CONTRACT DOCUMENTS
Date:
2012-09-14
Last day for submission 2012-10-08
of tender:
Ref no:
IFM-2012-00421
Validity of tender:
2013-01-09
Procurement procedure: Simplified procurement
You are hereby invited to submit a tender for an
ION TRAP MS INSTRUMENT
for the Dept. of Physics, Chemistry and Biology (IFM) at
Linköpings universitet, Sweden
according to the conditions stated in these contract documents.
1(20)
1.
ADMINISTRATIVE REGULATIONS
1.1
GENERAL INFORMATION
The Dept. of Physics, Chemistry and Biology (IFM) at Linköpings universitet intends to
buy an Ion Trap MS Instrument, with a possible trade in of the existing system, a LCQ
Deca, bought 1998.
1.1.1
Scope
An offer must be given for a complete Ion trap MS Instrument and should include a
trade in of the existing system, as specified in chapter 2 and 3.
1.2
CONTRACTING ENTITY
Linköpings universitet
Dept. of Physics, Chemistry and Biology (called IFM)
SE-581 83 Linköping
Sweden
1.2.1
Contact person
Questions regarding the Contract documents must be submitted directly to the
contact person for this procurement. Answers to questions important for the tender
submittal, will be announced at www.liu.se/upphandlingar
Name: Jenny Adolfsson
E-mail: [email protected]
1.2.2
Complementary additions/Amendments
Complementary additions/amendments according to the enquiry information are only
binding if being announced at www.liu.se/upphandlingar
1.2.3
Questions
Last day for submittal of questions regarding this procurement is 2012-09-28. Questions
submitted after this date will not be answered.
1.3
CONTRACT DOCUMENTS
1.3.1
List of documents
The contract documents consist of the following documents and appendices:
 This document (administrative regulations, technical specifications and
commercial conditions),
 Appendix 1: ALOS 05 E
 Appendix 2: “Tender form/Declaration of truthfulness”
The tenderer is solely responsible for obtaining complete documentation according to
this list of documents.
2(20)
1.3.2
Disposition of the contract documents
The administrative regulations contain requirements about formality and administration
and also describe how the qualification of the tenderer and evaluation of the tender is
performed. The technical specifications contain specific requirements concerning the
procurement object. The commercial conditions stipulate requirements for the public
contract.
1.4
PROCUREMENT PROCEDURE
This is a simplified procedure, in accordance with the Swedish law of Public
procurements. Tenders may be accepted without former negotiation.
1.5
THE TENDER-FORMAL REQUIREMENTS
1.5.1
Formality and validity of the tender
The tender must:



be signed by an authorised representative of the tendering company,
be submitted no later than October 8th, 2012. The tenderer is solely responsible
for the timely arrival of the tender. A tender that arrives later than stipulated, will
not be considered,
be valid until January 9th, 2013, which explicitly must be confirmed in the tender.
1.5.2
Submission of tender
The tender can either be sent by post, by express or be delivered personally at the
address stated below. Opening hours: Monday – Friday 08.00 – 17.00
A notification of reception will be sent upon formal opening of the tenders.
Please note:



submit the tender in a closed envelope/package,
mark the envelope/package “Tender “ and ref. number IFM-2012-00421,
submit the tender in original and one (1) complete copy.
Tenders submitted by fax or e-mail will not be accepted, since confidentiality cannot be
guaranteed.
Address:
Linköping University
Dept. of Physics, Chemistry and Biology
Att: Jenny Adolfsson
SE-581 83 Linköping
Sweden
3(20)
1.5.3
Language
The tender and all correspondence must be in Swedish or English. Questions submitted
in English will be answered in English etc.
1.5.4
Disposition of the tender
The tenderer is requested to follow the order and numbering of this document. The
tender must contain statements on all requirements stipulated in the Technical
specifications (chapter 2) and the Commercial conditions (chapter 3). If no statement is
made, IFM is entitled to interpret this as if the requirement is not fulfilled/accepted.
1.6
QUALIFICATION OF THE TENDERER
To ensure that the tenderer is suitable as a supplier for the specified procurement, the
down below requirements must be fulfilled.
1.6.1
Juridical standard
The tenderer will be excluded from participation in the award procedure if he






is bankrupt or is being wound up, his affairs are being administered by the court, he
has entered into an arrangement with his creditors, he has suspended payments, or
he is subject to an injunction against carrying on business, or
is the subject of proceedings for a declaration of bankruptcy, for an order for
compulsory winding up or administration by the court or for an arrangement with
creditors or similar proceedings, or
has been convicted of an offence concerning his professional conduct by a
judgement which has the force of res judicata, or
has been guilty of grave professional misconduct and the contracting entity can
furnish proof this circumstance, or
has not fulfilled obligations relating to registration in a professional trade register, or
has furnished incorrect information requested below
and may be excluded if he


has not fulfilled obligations relating to the payment of social insurance fees or taxes
in the country in which he is established or the country in which procurement takes
place, or
has in some material respect failed to furnish required information requested as
mentioned below
The tenderer must confirm that there are no grounds for excluding him according to the
above, through leaving the below mentioned documents.
Tenderers located abroad
The following national official documents must be enclosed to the tender:
1) certificate of enrolment in a professional trade register,
2) certificate that the tenderer has fulfilled obligations relating to the payment of
social security contributions,
3) certificate that the tenderer has fulfilled obligations relating to the payment of
taxes.
4(20)
Swedish tenderers
“Registreringsbevis” from Bolagsverket must be enclosed to the tender.
The Swedish tenderers may be checked with Skatteverket and Kronofogden.
All tenderers
Appendix no 2, “Tender form/Declaration of truthfulness” must also be signed and
enclosed to the tender.
1.7
SUBCONTRACTOR
If the tenderer intends to engage subcontractors to perform certain parts or services,
these shall be, stated, and specified in the tender. The same certificates concerning the
company must be appended for any subcontractors, as presented in section 1.6.1.
1.8
EVALUATION PROCESS
Before the evaluation process starts the formal requirements, in accordance with 1.5, are
checked. If any of those are not fulfilled, the tender in question may not be taken into
consideration.
1.8.1
Qualification of the tenderer
During the evaluation it is ascertained that the criteria for qualitative selection of a
tenderer, in section 1.6, are fulfilled. If any of those is not fulfilled, information being
omitted or incorrect, the tender may be rejected.
1.8.2
Examination of tender
The requirements indicated as “must” in chapter 2, Technical specifications, and chapter
3, Commercial conditions, are checked. For further evaluation all those requirements
must be fulfilled/accepted.
If no statement is made with respect to a “must” requirement, IFM is entitled to
interpret that as if the requirement is not fulfilled/accepted.
Please observe that the requirements of the Commercial conditions indicated as
“must” also must be accepted, and when asked for, commented.
1.8.3
Evaluation of tender
Only tenders that have passed the above mentioned examination successfully will be
evaluated further.
The public contract will be awarded to the tenderer with the lowest price (according to
information given in connection with 3.15.1).
Criteria
1.
Weight
Lowest price
100 %
5(20)
1.9
COMMERCIAL SECRECY
In accordance with the Official Secrets Act (Offentlighets- och sekretesslag (2009:400)) all data
pertaining to a matter of procurement is subject to secrecy until an agreement has been
entered into or the procurement has otherwise been concluded.
Any data mentioned may be subject to secrecy even after the aforementioned time.
Note, however that only in exceptional cases is price information considered to be of
such nature that it may be held secret for commercial reasons. With respect to
commercial secrecy for the protection of tenderers data, the requirement is that the data
in question refers to the tenderers business- or service conditions and that there is a
specific reason to presume that the tenderer will suffer damages if the data is disclosed.
If a tenderer considers the data submitted in connection with this procurement matter
fulfils the aforementioned requirements for commercial secrecy, the tenderer should
submit a request for commercial secrecy, in writing; with clarification concerning the data
referred to and what damage the tenderer would suffer if the data were disclosed.
1.10
NOTIFICATION OF DECISION
At least 10 days before signing the public contract, notification of IFM’s decision in this
matter of procurement will be sent in writing to all tendering companies.
Until the public contract being signed, an appeal for reconsideration of this decision may
be made to Förvaltningsrätten i Linköping (the Administrative Court of Linköping).
Address: Box 406, SE-581 04 Linköping, Sweden
[email protected]
http://www.forvaltningsrattenilinkoping.domstol.se
1.11
AGREEMENT
Please note that there is no legally binding agreement until the public contract is signed
by both parties.
6(20)
2.
TECHNICAL SPECIFICATION
2.1
INTRODUCTION
2.2
TECHNICAL SPECIFICATIONS
The following specifications must be fulfilled:
2.2.1
Fulfilled
YES
NO
Electro spray Ion source must be compatible with liquid
flow rates of < 1 µL/min to 1 mL/min, without splitting.
2.2.2
Integrated Divert Valve Fully-automated data system
control
Fulfilled
YES
NO
Must enable user to divert to waste the solvent front,
gradient end point and any other portion of the HPLC run.
2.2.3
Integrated Syringe Pump
Fulfilled
YES
Must allow automated infusion under data system control.
7(20)
NO
2.2.4
Scan Functions
Fulfilled
YES
NO
Must include:
• Full-scan feature provides full-scan mass spectra for
sensitive analyses and produces spectra for rapid screening
of unknown compounds
• Selected Ion Monitoring (SIM) monitors selected ions for
target compound analysis
• Full-scan MS/MS produces fast, full scan, information
rich, product ion spectra
• Selected Reaction Monitoring (SRM)
• MSn for multi-stage MS experiments to probe the
structure of ions
• ZoomScan a high-resolution, full-range scan
• TurboScan, an ultra-fast scan to improve signal-to-noise
and sampling rate
2.2.5
Exclusive Technologies
Fulfilled
YES
Must be:
• Unique, proprietary Automatic Gain Control (AGC) to
ensure that the ion trap is always filled with the optimum
number of ions for any scan type
• Dynamic Exclusion allows acquisition of MS/MS and
MSn spectra from lower intensity ion species
• WideBand Activation generates more structurally
informative spectra
• Normalized Collision Energy compensates for the massdependent energy deposition characteristics, providing
reproducible data from instrument to instrument
• Pulsed-Q Dissociation (PQD) – enables trapping of low
mass fragment ions
8(20)
NO
2.2.6
Mass range
Fulfilled
YES
NO
Mass Range must be m/z 15 – 4000
2.2.7
Resolution
Fulfilled
YES
NO
Must be:
• Down to 0.3 FWHM (full width half maximum)
• <100 msec between positive and negative MS Scan
Power
2.2.8
Fulfilled
YES
The offered instrument must be compatible with HPLC
Alliance 2690.
9(20)
NO
3.
COMMERCIAL CONDITIONS
3.1
DELIVERY
3.1.1
Delivery and installation time
Fulfilled
YES
NO
The delivery, installation and testing of the equipment
must take place within six (6) months after received order.
3.1.2
Delivery terms
Fulfilled
YES
NO
The delivery term must be:
DAP Linköpings universitet, Fysikhusets godsmottagning,
Linköping. (DAP=Delivered at place according to
INCOTERMS 2010)
3.1.3
Delivery notification
Fulfilled
YES
IFM must be kept informed about all the stages of the
delivery process. Delivery notification must be sent to
IFM no later than 2 working days before delivery. Delivery
must take place during working days between 9 to 16
o’clock. The goods must be delivered to the Physics
Building’s goods office. The agent handling this part of the
delivery must be informed about this procedure.
10(20)
NO
3.2
DELAYED DELIVERY
3.2.1
Notification of delayed delivery
Fulfilled
YES
NO
If the Contractor finds that the agreed time of delivery
cannot or appears unlikely to be met, IFM must without
delay be notified of this in writing to: [email protected],
specifying the contract number. Such notification must
include the reason for the delay and, if possible, the time
when it is expected that delivery can be made.
If delay in delivery is due to IFM, circumstances within
IFM’s control or circumstances specified in ALOS 05,
article 25, Grounds for release (Force majeure), and
notification has been given as specified above, the time of
delivery must be extended to a time justified by the
circumstances.
3.2.2
Liquidated damages
Fulfilled
YES
If delivery has not been performed within the agreed time
and the time of delivery has not been extended in
accordance with clause 3.2.1 Notification of delay in
delivery, IFM must be entitled to liquidate damages of 1 %
per week of the value of the part of the goods that as a
consequence of the delay could not be put to its intended
use.
IFM must be entitled at its own discretion to credit itself
accrued damages either by deducting damages from the
price when making payment for the delayed delivery or by
presenting the Contractor a specific demand for payment.
If such a demand is presented, payment shall be made
within 30 days of the day the demand is presented.
If delivery is delayed, the Contractor must also pay interest
on any sum paid in advance for a period corresponding to
the delay. The interest rate must equal the discount of the
Bank of Sweden plus 8 percentage units.
11(20)
NO
3.2.3
Maximum liquidated damages
Fulfilled
YES
However, IFM’s maximum entitlement to liquidated
damages pursuant to the above must be 10 % of the above
mentioned value, excluding VAT.
12(20)
NO
3.3
INSTALLATION/INSTALLATION TEST
Fulfilled
YES
The equipment will be placed at a laboratory of IFM,
Linköpings universitet with necessary connections.
The installation of the equipment and a test on site in
Linköping must be performed by the Contractor and IFM
in co-operation.
The test at LiU must include the installation and function
of the equipment, as well as agreed performance
specifications and the documentation, and must be
documented by the Contractor in form of a test report.
The cost of the installation and all additional devices
needed during installation, or needed in order to
demonstrate that the system fulfil the technical
specifications, must be included in the price and be
provided by the Contractor.
Any special requirements for installation at the laboratory
must be stated in the quotation and it must be stated to
what degree the supplier takes responsibility for the
installation and start-up of delivered equipment.
The Contractor must within the offered price take full
responsibility for the installation.
LiU will assist in making necessary extensions and
connections of e.g. power, water, and gas supplies to the
equipment.
If the test shows that the delivered equipment meet all the
must-specifications in chapter 2, the Technical
specifications, and is working according to agreed
specifications, the installation test will be approved.
If the tests show that the delivered equipment does not
fulfil agreed performance specifications, IFM must be
entitled to cancel the contract in accordance with 3.17.
13(20)
NO
3.4
FINAL ACCEPTANCE TEST
Fulfilled
YES
NO
After an approved installation test, the equipment must be
at IFM’s disposal for tests during two (2) months. If the
equipment is working according to the agreed performance
specifications and without significant faults or
malfunctions during these months, the system will be
accepted. If not, the faults or malfunctions must be
amended by the supplier and another test period of two
months must start. A maximum of three test periods will
be allowed. If the equipment can’t be finally accepted
within three test-periods negotiations to solve the problem
without losses for IFM must be initiated and IFM must
have the right to cancel the contract.
3.5
WARRANTY
3.5.1
Warranty period
Fulfilled
YES
The warranty time for all the delivered equipment must be
three (3) years from approved installation of the system
and must be a full warranty against defects in material and
workmanship for the delivered equipment. All costs in
connection with guarantee actions are to be borne by the
Contractor, including travelling expenses, excluding
consumables.
The user must have the possibility to either extend the
warranty period or sign for a service contract following the
above mentioned warranty period, when awarding the
contract.
14(20)
NO
3.5.2
Warranty prolongation
Fulfilled
YES
NO
Standstill periods during the warranty period caused by
defects or malfunctions notified by the Purchaser must
result in a prolongation of the warranty period. The
prolongation is to correspond to at least the total standstill
period.
3.6
SAFETY AND HEALTH REQUIREMENTS
Fulfilled
YES
NO
The system must fulfil all legal regulations on safety and
health requirements. ELSÄK-FS 2000:2 or comparable
European standard applies. Connections must be for 3 x
380/400 V AC or 220/230 V AC, 50 Hz. Any necessary
transformers must be included. The equipments must be
protected against electricity failure.
3.7
CE MARKING AND CONFORMITY TO EU REGULATIONS
Fulfilled
YES
NO
The tenderer must explicitly verify in the offer that the
complete system and any separate parts will comply in
conformity with the appropriate, relevant EU directive,
(declaration of conformity), including CE marking.
3.8
TRAINING
Fulfilled
YES
Training necessary to be able to operate the offered
equipment must be included. Training for two (2) IFMtechnician regarding basic operation and service of the
instruments must be included in the price.
15(20)
NO
3.9
SERVICE ORGANISATION
Fulfilled
YES
NO
The tenderer must describe their service organization, e.g.
base of the service engineer(s) and where to send the
equipment in case of repair.
3.10
SERVICE ENGINEERS
3.10.1
Fulfilled
YES
NO
The user must have the possibility to order service without
a signed service contract for a period of at least 10 years
after delivery.
3.10.2
Fulfilled
YES
NO
Qualified service engineers must be available for on-site
visits for a period of at least 10 years after delivery.
3.11
CONSUMABLES
Fulfilled
YES
The Purchaser must have the possibility to purchase
consumables, for a period of at least 10 years after delivery.
16(20)
NO
3.12
SPARE PARTS
Fulfilled
YES
NO
The Purchaser must have the possibility to purchase Spare
parts, for a period of at least 10 years after delivery.
3.13
SUPPORT
Fulfilled
YES
NO
10 years availability of support by phone or mail must be
guaranteed.
3.14
DOCUMENTATION
Fulfilled
YES
NO
Detailed documentation of all delivered equipment, its
operation, maintenance and service in English and/or
Swedish must be included and supplied on delivery.
User and service manuals in English and/or Swedish for
the equipment must be included and supplied on delivery.
3.15
PAYMENT
3.15.1
Contract price
Fulfilled
YES
The total price must be given for:
 The equipment, warranty, documentation, training
(including travelling costs), installation of the
equipment, testing, delivery and insurance costs.
The total contract price must be given as a fixed price in
SEK, excluding VAT.
17(20)
NO
3.15.2
Trade in
Tenderers should accept a trade in of the existing
equipment (“LCQ Deca” (from year 1998)). The equipment
is currently located at storage in Stockholm. The tenderer
should specify the price reduction that this trade in
generates. The sum will be deducted from the offered
contract price given in 3.15.1.
Specify the price reduction of the trade-in:
3.15.3
Payment terms
Fulfilled
YES
NO
The payment terms must be as follows:
1.
80 % of the total price on approved delivery,
meaning on-site check showing that the
delivery is complete and undamaged.
2.
20 % of the total price on approved “Final
acceptance test” (3.4)
All payments must be against invoice 30 days net.
3.16
INVOICE ADDRESS
Fulfilled
YES
Invoices must to be sent to the following address:
Linköping University
Fakturasupport
Att: 1201 Jenny Adolfsson
SE-581 83 Linköping
Sweden
18(20)
NO
3.17
CANCELLATION
Fulfilled
YES
NO
IFM must be entitled to cancel all or parts of the contract
with immediate effect
a)
if delivery and installation is not performed within
two months from the agreed time and this is not due
to IFM or circumstances on their part, or
b)
if the equipment cannot be accepted after the
installation-tests, provided that this is not caused by
IFM, or
c)
if delivery is defective and this is not due to IFM or
circumstances on their part and the defect may be
regarded as a substantial breach of contract; or
d)
if the Contractor fails to perform other conditions of
the contract and this may be regarded as constituting
a substantial breach of contract, or
e)
if enforcement by a legal authority of a judgement or
an enforceable decision of any other kind has shown
the Contractor to be lacking the means of making
full payment of a claim which is the subject of the
judgement or decision, has suspended payments,
applied for the appointment of an administrator
pursuant to a composition legislation act or has been
declared bankrupt.
If cancellation is made, all payments made on the delivered
equipment must be refunded IFM within 30 days from
cancellation.
3.18
APPLICABLE LAW
Fulfilled
YES
The contract must be governed by Swedish law.
19(20)
NO
3.19
GENERAL TERMS AND CONDITIONS
Fulfilled
YES
In other respects ALOS 05 must apply.
(ALOS 05= General terms for supply of goods to the
public sector).
20(20)
NO