DEMAND ORDER | Contract No: CT/COMM1/0097/005, dated 24 OCTOBER 2014
FINAL - EXECUTED
Principal Support Provider for Construction
Design and Project Management Services
United Kingdom
Demand Order
Tender Number: CT/COMM1/005T
Version: 1 (FINAL)
Issue Date: 24 OCTOBER 2014
Form v0_6
Project: Z9A9113Y12
Document Version: 1 (FINAL)
Page 1 of 10
DEMAND ORDER | Contract No: CT/COMM1/0097/005, dated 24 OCTOBER 2014
FINAL - EXECUTED
DEMAND ORDER
This is a Demand Order to undertake Services in accordance with clause
4 (Direct Award Ordering Process) of the Framework Agreement relating to Principle Support
Providers within the Defence Estate, dated 10 June 2014, Framework Agreement No:
CT/COMM1/0097 with WYG Management Services Ltd .
This Demand Order forms part of a Contract for the provision of Services, which is entered
into pursuant to the aforementioned Framework Agreement; the other documents that form
part of this Contract are listed in Section 2 below.
This document is executed and legally binding on the Parties only when Section 5, Parts A and
B are signed and dated by the Parties.
SECTION 1 - DEMAND ORDER IDENTIFICATION
*
UNIQUE
CONTRACT NO:
VERSION NO
DIO PROJECT
NUMBER
PROJECT
OFFICER:
CT/COMM1/0097/005
Version 1 (FINAL)
Z9A9113Y12
Bob Shepherd, [email protected], 01748
875018, DIO PPD,
Defence Infrastructure
Organisation, Building 18,
Piave Lines, Leyburn
Road, Catterick Garrison,
North Yorkshire, DL9 3LR
DEMAND ORDER TITLE AND PHASES OF
WORK
DATE:
24 OCTOBER 2014
STATUS:
DIO PROJECT
TITLE
FINAL - EXECUTED
ABP, Redevelopment Bourlon
Barracks and Beach Head Lines,
Catterick Garrison
COMMERCIAL Simon Mooney, dioOFFICER:
[email protected], 01748
875030, DIO Commercial,
Defence Infrastructure
Organisation, Defence
Infrastructure Organisation,
Building 18, Piave Lines,
Leyburn Road, Catterick
Garrison, North Yorkshire, DL9
3LR
DPO and Procurement, Work Stages 4a to 5b.
Stage 6, 7a, 7b, 7c and 8 are optional.
Please see Section 3.5
†
PROCUREMENT STRATEGY:
NEW BUILD / REFURBISHMENT:
Est contract value for Main Works:
Works Contractor’s Design
New Build: 5% and Refurbishment 95%
£16.114M
Starting Date:
Completion
Date:
20/10/2014
Form v0_6
Project: Z9A9113Y12
26/02/2018 (to end of Work
stage 7b)
Document Version: 1 (FINAL)
Page 2 of 10
DEMAND ORDER | Contract No: CT/COMM1/0097/005, dated 24 OCTOBER 2014
FINAL - EXECUTED
‡
/
Consultant:
WYG Management Services Ltd
UIN:
D4443T
P2P Unique Order Identifier:
Front Line Command
MOD Main
DIO ODC Requirements
Customer
Manager:
MOD Affected
Properties
Form v0_6
Project: Z9A9113Y12
Steven May
Senior
Requirements
Manager
Bourlon Barracks & Beach Head Lines, Catterick Garrison
Document Version: 1 (FINAL)
Page 3 of 10
DEMAND ORDER | Contract No: CT/COMM1/0097/005, dated 24 OCTOBER 2014
FINAL - EXECUTED
SECTION 2 – CONTRACT DOCUMENTS
This Contract (CT/COMM1/0097/005T dated 19 September 2014) shall be constituted of the
following documents [insert document name/title, version number, status and date], which shall
constitute the entire agreement between the Parties:
1
2
3
4
5
6
7
8
(the “Scope” includes “Project Brief and TSOR”)
(the “Conditions of Contract”)
(the “Contract Data Part 1”)
(the “Contract Data Part 2”
(the “Accepted Plan”)
(this document “the Demand Order”)
SECTION 3 – KEY FACTS
Order of Precedence | Where there is any conflict between the content of this section 3 of this
Demand Order and any other document that constitutes the Contract (CT/COMM1/0097/005T
dated 19 September 2014) then the contents of the Conditions of Contract, the Scope, the
Contract Data Part 1, the Contract Data Part 2 and the Project Brief shall prevail in that order of
precedence.
SECTION 3.1 | Summary of the requirement as detailed in the Scope and the Contract Data
Parts 1 and 2
(A)
(B)
Ite Short Description
m
No:
1
WS 4b
2
WS 5a
3
WS 5b
4
WS 6
5
W6 – Include Performance
Measurement of NGEC Framework
Contract, as per instruction xxx in
Mini Tender Notice
6
WS 7a, 7b, 7c
7
WS 8
Form v0_6
Project: Z9A9113Y12
(C)
Price (£)
(D)
Firm, Fixed,
Target or
Estimated
Firm
Firm
Firm
Firm
(E)
Limit of
Liability
(F)
Maximum
Limit of
Liability
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
Document Version: 1 (FINAL)
Page 4 of 10
DEMAND ORDER | Contract No: CT/COMM1/0097/005, dated 24 OCTOBER 2014
FINAL - EXECUTED
SECTION 3.2 | Summary of deliverable documents provision dates & Key Dates [complete in
chronological order, include the provision of draft deliverable document] as detailed in the Scope
and the Contract Data Parts 1 and 2
(A)
(B)
(C)
(D)
(E)
Item Short Description of deliverable document or Condition Key
Docu Date
No: for Key Date
Date
ment
1
WS 4b - All associated deliverbles for work stage 4b
Mobilisation Meeting minutes
27 Oct 14
Progress Report – Monthly ongoing through WS 4b - 7
10 Nov 14
Quality Plan
14 Nov 14
Project Programme
14 Nov 14
Draft Risk Register
26 Nov 14
Derived Design document
23 Feb 15
Design Brief
7 Apr 15
Planning Application submission
12 Jan 15
Notice of Planning Approval
13 Apr 15
Configuration Control Report
21 Apr 15
2
WS 5a - All associated deliverbles for work stage 5a
Works Information/Site Information (WISI)
16 Mar 15
Draft Tender Documents
8 Apr 15
Certificate of Completion of the Detailed Design
21 Apr 15
Fire Certificate A
21 Apr 15
3
WS 5b - All associated deliverbles for work stage 5b
DEEP and DREAM Review Report
29 Apr 15
Monthly Works Contract Meeting minutes
10 Jun 15
Health and Safety Evaulation Report
13 Aug 15
Pre-Construction Information Pack
17 Sep 15
4
WS 6 - All associated deliverbles for work stage 6
Works Completion Certificates
23 Dec 16
Health and Safety File (and O & M Manuals)
23 Dec 16
Certificate of Compliance with Building Regulations at
23 Dec 16
completion of design
Certificate of Compliance with Building Regulations at
23 Dec 16
completion of construction
Fire Certificate B
23 Dec 16
5
WS 7a, b, c - All associated deliverbles for work stage 7ac
Certificate of Completion for Maintenance Period
22 Dec 17
Draft calculations of any Completion payments
5 Jan 18
Reconciliation of the Contract Sum and payments
9 Feb 18
Completion Report and Completion documents
23 Feb 18
Form v0_6
Project: Z9A9113Y12
Document Version: 1 (FINAL)
Page 5 of 10
DEMAND ORDER | Contract No: CT/COMM1/0097/005, dated 24 OCTOBER 2014
FINAL - EXECUTED
SECTION 3.3 | Summary of Employer provided access to persons, places and things (referred
to as “Government Furnished Assets” or “GFA”) [the “Dates for the provision of, or access to
GFA” column must be completed and must show the start date and end date, the “Confirmation
of Availability” column must be completed and there must be confirmation from the MOD person
responsible for the GFA that it will be available on the dates shown].
Item Short Description of GFA
Dates for the
Confirmation
No:
provision of, or access of
to GFA
Availability
1
Access to Site
As required
2
Access to Following Documentation:
As required
3
Army Basing Programme, Assessment Study:
As Required
Bourlon Barracks, Catterick Garrison, Final
Issue dated 24 Apr 14
4
5
Army Basing Programme, Assessment Study:
Beach Head Lines, Catterick Garrison, Final
Issue dated 26 May 14
All documents which are listed in para 31 to 36
of the Project Brief
Form v0_6
Project: Z9A9113Y12
Document Version: 1 (FINAL)
Page 6 of 10
DEMAND ORDER | Contract No: CT/COMM1/0097/005, dated 24 OCTOBER 2014
FINAL - EXECUTED
SECTION 3.4 | Milestone, Stage Payments and Assessment Dates in accordance with clauses
50B and 50 of the Conditions of Contract [Milestone Payment and Stage Payments are for the
provision of deliverables or the completion of activities, Assessment Date is a date when
payment is due on the satisfaction of the conditions stated in the table, complete in
chronological order].
Milestone, Stage Payments and Assessment Dates DO NOT APPLY.
Milestone, Stage Payments and Assessment Dates APPLY in accordance with the
following table:
(A)
Item
No:
1
2
3
4
5
6
7
8
9
10
11
12
13
22
23
(B)
Conditions for Milestone
Payment, Stage Payment and
Assessment Date
(C)
Due Date
Mobilisation Meeting
End user liaison – Submission of
output documentation
Town Planning Consultation –
Submission of output documentation
Prepare and submit Planning
Application
Issue Draft Derived Design / Works
Information
Submission of Works Contractor's
Brief
Update of Draft Tender Documents
Issue Tender Documents
Tender Period - (WYG arrange
tenderer's access as required)
Receive Tenders
Evaluation of Tenders; Preparation &
Issue of Tender report
Provide Pre-Construction information
Pack (in line with CDM (2010)
Regulations)
Support Main Gate Business Case
Approval Process
Completion (5.00% of Total Firm Price)
Payable following completion of Work
Stage 6.
Completion (5.00% of Total Firm Price)
Payable following completion of Work
Stage 7.
28/10/2014
Form v0_6
Project: Z9A9113Y12
(D)
% of
Firm
Price
(E)
Amount
(F)
Cumulative
Total
25/11/2014
16/12/2014
14/01/2015
25/02/2015
30/04/2015
28/05/2015
12/06/2015
14/08/2015
14/08/2015
02/10/2015
02/10/2015
15/11/2015
Document Version: 1 (FINAL)
Page 7 of 10
DEMAND ORDER | Contract No: CT/COMM1/0097/005, dated 24 OCTOBER 2014
FINAL - EXECUTED
SECTION 3.5 | PRICE
Total Firm Price for Requirement Items Nos. 1-3 (see SECTION 2.1) :
The Consultant’s response shall not exceed the rates set out in Framework Agreement
CT/COMM1/0097, Schedule 4, Pricing Document, Project Management and Design Services,
Table 49, and shall use the guidance set out in Schedule 4, Pricing Notes, Calculation of Fee –
Project Management and Design Services.
In addition to Section 3.1 above and in respect of Contract Items 4 – 7 of the Summary of
Requirements, the Employer reserves the right to invoke the optional requirements.
The decision to invoke the optional elements of the Contract shall be given via written
notification by the Employer no later four (4) weeks after the Main Works Contract Award date.
All prices for Work Stage 6 to 8 inclusive must be based on the estimated contract value of the
main works.
Total Fixed Price for (Optional) Requirement Items Nos. 4-7 (see SECTION 2.1) :
SECTION 4 – CONTRACT MANAGEMENT & ADMINSTRATION
SECTION 4.1 | Performance Assessment Criteria Framework (the “PACF”)
The Consultant and Employer agree that the Consultant’s performance will be assessed and
incentivised, and that if the Consultant fails to deliver any of the deliverable documents by the
dates specified or fails to meet the Condition stated for a Key Date by the Key Date, the
Employer will suffer loss and damage. Accordingly:
 Withholding payments:
o the Employer shall not be obliged to make any payment in respect of a
Milestone, Stage Payment and/or Assessment Date until the conditions for
such payment as set out in Section 3.4 have been met to the satisfaction of
the Employer;
o until the Consultant satisfies the conditions for payment of a Milestone, Stage
Payment and/or Assessment Date as set out in Section 3.4 and to the
satisfaction of the Employer, the Employer shall be entitled to withhold
payment in respect of the relevant Milestone, Stage Payment and/or
Assessment Date until such conditions are met.
Form v0_6
Project: Z9A9113Y12
Document Version: 1 (FINAL)
Page 8 of 10
DEMAND ORDER | Contract No: CT/COMM1/0097/005, dated 24 OCTOBER 2014
FINAL - EXECUTED
SECTION 4.2 | Revising the Programme & Reporting Obligations
Notwithstanding the right of the Employer/Service Manager to request, and the Consultant to
provide, written reports on matters (including adhoc reports) as the Employer/Service Manager
may reasonably request, the Consultant shall provide the Employer with the following:
 a revised programme in accordance with clause 32 of the Conditions of Contract [[on the
nth day of every calender month][every [5/10]th working day]] weeks from the starting
date until Completion;
 a monthly written report within 3 Working Days from the end of each month (in
accordance with clause 32A of the Conditions of Contract;
 a copy of the Risk Register [n Working Days prior to the risk reduction meeting referred
to in Section 4.1] which shall include all previously notified and any new early warnings
SECTION 4.3 | Progress Meetings, Planned and Regular Meetings
Meeting Title &
Outline Agenda
Risk Reduction
Meeting (in
accordance with
clause 15 of the
Conditions of
Contract) Stakeholder Meetings
Stakeholder Meetings
Progress Meetings
Form v0_6
Project: Z9A9113Y12
Putative Key
Attendees
DIO PM; DIO RM;
Contractor: PSP
PM, QS and
Architect
Dates & Frequency
Key End Users,
DIO PM; DIO RM;
Contractor: PSP
PM, QS and
Architect
Local Authority,
DIO PM; DIO RM;
Contractor: PSP
PM, QS and
Architect
DIO PM; DIO RM;
Contractor: PSP
PM, QS and
Architect
At project inception
and Peer Reviews for
Design.
Piave Lines, Catterick
Garrison
Pre-planning
application;
Consultation meeting.
Following issuing of
planning conditions.
On the nth day of
every calendar month,
until Completion. To be
agreed following
award.
Piave Lines, Catterick
Garrison
On the nth day of
every calendar month,
to be agreed following
award.
Putative Location or
Telephone Dial-In
Piave Lines, Catterick
Garrison
Piave Lines, Catterick
Garrison
Document Version: 1 (FINAL)
Page 9 of 10
DEMAND ORDER | Contract No: CT/COMM1/0097/005, dated 24 OCTOBER 2014
FINAL - EXECUTED
SECTION 5 – OFFER & ACCEPTANCE
PART A | OFFER
This Demand Order (and the Contract referred
to herein in Section 2) constitutes an offer in
accordance clause 4.4 Direct Award Ordering
Process To Provide the Services in accordance
with the Contract. This offer is open for
acceptance by the Authority until 90 days
subsequent to submission. By signing the
Demand Order the Consultant agrees to be
bound by the Contract.
Name: Andrew Fotherby
Position: Regional Director
For and on behalf of the Consultant WYG
Management Services.
PART B | ACCEPTANCE
Name: Martin Lloyd
Position: Commercial Officer
For and on behalf of the Secretary of State for
Defence (the “Employer”)
Signed:
Date:
Signed:
Date: 3/12/14
Form v0_6
Project: Z9A9113Y12
Document Version: 1 (FINAL)
Page 10 of 10