SAVE THE CHILDREN INTERNATIONAL
ROLE PROFILE
TITLE: Regional Procurement Manager
TEAM/PROGRAMME: Supply
LOCATION: Amman, Jordan
Chain/Operations, Middle East and Eurasia Regional
Office (MEE)
GRADE: TBC
CONTRACT LENGTH:
Permanent
Fixed Term
12 months
CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week
or more) or intensively (e.g. four days in one month or more or overnight) because they work country
programs; or are visiting country programs; or because they are responsible for implementing the police
checking/vetting process staff.
ROLE PURPOSE:
The Procurement Manager will be responsible for the management the Regional Procurement Unit and will
lead in setting up strategic contracts at regional and sub-regional level, and for the Regional Office. The
incumbent will also be responsible for supporting the development and execution of global and regional
sourcing strategies and ensuring efficiency and effectiveness of the Regional Procurement Unit in processing
international procurement transactions for country offices in the Middle East and Eurasia region. The role will
also include taking a lead role in advising country offices to achieve improved quality assurance of their
procurement processes. Sets targets for the Regional Procurement Unit; monitor performance and measuring
efficiencies. Also, Ensures that Regional Procurement Unit is operating in strict adherence with the
organization’s procurement policy, SOP and regulations also compliance toward donor’s requirements. Actively
supports the regional initiative on procurement improvements by supporting countries in managing complex
procurement processes, providing advice and ensuring capacity building when needs are identified. Ensures
timely review of local procurement processes sent to review and validation at the procurement unit level, and
ensures that the process is tracked to measure performance against targets.
SCOPE OF ROLE:
Reports to: Head of Supply Chain, MEE
Dimensions: Save the Children works in 19 countries in Middle East and Eurasia (MEE) with a large team of
staff and estimated 150 million USD portfolio across the region in 2017 and expenditure of approximately
more than $62 million third party supplier expenditure each year.
Number of direct reports: One- Regional Procurement Specialist
KEY AREAS OF ACCOUNTABILITY:
The Procurement Manager will be responsible for managing Regional Procurement Unit.
Set up of Regional, Sub Regional and national level strategic contracts
 Prepare, launch and lead the processing of tender processes up to the set-up of strategic contracts for
key market segments
 Establish and maintain regional supplier database including its contract management aspects
Lead the execution of end-to-end tendering
• Lead regional category / sourcing strategy development
• Lead regional / sub-region sourcing execution
• Develop functional strategy and set ambition for the unit
• Support the development of global category / sourcing strategies
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ROLE PROFILE
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Support global sourcing execution
Management of the Regional Procurement Unit
• Ensure staff working in the RO procurement unit has right level of expertise and clear job description
and work plan, and performance management.
• Ensure that capacity building in procurement technical expertise is developed for staff in the
procurement unit.
• Ensure tracker of international procurement is updated regularly and data are accurate and precise
• Development and management of regional sourcing pipelines
Oversight and monitoring of the International Procurement function
• Monitoring international order processing at Regional Procurement Unit level and ensure timely
processing aiming to improving sensibly the lead times by coordinating better with SCI suppliers
• Helping country offices in improving the coordination concerning international procurement, from
identification of the needs to their expression.
• Produce monthly summaries and monitoring the function with KPIs
Providing procurement support for Country Offices
 Provide support to country offices with complex procurement processes with high volume and high
value by supporting in the expression of the needs and in providing technical support on best way to
handle procurement processes
 Review procurement plans and analytics of the countries and providing feedback and advices for
improvements
Management of Internal Control System within procurement function at RO level
• Be responsible for reviewing and validating procurement processes done at country level that are
above set thresholds
• Set and Monitor KPIs for the review and validation process and keep a tracker of all procurement
processes that have been validated.
• Review procurement waivers sent for regional or headquarter approval
KEY DELIVERABLES:
 Sets targets for the Regional Procurement Unit; monitor performance and measuring efficiencies.
 Ensures that Regional Procurement Unit is operating in strict adherence with the organization’s
procurement policy, SOP and regulations also compliance toward donor’s requirements.
 Actively supports the regional initiative on procurement improvements by supporting countries in
managing complex procurement processes, providing advice and ensuring capacity building when needs
are identified.
 Ensures timely review of local procurement processes sent to review and validation at the
procurement unit level, and ensures that the process is tracked to measure performance against
targets.
BEHAVIOURS (Values in Practice):
Accountability:
 holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling
Save the Children values
 holds the team and partners accountable to deliver on their responsibilities - giving them the freedom
to deliver in the best way they see fit, providing the necessary development to improve performance
and applying appropriate consequences when results are not achieved.
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ROLE PROFILE
Ambition:
 sets ambitious and challenging goals for themselves and their team, takes responsibility for their own
personal development and encourages their team to do the same
 widely shares their personal vision for Save the Children, engages and motivates others
 future orientated, thinks strategically and on a global scale.
Collaboration:
 builds and maintains effective relationships, with their team, colleagues, Members and external partners
and supporters
 values diversity, sees it as a source of competitive strength
 approachable, good listener, easy to talk to.
Creativity:
 develops and encourages new and innovative solutions
 willing to take disciplined risks.
Integrity:
 honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS AND EXPERIENCE:
 A Degree in in related area, Master level degree will be an advantage. MCIPS certification desirable
 At least five years in a managerial position in procurement. Having experience in the INGO sector and
in handling Cash Transfer Procurement, pharmaceutical procurement and construction contracting will
be an advantage.
 3 years international experience is must, preferably having extensive knowledge of the Middle East and
Eurasia market. Having previous regional procurement management level is a strong advantage.
 Experience in running complex and high volume procurement processes and in high volume contracts
negotiation (>USD 1 million)
 Proven ability to review supply demands and trends; to develop strategies to fill identified gaps
 Experience working with large institutional donors and knowledge of their rules and regulations
 Ability to synthesize and analyse information, and make clear, informed decisions
 Ability to build relationships quickly with a wide range of people, both internally and externally
 Strong planning, management and coordination skills, with the ability to organise a substantial workload
comprised of complex, diverse tasks and responsibilities
 Experience in developing the capacity of procurement staff through the use of training, performance
management frameworks and development plans.
 Experience in development and implementation of efficient procurement systems, policies and
procedures.
 Excellent written and spoken communication and interpersonal skills
 Fluent in English
 Cross-cultural experience, understanding and sensitivity
 Commitment to Save the Children values
 Knowledge of Middle East and Eurasia region context is an advantage
 Excellent ability with MS-Office applications particularly Excel
 Willingness and ability to travel within the region to support country offices.
 Resilient to stress
 Sense of diplomacy and negotiation skills
 Experienced in managing people is a must
 Able to prioritize and work with limited supervision , self-motivated, resilient to stress
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects
our commitment to the protection of children from abuse.
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Health and Safety
The role holder is required to carry out the duties in accordance with Save the Children International Health
and Safety policies and procedures.
Date of Issue: 13/04/2017
Author: AF
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