RoboTutor
An advanced assessment tool for
online student training and
performance evaluation.
Note, this tutorial uses interactive questions to check your learning.
To view the tutorial without the interactive questions, click here:
Table of Contents
Introduction
Student Menu
Tests, Games and Surveys
Records and Reports
Test Administration
Student Administration
System Administration
Installation, Support and Cost
What does RoboTutor do?
Grades online quizzes and tests
Displays instructional material
Interactively tutors students
Provides learning games for students to play
Generates surveys
Keeps & displays student records
Creates teacher/administrator reports
Produces administrative summaries
Who developed RoboTutor?
RoboTutor was developed by Dr. Jerry Debenham,
who has a PhD in Educational Technology and
published numerous articles. He has also won a
national and several regional awards for innovative
computer software.
Assisting Dr. Debenham in the testing and
development process has been Dr. Donald Wright and
Dr. Gerald Smith.
Special thanks to Elena Bykow and Ryan Debenham,
without whose advanced programming and database
skills, RoboTutor would have never been possible.
How is RoboTutor setup?
Log-In
Main Menu
Student
Menu
Test
Administration
Student
Administration
Records
& Reports
System
Administration
 Any number of students and administrators or teachers can log-in and
use RoboTutor at the same time.
 Students go directly to the Student Menu where they can view course
materials, tutorials, games, surveys, and tests created by their teachers.
 Users have access to all the features in the program where they can
create tests, import training materials, or generate reports.
Check Understanding…
Which of the following is NOT a feature in RoboTutor?
Grades online quizzes and tests
Displays instructional material
Interactively tutors students
Provides learning games for students to play
Keeps track of student enrollment
Generates surveys
Keeps & displays student records
Creates teacher/administrator reports
Produces administrative summaries
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Student Menu
 When students access
RoboTutor, they go
directly to the Student
Menu screen.
The menu options can
be setup by each teacher,
school or the district.
Students can view their
complete personal test
records here.
Teachers can also link to RoboTutor tests, games
or surveys from other websites anywhere on their
intranet or the internet.
Student Sub-Menu
Each option in the Student Main Menu opens a sub-menu with links to
content, tutorials, quizzes, surveys, or games.
In this example, the Algebra link opens this sub-menu with 3 links to
content. Students click the Quiz button on the right to open an
associated RoboTutor quiz.
Student Tests
Teachers can supply their own questions or copy them from the Test Bank.
They can give their tests almost any look they want.
Student Tutorials
Any test can
be turned into
a tutorial
where
questions are
graded 1 at a
time and
tutorial help is
provided with
each question.
Instructional Student Games
The Academic Olympics Game converts
any test into a fun game for students to
play. There are 5 themes and up to 8
students per terminal.
The Venture Game plays like
Jeopardy and combines multiple tests.
Comparisons between classes and
schools are possible.
Surveys
A RoboTutor survey is designed like a quiz, but it is not
graded:
 Teachers can set the Results Page to simply say “Thank You” and not
display any test results.
 Surveys can include custom responses such as “Other______”
 There is a special report for Teachers/Administrators that displays survey
results.
 Surveys can be scored to show how close the results are to a desired
position. They is very useful when selecting persons for a position in an
organization or identifying people for training.
Check Understanding…
Which of the following is NOT true about RoboTutor?
Teachers can create their own custom menus for students that show only
their tests and online training materials.
Teachers can save a test in Tutorial Mode where the computer displays
questions on the screen in sets of 5 at a time.
Teachers can link to RoboTutor tests, games and surveys from other
websites on their intranet or the world wide web.
Teachers can link to training materials as well as tests from the Custom
Student Menu.
Students can view their personal test records whenever they access
RoboTutor.
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Sorry…
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where you can find the answer.
And then try again.
Correct!
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Records & Reports
There are 8 records
and reports which
users can access.
They can view test
results from their
own test area and all
areas below
themselves.
Records & Reports Options
1.
Group Tracking Records: Lists multiple tests & students who took them.
2.
Individual Tracking Records: Lists tests taken by an individual student.
3.
Question Analysis Report: Lists test questions and how many students answered each
option.
4.
Test Analysis Report: Lists students for specific tests with dates, times, right, wrong &
scores. It optionally includes complete student responses to essay and fill-in-the-blank questions
5.
Group Profile Analysis: Produces a summary report of how selective groups of students
performed on tests in comparison to each other.
6.
Student Comments: Lists all comments entered by students when taking selected tests.
7.
Print Tests and Answers: Creates randomly generated tests that can be printed with
answer sheets and headings so students can take them in the classroom.
8.
Display Test Setup: Displays how a test is setup with a list of all questions and answers.
Group Tracking Records
This report shows how students performed as part of a
group on individual or combined tests.
Test Analysis Report
This report shows detailed student information on each test.
Question Analysis Report
This report shows how
students answered the
questions in a specific
test.
This is very useful to
teachers because it
shows where there are
weaknesses in the
instructional units.
Group Profile Analysis
This report gives how the group as a whole performed.
Check Understanding…
Which of the following is NOT an option in Records & Reports?
1.
Group Tracking Records: Lists multiple tests & students who took them.
2.
Individual Tracking Records: Lists tests taken by an individual student.
3.
Question Analysis Report: Lists test questions and how many students answered each
option.
4.
Test Analysis Report: Lists students who took specific tests with dates, times, right, wrong
& scores.
5.
Survey Analysis Report: Lists test questions and how many students answered each option.
6.
Group Profile Analysis: Produces a summary report of how selective groups of students
performed.
7.
Student Comments: Lists all comments entered by students when taking selected tests.
8.
Student Interaction Report: Lists every time students send email to other students from
RoboTutor tests.
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Test Administration
Teachers can create or
modify any number of
tests in their own test
area. Tests can also be
imported from the Test
Bank or from an
external Access
database. Custom
menus are created here
for the students.
Test Administration Options
1.
2.
3.
4.
5.
List/Edit Tests: Select this option if you want to edit or display tests
you have already created in this Test Area.
Create a New Test: Select this option is you want to create a new test
in this Test Area.
Import Tests: This option lets you import one or more tests from the
Test Bank or a RoboTutor Access test database.
Export Tests: This option lets you export one or more of your tests
from the SQL database to a RoboTutor Access test database.
Custom Student Menus: This option lets you create a custom student
menu with both test and/or training materials links. It also lets you
upload new training materials such as HTML, Word, or small
PowerPoint documents.
Test List Page
This page lists all the tests created, copied, or linked into
from a specific teacher’s test area. Here tests can be both
imported or exported to other databases. Users can also
navigate to any levels below themselves.
Create a New Test
New tests are easy to create. There are many variables
that can be customized to give it the look and
functionality a teacher needs. Every test can also be a
template for new tests to save time.
Advanced Custom Features
Teachers have many options when setting up tests. They can
choose headers, backgrounds and animations from a large list
provided or they can import their own designs.
Question List Page
Once a test has been setup, teachers can add their own
questions or import them from other tests.
Ten Question Types
Multiple Choice - 1 correct
2.
Multiple Choice - 2 or more correct
3.
Multiple Choice – Drop-down Menu
4.
True – False
5.
Fill-in-the-blank
6.
Essay
7.
Identify components in a picture (max=10)
8.
Match up words and definitions (max=10)
9.
Set the sequential/logical order (max=10)
10. Sliding continuum (5 options)
1.
Multiple Choice Questions
There are four types of multiple choice questions.
Fill-in-the-blank & Essay
There are two types of open response questions. Here
teachers can enter one or many answers the students
must provide. Essay questions can also be graded later
by teachers and the student’s final score is adjusted
accordingly.
Identify Graphic Components
This question type lets teachers import a picture and
students must identify the components indicated in it.
Match Words to Definitions
Almost all teachers need to teach and test vocabulary
skills. This question type allows up to 10 words and their
matching definitions to be included in a single question.
Set Sequential Order
An important skill in many subject areas is the ability
to put numbers, names, dates, etc in the proper
sequential order. This question type makes that possible
with up to 10 sequentially order items.
Sliding Continuum
In surveys and various subject areas, a teacher doesn’t just
want to know if a student answers a question right or
wrong, but rather “how close” to a preferred answer the
student responds. This question type gives a student
partial credit according to how close he or she is to the
preferred answer. For example, if the preferred answer is
5, then a student response of 4 gets it 80% correct.
Check Understanding…
Which of the following is NOT a feature in Test Administration?
Teachers can import and export tests?
Teachers can navigate to any Test Area below themselves.
Teachers can create and edit both tests and test questions.
Teachers can select their own backgrounds, header
graphics and animations for their tests.
Teachers can design twelve different types of questions.
Teachers can import tests and test questions from the Test
Bank.
All of the above are features.
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Student Administration
There are 8 special
features in Student
Administration that
allow teachers to
perform
administrative
functions for their
students.
Student Administration Options
1. Add New Student Record: Add a new student and personal data to this Test
Area.
2. Edit, Delete, or Merge Records: Edit, delete, or merge records for any student in
this Test Area..
3. Tracking & Transcripts: Produce a report that displays tests taken by a specific
student.
4. Certification Programs: Create or edit Certification Programs, as well as add,
edit, or read the student records for any Certification Program.
5. Restrict Student Access: Restrict access by specified students to designated
tests, web pages, or time slots.
6. Custom Score Tests: Change the scores a student received for specific
questions in any test.
7. Certificates & Awards: Produce a custom designed certificate for test results in
this Test Area.
8. Import Student Records: Import records from an ASCII text file or a RoboTutor
Access student database.
Add New Student Record
Teachers can add
student names
and optionally
other information
or students can
do it themselves
when they take
their first test.
RoboTutor can
also be linked
into the school
database.
Restrict Student Access
Access to online
tests and course
materials can be
restricted as
needed by the
teacher. Here
teachers can set the
dates, tests, and
course materials a
student can use.
Tracking & Transcripts
It is often important for a teacher to produce a student
transcript with a specified combination of tests taken. The
actual answers to the questions is optional.
Certification Programs
Learning units are
often organized into
courses which becomes
part of a certification
programs. This feature
makes it possible to
setup such programs in
RoboTutor and to
include both online and
offline assessment
tools.
Student Certificates
This feature lets a teacher
create and customize
certificates that recognize
student achievement.
These documents can
have the look and feel a
teacher wants and
optionally list the actual
test results.
Check Understanding…
Which of the following is NOT a Student Administration feature?
1. Add New Student Record: Add a new student and personal data to this Test Area.
2. Edit, Delete, or Merge Records: Edit, delete, or merge records for any student in this Test
Area.
3. Tracking & Transcripts: Produce a report that displays tests taken by a specific student.
4. Certification Programs: Create or edit Certification Programs, as well as add, edit, or read
the student records for any Certification Program.
5. Restrict Teacher Access: Restrict access of specified teachers to designated Test Areas.
6. Custom Score Tests: Change the scores a student received for specific questions in any
test.
7. Certificates & Awards: Produce a custom designed certificate for test results in this Test
Area.
Click what you think is the right answer. If you hear applause, you got it correct and will proceed.
If you hear a bomb, you got it wrong and will be taken back to previous pages to try again.
Sorry…
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where you can find the answer.
And then try again.
Correct!
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System Administration
This is where
Administrators setup
new Users, navigate to
lower levels, or create
user access codes in
optional pay-per-test
configurations.
There can be any
number of Test Areas
with their own User
Names and Passwords.
System Administration Options
1.
2.
3.
Add New Primary User
Edit Primary User Access
System Navigation


View/Delete Temporary Test Records: Deletes temporary student test records.
View/Delete Temporary Academic Olympics Game Records: Deletes temporary
Academic Game records.
View/Delete Temporary Venture Game Records: Deletes temporary Academic Game
records. This is an optional feature that may not be installed on your server.
Reset Total Tests Taken: Resets the total at the top of the system menu back to 0.
Show/Delete Tests from the Test Bank: Remove tests no longer associated with any Test
Area.
Log-In Default User and Password: Setup defaults when RoboTutor is first accessed.
Email ALL Test Results: Sends all test results to the email address specified.
Create/Show/Delete Course Access Codes: Create special access codes that go to
complete courses.






System Navigation
Users can easily see everyone below
themselves in System Navigation.
Here they can log in at a higher level
and quickly jump to any levels below
themselves.
The down arrow lets Users also edit
the setup access rights for any users
below themselves.
Edit User Access
Primary Users such as
teachers are generally
setup with full access
rights. The Student
Password lets students
have restricted access to
the Student Menu for
this Test Area.
Associate Users can be
setup to see what the
Primary User sees, but
with restricted rights.
Check Understanding…
Which of the following is NOT an option in System
Administration?
Teachers can create any number of Primary Users beneath themselves
who can build or import their own tests.
Teachers can create Associates Users who can view anything in the
teacher’s test area.
Teachers can set restricted access levels for both Associate and
Primary Users beneath themselves.
Teachers can use Navigate to access any other Test Areas in the
database.
All of the above are true.
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Correct!
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Available RoboTutor Enhancements





Venture Game add-on: This is a learning game similar to the
Jeopardy and uses existing tests to automatically created the
categories and questions.
Course Registration add-on: This is a customizable application
that links selection of courses by students to the RoboTutor testing
module.
OMR Scanner add-on: This is a scanner application that lets
students take their tests using optical mark reader scan cards
similar to those used in the public schools and then scans them into
the RoboTutor database and scores them.
Tracking Program with Core Competency Skills: This is a
special option that adds the capability to setup tracking programs
and enter core competency skills.
Confidence Tracking: This is a special option that tracks how
confident students are in the answers they provide in the tests.
Support Services
Free Services: We provide telephone and email support
with all versions for 2 years.
RoboTutor Installation: We can come to your facility and
do the installation with your IT personnel.
Test Construction: We can custom design tests and
manage your online training.
Web Development: We can build and manage your
website.
Customization: We can also do custom software
enhancements to RoboTutor.
The End
To view the complete RoboTutor
10 manual, click RoboTutor
Manual.
RoboTutor Manual
To test and see how well you have
learned the material presented
here, click Final Exam.
Final Exam
RoboTutor Software, 8980 Cheshire Drive, Sandy, Utah 84093
Phone: 801-750-2722 Email: [email protected]