NEIGHBORHOODS DEPARTMENT
HOUSING AND COMMUNITY DEVELOPMENT DIVISION
Universal Funding Application Cycle
FY 2017- 2018
BUDGET AND FINANCIAL
ANALYSIS SECTION
(Up to 30 pts.)
Funding Applications are available on-line.
Call the Housing and Community Development Division for details at (904) 255-8200.
Applications must be delivered to the Housing & Community Development Division at
214 N. Hogan St., 7th floor, no later than 5:00 p.m. on Friday, March 3rd, 2017 or
postmarked on or before Friday, March 3rd, 2017.
214 N. Hogan St, 7th floor  Jacksonville, FL 32202  Phone: 904.255.8200  Fax: 904.255.8280
Universal Funding Application Cycle
Fiscal Year 2017 – 2018
Budget and Financial Analysis
BUDGET AND FINANCIAL ANALYSIS
MATCH FUNDS:

Applicants must demonstrate the ability to leverage or match the requested funds from other
sources. The following leverage/match requirements apply:
 PUBLIC SERVICE PROJECTS (CDBG ONLY) – Minimum 100% MATCHING
FUNDS required (minimum of 50% cash match required and maximum of 50% of
matching funds in the form of in-kind contributions and/or volunteer labor. The current
rate for volunteer match time is $23.07 per hour.)
 CONSTRUCTION/REHABILITATION/GAP FINANCING PROJECTS – Minimum
100% CASH MATCH required, dedicated to the specific construction project. No in-kind
contributions or operating funds will be considered as MATCHING FUNDS. A proposal
for gap financing will be disqualified if project funding is requested in conjunction with any
other grant offered through 2017-2018 Universal Application funding cycle.
 ACQUISITION PROJECTS (CDBG ONLY) – Minimum 50% CASH MATCH
required, dedicated to the specific acquisition project. No in-kind contributions or
operating funds will be considered as MATCHING FUNDS.
All leverage/matching funds must be dedicated and documented to the requested project and
available during the project period, i.e., October 1st, 2017– September 30th, 2018.
Housing & Community Development Division
Revised 7/31/2017
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Universal Funding Application Cycle
Fiscal Year 2017 – 2018
Budget and Financial Analysis
III. BUDGET AND FINANCIAL ANALYSIS
MATCH FUNDS: (YOUR ORGANIZATION CASH FLOW)
1. List source(s), including funding amounts, to which you have committed (documented) for the
proposed service/program/project. (Dates, outcomes, etc.)
2. List source(s), including funding amounts, to which your organization plans to apply under the
pending section for funding before October 1, for the proposed service/program/project.
FUNDING SOURCE
AMOUNT ($)
USES
*FUNDING SOURCE(S) – COMMITTED
$
$
LOCAL
FEDERAL
$
$
STATE
$
$
*Note: Please attach required documentation from funding source(s) of committed funds to this
project/program to be considered matching funds. If source(s) are not documented and clearly
identified for this funding cycle, the source(s) will not be considered in scoring.
Housing & Community Development Division
Revised 7/31/2017
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Universal Funding Application Cycle
Fiscal Year 2017 – 2018
Budget and Financial Analysis
LEVERAGING OTHER FUNDS: (OTHER ENTITIES MONEY – OUTSIDE SOURCES)
1. List source(s), including funding amounts, to which you have committed (documented) for the
proposed service/program/project. (Dates, outcomes, etc.)
2. List source(s), including funding amounts, to which your organization plans to apply under the
pending section for funding before October 1, for the proposed service/program/project.
FUNDING SOURCE
AMOUNT ($)
USES
*FUNDING SOURCE(S) – COMMITTED
$
$
LOCAL
FEDERAL
$
$
STATE
$
$
FUNDING SOURCE(S) – PENDING - NO CREDIT
$
LOCAL
$
FEDERAL
$
$
STATE
$
$
*Note: Please attach required documentation from funding source(s) of committed funds to this
project/program to be considered matching funds. If source(s) are not documented and clearly
identified for this funding cycle, the source(s) will not be considered in scoring.
Housing & Community Development Division
Revised 7/31/2017
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Universal Funding Application Cycle
Fiscal Year 2017 – 2018
Budget and Financial Analysis
Project expenditures shown on the following budget forms must be categorized as Administrative
Expenditures or as Services to Clients Expenditures:
Administrative Expenditures –Funds may be used to pay reasonable project administration
costs related to the planning and execution of community development activities assisted in whole or
in part with funds provided.
Services To Clients Expenditures –Funds may be used to provide services to clients, which
must be a new service or a quantifiable increase in the level of a service above that which has been
provided by the applicant during the previous 12-month period.
The Budget and Financial Analysis Forms must be completed in the following order:
I.
Detail Budget Form:
A. Using the account structure provided, show the anticipated expenditures for the proposed project
on the form in the appropriate columns:
1.
Column A – Show the Funds requested;
2.
Column B – Show other sources of revenues to be used as cash match;
3.
Column C – Show in-kind contributions to be used as non-cash match;
4.
Total Project Cost – Show the total of columns A+B+C.
II.
Budget Narrative Form:
Explain the proposed budget expenditures on this form. Provide details related to each
corresponding expenditure line item on the Detail Budget Form. If this is a continuing project,
explain any significant increases or decreases form the prior fiscal year’s project.
III.
Budget Summary Form:
A. Sources of Revenue - Using the account structure provided, show the anticipated revenues for the
proposed project on the form on the appropriate lines:
1. Line A – Show the Funds requested;
2. Line B – Show other sources of revenues to be used as cash match;
3. Line C – Show in-kind contributions to be used as non-cash match;
4. Total Sources of Revenue – Show the total of lines A+B+C.
B. Expenditures - Using the account structure provided, show the total anticipated expenditures
brought forward from the Detail Budget Form for each line item for the proposed project in the
appropriate columns:
1 Column A – Show the Funds requested;
2 Column B – Show other sources of revenues to be used as cash match;
3 Column C – Show in-kind contributions to be used as non-cash match;
4 Total Project Cost – Show the total of columns A+B+C.
C. Matching Requirements
Public Service Projects – Minimum 100% MATCHING FUNDS required. A minimum of 50%
in cash and a maximum of 50% of matching funds in the form of in-kind contributions and/or
volunteer labor. The current rate for volunteer match time is $23.07 per hour.)
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Revised 7/31/2017
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Universal Funding Application Cycle
Fiscal Year 2017 – 2018
Budget and Financial Analysis
DEFINITIONS OF LINE ITEMS
A.
Using the account structure provided, show the anticipated expenditures for the proposed
project on the form on the appropriate line item. A description of the line items is provided
below:
1.
Personnel Services – Expenses for salaries and wages for all persons to be employed by
the funded project along with related employee benefits. For each position list separately
under salaries and wages.
2.
Professional Services – Expenses paid for independent professional assistance, i.e. legal,
engineering, architectural, appraisal, management consultants, etc.
3.
Travel and Per Diem – Include cost for public transportation, reimbursement for use of
private vehicles, per diem, meals and other travel expenses.
4.
Communication Services – Expenses to be paid for telephone, cellular telephone,
postage, express charges and messenger services.
5.
Utility Services – Include costs for electric, gas, water and other public utility services.
6.
Rentals and Leases – Amounts to be paid for the lease or rent of land, buildings,
equipment and vehicles.
7.
Insurance – Includes all insurance carried for the protection on the agency allocated to
the project, i.e. general and professional liability, auto coverage, surety bonds, etc.
8.
Repairs and Maintenance Services – The cost incurred for the repair and maintenance
of equipment and buildings, including maintenance and service contracts. Do not include
janitorial services.
9.
Printing and Binding – Costs of printing, binding and other reproduction services which
are contracted for or purchased from outside vendors.
10. Promotional Activities – Includes any type of promotional advertising on behalf of the
funded project.
11. Other Current Charges & Obligations – Include charges and obligations for the funded
project not otherwise classified. Also, include charges to be paid for volunteer stipends
and other volunteer expenses such as travel reimbursement and recognitions events.
Itemize each charge to be paid.
12. Office Supplies – This line item include such materials such as stationery, paper, pens,
pencils etc. for the funded project.
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Revised 7/31/2017
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Universal Funding Application Cycle
Fiscal Year 2017 – 2018
Budget and Financial Analysis
13. Operating Supplies – All types of supplies consumed in the operation of the funded
project. This may include non-office supplies, computer software, institutional supplies,
equipment less than $750, etc. Do not include materials or supplies unique to
construction or acquisition in this category.
14. Dues, Subscriptions & Memberships – Include subscriptions, memberships,
professional data costs, and dues for professional organizations for funded staff.
15. Employee Training – Include training and educational costs for the funded project staff
and/or clients.
16. Depreciation – (Administrative Cost only) - Depreciation and use allowances are
allowable cost under both OMB Circular Uniform Guidance 2CFR200. Providing the
asset is necessary for use by the sub-recipient in the administration of an activity assisted
with funds; and, the depreciation and use allowances are not included in the indirect cost
category.
17. Indirect Cost – (Administrative Cost only) – Attach copy of predetermined and/or
approved indirect cost plan.
18. Capital Expenditures – (Non-Construction Cost only) - All requests for capital outlay
($500 and above) should be outlined in this category. Please complete the item
description, cost, and a brief description of why the item is required on the Budget
Narrative Form.
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Universal Funding Application Cycle
Fiscal Year 2017 – 2018
Budget and Financial Analysis
CONSTRUCTION BUDGET FORM:
Applicants requesting funds for Capital Improvement Projects (construction, rehabilitation and
infrastructure improvement projects) must complete this form.
Complete the Agency’s Name, Project’s Name and Contractor’s Name, address and phone number and
licenses number.
A.
Sources of Revenue - Using the account structure provided, show the anticipated revenues for the
proposed construction project on the form on the appropriate lines:
1. Line A – Show the Funds requested;
2. Line B – Show other sources of revenues to be used as cash match;
3. Total Sources of Revenue – Show the total of lines A+B.
B.
Description of Work - Using the format structure provided, show the description of work and
anticipated expenditures for each cost item to be charged to the proposed project in the appropriate
columns:
1. Column A – Show the Funds requested;
2. Column B – Show other sources of revenues to be used as cash match;
3. Total Project Cost – Show the total of columns A+B.
C.
Construction/Rehabilitation/Gap Financing Projects – Minimum 100% CASH MATCH
required, dedicated to the specific construction project. No in-kind contributions or operating
funds will be considered as MATCHING FUNDS.
Housing & Community Development Division
Revised 7/31/2017
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Universal Funding Application Cycle
Fiscal Year 2017 – 2018
Budget and Financial Analysis
CONSTRUCTION PROJECT
1.
Describe in detail the physical improvements that will be made to include construction start and
finish time.
2.
Construction estimates are from a licensed, insured General Constructor using Davis-Bacon
Wages and Section 3 Program requirements.
Yes
No ___
Preliminary designs
Photographs, blueprints and specifications
Yes
No ___
Constructor’s license certificate attached?
Yes
No ___
3.
Agency must submit a signed construction estimate from a licensed contractor.
Contractor Name:
Address:
Zip Code:
Telephone:
License Number:
4.
Contractor’s License Certificate
Yes
No
Does applicant own the property or site?
Yes
No
If not, provide a copy of lease agreement and letter from the owner confirming.
5.
6.
Proof of proper zoning and building codes attached (Property Appraiser Detail Form)?
Does the project require land use and/or zoning change?
Yes
No
Yes
No
If yes, explain:
7.
Describe long-term operation and maintenance plans for the project:
*All required documents as listed on page 3 of the application must be included for the project to
be considered for funding.
Housing & Community Development Division
Revised 7/31/2017
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Universal Funding Application Cycle
Fiscal Year 2017 – 2018
Budget and Financial Analysis
ACQUISITION BUDGET FORM:
Applicants requesting funds for Property Acquisition Projects (for the purchase of real property) must
complete this form.
Complete the Agency’s Name, Project’s Name and Property Location and/or description to be
acquired. Use the street address, location or an RE Number (from the property tax records) to identify
the property.
A.
Sources of Revenue - Using the account structure provided, show the anticipated revenues for
the proposed acquisition project on the form on the appropriate lines:
1.Line A – Show the Funds requested;
2.Line B – Show other sources of revenues to be used as cash match;
3.Total Sources of Revenue – Show the total of lines A+B.
B.
Description of Expenditure - Using the format structure provided, show the description of
anticipated expenditures for each cost item to be charged to the proposed project in the
appropriate columns:
1. Column A – Show the Funds requested;
2. Column B – Show other sources of revenues to be used as cash match;
3. Total Project Cost – Show the total of columns A+B.
C.
Acquisition Projects – Minimum 50% CASH MATCH required, dedicated to the specific
acquisition project. No in-kind contributions or operating funds will be considered as
MATCHING FUNDS.
Housing & Community Development Division
Revised 7/31/2017
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Universal Funding Application Cycle
Fiscal Year 2017 – 2018
Budget and Financial Analysis
ACQUISITION PROJECT
(Funds will only be used to purchase property at Fair Market Value (FMV) appraised value.
Applicants will be responsible for purchase cost above FMV.)
1.
Describe in detail the acquisition of the property. (Attach photograph)
2.
Letter of Interest from property owner attached? (See Exhibit 2)
Yes
No
3.
Voluntary Acquisition Notice from owner attached? (See Exhibit 3)
Or Right to Withdraw attached? (See Exhibit 6)
Yes
No
4.
Seller’s Occupancy Certification attached? (See Exhibit 4)
Yes
No
5.
Notice to Prospective Tenant attached? (See Exhibit 5)
Yes
No
6.
Proof of proper zoning and building codes attached (Property Appraiser Detail Form)?
7.
Does the project require land use and/or zoning change?
Yes
No
Yes
No
If yes, explain:
* All required documents as listed on page 3 of the application must be included for the project
to be considered for funding.
Housing & Community Development Division
Revised 7/31/2017
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Universal Funding Application Cycle
Fiscal Year 2017 – 2018
Budget and Financial Analysis
FINANCIAL PERFORMANCE SCORE:

Applications will be reviewed on the following items (one point each) for a total possible score
of ten (10) points:








CURRENT RATIO – Measure of Current Liquidity
MONTHS OF CASH - Measure of Current Liquidity
CASH EXPENSE RATIO – Measure of Current Liquidity
MONTHS OF NET ASSETS – Measure of Short Term Capacity
EXPENSE MARGIN – Measure of Short Term Capacity
EQUITY RATIO – Measure of Long Term Capacity
RETURN ON ASSETS – Measure of Long Term Sustainability
PRIOR YEAR PERFORMANCE – One (1) point reduction for each of the previous
fiscal years in which the agency had expired and unspent awards exceeding $5,000.
AUDIT PERFORMANCE:

Applications will be reviewed on the following items (one point each) for a total possible score
of five (5) points:





AUDIT TIMELINESS – Audit provided on-time
MANAGEMENT LETTER – Questioned Costs – No Questioned Costs
SIGNIFICANT DEFICIENCIES – No Significant Deficiencies
MATERIAL WEAKNESSES – No Material Weaknesses
REPORTABLE CONDITIONS – No Reportable Conditions
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