2017 OGYLA Scheduling Meeting
March 15, 2016
“Scheduling Night”
• Opportunity to…
– Connect with others to Add, Change, Delete
– Receive league updates on dates, to do list, rules
• Process – ala speed dating rounds
– All Admins/Coaches should have reviewed schedules
– Mix with other programs to determine changes
– Consolidate changes and have admin submit
Agenda
• 6:00 – 7:00
• 7:00 – 7:45
U10/U8 Schedule Review
2016 Overview
– Key Dates: Jamboree, Academy, End of Year
– Next Steps: Scheduling, Coaches, Rosters
– Academy
• 7:45 – 8:30
U14/U12 Schedule Review
OGYLA Board
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Jon Kruse, Lincoln, President
Kim Brechin, CYO, Treasurer, 7/8 Coordinator
Evan Denhart, Lincoln, Sportsmanship
Nicole DeHoratius, Southridge, 3/4 Coordinator
Glenn Jacklyn, W. Linn, 5/6 Coordinator
Brooke Priestley, Westview
Nooby Noonan, Eastside, 1/2 Coordinator
Kelly Hagerman – Scheduling Coordinator
Kelly Stevens – Umpire Scheduler
Always looking for help! Think about board service!
U-14 Program Director (7/8)
• Point person for all coaches, communication via web site
• Assists Sportsmanship Director in handling disputes
• Confirms and documents all U-14 players have current USL membership
via OGYLA website
• Confirms and documents ALL coaches have USL memberships and have
been concussion certified
• Ensures games are properly scheduled and covered by umpires (weekly)
• Schedule and coordinate U-14 Gold, Silver, and Bronze playoffs
• Coordinate with LO Parks and Rec for inclusion of Championships inside LO
Lax Festival.
• Ensures team and coaches’ registration
Sportsmanship
• Objective: Emphasize the importance of fair, clean,
and fun play – Spirit of Lacrosse!
– Board has finalized a written policy and process
– Will be posted – summary in back up
– Have appointed a Sportsmanship Director to oversee
execution of policy and process
• Evan Denhart
• Point of escalation and first line dispute resolution
– “Spirit of the Game” pilot program expanded to 5/6 & 7/8
“Spirit of the Game” for 5/6 and 7/8
• Objective:
– Recognize and reward great sportsmanship
– Build a tradition of “respect for the game”
• Coaches articulate the program to players
– One to two players selected to choose one to two players
from opposing team who show “Spirit of the Game”
– Post game ritual – both teams get together, pins awarded
• Get your pins tonight
• Season long effort
“Spirit of the Game”
Think of the acronym T E A M…
• Stands for key pillars on which good sportsmanship is built:
(T) teamwork, (E) effort, (A) attitude and (M) mental strength.
• Examples:
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A player who goes out of her way to encourage and support teammates.
A player who consistently gives her all, playing hard and fair at the same time.
A player who acknowledges a good play, shot, or save by an opponent.
A player who helps an opponent up off of the ground.
An opponent who readily accepts a penalty and makes a conscious effort to
learn from her mistake.
– A player who apologizes for a penalty that was not called.
– A player who willingly switches teams to help an opponent who is short.
– A player who congratulates an opposing goalie for making a great save.
Key Dates
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Mar. 18th/19th: 5/6 and 7/8 Jamboree
Mar. 19th: “Academy” Tryouts; LAST day - Schedule Changes
Mar. 24th: Pre-Payment Due
Mar. 26th: Rosters Input & USL Verification Deadline
Mar. 31st: Schedules finalized
April 8th: 3/4 Jamboree
April 8th: Games Begin
April 9th: Academy Begins
May 15th: Night games may begin
May 20th: U-8 & U-10 Jamboree
May 31st: OGYLA U-14 Playoffs Begin
June 3rd: End of Season – last date for play
OGYLA Lacrosse Academy
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Select enters 5th year, Tenacity will run this year
Refreshed – new curriculum
Coaches invited to participate
Tryouts for all this year
Sundays Only
“Do No Harm” to home club policy continues
Schedule:
– March 19th – Tryouts 10-12 (7/8) and 1-3 (5/6), Wilsonville HS
– April 9th – Academy Season Underway 10a-2p W. Linn HS 9a-1p
– April 23rd – May 28th all details at OGYLA.org
• CHALLENGE: every club has 10+ 7/8 and 5/6 girls tryout
Scheduling & Communications
• Objectives:
– Get it right the first time: minimize changes
– Fair and balanced competition
– 100% umpire coverage
• Several changes:
– Enhanced role of scheduler (Kelly)
– Addition of age banded director to oversee
– Increased pool of available umpires
Scheduling & Communications
• 2017 Protocol for Making Schedule Edits
– When deleting/editing/adding a game. Please notify the opposing
team and confirm. Both clubs MUST confirm (matching entries).
– Once all changes are confirmed, use the “2017 Schedule Edit
Template” to record changes.
– Send your team’s template to your program admin to consolidate all
teams onto one program wide template.
– Admin will email Kelly and cc all age group leaders to the email. Please
title email subject as 2017 “Program Name” Final Schedule.
– OGYLA will accept all change templates until March 19th, 2016.
Changes should be complete, distributed, and on web by Mar 31
• Once season has started, if changes need to occur, first confirm changes
with the opposing coach, then email Kelly, please with email subject as
“Team Name, Date, Type of change (addition, deletion, edit)”. Please cc
both coaches and age group leader to this email.
Scheduling & Communications
2017 OGYLA Lincoln Schedule Edits
Date
Start
Team
Facility
Opponent
4/9/2016 2:00 PM
>U-12>Gold>Lincoln
Lincoln HS
>U-12>Silver>EPL Central
4/9/2016 1:00 PM
>U-12>Gold>Lincoln
West Linn
>U-12>Silver>EPL Central
4/9/2016 3:00 PM
>U-12>Silver>Lincoln
Lincoln HS
>U-12>Silver>EPL NE
4/9/2016 4:00 PM
>U-14>Gold>Lincoln
Lincoln HS
>U-14>Gold>EPL
4/16/2016 1:00 PM
>U-12>Gold>Lincoln
Lincoln HS
>U-12>Gold>Lake Oswego
4/16/2016 4:30 PM
>U-10>Westview
Westview HS
>U-10>Lincoln
4/16/2016 2:15 PM
>U-12>Silver>Lincoln
Lincoln HS
>U-12>Silver>Lake Oswego White
4/16/2016 3:30 PM
>U-14>Gold>Lincoln
Lincoln HS
>U-14>Gold>Lake Oswego
4/23/2016 9:00 AM
>U-12>Gold>West Linn
Rosemont Ridge MS
>U-12>Gold>Lincoln
4/23/2016 10:15 AM
>U-12>Silver>West Linn
Rosemont Ridge MS
>U-12>Silver>Lincoln
4/23/2016 12:45 PM
>U-14>Gold>West Linn
Rosemont Ridge MS
>U-14>Gold>Lincoln
4/23/2016 1:00 PM
>U-10>Lincoln
Lincoln HS
>U-10>West Linn Green
<-- Example of how to display
deleted games
<-- Example of adding games
<-- Please use following
naming format
>Age>Metal>Team *Team
name must be exactly how it
is displayed on the website
<-- Example of changing
games
Website & Roster Uploads
USL Requirements – Players:
• All roster players must be added and verified in
OGYLA.org (Beginning March 17th)
• All players must be current “through the 2016
season” (no expirations before June 4th, 2016)
• USL Membership verified by March 26th.
• Players not current/registered are not cleared to play
Website & Roster Uploads
• Coaches Profile
– Cell Phone
– Cell Phone Carrier
– Admin Rights
– Assigned to your team
• No Coach Assigned – No Games
• Score Reporting: Home team coach report
game scores by following Monday
Coach Training and Education
• Development: Coach Training and education increase quality of coaching!
– Training expectations for LEAD coaches: L1, or Online L1, PCA,
Concussion and attendance at 1+ coaching clinics
– Training expectations for asst. coaches: PCA and Concussion training
– MANDATORY: USL membership and Concussion Training Completion
OWLUA Overview
• 501(c)4 Not-for-Profit
• Affiliated with US Lacrosse (USL)
• Officials (independent contractors) are USL
members; trained and rated in accordance with
specific USL guidelines
OWLUA Overview
• OWLUA is governed by a Volunteer Board
elected by our Members:
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Katie Wicks (Local Board Chair)
Brett Monello (OGYLA Liaison)  Key Contact
Jon Yeargers (Treasurer)
Ileana Acquino (Secretary)
Kelly Stevens (Rating Chair)
Juliet Baker (Education Chair)
Cameron Molyneaux (Misc)
[email protected]
[email protected]
Rates for Officials
U10
U12
U14 Silver &
Bronze
U14 Gold
Junior
$20
$28
$35
$38
Apprentice
$20
$36
$43
$43
Local
$20
$40
$45
$45
District
$20
$40
$50
$50
Solo
No longer sanctioned by USL
3-official
0.80x Rate for Each Official
Mileage
$4.00 site fee – Federal Rate after 35 mi round trip
Assignor
$1, $1.50, or $2.00 per game per team based on how many
junior officials map to your team/club [Ben to change]
Method
Central assigning; Payroll Services (no cash on field); Each team
responsible for 50% of total cost of each game
Collections & Final Charges
• Cost of officiating is born 50% each by Home and
Away Team
• Teams will be billed prospectively for expected
charges based on a stable schedule [# of games x
(Average rate + Average Fees)]
– Collect all fees by March 24th
– OGYLA Goal is two payrolls this year
• OGYLA will ultimately reconcile with teams for the
officiating resources (officials x actual rate + mileage)
that they actually consume
In-Season
• Pay your bills on time
• Provide maximum lead time on changes
• Respect and understand any prioritization or rationing scheme
for Assigning created or endorsed by OGYLA
• Ensure coaches, players, and fans behave consistent with
USL’s code of ethics
• Dont get sideways with OGYLA; OWLUA will support OGYLAdriven disciplinary actions
• Avoid confrontations with individual officials, provide
feedback to OWLUA & OGYLA or escalate via Grievance
process
Rule Changes
• Most significant rule change for 2017 impact the draw,
“kicking,” and shooting space. Please review:
– http://uslacrosse.org/blog/rule-changes-announced-for-high-schoolgirls-lacrosse
• Please reference USL for changes to certified eyewear and
headgear. Note that there are only 2 legal headgear protective
products to date. Check the USL website. They are the only
ones that will be allowed.
Rule Changes
• Rule 5, Section 1
– Players below restraining line on the draw may not cross until
possession has been established
• Rule 6, Section 1
– “Looking to shoot” is not longer part of Shooting Space criteria
• Rule 6, Section 2f
– Players may not use their bodies to play the ball ”except with a kicking
action on a non-shooting attempt”
– Also from Brett… Please make sure that those reading the U10 Youth
rule book are aware that the paragraph that talks about no contact
has an error.... contact should not be intentional...but incidental
contact is not a foul.
“Scheduling Night”
• Opportunity to…
– Connect with others to Add, Change, Delete
– Receive league updates on dates, to do list, rules
• Process – ala speed dating rounds
– All Admins/Coaches should have reviewed schedules
– Mix with other programs to determine changes
– Consolidate changes and have admin submit
Your Actions…
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Finish Scheduling Process: March 19th
“Academy”- 10+ kids per program: March 19th
Pay Preseason Dues: March 24th
Coach and Roster Uploads: March 26th
Role Model Good Sportsmanship
Have a Great Season!
Q&A
Jon Kruse
[email protected]
503-780-7981
League Basics
OGYLA
Rules
Changes
Svc.
Fee
Typical # of
Games
Umpiring Fees
Collected
Upfront
League
Mods
$55
~8 games or
“play days”
plus Jamboree
$25/ “gameequivalent” /
team budgetary
quote
U-12
Gold &
Silver
5/6
No
checking
$85
~10 games
incl.
$45 / game / team Service Fees
budgetary quote
& Umpire
Deposits
U-14
Gold,
Silver, &
Bronze
7/8
Modified
checking
$115
~10 games
plus play-offs
$45 / game / team Service Fees
budgetary quote
& Umpire
Deposits
U-10**
3/4
** assumes 7v7
Service Fees
& Umpire
Deposits
Sportsmanship
Use of Cards: Umpires have been encouraged to use cards more frequently to control
and change player and coach behavior. In addition to the fouls where a mandatory
card must be given, umpires are instructed to pay particular attention to
misconduct fouls that involve (USL Rulebook):
• Excessively rough, dangerous, or unsportsmanlike play
• Persistent or flagrant violation of the rules
• Deliberately endangering the safety of an opposing player
• Baiting or taunting which is intended or designed to embarrass, ridicule, or
demean others
• Excessive dissent or abusive language
• Non-playing team member leaving their team bench area during the game
• Coach leaving their coaching area
• Re-entering the game before yellow or green/red card penalty time has elapsed
• Any type of behavior which in the umpires opinion amounts to misconduct
Beyond this, cards may be issued to coaches who are not able to prevent
unsportsmanlike behaviors and/or acts of misconduct by parents, fans, and/or
other observers of games
Sportsmanship
Incident Review Process: OGYLA’s Sportsmanship Director will record and
review all red and yellow cards for unsportsmanlike behavior/misconduct,
as well as other reported incidents
Sanction Protocol:
• Tier 1 – 1st Yellow: Official warning to player, coach and club
• Tier 2 – 2nd Yellow; 1st Red: Mandatory 1 game suspension; Call with
OGYLA, player, coach and club
• Tier 3 – 3rd Yellow; 2nd Red: Mandatory 2 game suspension; Face to face
meeting with Sportsmanship Review Committee, player/parent, coach and
club; Other sanctions possible
• Tier 4 – 4th Yellow; 3rd Red: Sportsmanship Review Committee hearing to
determine severity of penalty; Suspension from remainder of season,
minimum 4 game suspension (possible to carry over to next season);
Possible forfeit of games; Possible club fine and sanctions.