Frequently asked questions — round two
About the program
What is the Queensland Anzac Centenary grants program?
Funding of up to $80 000 (GST exclusive) per project will be considered for eligible organisations and community groups to undertake
projects commemorating the service and sacrifice of men and women during the First World War and other wars, conflicts and peace
operations.
Who can apply?
Applications are invited from organisations that operate on a not-for-profit basis with a valid Australian Business Number (ABN) and are
either a local council, tertiary institution, parents and citizens or parents and friends association, or an incorporated association or body.
Funding will not be provided to commercial businesses, government agencies, political parties or state, independent or catholic schools.
Individuals or organisations that do not meet all of the above criteria may apply only if the organisation has not-for-profit objectives and
is under the auspice of an organisation that satisfies all the above requirements and accepts legal and financial responsibility for the
grant.
Multiple organisations that meet all of the above criteria may apply together as part of a joint application, but one lead organisation must
act as the applicant organisation and accept legal and financial responsibility for the grant.
How much funding is available?
Up to $2 million of funding is available in round two. Round three will launch in April 2015 with additional funding available in further
rounds throughout the course of the centenary period until 2018.
Please visit www.qld.gov.au/anzac100 to subscribe to the e-newsletter to receive information on future funding rounds.
How much can I apply for?
It is expected that the majority of grants approved will be less than $40 000 per project or activity. Grants of up to $80 000
may be considered if the request is suitably justified. Your request must be fully justified in the budget you provide as part of your
application.
It is generally expected that applicants will contribute at least 25 per cent of the overall expense budget for the project (this excludes inkind support, private sponsorships or funding from other programs). Organisations that are not able to make this cash contribution are
still strongly encouraged to apply, but must outline the reasons in the application form.
How will my application be assessed?
Eligible applications will be assessed by an independent panel against other applications and how the project aligns with the
Queensland Anzac Centenary grants program objectives and assessment criteria. Please refer to the Program guidelines
for applicants—round two for assessment criteria details.
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When will I know if I am successful?
Round two applicants will be advised of the outcome by the end of November 2014.
When will funding be available?
Funding will be provided to successful applicants once they have entered into a funding agreement with the Department of the Premier
and Cabinet (DPC) and provided all requested information such as bank details, proof of bank account and insurance certificates of
currency.
Are there restrictions on what I can use the grant for?
Yes. Grants will not be provided to cover costs associated with:
routine operations of the applicant’s organisation (e.g. overhead costs, salaries including costs involved
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in engaging volunteers, administration costs)
capital or equipment purchase costs
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expenditure already incurred or ongoing expenditure (e.g. annual maintenance of memorials)
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expenditure not directly related to the project or activity
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retrospective activities
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travel and accommodation costs
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insurance and legal costs
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prizes or gifts
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clinical trials.
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Other terms and conditions will also apply to the use of grant funds. Please refer to the terms and conditions within the Program
guidelines for applicants—round two for details.
What would be required of my organisation if I receive a grant?
You will be required to:
enter into a funding agreement with DPC
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obtain all appropriate documentation (e.g. permits, approvals, relevant insurances) and provide copies to DPC on request and
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in accordance with the funding agreement
acknowledge the Queensland Government’s contribution, by, but not limited to:
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incorporating and displaying any logos, signage and merchandise provided by DPC
providing opportunities or similar for the Premier, minister or delegate in connection with your project (e.g. public address,
role at an opening ceremony, book foreword)
provide all advertising material to DPC for approval prior to production
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work with DPC on any matter related to the advertising and promotion of your project
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if applicable, ensure DPC is granted an appropriate licence
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to use, reproduce and communicate to the public any works produced in the course of or as a result of your project
provide DPC with images of your project accompanied by signed photo consent forms and a perpetual, royalty-free, non
exclusive licence to the images
deliver on milestones as detailed in the funding agreement, including submission of status reports (a template will be provided)
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deliver the project as per the funding agreement
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provide a final report and financial acquittal within four weeks of the project’s completion (a template will be provided).
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Eligible projects
What types of projects are eligible?
Each project must commemorate the Anzac Centenary. There will be a range of projects funded under this program, such as:
ceremonial events, parades or re-enactments
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community events
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restoration or enhancement of existing memorials or honour boards (the creation of new memorials is not encouraged,
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and must be carefully considered and suitably justified, ensuring any new memorial does not duplicate existing memorials
and fills a gap in commemorative acknowledgements)
preservation or display of historical stories and artefacts
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web or mobile applications, web-based materials
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exhibitions, music, theatrical performances
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research focusing on Queensland’s involvement in the First World War
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books, documentaries, oral histories or public lectures
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acquisitions (e.g. purchase of books and educational materials for a local library, memorabilia, artefacts).
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This list is not exhaustive and you are welcome to submit an application for a different type of project that fits within the Program
guidelines for applicants—round two.
When do projects need to be held or completed?
Unless long lead times are required, round two projects should be completed by 31 December 2015.
If you have long lead times, you will need to demonstrate that your project requires funding in round two due to complexity or to meet
project timeframes.
All projects funded under the Queensland Anzac Centenary grants program must be completed by no later than end financial year
2019.
Grant rounds will be available throughout the Anzac Centenary period. You are strongly encouraged to apply for funding within the
round most suited to your project.
If my project isn’t successful, can I apply in another round?
You are welcome to apply in further rounds. We encourage you to review your application before applying again. Please ensure your
application is professional, complete and meets the criteria.
I have two projects in mind. Can I apply for a grant for each project in this round?
You are welcome to apply for grants for multiple projects, as long as each unique project fits the eligibility criteria.
My project is not located in Queensland, can I apply?
Projects must be Queensland focussed. To be eligible for grant consideration, your project must be accessible to the Queensland
community and demonstrate a significant contribution to Queensland.
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My project commemorates Australian service men and women however it is not related to the First
World War. Can I apply?
Yes. Funding may be available for projects or activities that commemorate those who served in other wars, conflicts and peace
operations. However strong priority will be given to projects commemorating the centenary of the First World War.
I would like to hold a private event for members of my club. Can I apply?
No. Events must not be private or invitation only. All projects or events must be accessible to the wider Queensland community.
Can I apply for an annual, existing or recurring project or event?
Recurring activities are not eligible unless you can demonstrate that grant funds will be used to either enhance an eligible project or
include a component that commemorates a significant military anniversary. For example, if you host an Anzac Day dawn service every
year you may be eligible to apply for grant funds to expand or enhance the service during the Anzac Centenary. If you host an annual
community fair you may be eligible to apply for grant funds to include a new Anzac Centenary exhibition.
Can I receive funding in multiple rounds?
Funding provided under the Queensland Anzac Centenary grants program is provided on a one-off basis and should not be relied
on for continuity of your project or activity.
If you are successful, you may only apply in future rounds if you can demonstrate that the funding will be provided for a new element of
your project.
My project or event falls within the Anzac Centenary period (2014 to 2018) but commemorates
another event or anniversary. Can I apply?
Projects or events held for other celebration or commemoration days should apply for funding from other available Queensland
Government programs. The aim of this program is to fund projects that commemorate the Anzac Centenary and honour Australia’s
service men and women. Please visit the Queensland Government grants website at www.qld.gov.au/grants for other programs.
Eligible organisations
Do I need an ABN (Australian Business Number)?
Yes. Your organisation must have a valid ABN to apply. If your organisation does not currently have a valid ABN, be sure to leave
enough time to obtain one. Applications cannot be submitted without a valid ABN and late applications will not be considered.
Do I need to be registered for GST?
No. You do not need to be registered for GST.
If you are GST registered, 10 per cent GST will be added to your grant as an itemised GST gross-up. If you are not GST registered the
10 per cent GST will be added to your grant, but not itemised as GST.
For advice on GST, please contact your tax advisor or the Australian Taxation Office on 13 28 69 or via its website on www.ato.gov.au.
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My organisation operates a number of branches across the state. Is each branch allowed to submit
an application?
Yes. Larger or statewide organisations operating branches across a number of regions may submit one application per branch.
Our organisation is looking at submitting a joint application with another organisation.
Will we be eligible?
Yes. Eligible organisations may submit a joint application for a project, however no more than a total of $80 000 (GST exclusive) will be
considered.
The lead organisation must submit the application. If successful, the grant will be paid to the lead organisation that will accept legal and
financial responsibility for the grant. All contact regarding the application will be made with this organisation.
What if our organisation does not have insurance?
As part of the terms and conditions of the program, successful applicants must hold the appropriate insurances relevant to their project.
Evidence will be required prior to entering into the funding agreement.
Funding conditions
Am I able to secure additional funding from the Queensland Government for my Anzac Centenary
project?
Applicants are strongly encouraged to consider whether the proposed project more closely aligns with another Queensland
Government program. Visit www.qld.gov.au/grants for more information about Queensland Government funding programs.
Priority may be given to applications that are not covered under existing Queensland or federal government funding programs.
Funding under this program may be combined with other funding sources such as private donations, sponsorships or local, state or
federal government grants. This may not be the case for other funding programs and it is the applicant’s responsibility to be aware of
this. The applicant must identify any other sources of funding including pending applications and indicate their level of certainty. Written
evidence may be required.
What if we have applied for funding for our project from another Queensland or federal government
agency, however we have not received a response?
You must provide details of all other project funding within your application, including pending applications. Written evidence may be
required and may include a dated letter advising receipt of your funding application or a funding agreement. DPC may contact other
funding providers to verify your application.
You will also be required to detail which sponsors have been approached or confirmed and provide the sponsorship details (e.g. cash
or in-kind support) and restrictions or terms of the sponsorship.
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Can I alter my application after funding has been allocated?
Should you not be able to execute the approved project, you must immediately notify the Anzac Centenary Coordination Unit, DPC.
Any change to the program will need to be reassessed to ensure funding will still be granted. If you change your project without
approval, DPC can ask for the funds to be returned.
What if I don’t spend all of the money?
Under the funding agreement, you will be legally obligated to return all unspent funds to DPC. If funds are spent on purposes not
approved, these must also be returned by the acquittal date, generally four weeks after the project’s date of completion.
Is there a penalty if reports or acquittals are not returned on time?
Grantees are required to acquit the grant by the due date listed in the funding agreement, generally four weeks after the project’s date
of completion. The full details of the acquittal requirements, including consequences of non-compliance, are set out in the funding
agreement. If there is a delay that prevents the timely acquittal of a grant, an extension should be sought from the Anzac Centenary
Coordination Unit, DPC.
How to apply
How do I apply?
Applications can be made via the online application form only, accessible through the website at www.qld.gov.au/anzac100.
It is essential that you read the Program guidelines for applicants – round two before you submit an application. Applications will close at
4 pm Australian Eastern Standard Time (AEST) 12 August 2014. Please visit the website at www.qld.gov.au/anzac100 for further details.
What will I need to submit an application?
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A valid ABN.
A response to application questions. There are approximately 30 questions that must be answered as part of the online
application process and will require some preparation. The application form can be saved and completed later, so it is
recommended that you start the application early to allow plenty of time to compile answers and supporting documentation.
Comprehensive budget information (a template will be provided for completion as part of the application process).
A copy of your organisation’s certificate of incorporation (if your organisation is not clearly listed on www.abr.business.gov.au
as being an Incorporated Entity or registered by another Act of Parliament).
A copy of your organisation’s constitution or governing rules (if www.abr.business.gov.au does not identify that your
organisation is a charity, charitable institute or public benevolent Institution).
Two letters of support from community representatives external to the organisation. If the application relates to a project
occurring at a location not owned by the applicant organisation, the owner of the land must provide one of the letters of
support.
Details of any other sources of funding (including pending applications).
For individuals or organisations supported by an eligible organisation, written evidence that the eligible organisation supports
your application and agrees to accept legal and financial responsibility for the grant if successful.
Additional support material you would like considered (e.g. quotes for major works, insurance certificates, samples of previous
work, artwork proposals, evidence of relevant permits and approvals, maintenance plan if applicable, evidence of approval to
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use the word ‘Anzac’ in connection with your project).
Who can help me with my application?
You may consider contacting relevant heritage or research bodies to discuss the content of your application. Please refer to the
Program guidelines for applicants – round two for relevant bodies and their details.
Applicants are also invited to attend a Queensland Anzac Centenary grants program application workshop, designed to guide
applicants in the development of quality proposals. For more details, visit the website at www.qld.gov.au/anzac100.
How do I provide my project budget?
A budget template is provided as part of the application process. Use this to itemise the costs associated with your project, as well as
the income you may receive. Your project budget is part of the assessment criteria and should be completed accurately.
You will need to complete three separate budget templates, including:
Income (local, state or federal government funding, donations, ticket sales, cash sponsorships and your organisation’s cash
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contribution)
Expenditure (all the possible expenses associated with the project, even if they are not intended or eligible to be
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covered by a Queensland Anzac Centenary grant)
Grant expenditure (exactly how the requested grant amount will be spent).
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Income
Please include the following in the income table:
Queensland Anzac Centenary Grant (amount requested in this application).
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Confirmed funding (list names of funders and confirmed amount, including your organisation’s cash contribution). Be sure to
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label this funding as ‘confirmed’.
Unconfirmed funding (if you have applied for other funding which is yet to be confirmed, please list the name of the
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organisations you have applied to and the amount requested). Be sure to label this funding as ‘unconfirmed’.
Other funding sources (any other type of income for the project including projected ticket or merchandise sales, fees charged
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to suppliers (such as food stalls) to have a presence at your event.
THIS IS A GUIDE ONLY TO WRITING A SUBMISSION. PLEASE DO NOT COMPLETE.
Income item
$ amount (excl. GST)
Example: Queensland Anzac Centenary Grant
$6500
Example: Organisations’ cash contribution (confirmed)
$3000
Example: Ticket sales
$1875
Total
$11 375
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Expenditure
Please include all possible expenses associated with the project, both eligible and ineligible. For more information on eligible and
ineligible costs, please refer to the Program guidelines for applicants—round two. Note that the total expenditure should match the total
income from the previous table.
THIS IS A GUIDE ONLY TO WRITING A SUBMISSION. PLEASE DO NOT COMPLETE.
Expenditure item
$ amount
(excl. GST)
Example: Venue hire (eligible)
$500
Example: Marketing – radio advertising (eligible)
$2100
Example: Marketing – promotional brochure printing (eligible)
$700
Example: Restoration of artwork for exhibition (eligible)
$7075
Example: Event prizes (ineligible)
$1000
Total
$11 375
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Grant expenditure
Please list exactly how the grant will be spent, including only project costs that are eligible for funding under this program.
Note that the total grant expenditure should match the grant amount requested in the online application form.
THIS IS A GUIDE ONLY TO WRITING A SUBMISSION. PLEASE DO NOT COMPLETE.
Grant expenditure item
$ amount
(excl. GST)
Example: Venue hire
$500
Example: Marketing
$2800
Example: Short-term specialised art restoration expert
$3200
Total
$6500
What if I don’t have confirmed costs for my project?
Please provide an estimate of your project costs, noting within your application that these are to be confirmed. Quotes for major works
must be provided with your application as supporting material.
You are strongly encouraged to plan and research your project thoroughly prior to submitting an application.
An applicant’s capacity to deliver their project will be considered as part of the assessment process. Strong weighting is given to
applicants that provide a comprehensive and realistic budget that demonstrates value for money and clearly outlines how funding will
be spent if the application is successful. Incomplete applications may not be considered.
Who can supply a letter of support for my application?
It is mandatory to supply two letters of support with your application. These should be from relevant respected community
representatives external to the applicant organisation or your local Member of Parliament, councillor or mayor.
It is recommended to ask your supporters for these letters early in your application process, as incomplete or late applications
will not be considered.
What happens if my letters of support or ABN have not been provided in time?
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All requested documents and application requirements must be submitted in full with your application by the closing date. Incomplete or
late applications will not be considered.
When do applications close?
Round two applications close 4 pm (AEST) on Tuesday 12 August 2014. Late applications will not be considered.
Will I receive acknowledgement of my application?
All applications will be automatically acknowledged via email receipt from [email protected], so please ensure you supply
a correct address on your application. Please advise the Grants Officer at [email protected] if you do not receive
acknowledgement within two business days.
For further information please contact:
Grants Officer
Anzac Centenary Coordination Unit
Department of the Premier and Cabinet
Phone: (07) 3003 9173
Email: [email protected]
www.qld.gov.au/anzac100
Visit the website to subscribe to the e-newsletter to receive information on future funding rounds.
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