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Contest Information for Area contest
Region 2, Area 1 Conference 4A
Saturday, April 1st, 2017
Contest Date: Saturday, April 1, 2017
Contest Site: Denison High School
Smith Auditorium
4200 N. State Hwy 91
Denison, TX 75020
Theatre office: 903-463-7650
Amy Jordan: Contest Manager
903-818-0432 cell
903-462-7650 school
[email protected]
Matthew Schielack: Tech Director
979-255-2623 cell
903-462-7131 school
[email protected]
Congratulations to the advancing schools! Denison Theatre Department welcomes you to the next level of competition
and we hope that this contest will be enjoyable, productive, and successful for all who participate.
Fee for the contest: $625 per school to cover expenses to pay for the judge, awards, and crew. Please bring this check
with you on the day of contest, and make it payable to Denison High School Theatre Department. Do not send this ahead
of time. Thank you.
Please email your program information as soon as possible to Amy Jordan at [email protected]
I know I can download from online, but I still prefer you email your program info so I can be accurate.
Time of contest:
 The director’s meeting with the critic judges will be held at 11:00AM in the greenroom.
 The contest will begin at 12:00 PM, and plays will be run back to back.
Performance order: (will perform “back to back”)
The plays “1”, “2”, “3” are determined alphabetically by play titles of the advancing plays. See contest book for details.
1st Show
District 9/10, Bi District 1A- “1”
2nd Show
District 11/14, Bi District 1B- “1”
3rd Show
District 11/14, Bi District 1B- “2”
4th Show
District 9/10, Bi District 1A- “3”
5th Show
District 9/10, Bi District 1A- “2”
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6 Show
District 11/14, Bi District 1B- “3”
Rehearsals: 3 schools will rehearse March 30th (1pm, 2pm and 3pm) and 3 schools will rehearse the day of the
contest (8am, 9am, and 10am)
Rehearsals will be set by the distance traveled by each advancing school. For example: The closest school to Denison will
rehearse first. The farthest will rehearse last. Other conflicts can be considered to set this rehearsal schedule. The
director’s meeting will be at 11:00AM, and performances will begin at 12PM. The contest manager will email an official
rehearsal schedule as soon as all schools have advanced. We will perform “back to back”. Awards Ceremony will follow
shortly after the last performance and critiques with adjudicators after that.
The Adjudicators
The panel of judges were assigned by the State Office.
They are: Joe Brown, Jerry Cotton, Emily McLemore
To see their bios, look on the State UIL website or go directly to: http://www.ttao.org/#!current-adjudicators/ctt2
Please overnight your scripts to all three judges ASAP. Please do not require that the judge “signs” to receive the
package. Please mark on outside of envelope “April 1, 2017 contest at Denison High School”.
Mailing addresses:
Joe Brown: 5600 Shadow Creek Court- Fort Worth, TX 76112
Jerry Cotton: 714 Sherwood Court- Cedar Hill, TX 75104
Emily McLemore: 2565 Jasmine- Stephenville, TX 76401
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Again, congratulations and we look forward to working with you! Please find technical information regarding
our performing space attached. Good show!
On the Day of the Contest
Arrival:
Please arrive at least 20 minutes ahead of your assigned rehearsal time. Please call Amy or Matthew on cell when you
have arrived. Pull your bus and/or truck into the loading dock area and wait – this is located at the back of the school by
the Tennis Courts – Look for the tall fly loft – After unloading your bus and/or truck can park by the Tennis Courts. Do
not knock on loading door or back doors. We will raise the loading dock door when we are finished with the school
ahead of you. Amy and Matthew will find you so that paperwork can be looked at prior to the rehearsal and we can get
you unloaded and ready.
Matthew will be meeting you at the dock with some of Denison’s theatre students to help with load in. We will be
storing your items for the show in our Shop in a designated area. Once we have loaded in, we will move to the stage for
your Rehearsal. Before you start, Matthew will go over specifics with you and your students about the space and
Denison students will assist, technicians will be shown the booth for lighting and sound. He will also discuss the process
for your Performance, during your Rehearsal you will need to show him the opening and closing of your show. After your
Rehearsal you will store your items in the shop and you will then move to your holding rooms.
Bring with you on contest day to show Amy at rehearsal:
1. Your check payable to Denison High School Theatre Department for $625
2. Written Proof of royalty payment for the performance of the day of contest
3. Proof of Publisher permission or author permission to Perform the play (required at rehearsal)
4. UIL permission to produce plays not on the approved lists, if applicable.
5. UIL approval for set additions to basic set (required at rehearsal)
6. Integrity script marked with sound cues for Contest Manager to use during contest.
7. Music log (required at rehearsal) http://www.uiltexas.org/theatre/resources-forms
8. Signed “Community Standards and Compliance Form”
9. Please tell Amy and/or Matt if you plan on using the official sound check recording from the State office
10. Your patience!
Dressing Rooms & Holding Rooms:
Denison has two formal dressing rooms; girls is slightly larger than the guys. You will only have the dressing room space
during the show prior to yours – an estimated 45 minutes – this is shared by ALL schools. We will have a holding room
for your group to hang out in and use all day as needed – you will possibly be sharing this room with another school due
to space issues. Please be patient with us regarding our space, we will try to accommodate your needs in every way we
can. Reminder that we are all guests in these spaces and they should be kept clean and treated with respect.
Lighting and Sound:
There will be Denison Theatre students available to help your students with the light and sound board. This student will be
in the booth during rehearsal as well as during performance. Please see tech specs regarding our equipment.
Rest Rooms:
You will need to use the Lobby Rest Rooms available at the front of Smith Auditorium throughout the day. You do have
bathrooms in you dressing rooms only to be used during your allotted time.
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Technical Information Regarding
Denison High School’s Smith Auditorium
PLEASE VIEW THE DIAGRAM FOR A VISUAL AID OF SPECIFICS IN OUR SPACE!
Performing facility:
The stage is:
Smith Auditorium (Proscenium stage)
Seats 650 audience members – lower and upper sections
50’ wide
19’ high
24’ deep to upstage blacks from proscenium arch.
13.5’ deep apron
There are also 2 side stages available to the left and right of the apron.
There are multiple power outlets locate backstage left, right and against the back wall available to you.
UIL Gray Unit Set:
UIL set will be stacked Off Stage Right. Furniture/props will come on stage from stage left for set up – this allows easy shop access
for load in and out from the stage. We will not be supplying doors or windows, you will need to bring you own if you plan on using
these items – we will provide a full unit set of flats, platforms, ramps, steps and pylons.
Curtains – operated by the counterweight fly system with fly loft – Denison personnel ONLY will operate this:
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The grand drape (black) - WE SET WITH THE CURTAIN CLOSED. Denison will operate this for your show.
2 sets of legs (black) – these both travel and are hand pulled into location.
A mid-stage traveler (black) - this can be used as you back traveler to make the space smaller if wanted.
A back traveler (black).
A cyclorama (white) – not a traveler.
Make sure you spike your curtain positions during your Rehearsal and let Matthew know which curtains you plan on using.
If using the back traveler or cyc we would ask for safety that you use the back hallway for crossover as the curtains are very close
to the back wall of the stage – you will need to slightly adjust your blocking time for this crossover.
Lighting:
We use 15 areas with Down Left being area 1 using channels 1-15. Channels 16 and 17 are specials for the side stages. Channel 18,
19, & 20 control the color washes red, blue, and green – using 15 LED fixtures. Channel 21, 22, 23 controls the CYC lights which are
LED with red, blue, and green.
 The light board is a Strand Neo with a Light Palette fader wing.
 The light board is located in the FOH booth at the back of the house, upstairs, with an open window.
 Schools are not allowed to change the sub-masters. You will run your board manually, no recording cues.
Sound:
We provide a compact disc players and 3.5mm(aux) cable to play external devices like an IPod, Computer or Phone. A CD and
External Device can be running simultaneously.
The CD Player will be labeled as Tracks and Auxiliary as External on separate channels.
 We provide 82 channel mixer.
 Booth at the back of the house, upstairs, with an open window.
Headsets:
Headsets are located back stage right and back stage left, and three are in the booth for communication. The booth has an open
window for communication from the house.
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