Fund Accounting Feature Compare
Page 1
Abila MIP Fund Accounting
Feature Compare

Accounting Solution Features


General System Features
Abila MIP

Abila MIP
Make an informed decision when you choose your fund accounting system. Use this checklist
during your evaluation of Abila MIP Fund Accounting. Write in the names of up to two other
systems, and use the boxes provided to perform a quick feature-by-feature comparison.
General System Features, continued
Setup
Table-driven, user-definable chart of
account structure





 User-defined account code lengths





 User-defined fields







Wizards to speed setup and maintenance
of system
Getting Started Manual for successful
implementation
Various remote access configurations with

Citrix, terminal services, and others
Fully managed hosting services available

directly from Abila
Fund Accounting Business Rules


 Track self-balancing funds









 Budget tracking and controls





 Grant tracking and administration


 Online inquiry with drill-down functionality







Enforce balancing on more than one
segment
Track nature of donor restrictions on

contributions and net assets
Track functional expenses (programs,

fundraising, management, and general)
Performance/Outcome Measures
recording and budgeting
System-generated check and receipt
printing
System controls warning of duplicate

check usage
Automatic notification of check stock re
order point
Accounting Solution Features
Fund Accounting Business Rules,
continued
Transaction allocation templates available
for recurring distributions based on
percentages, units, and/or fixed amounts
Automatic creation of offsetting entries for
balancing transactions, including interfund
entries
Ability to configure business rules on
transaction entry
Options available to track organizationspecific attributes














 Ability to save recurring transactions


 periods for security accounting solution
Ability to prevent data entry to specific
features


 Soft close periods to prevent entry errors











 Memo only transaction entry available


 Graphical system navigation tools



Context-sensitive online help for every
function
Detailed checklists, procedural overviews,

and tips available in Online Help System
Ability to use one or many cash accounts

in single payment process
Electronic document management for all

transactions and records
Customizable navigation and workspace
options
LEARN MORE: (866) 831-0615 or www.abila.com | 10800 PECAN PARK BLVD STE 400, AUSTIN, TEXAS 78750
©2013 Abila, Inc. All rights reserved. Abila, the Abila logos, and the Abila product and service names mentioned herein are registered trademarks or trademarks of Abila, Inc., or its affiliated
entities. All other trademarks are the property of their respective owners.

Accounting Solution Features


General System Features, continued
Abila MIP

Abila MIP
Fund Accounting Feature Compare
Page 2
General System Features, continued
Reporting
FASB compliant reporting, including FAS
117
Ability to produce GASB 34 compliant
statements
Preconfigured reports ready for immediate
use or as templates for customized
reports
Ability to control report formatting on
custom financial statements














 Reporting for preparation of Form 990


 (column selection, sorting sequences,
Report customization options available










specified totals, and filters)
Preview the effects of unposted
 transactions on financial statements prior
to posting
Ability to report by critical segment or

combinations of account segments
Comparative columnar report

presentation for financial statements
History & Security


 Store unlimited history


 Menu level security


 View log of system activity







Group and individual user security
maintenance
Limit entry and viewing access by
 individual program, department, general
ledger code, and more
Connect directly to the underlying
 accounting data using a wide variety of
applications utilizing ODBC connectors
Licensing & Installation


 Standard Windows installation







 Single and multi-seat licensing


 (board, executive director, requisition


 Subscription pricing available

All of the modules and features available

are fully integrated with the general ledger
Maintenance includes new versions,
product enhancements, and tax updates
Remote access and hosted options

available
License options for non-power users
 Budget to actual comparisons

Comparative reporting by month, quarter,
and year


 Account roll-up for summarization









 Unlimited number of reports





 Tools to integrate with other applications





 Forecasting and visual analysis tools



Cross fiscal year reports to match funding
source reporting cycles
Create charts and graphs from financial

data in the system
Comprehensive tracking of transactions

for complete audit trail
Export directly to other applications
including Excel
Grant reports for financial and
administrative information
Ability to create calculated columns and
custom date tools
Print any report to PDF or Excel for easy
 electronic distribution or schedule reports
to run overnight




 Email reports directly from application





 Reports are available on a mobile app
Report service unit/outcomes
measurements
Accounting Solution Features
submitter) for information sharing
Module Features

Accounts Payable
Unlimited number of vendor records and
vendor history
User-defined vendor IDs with character or

numeric type and field length settings
Create custom fields on the vendor record

and record detailed notes









 Set default account coding by vendor







 Place vendor payments on hold





Allows for vendor additions on-the-fly
during transaction entry
Record and automatically apply vendor

discounts
Liquidate outstanding encumbrances
during invoice entry
Select invoices for payment individually or

using custom parameters
LEARN MORE: (866) 831-0615 or www.abila.com | 10800 PECAN PARK BLVD STE 400, AUSTIN, TEXAS 78750
©2013 Abila, Inc. All rights reserved. Abila, the Abila logos, and the Abila product and service names mentioned herein are registered trademarks or trademarks of Abila, Inc., or its affiliated
entities. All other trademarks are the property of their respective owners.

Accounting Solution Features


Module Features, continued
Accounting Solution Features
Disburse from multiple cash accounts in
the same check run





 Partial invoice payment options


 reports, including aging and cash flow
Abila MIP

Abila MIP
Fund Accounting Feature Compare
Page 3
Module Features, continued
Accounts Receivable, continued





Generate customer statements at user


 Customizable invoices and statements
defined intervals
Print pre-configured or custom sub ledger
projections
Inquiry by vendor for open balance,
 payment history, including drill-down
functionality
Generate vendor MISC, R, INT, and DIV

1099s including withholding functionality
Pay vendors electronically with NACHA

approved transmission files
Accounting Solution Features
Budget
Unlimited number of budget versions
available (proposed, original, final, etc.)
Build current budget(s) based on historical

data
Budget outcomes measures or non
financial information or service measures









 Spreadsheet functionality in budget tool











 ANSI/Check 21 compliant forms


 Customizable checks and vouchers




 Recurring invoices available




 Check for available budget inquiry tool









 Performance budgeting and reporting


 Ability to lock or secure adopted budgets



Accounts Receivable









Unlimited number of customer records
and customer history
User-defined customer IDs with character
or numeric type and field length settings
Detailed customer records including
contact information, billing terms, default
account coding, customer type, and class
Create custom fields on the customer
record, charge codes, invoices and record
detailed notes
Customer additions on-the-fly during
transaction entry








 Place customer credit on hold


















Group customers to apply common
charges
Produce detailed invoices on multiple
billing cycles
Automatically allocate revenues across
multiple programs with system generated
entries
Assess finance charges to past due
accounts
Print pre-configured or custom subledger
reports, including aging and cash flow
projections
Online inquiry by customer for open
balance, payment history, including drilldown functionality
Budget for multi-year projects or any
timeframe needed
System controls to avoid over-budget

spending
View budget impact of a transaction

before saving it
Comparative budget to actual reporting by
month, quarter, year, or any period
Comparative budget to actual reporting by
 program fund, department, or any other
segment that is budgeted
Option to consider encumbrances and
 pre-encumbrances when checking for
remaining budget
Set budget checking at category or
account level
Allocations
Allocate multiple segments and create
valid account combinations
Allocate interest, investment, and other

revenues







 Allocate direct and indirect costs





Perform allocations based on program
labor hours or headcount
Perform allocation based on external

measures recorded within the application
LEARN MORE: (866) 831-0615 or www.abila.com | 10800 PECAN PARK BLVD STE 400, AUSTIN, TEXAS 78750
©2013 Abila, Inc. All rights reserved. Abila, the Abila logos, and the Abila product and service names mentioned herein are registered trademarks or trademarks of Abila, Inc., or its affiliated
entities. All other trademarks are the property of their respective owners.

Accounting Solution Features


Module Features, continued





Allocations, continued
Perform allocations based on percentages,
units (such as square footage, number of
transactions, etc.), fixed dollar amounts,

relative account balances, weighted
average daily balances, or indirect cost
rates


 Allocate recurring distributions





 Perform allocations as often as needed



Calculate allocations based on actual or
budgeted activity
Preserve pre-allocation account balances
for reporting purposes
System automatically records interfund
transfers as needed
Cap allocations to prevent exceeding the
indirect cost rate
Sequential allocations performed in a
single calculation
Review allocation calculations and
automate prior to committing to GL














 Clear audit trail for allocation entries
Payroll















Comprehensive employee records
including demographic information,
tracking of critical dates, position,
emergency contact, and notes
Calculate and track earnings, benefits,
deductions, workers compensation, and
leave
Multiple earning, benefit and leave
calculation methods
Time and rate field lengths compliant with
industry standards
System-maintained federal and state
withholding tax tables
Support local employee or employer paid
taxes





 Ability to email payroll vouchers
Accounting Solution Features




Maintain regular pay templates for
employees to speed timesheet entry
User-defined pay cycles and ability to

generate supplemental paychecks

Abila MIP

Abila MIP
Fund Accounting Feature Compare
Page 4
Accounting Solution Features
Module Features, continued





Accounting Solution Features, continued
Data entry tools for “fast movement”
 between timesheets for quick and efficient
data entry
Ability to optionally secure sensitive pay

information during data entry
Review timesheet entries and calculated
 pay to prevent mistakes prior to issuing
payment
Quick check of leave balances during time

entry
































 ANSI/Check 21 compliant forms


 Customizable checks and vouchers


 Create custom fields on employee records
Allocate payroll entries based on direct labor
hours
Automatic interfund transactions
generated as needed
Ability to allocate fringe benefits
independently
Comprehensive reporting options for
summary or detail “all inclusive” view of
employee
Labor hours and earnings utilization report
for projects, grants, programs, and other
dimensions
Standard and custom reports including
worksheets for federal, state, and local tax
reporting
Produce W-2s, W-3s, 941’s, and over 250
other State and Federal tax forms with
eFiling available for all of them
Multiple standard check and voucher
formats available
Human Resource Management


















Full suite of human resource reporting
options
Query information on your employees,
benefits, and timesheets and export to
excel
Globally apply benefit plan changes or
schedule plan effective dates
Mass Update feature available for pay,
benefit, and deduction updates
Design customized benefit plan
calculations
Track OSHA, VET, EEO, and more reporting
requirements
LEARN MORE: (866) 831-0615 or www.abila.com | 10800 PECAN PARK BLVD STE 400, AUSTIN, TEXAS 78750
©2013 Abila, Inc. All rights reserved. Abila, the Abila logos, and the Abila product and service names mentioned herein are registered trademarks or trademarks of Abila, Inc., or its affiliated
entities. All other trademarks are the property of their respective owners.

Accounting Solution Features


Module Features, continued
Human Resource Management, continued



Use job codes for salary grades, EEO class,























 Maintain employee education information

Track organization specific information

with custom fields

Employee Web Service
Accounting Solution Features
Module Features, continued


job requirements, etc.
Ability to design one leave plan to fit
organization personnel policy
Maintain and track employee certifications
and expirations
Schedule & view actions for managers and
supervisors
Maintain job history and complete audit
log of record changes
Abila MIP

Abila MIP
Fund Accounting Feature Compare
Page 5
Fixed Assets, continued

Ability to record non-depreciable and zero

book value assets for inventory
Summary or detailed depreciation and

disposal entries
 Attach images of assets for easy retrieval
Purchase Order & Encumbrance Modules






Item codes for commonly ordered items
and services
Detailed purchase order fields including
item numbers, descriptions, special

instructions, comments, and date
promised
User-defined fields for purchase

information



 Fully integrated to Payroll and HR modules


 Drop ship functionality



Web access for timesheet entry with
defined approval process
Web accessible employee information,
 benefits, deductions, payroll check history
& W-2 info
Employee self-service for changes/updates

to personal data


 Customizable purchase order form


 Batch processing of purchase orders




















 Partial encumbrance liquidations allowed




Fixed Assets









Extensive asset tracking fields including
location, valuation method, responsibility,
tag number, model, and warranty
information
System-maintained standard depreciation
methods and custom depreciation
schedules supported
System-generated direct and fully
allocated depreciation entries
Integration between accounts payable and
fixed assets to record additions on-the-fly
during transaction entry
Group like assets for fast depreciation
processing








 Depreciate monthly, quarterly or annually


 Process asset disposals

Standard and customizable reports
including inventory tracking, asset

registers, asset ledgers, depreciation
schedules, and disposal registers

Check for available budget during order
entry
Automatically generate encumbrances
from PO’s
Extensive purchase reports including
purchase order register, item tracking
report, receiving report, and cancellations
Manual encumbrance entry and
liquidation options
Automatic liquidation of encumbrances
during invoice and cash disbursement
entry
Options to include encumbrances on
budget reports and financial statements
Sales Order Entry


 GAAP-compliant sales revenue recognition







 Create sales order quotes


 Process customer returns
Ability to check for inventory item
availability at time of sales order
Process orders for inventory and non
inventory items
LEARN MORE: (866) 831-0615 or www.abila.com | 10800 PECAN PARK BLVD STE 400, AUSTIN, TEXAS 78750
©2013 Abila, Inc. All rights reserved. Abila, the Abila logos, and the Abila product and service names mentioned herein are registered trademarks or trademarks of Abila, Inc., or its affiliated
entities. All other trademarks are the property of their respective owners.
Abila MIP
Fund Accounting Feature Compare
Page 6
Accounting Solution Features
Module Features, continued
Inventory Control


 GAAP-compliant inventory valuation


 Multiple valuation methods available





 Check up-to-the-minute item availability
Automated receiving, returns, and manual
adjustments monitoring inventory levels
Electronic Requisitions


 Defined request and approval workflow





 One-click budget verification by line item


 including requestor, date items needed,
Ability to establish dollar approval
thresholds by user
Track detailed requisition records




special instructions, and detailed notes
Automatic flow to purchase orders on

approval
 Customizable printed requisition form
Other available modules
Ability to easily integrate with other critical
applications





 Bank Reconciliation tools and reports


 Direct Deposit for Payroll customers


 EFT for Accounts Payable


 Advanced Security


 user-defined intervals to reduce network
Scheduler to run your scheduled tasks at




traffic
Data Consolidation tools for multiple

organization reporting
 Multicurrency
Mobile App
Access report and drill down to chosen
level of detail





 View account balances





Approve and/or deny requisitions from a
mobile device
Maintain security settings from desktop

application with mobile users.
LEARN MORE
(800) 404-9758 press 1
[email protected] and www.cpaz.com
©2013 Abila, Inc. All rights reserved. Abila, the Abila logos, and the Abila product and service names mentioned herein are registered trademarks or trademarks of Abila, Inc., or its
affiliated entities. All other trademarks are the property of their respective owners.