bank for non sufficient funds shall result in the termination of the rental and this Agreement shall be null
and void and be of no further force and effect. Rental fee includes cleaning fee. Rental fee excludes
lifeguard fees. Declarant is exempt from rental fees.
Advance Reservations:
Towne Lake CAI Residents
Available Six Months in Advance
Heritage Residents
Available Five Months in Advance
Non Profit Group Meetings
Available Four Months in Advance
Great Room Rental Fees:
Towne Lake CAI Residents
 $275.00
Heritage Residents
 $300.00
Non Profit Group Meetings
 Free for 2 Hours
Pool & Patio Rental Fees:
Towne Lake CAI Residents
 $250.00
Heritage Residents
 $300.00
Non Profit Group Meetings
Not Available
Pool, Patio & Great Room Rental Fees:
Towne Lake CAI Residents
 $400.00
Heritage Residents
 $500.00
Non Profit Group Meetings
Not Available
Deposit
$250 Refundable Deposit is required for all rentals. Deposit will be cashed and returned within 30 days if
no issues are found post rental.
Rental Agreement
November 23, 2016
Page 4 of 5
RESERVATION AND
RENTAL AGREEMENT
12 Cancellation.
Written notice is required a minimum of seven (7) days prior to the scheduled Event to cancel the rental
and this Agreement. If the Agreement is so timely cancelled, all but $50 of the rental fee shall be
refunded with the remainder retained to offset administrative expenses related to this Agreement. If the
Agreement is not so timely cancelled, the entire rental fee shall be forfeited.
13 Security Deposit.
A security deposit of $250.00, payable by separate check, is due at the time of the execution of this
Agreement. This money will be deposited until the Association has inspected the Facilities and remainder
of the premises. The deposit will be returned to the Renter within 30 days after the Event. Any nonroutine cleaning, maintenance or repair work required as a result of the Event, as well as overtime fees, if
any, will be deducted from the security deposit. The Association will assess costs in excess of the deposit
to the Renter and renter agrees to reimburse the Association for same upon demand.
14. Emergencies After Hours
Call Alyssa Wilson at (832) 732-0420. If this number is called after hours and the issue is not found to be
an emergency or the responsibility of the Association, a $100 fee will be taken from the security deposit.
13. Miscellaneous
a. Furniture may not be moved without the prior consent of the Association. If such consent is
obtained, all furniture must be returned to its original position after the Event.
b. All guests must leave the premises promptly at the end of the Event.
c. Decorations must not permanently damage the premises.
d. Lost or stolen articles are not the responsibility of the Association.
e. This Agreement may be modified or amended in writing only, signed by the Association and
Renter.
f. This Agreement represents the entire agreement of the parties and there are no representations,
written or oral, not specifically set forth herein.
g. The Association does not warrant or represent the Facilities are fit for any particular purpose and
it is Renter’s responsibility to determine if the Facilities are suitable for Renter’s intended use.
h. Renter acknowledges having read and understood this Agreement.
i. Renter agrees to advise his guests of the provisions of this Agreement with respect to the
warnings and requirements set forth herein.
j. In the event this Agreement is executed by more than one individual on behalf of Renter, the
obligations herein shall be joint and severable.
k. A fee of $100 will be charged for the loss of the facility key or key box.
NOTES:
Rental Agreement
November 23, 2016
Page 5 of 5