Using the School Data Portal: Guidance for
submitting your planning and reporting
documents
The School Data Portal is quick and secure way for schools and kura to send
their planning and reporting documents to the Ministry of Education.
What can you send?
Use the School Data Portal to submit your school’s:
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charter
analysis of variance
National Standards NAG2A(b) commentary (if applicable)
National Standards NAG2A(c) data (if applicable).
If you’re using a Student Management System (SMS) to record and report on your National
Standards data, you can submit your summary data to the Ministry directly from your SMS. Use
the portal only if your SMS does not support direct submission. Contact your SMS vendor for more
information.
Getting access to the portal
You can access the School Data Portal from here. You will need to have an Education Sector Logon
(ESL) to be able to log in. School staff must use their own ESL user account with a valid School Data
Portal Role to be able to access the School Data Portal.
Support for logging in to the Portal is available from here. You can also contact the Education Service
Desk on 0800 422 599 or [email protected] for help logging in.
Screenshot of School Data Portal login page
Ministry of Education | Using the School Data Portal: Guidance for submitting your planning and reporting documents
Portal home page
At the portal home page you should see your details (username and school number), a welcome
message and a list of recently uploaded files.
Screenshot of data portal home page
At the bottom of the portal homepage is the file upload section. This section has:
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simple instructions for uploading files
drop-down menus and buttons for choosing and uploading files.
Ministry of Education | Using the School Data Portal: Guidance for submitting your planning and reporting documents
Screenshot of upload section
How to attach and upload your files
To send your planning and reporting files to the Ministry:
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choose the ‘Schools Planning and Reporting’ option from the File Type drop-down menu
click on the Browse button – a browser window will appear
browse your computer and find the file you want to upload
select the file and click Open
repeat steps above to select additional files (for your charter, analysis of variance, National
Standards NAG2A(b) commentary and National Standards NAG2A(c) data).
click on Upload file(s) button.
Checking submission
Once you send your file(s) the screen will display a confirmation message under the Upload file(s)
button. You will also see your last three uploads in the Previously Uploaded Files section.
Ministry of Education | Using the School Data Portal: Guidance for submitting your planning and reporting documents
Submission history
To see details of all of your previous successful submissions, select the History button in the top-left
corner.
Screenshot of the history page
Contact us for support
Contact the Ministry of Education Service Desk on 0800 422 599 or
[email protected] if you need support using the School Data Portal.
Ministry of Education | Using the School Data Portal: Guidance for submitting your planning and reporting documents