DA0534 - Supplier Contracts
DA0534
Supplier Contracts
DA0534 - Supplier Contracts
Last updated: 03-01
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Static Data
Static Data:
Contract Suspension Reason
Contract Delivery Terms
Contract Payment Terms
Supplier Maintenance
Full Stock Details
User Supplier Comments
User Activity Maintenance
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Contract Suspension Reason (ce_cont_susp_reason)
Contract Suspension Reason
(ce_cont_susp_reason)
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Contract Suspension Reason
This option has been added to allow you to enter valid contract
reason codes.
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Contract Delivery Terms (ce_cont_del_terms)
Contract Delivery Terms
(ce_cont_del_terms)
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Contract Delivery Terms
This option has been added to allows you to enter valid
contract delivery terms.
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Contract Payment Terms (ce_cont_pay_terms)
Contract Payment Terms
(ce_cont_pay_terms)
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Contract Payment Terms
This option has been added to allow you to enter valid contract
payment terms.
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Supplier Maintenance (pl_supplier_entry)
Supplier Maintenance
(pl_supplier_entry)
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Supplier Maintenance
This option has been extended to include a new memo field which allows
you to specify a parent supplier reference to be recorded.
Enter or F2-Browse and select a valid
supplier code to be referenced as the
parent of this supplier.
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Full Stock Details (st_stock_entry)
Full Stock Details
(st_stock_entry)
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Full Stock Details
This option has been extended to include 2 new fields which allow you to
specify call-off and delivery tolerances specific to a product code.
Note: Delivery tolerance is only available if DA0533 (Purchase
Invoice Matching to Goods Received) is also licensed.
If these fields are blank the tolerances will be taken from the system keys
POCALLTOLQ and PORECTOLQ.
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Full Stock Details - Technical Pages
You can create a number of technical pages on product codes that are
specifically for supplier contracts.
Enter your technical page(s), noting each page
number.
Each page number that holds technical details of a
supplier contract are added as a value to the system
key POCONPAGE.
The system key setting is set to either each page number
separated by a comma or a range of page numbers, e.g. 1-5.
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User Supplier Comments (po_usr_supp_comm_mnt)
User Supplier Comments
(po_usr_supp_comm_mnt)
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User Supplier Comments
This option has been added to allow you to enter comments
that are specific to both the user and the supplier.
Enter or browse the supplier code. The user will
default to the current user.
Enter a comment code, then CR-Accept.
Enter the comment description followed by up to 6
lines of comment(s).
Note: There is also a User Supplier Comments Enquiry
(po_usr_supp_comm_enq) option.
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User Activity Maintenance
(po_usr_activity/pq_usr_activity)
User Activity Maintenance
(po_usr_activity/pq_usr_activity)
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User Activity Maintenance
This option has been amended to include the activity of
entering supplier contracts.
Tick this check box if this user is
allowed to enter supplier contracts.
Enter the maximum amount up to which this user
is allowed to create a supplier contract.
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Tasks
Tasks:
Contract Maintenance
G/L Postings
MRP Recommendations
Purchase Orders
Purchase Receipts
Purchase Invoices
Enquiries
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Contract Maintenance (pq_contract_entry)
Contract Maintenance
(pq_contract_entry)
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Contract Maintenance - Enter Contract Number
This option has been added to allow the entry of supplier
contracts.
This allows an existing contract to
be copied.
Type in the contract number, or F6-Next for the
number the contract automatically.
Note: The contract numbers are held on the system key
POLASTCON. The format of these numbers is defined by
the system key POCONFMT.
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Contract Maintenance - Header Details
This screen is displayed after accepting the contract number.
Supplier with whom
the contract is made.
Enter the date when
the contract expires.
Select F8 to view the supplier’s
details.
Supplier ref appears
on the purchase
order.
Wildcard substitution
for posting code.
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Contract Maintenance - Header Details
Enter or F2-Browse
and select a valid
delivery code for this
contract.
Enter a description for
the contract.
Enter or F2-Browse
and select payment
terms for this
contract. Leave blank
to use the suppliers
payment terms.
Enter or F2-Browse and
select a valid delivery
terms code for this
contract.
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Contract Maintenance - Header Details
This price list will
default from the
supplier’s record.
Enter or F2-Browse and
select a valid reason code
as to why this contract is
suspended.
Tick this check box to
mark this contract
complete.
Tick this check box to
suspend the contract.
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Contract Maintenance - Header Details
If you have the Euro project
licensed (DA0659) and this is a
foreign supplier, select F4 to
view/amend the current rates.
The contract rate will default to zero.
To use a fixed rate for all call-offs,
enter the contract rate here. This filed
will not be highlighted if the Euro
project is licensed.
If this is a foreign supplier, the currency code used
will be fixed to that on the supplier’s record.
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Contract Maintenance - Currency Details
This window appears when you select F4-Currency on the
header details.
Amend the exchange rate, if
necessary.
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Contract Maintenance - Header Details
These references allow you to enter either
free-form text or valid purchase order
numbers/contract numbers (via F2-Browse).
Enter the maximum overall value of
the contract).
Note: If the maximum value is
zero, then the contract has an
unlimited value.
Enter the maximum value
of the call-offs.
This field displays the total value of call-offs so far.
If a call-off is deleted or modified, this value
adjusts accordingly.
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Contract Maintenance - Contract Lines
This window appears when you accept the contract header
details.
Enter or F2-Browse and
select the product codes for
this contract.
Note: You can also browse and select services, comments and
user/supplier comments.
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Contract Maintenance - Contract Line Details
This window appears when you have entered/selected the
product codes for the contract.
This displays the quantity actioned
so far, any deletions/amendments
are adjusted accordingly.
Enter the maximum quantity
and call-off quantity for this
contract line.
Enter/amend the pricing and
discount details.
Prices are determined, depending on the settings on the
following system keys: POPRICING, POCOSTTYPE,
STCOSTTYPE.
This account defaults from the
PONLACCxxx system key(s).
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Contract Maintenance - Contract Line Details
This window appears when you accept the contract header
details.
Enter the date range for this
contract line. These fields are
mandatory.
POCALLTOLQ
PORECTOLQ
POINVTOLP
Enter the tolerances for this
contract line. The defaults are
shown in brackets.
Defaults are taken from the
following system keys:
POINVTOLL
POINVTOLQ
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Contract Maintenance - Contract Line Details
This window appears when you accept the contract header
details.
If the contract is suspended,
enter or F2-Browse and
select a valid reason code.
Tick the relevant check boxes
if this contract line is
suspended or complete.
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Contract Maintenance - Contract Line Details
F3 browses on stock units.
Note: Any technical details will be printed
on the contract according to the system
key POCONPAGE. If the same stock
appears more than once, technical
details only print for the first occurrence.
F4 displays any technical sheets
for this product.
F6 displays the product group
information.
CR-Accept this window, then enter any further contract lines.
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Contract Maintenance - Copying Contract Lines
F4 copies the current line to a new line a
specified number of times and with uplifted
dates.
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Contract Maintenance - Copying Contract Lines
The repeat period size
applies to 2 dates of the line
being copied. In this e.g 13
days.
Enter the number of times
this line is to be copied.
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Contract Maintenance - Copying Contract Lines
F8 toggles further details of
the lines.
The number of lines, in this
case 3, have been copied to
the contract.
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Contract Maintenance - Copying Contract Lines
Here the dates displayed have been
calculated, based upon the Repeat
Period Size field on the Generate
Repetitive Contract window.
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Contract Maintenance - Finalising the Contract
You can then enter any services or comments as required.
When you have entered all the contract lines, ESC-Exit,
then either:
F10-Print to print the contract. POCONPAGE system key defines
the technical description of the print and the contract will have a
PRINTED status. It is not mandatory to print the contract.
ESC-Continue
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Contract Maintenance - Amending the Contract
Once a contract is entered, amendments to it are restricted as
follows:
A contract/line can be manually set to COMPLETED or HELD,
with Reason Codes.
If a contract/line is COMPLETED, no amendments are allowed.
The start/end dates can be amended, if the appropriate date has
not been reached.
The price cannot be changed once call-offs have been made.
The quantity cannot be reduced to below the quantity already
called off.
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G/L Postings
G/L Postings
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G/L Postings
G/L Postings for contract commitments are made via
G/L Reserve Accounts.This creates a reversing journal.
Contract Reserves in base currency are calculated on a
contract line-by-line basis. The calculation is:
(price less discount) * (quantity outstanding for contract line)
The contract maximum value is not included in the calculation, as
the total remaining value cannot easily be apportioned across
several contract lines. Where a contract has a maximum value and
no maximum quantities on the detail lines, it is excluded from the PO
reserve.
You can also exclude or include held contracts, depending on the
setting of the new system key PORESCONH.
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G/L Reserve Accounts (po_reserve_accs)
G/L Reserve Accounts
(po_reserve_accs)
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G/L Reserve Accounts - New Reserve Type
This option has been amended to allow a new reserve type to
include contracts and schedules not actioned.
Enter the reserve type of 0 for
actionable contracts then CRAccept.
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G/L Reserve Accounts - Sort Criteria
You can now sort this window by Contract,
by selecting O.
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G/L Reserve Accounts - Contract Details
Once you have entered the reserve data, the detail of
contracts not yet actioned are displayed.
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MRP Recommendations
MRP Recommendations
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Generate MRP Recommendations
If you are using MRP and have generated the recommendations, via one of the
following:
• Generate MRP Recommendations (mr_mrp_generate / mr_mrp_generate_k)
• Generate Reorder Recommendations (mr_reorder_gen)
• Generate MRP/MPS Recommendations (mr_mrp_from_mps / mr_mrp_from_mps_k)
you can then assign the recommendation to a contract number via
Adjust Recommendations.
You then have the option to generate a purchase order from a contract via one of
the following options:
• Predict Future Stock (mr_rolling_stock)
• Raise Approved Orders (mr_mrp_orders)
We will look at how Adjust Recommendations has been amended for
this project.
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Adjust Recommendations
Adjust Recommendations
(mr_mrp_adjust
mr_mrp_adjust_k)
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Adjust Recommendations - Select Supplier/Product Code
This window displays the different types of
browse available for selection.
A new F4-Browse has been introduced
which allows you to browse on stock items
based on the buyer ID.
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Adjust Recommendations - Amend Recommendations
This window displays the recommendations
for the product.
You may wish to split the recommendation into
smaller parts. You can do this via F4-Amend.
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Adjust Recommendations - Split Quantities
This window displays the fields that can be
amended.
Select F4 to split the
quantity.
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Adjust Recommendations - Enter Split-off Quantity
Enter the quantity to be split off, then
CR-Accept.
Note: This will produce a separate
recommendation line.
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Adjust Recommendations - Change Current Order
The split quantity now displays as a
separate recommendation.
The new recommendation can then
be actioned separately.
With the cursor on the blank order line
select F8-Change to select the
supplier/contract for this recommendation.
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Adjust Recommendations - Select Contract
You can now specify the contract from
which to create the purchase order, by
selecting F3-Contract.
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Adjust Recommendations - Select Contract Line
This window displays the contract lines.
Note: If the system key POCONCURS=YES, the
cursor will default to the contract line with the
earliest start date and least percentage
remaining. This is calculated by the formula:
start date + ((contract period in
days / contract qty) * qty called off)
If you wish to choose another contract line,
highlight the relevant line and select ENTER.
If POCONCURS=NO, the cursor will
default to the first line available unless a
contract has previously been selected, in
which case it will default to that line.
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Adjust Recommendations - Confirm Changes
The supplier from the contract will be
displayed here.
You can then enter the the pick mode
as P and the Hold/Approve field.
CR-Accept
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Adjust Recommendations - Assign Supplier/Contract
The main recommendations window is redisplayed.
The contract details are displayed for the
current order.
Select CR-Order to assign the displayed
supplier/contact to the recommendation.
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Adjust Recommendations - Generate Purchase Order
The purchase order can now be generated, either by F11, as
illustrated below, or via the options Raise Approved Orders
or Predict Future Stock.
The supplier code is now displayed.
Select F11 to generate the
purchase order for the contract.
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Adjust Recommendations - Enter Criteria
Select the criteria for the generated order.
Select p for purchase order and the date
type.
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Adjust Recommendations - Generated Order Number
The order number is generated. Once you
have clicked OK, the item is removed from
the list.
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Contract Call-Offs
• Contract Call-offs can be made either in MRP or in Purchase Order
Processing (via Purchase Orders)
• Only one contract per purchase order is allowed
• The contract itself controls the scope and limit of the call-off
• Any modifications to the call-off are reflected in the contract.
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Purchase Orders (po_order_entry)
Purchase Orders
(po_order_entry)
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Purchase Order Entry - Order Header
This option has been amended to allow the
entry of contract call-offs.
Enter the order header details and
CR-Accept.
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Purchase Order Entry - Order Header
Select F6 to allow entry of the
contract number.
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Purchase Order Entry - Enter/Select Contract
Enter or F2-Browse and select the
required contract.
Note: If you browse the contracts, you can
also view more details of the contract.
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Purchase Order Entry - Browse Contracts
This window displays browse screen of the
contracts.
To view further details of the highlighted
contract, select F4-View.
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Purchase Order Entry - View Contract Details
This window displays the extra details of
the contract.
CR-Accept the enter the rest of the
purchase order.
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Purchase Order Entry - Supplementary Order Header
A new field has been added to this window:
Enter or F2-browse and select valid
delivery terms and CR-Accept to enter the
order lines.
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Purchase Order Entry - Order Lines
Enter the product code taken from the
contract.
Note: If you F2-Browse, only those
products that appear on the contract are
displayed for selection.
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Purchase Order Entry - Contract Required Date
Once you have accepted the order lines,
enter the date required.
Enter the date this call-off is
required. The default is today’s date.
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Purchase Order Entry - Contract Lines
This window displays the available contract lines from which
the material can be called off.
Note: The order line quantity must
not exceed this quantity.
You can select F4 to view further
details of the contract lines.
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Purchase Order Entry - Order Line Details
Upon acceptance of the contract lines, The
purchase order line details are displayed.
Enter the quantity of this contract. It must not
exceed the maximum quantity that may be
called off in a action that was displayed in the
contract line browse window.
You can view /amend
tolerances by selecting F6.
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Purchase Order Entry - MRP Text
This window displays the MRP text, if F3-Text was
selected.
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Purchase Order Entry - View/Amend Tolerances
If F6-Tolerances was selected on the order line details, they are
displayed and can be amended for this line.
Make any amendments to the tolerance
values.
CR-Accept to return to
the order line details.
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Purchase Orders - Finalising
•CR-Accept to enter/accept the G/L Code, then CR again to return
to the order lines.
• Enter any further order lines from the contract or ESC to exit/print
the purchase order.
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Purchase Order Entry - Printed Purchase Order
This screen shows the printed purchase order.
This shows the purchase order number.
This shows the amount for
this call-off.
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Purchase Receipts (po_receipts)
Purchase Receipts
(po_receipts)
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Purchase Receipts
Although Purchase Receipts remains visibly unchanged, if you receive
goods that were called-off from a contract, the system checks that
the contract has not been suspended. A new system key
POCONRECV controls the actions to be taken if a contract is
suspended, i.e. you will either be warned but delivery is accepted,
accept delivery with no check, or prevent receipt of goods
altogether.
If the ‘more to come’ flag is set to no, the contract is also adjusted to
allow any under-receipt to be called off at a later stage. If ‘more to
come’ is set to yes, the outstanding items are not updated to the
contract and no adjustment will occur.
If the flag is no, but the contract/line is completed, it will be reactivated
to allow the un-received quantity to be called off again. The quantity
must be large enough to reduce the called off quantity to below the
maximum quantity less the lower tolerance.
Returning goods to a contract will reactivate a contract once it is
completed.
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Purchase Invoices (po_invoice_entry)
Purchase Invoices
(po_invoice_entry)
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Purchase Invoices - Invoice Header
This option has been amended so that the system now checks if the
order originated from a contract with non-blank payment terms.
If the purchase order was generated as a call-off of a contract and
payment terms were defined for that contract, they will override the
supplier’s payment terms and a new due date is calculated. The
following pop-up message appears:
Either accept the contract
payment terms (CR), or
retain the current invoice
due date (ESC).
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Complete the invoice
in the usual way.
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Contract Enquiries
Contract Enquiries
There are 2 types of contract enquiry:
Contract Enquiry
Active Contract Range Enquiry
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Contract Enquiry (pq_contract_enquiry)
Contract Enquiry
(pq_contract_enquiry)
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Contract Enquiry - Contract Header
This option has been added to allow you to enquire on
Supplier Contracts.
This screen appears after you have entered the
contract number.
This displays the
supplier’s details.
CR to view the contract
lines.
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Contract Enquiry - Contract Lines
This screen displays the contract lines.
This toggles more
details of the contract
lines.
Select the contract line to view
further details and CR-Accept.
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Contract Enquiry - Contract Line Details
This screen displays the selected details of the
selected contract line.
This displays any
technical pages.
Select F6 to view any
purchase orders for
this line.
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Contract Enquiry - Contract Purchase Orders
This screen displays purchase order for the contract
line.
This allows you to view any
invoices raised against the
orders.
F8 to view purchase orders
within a date range.
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Contract Enquiry - Purchase Order Date Ranges
If F8 was selected on the purchase order browse
screen, the date ranges are displayed.
Enter the date range on which to
browse purchase orders. Only
purchase orders within that range
are displayed.
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Contract Enquiry - Contract Invoices
If ENTER - Invoices was selected on the purchase
order browse screen, the any invoices raised for the
selected purchase orders are displayed.
F8 to view invoices within a
date range.
To exit from the enquiry, select ESC a number of times
until you return to the main menu.
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Active Contract Range Enquiry (pq_contract_date_enq)
Active Contract Range Enquiry
(pq_contract_date_enq)
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Active Contract Range Enquiry - Selections
This is a new enquiry option to allow you to view
contracts that are still active.
Select F8 to display all
services that have active
contracts.
Select CR to display all
product codes that have
active contract.
Enter the required
selections here.
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Active Contract Range Enquiry - View Services
This screen displays all active contracts with services.
F4 to view details of the
selected contract.
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Active Contract Range Enquiry - View Product Codes
This screen displays all active contracts on product
codes.
F4 to view details of the
selected contract.
To exit from the enquiry, select ESC a number of times
until you return to the main menu.
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