INVITATION FOR MILWAUKEE CPSKIT-3 BID COLLECTIVE 7000145578
Issued: 07/11/2017
Bid Submission Deadline: 07/21/2017 by 3:00 p.m. (Central Time)
CPS Energy Procurement Analyst:
Tomasita Swift
Procurement Analyst, Supply Chain
[email protected]
Award Evaluation Criteria:
Price
Delivery
Best Value1
Other:
The City of San Antonio, acting by and through City Public Service Board (“CPS Energy”), is interested in acquiring
Goods and/or Services, as independent contractors, on a per-assignment basis according to the attached Master
Agreement, Terms and Conditions, and/or Specifications. This document serves as a guide to bidders for use in
formulating their bids.
1. Questions Permitted.
YES
NO
Bidders shall be permitted to submit questions
regarding this Invitation for Bid according to the
above designation.
All such correspondence,
including technical questions, should be emailed to
the CPS Energy Procurement Analyst specified
above no later than [amount of time] prior to the bid
submission deadline. Questions will NOT be
answered over the telephone.
2. Submission of Bid. Bidder must submit its bid in
text readable PDF (portable document format, nonzipped) together with requested information
contained herein and supporting documentation to
the CPS Energy Procurement Analyst’s email
address specified above on or before the bid
submission deadline.
3. Data Size Limit. Please do not submit any single
email containing more than 40MB of data. If the bid
and supporting documentation contain more than
40MB of data, please contact the CPS Energy
Procurement Analyst. CPS Energy cannot accept
zipped files.
4. Further Clarification / Negotiations. After initial
evaluation of all bids, CPS Energy may select a short
list of potential bidders to enter into discussions to
further clarify bidder’s bid in order to aide
CPS Energy.
After such discussion and
clarification, if any, CPS Energy may select one or
more potential bidders to enter into negotiations with
on their bid. The selected bidder(s) may be required
to prepare and submit a “best and final” offer on the
bid for evaluation by CPS Energy.
1
5. Evaluation Criteria / Rejection of Bids. Bids not
meeting the minimum qualifications, if applicable,
are subject to rejection. CPS Energy reserves not
only the right to reject any and all bids and to waive
minor formalities and irregularities, but also the right
to evaluate the bids to determine which, in its sole
judgment, represents the best bid.
Respondent’s offer or bid may potentially result
in a ten (10) percent addition attributable to
Economic Development to non-small business
or non-local concerns. Respondents offers or
bids will be added with a five (5) percent adder
for not for being classified with CPS Energy as
a small disadvantaged, service-disabled veteran
owned, HUBZone and/or women-owned
businesses. Respondents offers or bids will also
be added with an additional five (5) percent for
not being classified with CPS Energy as a local
business in accordance to the zip codes defined
within the San Antonio Metropolitan Area
(SAMA).
6. Bidder Solely Responsible for Bidding Costs.
CPS Energy assumes no liability or responsibility
for the costs incurred by the bidders for any
materials, efforts or expenses required in the
preparation of bids or in connection with
presentations or demonstrations prior to the award,
if any, of a contract.
7. Execution of Purchase Order Required.
Submission of a bid does not create a binding
enforceable agreement with CPS Energy.
A
Best Value is determined considering the relative importance of price and other evaluation factors.
Invitation for Bid
1
Purchase Order including all terms, conditions,
exhibits, and attachments must be executed by
CPS Energy in order to create a binding enforceable
agreement with CPS Energy. No bidder may rely
upon any written or oral statement(s) or
representation(s) as to the award of a contract or
intention to enter an agreement made by any
CPS Energy personnel.
8. Controlling Document. The terms and conditions
of CPS Energy shall govern and control the working
relationship of CPS Energy and supplier in
providing the Goods and/or performing the Services
under the awarded purchase order. Supplier terms
and conditions shall not be considered effective
unless expressly agreed to and accepted by
CPS Energy in writing.
9. Information Submitted Binding. CPS Energy
reserves the right to make any and all information
submitted by bidder part of the final agreement if the
bidder’s bid is accepted.
Any changes or
substitutions shall be made only with the written
acceptance of CPS Energy, and such change or
substitution shall not be cause for additional
financial compensation.
10. Firm Bid. Each bid shall be firm, not subject to
price escalation, and binding for a minimum of 120
days from the bid submission deadline, unless
otherwise specified in the Master Agreement, Terms
and Conditions, Purchase Order, or Specifications.
11. Tax-Exempt. CPS Energy, a municipally owned
electric and gas utility, is a TAX-EXEMPT
ORGANIZATION. CPS Energy is exempt from
certain sales and use taxes with respect to the
purchase price of materials, supplies, equipment and
consumables purchased under a separate contract.
CPS Energy will provide a Sales Tax-Exemption
Certificate upon request.
12. Existing
Master
Agreement/Terms
and
Conditions. If Bidder has a current, non-expired
Master Agreement or Terms and Conditions with
CPS Energy, either: (1) provide a copy of the
relevant Master Agreement or Terms and
Conditions, or (2) reference the CPS Energy
Purchase Order related to the relevant Master
Agreement or Terms and Conditions. CPS Energy
reserves the right to negotiate a new Master
Agreement or Terms and Conditions other than that
provided by or referenced by Bidder.
Terms Conditions
(5-10-2016).docx
13. Exceptions to Terms. Unless a Master Agreement
or Terms and Conditions are provided in accordance
with Section 12 herein, any exception to the Master
Agreement,
Terms
and
Conditions,
or
Specifications, as attached, must be clearly
acknowledged and inserted in tracked-change (redlined) format to a soft copy and must accompany the
bid. If there are no exceptions, the words, “NO
EXCEPTIONS,” must be stated on the bid.
14. Conflict of Interest
Respondent shall complete and submit the Conflict
of Interest Attestation attached as Exhibit C.
15. Business Questionnaire. The Respondent shall
submit a completed Business Questionnaire with the
submission if (i) Respondent does not have an up-todate Business Questionnaire on record with
CPS Energy, or (ii) Respondent is not listed within
the CPS Energy’s supplier database. Business
Questionnaires shall only be considered valid for one
(1) year from classification date and must be updated
with a new Business Questionnaire beyond such one
(1) year period.
CPS Energy Business
Questionnaire.pdf
Addenda. The following selected addenda shall be attached hereto, if applicable, and incorporated by reference:
Exhibit A Materials Specifications
Exhibit B Pricing
Exhibit C Conflicts of Interest
Terms and Conditions. The following selected terms and conditions apply to this Invitation for Bid:
Standard Terms and Conditions
Invitation for Bid
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Exhibit A
Materials
Brand Name Milwaukee
No substitutions will be accepted.
The hand-held, battery-power crimping tools we currently use to make cables.
Therefore, we propose to purchase 26 new Milwaukee brand hand-held, battery-powered
crimping tools to replace these worn-out, obsolete tools to be included in a detailed tool kit
(Milwaukee CPSKit-3) specifically specified for CPS Energy.
The Milwaukee CPSKit-3 includes the following hand-held, battery-powered tools:
•
•
•
•
M18 FORCE LOGICTM 6T UTILITY CRJMPING KIT WITH D3 GROOVES AND FIXED BG DIE,
MIS FUELTM HAMMER DRILUIMPACT COMBO KIT WITH ONE-KEYTM,
Ml8 FUELTM I" SDS PLUS ROTARY HAMMER KIT,
M18 FUELTM SAWZALL TOOL ONLY
In addition, with this purchase of 26 CPSKit-3 tool kits, Cps Energy will be requesting the
following:
• 26 Cutter Heads -49-16-2772 - 750 mcm cutter head
• 52 Batteries - 48-11-1850 - 5.0 V batteries
Invitation for Bid
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NO SUBSTITUTIONS
Invitation for Bid
4
Exhibit C
Conflict of Interest Attestation
In order to fulfill reporting requirements to the CPS Energy Board of Trustees, Company must
check one box for each of the following questions:
1. Is a current or former member of the CPS Energy Board of Trustees employed by, or
otherwise on the payroll, of Company?
Yes □ No □
2. Is a current or former member of the CPS Energy Citizens Advisory Committee
employed by, or otherwise on the payroll, of Company?
Yes □ No □
3. Is a former CPS Energy employee who was at the executive level or higher immediately
prior to their departure from CPS Energy employed by, or otherwise on the payroll, of
Company?
Yes □ No □
In accordance with CPS Energy procurement policies and procedures, CPS Energy shall enter into
agreements based on “best value,” which is the consideration of pricing together with several other
factors, including, but not limited to, financial stability and economic development.
No Current or Prior Conflict of Interest. Company represents that it has/had no current or prior
material business, professional, personal, or other interest, including, but not limited to, the
representation of other clients, that would be inconsistent or incompatible with Company’s
obligations to CPS Energy under any resulting agreement.
Notice of Conflict. If any actual or potential conflict of interest arises under this Agreement,
Company shall immediately inform CPS Energy in writing of such conflict.
Termination for Material Conflict. Notwithstanding the representations made above, if
CPS Energy becomes aware of any conflict of interest, through Company's disclosure or
otherwise, CPS Energy may terminate any resulting agreement without further liability to
Company.
Verification / Declaration. I declare under penalty of perjury under the laws of the State of Texas
that the foregoing declaration is true, correct and accurate and that I am the Respondent’s Official
Representative.
Executed _________________, 20__.
By:
Print Name:
Title:
Invitation for Bid
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Checklist for Submission of Bid
Bidder may use the following checklist to ensure its bid is complete, however, the checklist is
provided for convenience only and Bidder shall not rely on it for completeness of its bid. Bidder
is responsible for reviewing the entire Invitation for Bid and ensuring Bidder’s bid meets all
requirements set forth therein.
For Goods:
Text-searchable PDF
Pricing
Business Questionnaire
Standard Terms and Conditions
Conflicts of Interest
Invitation for Bid
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