<Enter your Department name here>
Project Opportunity Information (Project Brief)
Project Overview
Project Name
Client
Creation Date
Author of Brief
YYYY/MM/DD
Last Revision Date
Project Requestor
Project Sponsor
System(s) Affected
Project Brief Status
(Pending/Approve/Reject)
Manager Name
Date of Manager Approval
Project Category
(S/M/L)
Project Charter Required
(Y/N)
YYYY/MM/DD
YYYY/MM/DD
Project Details
Project Description
Enter in a brief description of the project purpose.
Project Goals and
Objectives
Enter in the desired end result and supporting objectives of the project:
 Objective 1
 Objective 2
Objectives should be SMART
Specific ; Measurable ; Achievable ; Realistic ; Time-bound
Project Scope
Specify what is and is not included in the delivery of the project:
 The scope of project includes:
o In scope 1
o In scope 2
 The scope of project does not include:
o Out of scope 1
o Out of scope 2
Project Deliverables
What is the end product and/or deliverables of the project:
 Deliverable 1
 Deliverable 2
Business Benefits
What value and benefit does this project bring to your Department, Client or
UofG:
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Project Details


Business benefit 1
Business benefit 2
Constraints / Risks
Enter in possible circumstances that may constrain the implementation of this
project.
Project Team
Requirements
Identify the skills and/or Groups within your Department necessary to support
the implementation of this Project.
Cross-Functional
Team Requirements
Identify the skills and/or non-Department Groups necessary to support the
implementation of this Project.
Budget
Requirements
Identify and quantify the costs associated with the following:
 Human Resource Requirement Estimate in Hours
 Sub Contractor Requirement in dollars
 Hardware requirements in dollars
 Software requirements in dollars
Key Project Dates
Enter in desired project start and delivery dates. If possible provide high level
milestones with associated dates.
Project
Relationships
Identify if this project is related to, is dependent on or is a dependency of any
another project(s).
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Required by PMO
Classification
Identify the type of classification this project falls into. One of:
 New/Replacement Service
 Transform/Enhance Existing System/Service
 Routine Maintenance
 Other (please specify)
College/Directorate
Specify the College or Directorate that this project is for. If this project is for
several areas you may specify "campus-wide" or "multiple-units"
Client Department /
Unit
Specify the Department or Unit that this project is for. If this project is for several
areas you may specify "campus-wide" or "multiple-units"
Estimated Time
Frame
Specify the time frame that this project will cover, such as Winter 2009 or 2 year
project commencing January 2009.
Financial Funding
Specify if the project is funded.
 Funding partners sought
 Funding Secured
 Funding Sought
Solution Category
Specify how this solution will be created:
 Develop (in-house or contract out)
 Interface/extend
 Buy
 Open/community source
 SaaS (Software as a Service)
 Other/Don't know
Impact Audience
Specify who this project impacts:
 Local/Departmental
 College/Directorate
 Campus-wide
 Unknown
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Project Brief Approval
The following section is to be completed once the final draft of the Project Brief has been completed.
Any changes and/or updates to the Project Brief required after it has been approved will be documented
as a formal amendment to this document, following the Change Request Process.
Based upon my input and review of the information contained within this Project Brief, I authorize the
<Enter Project Name> project to commence.
<Enter First Name/Last Name>
Project Sponsor
<Title>
<Department/Faculty>
University of Guelph
<Enter First Name/Last Name>
Author of Brief
<Title>
<Department/Faculty>
University of Guelph
Signature
Signature
Date (YYYY/MM/DD)
Date (YYYY/MM/DD)
<Enter First Name/Last Name>
<Departmental Manager Title>
<Department/Faculty>
University of Guelph
<Enter First Name/Last Name>
<Title >
<Department/Faculty>
University of Guelph
Signature
Signature
Date (YYYY/MM/DD)
Date (YYYY/MM/DD)
Appointed Project Manager:
First Name/Last Name
Signature
Please follow your Departments approval process, however, also forward a copy of this Brief to the Office
of the PMO, Margaret Virani, Repository Coordinator ([email protected])
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