Office of Community Services
Division of State Assistance
How To Include
the Tribal Community Services Block Grant (CSBG)
Into a
P.L. 102-477 Demonstration Project
Technical Assistance Webinar
Tuesday, May 24, 2016
2:00 p.m. – 3:00 p.m. (EST)
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Agenda
•
Welcome and Webinar Instructions
Nicole Oxendine, LUX Consulting
•
Introduction of OCS 102-477 Team
Nicole Oxendine, LUX Consulting
•
Welcome
Dr. Yolanda Butler, OCS
Deputy Director
•
Overview of Public Law (P.L.) 102-477
Andrala Walker, DSA, CSBG
Operations Branch Chief
•
How to Apply to Include CSBG:
Sara Lee, Program Specialist
(Criteria, Deadlines, Plan Submission Requirements,
Withdrawal from 102-477, and CSBG Re-submission)
•
Training and Technical Assistance Resources
•
Next Steps
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Webinar Instructions
• Participants will be in listening mode throughout the webinar
• If you experience technical issues, please call 1-800-945-9120
• Today’s webinar will be recorded and posted on the LUX Tribal TA website
immediately following the session. www.luxcg.com/tribalta
• Access Power Point slides via resource pods at the bottom right on your screen;
Click on Presentation Title. Then click “download” files on the bottom
• During webinar you may type in your questions via the Q&A Pod on the right of
your screen
• Questions will be answered at the end of the presentation.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Management Staff
Dr. Yolanda Butler, Deputy Director
Office of Community Services
Seth Hassett, Director
Division of State Assistance
Andrala Walker, CSBG Operations Branch
Chief - Division of State
Assistance
OCS 102- 477 Team
Sara Lee, Program Specialist
Division of State Assistance
Jane Golden, Program Assistant
Division of State Assistance
Niki Frazier, Senior Administrator
Division of State Assistance
Dianne Raiford, Records
Administrator
Division of State Assistance
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
What is Public Law 102-477?
(P.L. 102-477)
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
What is Public Law 102-477?
Public Law 102-477 is the Indian Employment,
Training, and Related Services Demonstration
Act that was signed into law by President
George H. W. Bush in 1992.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
PL 102-477 was enacted to:
• Demonstrate how Indian tribal governments can integrate the
employment, training, and related services they provide in
order to improve the effectiveness of those services;
• Reduce joblessness in Indian Country; and
• Serve Tribally-determined goals that are consistent with the
policies of self-determination.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
P.L. 102- 477and CSBG
•
PL102-477 consolidated plans - often referred to as “477 Plans” are
submitted to and administered by the Department of Interior (DOI), Bureau
of Indian Affairs (BIA)
•
CSBG, with its aims of self-sufficiency and moving families off of public
assistance and its explicit authorization of funds to be used for employment
and training activities, can be understood to support the employmentoriented purposes of the 477 Act
•
Participation is limited to federally-recognized Tribes and Tribal
Organizations
•
Participation in P.L. 102-477 is voluntary
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Criteria
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
To include CSBG in a P.L. 102-477 Demonstration Project, a
Tribe or Tribal Organization:
• Must be Federally-recognized with an existing direct Federal
CSBG grant in operation for at least one (1) year.
• Must have at least two (2) programs eligible for incorporation
into P.L. 102-477.
• Must be able to show a proven record of financial
responsibility, demonstrated by three years of recent “clean”
audits.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Criteria (continued)
• Prior to submitting an application, Tribal CSBG Program
Directors should contact the Division of State Assistance and
confirm that minimum criteria are met.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Waivers:
• All applicable CSBG program statute, regulations, and policy
continue to apply (unless ACF grants a waiver) to CSBG funds
approved to be included in a P.L. 102-477 demonstration
project.
• Tribes do have the right to requests waivers as long as the
waiver is consistent with the purpose of P.L. 102-477 or with
provisions of the CSBG Act.
• Waiver requests may be submitted as a part of the Tribe’s
plan
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Deadline & Plan Submission
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
• If you elect to participate in a 102-477 demonstration pilot in
FY 2017, you must submit your plan no later than July 1,
2016.
• 102-477 Plan applications may be submitted at any time
during the fiscal year.
• Please note that, because CSBG is administered on an annual
basis, if an application is submitted after January 1st of a
given fiscal year, it will not become effective until the CSBG
Plan is accepted and funds are made available in the next
available fiscal year.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
477 Plan Submission
• Applications should be submitted directly to the DOI/BIA
An original application and 1 copy should be mailed to:
Office of Indian Services
Division of Workforce Development
1849 C Street, NW
Mail Stop 4513-MIB
Washington, DC 20240
Telephone: (202) 208-3710
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
477 Plan Submission
•
An additional copy should also be sent via email to:
Office of Community Services
Division of State Assistance
Attn: CSBG Program Operations Branch
[email protected]
• After an initial review by BIA, plans will be forwarded to OCS
for final review and acceptance.
• The entire plan review process must be completed within 90
days of receipt.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
What to Expect
after submitting your 477 Plan
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
What to Expect
• OCS will either accept the plan, or return the plan to BIA if
additional information or clarification is needed. Be sure to do
a thorough review of your plan.
• Applicants that do not meet the minimum criteria will not be
reviewed. OCS will provide BIA with an explanation.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Content
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Period
CSBG funding may be incorporated into a P.L. 102-477
Plan that covers multi-year periods.
If an applicant elects to include CSBG in a consolidated
102-477 Plan, the following CSBG requirements must
be included.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Requirements | 1 Year/New Plans
•
•
•
•
•
•
•
•
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Letter of Intent
SF-424M
Programmatic Assurances
CSBG Narrative Plan
Public Hearing
Tribal Resolution
Required Certifications
Annual Report
CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Requirements | In Middle of 2 Year
CSBG Plan/Multi-Year
• Letter of Intent
• SF-424M
• Annual Report
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Content:
Letter of Intent
• This is a brief statement of intent to administer the
CSBG under a P.L. 102-477 Plan.
• DSA has created a simple template for applicants to
use.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Content:
SF 424 M
This is a standard federal form
required for use as a cover
sheet for submission of the
CSBG application.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Content:
Programmatic Assurances | Sign & Certify
• Submitted CSBG Plans should include specific programmatic
assurances that are both signed with an original signature and
certified by the Tribe or Tribal Organization’s CEO.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Content:
Programmatic & Administrative Assurances
• Programmatic assurances
• Administrative and financial assurances (including the date of
the last audit and the period covered by that audit in
compliance with the Single Audit Act of 1984.)
• Other administrative certifications
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Content:
Original Signatures and/or Delegation of Authority
• The assurances must contain original signatures of the CEO,
Tribal Chief or an authorized designee.
• If the CEO has delegated this responsibility, a written and
signed confirmation of such a delegation by the CEO must be
included with the application.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Content:
CSBG Narrative
• Select at least one of the assurances from Section
676(b)(1)(A) – (C) CSBG Act and describe how it will be
carried out by the Tribe or Tribal organization.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Content:
CSBG Narrative
•
Provide a description of how the assurance(s) will be carried out
and how the organization will comply with the certifications
•
Outline the goals and objectives of the Tribal organization to
administer the Community Services Block Grant including the
Tribe’s strategy to identify the employment opportunities, education,
training and related services to be provided to Indian workers
•
Describe the planned distribution of funds for the fiscal year(s ).
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Content:
Public Hearing Documentation
• Describe how, when and where the Tribe or Tribal
Organization made the Plan available for review and comment
prior to plan submission
• Supporting documentation may include:
o
o
o
o
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The public hearing announcement;
Meeting agenda;
List or Registry of attendees; and
Copies of any comments provided
CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Content:
Tribal Resolution
• Only needed for organizations representing more than one
Tribe. Must be current and up to date.
• Gives a Tribal organization, by resolution, authority to seek
funding for identified Tribes.
• Include copies of resolutions in your Plan.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Required CSBG Certifications
• Lobbying;
• Debarment and Suspension;
• Drug-Free Workplace; and
• Environmental Tobacco Smoke
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Content:
Annual Reporting Requirements
The CSBG Annual Report must include narrative that addresses
each of the following:
o Accounting on how funds were spent on the direct delivery of local
services;
o Information on the number of and characteristics of clients served;
o How the grantee met its goals and objectives;
o Information on the types of projects supported by CSBG funds;
o Accomplishments of projects and activities; and
o Outcome data that addresses the implementation of the national
goals.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Content:
Annual Reporting Requirements
• CSBG funds received
• Use and distribution of CSBG funds (by service categories)
• Service Demographics (Number of individuals served by age
group)
• Program participants’ characteristics (gender/family type)
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Content:
Annual Reporting Requirements (2 Year Accepted
CSBG Plan)
• Tribes or Tribal Organizations that: 1) have previously
submitted a two year CSBG plan; 2) are currently in the first
year of an accepted CSBG two-year plan cycle; AND 3) are
transitioning to the P.L. 102-477, will only be required to
submit a Letter of Intent, an Annual Report and the SF-424M
to BIA.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Application Content:
Annual Reporting Requirements | Final Points
• Your report will also include activities related to the required
assurances that were supported by CSBG funds.
• Recognizing that the fiscal year ends after the submission of
the application, utilize the most current available data for the
current fiscal year.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Withdrawal & Re-Submission
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Withdrawal Steps
Tribes participating in 102-477 plans may withdraw at any time.
To do so:
– The Tribal Chief, Chair or CEO must submit a letter to the “477” Lead
Agency at DOI, with a copy to OCS.
– The letter must state that the Tribe is withdrawing its CSBG funds
from its existing 102-477 Plan and specify the approved 102-477 Plan
period.
– Withdrawals will become effective at the beginning of the following
fiscal year.
Note: The CSBG Fiscal Year begins October 1 of a given year and ends
on September 30 of the following year.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Re-Submission Steps
• The Tribal Chief, Chairman or CEO must submit a letter to
OCS requesting re-submission, along with a completed
CSBG application and Plan for the requested fiscal year no
later than 30 days prior to the beginning of the first fiscal year
covered by the plan.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Training & Technical Assistance
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Training & Technical Assistance
• Resource materials, as well as a recording of this webinar,
will be available on the CSBG Tribal TA Resource Center at
www.luxcg.com/tribalta
• There is always an ongoing opportunity to ask questions after
today’s webinar by contacting the CSBG team at
www.CSBGTribes.acf.hhs.gov or the Lux Tribal TA Team.
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Remember:
Help is Available!
CSBG Tribal TA Team at LUX
Nicole Oxendine, Director, LUX Consulting Group, Inc.
(301) 585-1261 ext. 314 [email protected]
Marise Gibbs, LUX Consulting Group, Inc.
(301) 585-1261 ext. 325 [email protected]
OCS – Tribal Team
Sara Lee – [email protected]
Jane Golden – [email protected]
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CSBG Tribal Technical
Assistance Program
Office of Community Services
Division of State Assistance
Q&A
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CSBG Tribal Technical
Assistance Program