Church Coordinator Instructions
GATHERINGS:
Board Representative or committee member makes contact with church coordinator.
Responsibility of church coordinator:
1.
Secure date, day and time for use of facility
2.
Pastor involvement
a. Fourth Day Speaker (3-5 minutes/Fourth Day/2 Questions from closing)
b. Communion
3.
Secure sound/media (Emmaus church volunteer)
4.
Set up/clean up team
5.
Communion elements
6.
Childcare – ensure at least 2 people are on hand for child care. Payment will be
made thru the FSE Treasurer at the rate of $10.00 per hour.
FOURTH DAY GATHERING:
All of the above and:
1.
Facility available for 5 pm meeting with pilgrims, sponsors and board
2.
Two rooms for weekend group meeting
3.
Dining facility
4.
Sanctuary for Worship & Communion
Suggestions for monthly, quarterly, semiannual & annual Church Emmaus group
participation and to ignite awareness:
1.
Fellowship opportunities among group; dinner, agape parties
2.
Promoting sponsorship
a. Leadership/potential leadership persons
b. Youth Pastors
c. Pastors
d. Musicians
3.
Information sessions for interested individuals
4.
Brochures, announcements, newsletter & bulletin items
5.
Group reunion involvement & placement
6.
Share current FSE Community events, changes and information with local church
group regularly
7.
Set up fund/donations for local fund to take care of expenses such as
media/sound tech, agape supplies, sponsorship for someone who cannot
necessarily afford it, snacks for information sessions or fellowship, etc.
Basic Timeline for Gatherings
Friday gathering: From 7-8 PM. Start with Praise & worship, Community Lay Director
announcements, (Training talks on occasion), introduction of 4 th Day speaker, 4th Day
talk, Clergy response to 4th Day talk leading to Communion. 8-9 PM: Presiding clergy
opens with Grace. Coffee/beverages provided by host church. Dessert/snacks provided
by community. Approximately 2 HOURS total
Saturday gathering: 6-7:30 PM. Presiding clergy opens with Grace. Coffee/beverages
provided by host church. Covered dish dinner provided by community. 7:30-8:30 PM
Start with Praise & worship, Community Lay Director announcements, (Training talks on
occasion), introduction of 4th Day speaker, 4th Day talk, Clergy response to 4th Day talk
leading to Communion. Approximately 2.5 HOURS total
Fourth Day Gatherings: 5-6 PM Sponsors & pilgrims meet in sanctuary for Emmaus
Board introductions and areas of responsibilities. 6-7:30 PM. Presiding clergy opens
with Grace. Coffee/beverages provided by host church. Covered dish dinner provided
by community. At approximately 6:45 PM, pilgrims and team leave dining area to go to
break out rooms for reunion meeting. 7:30 PM community is in sanctuary starting with
Praise and Worship. 7:45 PM, community ready to receive pilgrims with singing “When
the Saints Come Marching In” while pilgrims and team march into sanctuary.
Community Lay Director announcements, (Training talks on occasion), introduction of
4th Day speaker, 4th Day talk, Clergy response to 4th Day talk leading to Communion.
Adjourn at approximately 8:45 PM. Approximately 4-5 HOURS total
Host Church Responsibilities for Monthly Gatherings
1.
Furnish plates, napkins, cups, eating utensils and nominal table decorations for
approximately 100-125 people (FOURTH DAY GATHERINGS APPROXIMATELY 225-250).
2.
Arrange for the Fourth Day Speaker (must be a member of the FSE Community)
AND provide for someone to introduce the fourth day speaker – name to be
provided to COMMUNITY LAY DIRECTOR, via email or at Gathering.
FOURTH DAY WITNESS (Speaker) Talk should be 3-5 minutes in length. This is a
person’s witness to God’s presence in his or her life and to developments in his or
her walk with the risen Lord. The witness may stem from an experience, a
spiritual learning, a reflection on a stretch of his or her spiritual journey, or a
challenge to live more fully in holiness and service. The Fourth Day Witness is
NOT a sermon, teaching, or exhortation. Nor is it an “Emmaus Talk,” or a
nostalgic remembering one’s Emmaus weekend. The Fourth Day witness is a first
person sharing that will cause others to reflect on God’s presence and call in their
own lives and will inspire them to live more fully in grace as disciples. While the
Fourth Day Witness should come from the heart, it should also be thoughtful and
well-prepared.
3.
Provide Communion Elements (grape juice, bread, chalice(s), serving cloth for
bread, plates(s), etc. – for Fourth Day Gatherings TWO chalices and serving
plates/cloths are necessary.
4.
Arrange for a Pastor to consecrate the Communion elements. This Pastor
MUST be a member of the Florida Sonrise Community. If the Pastor of the host
church is NOT a member of the FSE Community, you may ask any Pastor who is
a member of the community to service.
Clergy response: The Fourth Day Witness (speaker) is sometimes followed by a
response from the evening Spiritual Director in order to pull together the various
thoughts and highlight further connections with the gospel. This response is NOT
a sermon or even a prepared talk, but a scriptural reflection on the general
theme of the Fourth Day Witness for the purpose of deepening the listener’s
understanding of the connection between their lives and the story of God in
Scripture. The Lay speaker would have shared the basic intent of the Fourth Day
Witness with the Spiritual Director ahead of time. The clergy response is
secondary to the Fourth Day Witness and should be no longer than 10 minutes.
At the clergy’s discretion, they may ask the community for comments on the
fourth day talk. The clergy response can also provide a transition to Holy
Communion or be incorporated into a brief Holy Communion Meditation.
5.
Provide Drinks (Coffee, tea, water) Soda may be provided as well.
6.
Contact the community music coordinator to arrange necessary items for
praise & worship. Make sure the musicians have access to sanctuary or
fellowship hall in order to get instruments, microphones, etc. set up about 30-60
minutes ahead of time.
7.
Provide childcare for approximately 6-10 children (approximately 20 for the 4th
day gathering). The FSE Board requires all personnel providing childcare to have
undergone a background check. Although volunteers are encouraged for this
position, the FSE Board has authorized the rate of $10.00 per hour, per person,
for a minimum of two persons (state law requirement of two persons). A check
can be issued by the FSE Treasurer directly to the person if the Treasurer is
present at the gathering and each child care providers fill out the attached form.
Please let the gathering coordinator know if you will need payment for childcare
providers.
Check #:
Amount: $
FLORIDA SONRISE EMMAUS
OUTSIDE SERVICES
I, ________________________________, provided services for
Please Print Name
Florida Sonrise Emmaus on:________________________.
I have been paid $_____________.
Please Print Date
Check #:
Amount: $
FLORIDA SONRISE EMMAUS
OUTSIDE SERVICES
I, ________________________________, provided services for
Please Print Name
Florida Sonrise Emmaus on:________________________.
I have been paid $_____________.
Please Print Date
Check #:
Amount: $
FLORIDA SONRISE EMMAUS
OUTSIDE SERVICES
I, ________________________________, provided services for
Please Print Name
Florida Sonrise Emmaus on:________________________.
I have been paid $_____________.
Please Print Date