CP-72: Real Time
Labor Capture with
Shop Floor Time
Paul Whiteman – Lexell Blue
Jason LeMaire – Zoom Consulting
Paul Gioia - Deltek
Agenda
 Objectives
 Why Shop Floor Time?
 Contrast with Time Collection
 Shop Floor Time Deployment Options
 Implementing Shop Floor Time
 Best practices
 Summary
Confidential Deltek 2015
Introductions – Lexell Blue
 Lexell Blue, LLC headquartered in Northern Virginia
 Comprised of four partners and a team of consultants with extensive experience with the
Deltek GovCon suite of products
 Costpoint consulting services
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CP / TE Implementations including Project Manufacturing
Data Migration, Merges, Restructures, and Splits
Extensibility
Interfaces
Reporting
Product Installations
Product usage assessments
3
Why Shop Floor Time?
 Enables rapid capture of start and stop times for shop floor
activities
 Supports complex pay rules and schedules
 Tracks attendance, vacation, holiday, illness, and late arrival
 Supports employee self service scheduling requests and
approvals
 Includes shop floor labor reporting, elapsed time project
reporting, and indirect activities
Confidential Deltek 2015
Shop Floor Time Benefits
 Improved Efficiency
o Rapid start/stop shop floor data capture (MO, Project, Meals, Breaks, etc.)
o Operation Completions/Rejections direct from the shop floor
o Eliminate paper time recording, duplicate entry
o Supports ‘Lean’ initiatives. Also Integrates with Costpoint MES.
 Improved Accuracy
o Start/Stop activity is captured real-time, no more operator ‘guesstimates’
o Eliminate errors from duplicated manual time capture
Confidential Deltek 2015
Shop Floor Time Benefits
 Improved Visibility
o Supervisors have real time visibility in to staff attendance
o Manufacturing Order Operation status is updated real-time
o Real-time Manufacturing Order labor costing – minimize trailing labor costs
 Compliance
o Full traceability of labor costs incurred
o Enforcement of complex labor rules
Confidential Deltek 2015
Contrast with Time Collection
Capability
Time Collection
Shop Floor Time
Collect Time charged to Projects (Indirect and Direct)
X
X
Collect Time charged to Manufacturing Order / Operation
X
X
Elapsed Time Entry
X
X
Punch Time Entry (Real-Time)
X
Manufacturing Order Operation Completion Quantities
X
Time Clock Terminal data capture
X
Mobile data entry
X
X
Leave Requests / Approval
X
X
Complex / Multiple Work Schedules
Attendance Tracking
X
Limited
Overtime Requests
Complex Overtime, Shift, Union, Labor rules
X
Limited
Split labor across multiple Manufacturing Orders
Supervisor Dashboard
X
X
X
Confidential Deltek 2015
X
Shop Floor Time
Deployment Options
Costpoint – SFT
Costpoint
Time and Attendance,
Approvals, MO and
Project Labor and MO
completions
Employee data, Orders, Accounts, Project,
Organizations, Work Centers, Project Workforce,
Inventory Abbreviation Codes, etc.
Costpoint
Shop Floor
Time
Employee Clockings (Start / Stop)
Work Order / Operation Releases
Employee review and sign time card
Employee Self Service
Costpoint – SFT - TC
Time and Attendance,
Approvals, MO
Completions
Costpoint
Project Timesheets,
Approvals
Employees, MO’s, Accounts, Project,
Organizations, Work Centers/Operations, Project
Workforce, Inv Abbrev
Time
Collection
Employee elapsed time entry
Employee review and sign time card
Employee Self Service
Costpoint
Shop Floor
Time
Employee Clockings (Start / Stop)
Work Order / Operation Releases
Employee review and sign time card
Employee Self Service
Confidential Deltek 2015
Costpoint – SFT - MES
Routings, Labor reports
and completions
Time and Attendance,
Approvals, Completions
Costpoint
Employees, MO’s, Accounts, Project,
Organizations, Work Centers/Operations, Project
Workforce, Inv Abbrev, Parts, MBOM etc.
Costpoint
MES
Employee Clockings (Start / Stop)
Work Order / Operation Releases
Costpoint
Shop Floor
Time
Labor and time clockings
Employee review and sign time card
Employee Self Service
Confidential Deltek 2015
Accessing Shop Floor Time
 Web Time Clock
Confidential Deltek 2015
Accessing Shop Floor Time
 Web Time Clock
Confidential Deltek 2015
Accessing Shop Floor Time
 Web app
Confidential Deltek 2015
Accessing Shop Floor Time
 Costpoint MES
 Sign On to Operation
 Next button
 Attendance clocking
15
11/13/20
15
Confidential Deltek 2015
Accessing Shop Floor Time
 Terminal / Badge Reader
Confidential Deltek 2015
Shop Floor Time
Implementing Shop Floor Time
Implementing Shop Floor Time
Confidential Deltek 2015
Implementing Shop Floor Time
o Initiation
o Kick-Off Meeting
o Make sure ALL vested parties are included
o Define Success!
o Design
o Gather business requirements
o Document all decisions
o Configuration
o Deploy Design in a test environment
Confidential Deltek 2015
Implementing Shop Floor Time
o Readiness
o Test, Test and Test again
o Deployment
o Go Live
o OCM (Organizational Change Management)
o Make sure the entire company is aware of what is coming
Confidential Deltek 2015
Shop Floor Time
Best Practices
Shop Floor Time Best Practices
 Keep it simple
 One of the biggest mistakes is trying to overcomplicate the system
 Find a good balance between usable functionality and complexity of setup
 Remember, you can always turn on additional functionality later
 Use the Templates
 Templates are provided for all configuration screens
 Clone the templates and add XYZCORP_ to create your own
Confidential Deltek 2015
Shop Floor Time Best Practices
 Utilize Costpoint’s extensive defaulting logic to your advantage
 The more data elements you try to capture on a timecard then more mistakes the
employee can make
 Try just having the Work Order or MO on the timecard
 Use timesheet defaults
 PAG/Labor Group
 Employee/PAG
 Employee/Project
 Project Timesheet
 Works best with Indirect Projects
Confidential Deltek 2015
Shop Floor Time Best Practices
 Only track direct employees in SFT
 If you are currently using T&E to track all employees, try leaving your salaried employees
there and move your direct employees to SFT
 This does require the maintenance of two timesheet systems
Confidential Deltek 2015
Shop Floor Time Best Practices
 Interfaces
 Can be set to run as often as desired.
 It is not recommended to schedule in less than 5 minute intervals
 If needed, a manual export can be done to transfer data
Confidential Deltek 2015
Shop Floor Time
Cool Features
Shop Floor Time Features
 Attendance Tracking
 Automatically split time over multiple Work Orders
 Overtime Tracking
 Automatically allocate either daily or weekly overtime to the correct pay type
 Ad Hoc Reporting (V1.2)
Confidential Deltek 2015
Shop Floor Time
Summary
Summary
 Shop Floor Time is a versatile and powerful system
 Capture data in near real time
 Fully Integrated with Costpoint and MES
 Keep it simple!
 Questions?
Confidential Deltek 2015
Questions & Contacts
Paul Whiteman
[email protected]
571.214.9613
www.LexellBlue.com
Paul Gioia
[email protected]
405.820.2547
www.Deltek.com
Jason LeMaire
[email protected]
757.784.3885
www.zoomconsultingllc.com