BLACK TIE
EVENTS
PROFESSIONAL
DJs & MCs
FOR ALL BOOKINGS, ENQUIRIES & INFORMATION:
FREE CALL 0400 447 552
www.blacktieevents.com.au
[email protected]
wedding information pack
www . blacktieevents . com.au | PH: 1800 682 001
Welcome
Black Tie Events Australia is very
one of the most sought after,
progressive and professional mobile entertainment Companies
in Victoria. We are not newcomers to the world of entertainment
and hospitality, having experience
spanning some 20 years.
Our professional attributes and
and 5 star hotels, function centres
and venues recommending our
services. Indeed, some 5 star hoincorporating our services.
We provide a complete entertainment service that includes our
Professional Black Tie Master
of Ceremonies, our distinctive
black-tie Disc Jockey / Compere
and a range of quality entertainment options and services. Many
of our private and corporate clients are amazed to discover the
range of services provided by
Black Tie Events Australia extends
far beyond the standard
Disc Jockey.
SERVICES
Here are just a few of the services we
ment at your functions:
HIGHLY SKILLED PROFESSIONAL MASTER OF CEREMONIES & BLACK TIE DISK
JOCKEYS
EVENT CO-ORDINATION
POWERFUL, MODERN, PORTABLE CD
SOUND SYSTEMS
STUNNING VISUAL EFFECTS.
TRIVIA QUIZ NIGHTS WITH A
DIFFERENCE.
BLACK TIE EVENTS FUND-RAISING
PACKAGE.
BLACK TIE DINNER DANCES, CORPORATE EVENTS, & AWARDS NIGHTS.
SOPHISTICATED AND ELEGANT WEDDING RECEPTIONS.
WEDDING ACCESSORIES SUCH AS
GUEST BOOKS AND CEREMONY MUSIC.
IN FACT, MUSIC FOR ALL OCCASIONS
Black Tie Events Australia is not an
agency for entertainers and / or bands.
There are also other organizations
called Black Tie **** Please make sure
you are dealing with Black Tie Events!
www . blacktieevents . com.au | PH: 0400 447 552
WHY CHOOSE
BLACK TIE EVENTS?
Professional and mature approach to
ALL functions
Industry Award Winners
Subtle and appropriate lighting
systems
Security and peace of mind with our
“Professional Service Guarantee”
which includes 24-hour equipment
backup and support.
Professionally trained, experienced,
mature personnel
Public Liability Insurance Cover
Music selection of your choice
PPCA Copyright Licence
Registered for GST
Computerised booking system
State of the art sound equipment
All equipment set up and sound
checked 30 minutes prior to guest
arrival
and professionally committed to
customer satisfaction
Black Tie Events’ Mark Girdwood was there when it all started in the mid 70’s,
DJing the inner Melbourne Pubs and Clubs after taking a break from his audio
career at HSV 7, where he’d been working on variety TV shows and drama.
In the early 80s, Mark branched into commercial radio broadening his skills
working both on air and programming music. Mark’s 15 year on air radio career
included, amongst other great radio stations, Melbourne’s Hot Hit 3XY.
www . blacktieevents . com.au | PH: 0400 447 552
IMPORTANT INFORMATION
One question often asked is how much? Are we the cheapest? Our own
market research tells us the answer is NO.
A large number of DJ’s are single, part-time operators normally specialising in Techno, Club and House etc. Dealings are usually cash only!
When it comes to a wedding they have little or no idea. We are a
ding entertainment.
We also take pride in ensuring your special day runs smoothly.
We prefer to be your Master of Ceremonies and your DJ. This way we can co-ordinate all of your requirements and blend them with the requirements of your reception venue.
All of our Wedding Packages include this service and consequently there is no hidden extra charge.
OTHER ATTRIBUTES THAT YOU OUGHT TO CONSIDER
We are a registered company.
We are registered for GST.
We have Public Liability Insurance cover.
We carry a PPCA licence for public performance of recorded music.
We have modern, tastefully presented equipment.
We have back up equipment in case of failure.
We have SEVERAL mature, experienced personnel.
We have back up personnel in case of illness.
WE CARE.
We believe that the 3 most important components of a successful reception are
the FOOD, SERVICE and ENTERTAINMENT
The cheapest is rarely the best value.
will read on…
www . blacktieevents . com.au | PH: 0400 447 552
SOME POINTS TO CONSIDER
BEFORE YOU HIRE A DJ
Is the price of your DJ good
value? The cheapest is rarely
the best value.
Review the value-added services that
your DJ can provide the quality of
his equipment and his dedication to
ensuring that you and your guests have
a great time.
Is your DJ a professionally trained Master
Of Ceremonies? Are the services of a
Master of Ceremony
included within the quotation? What
does your M.C. / DJ sound like over a
microphone?
Has your DJ been nominated for, or
received any awards relating to his
performance?
Is your DJ willing to give you references
from past clients and / or function
centres and venues?
Your DJ must carry a PPCA license to
permit the public performance of music
at all functions. Have
you asked to see a copy of this
insurance?
Does your DJ carry Public Liability
Insurance? What value is the cover?
Have you asked to see a copy of this
insurance?
Is your DJ interactive or does he hide
behind his equipment? Can he satisfy
generations at your function?
equipment that not only performs
well but also looks professional? Are
audio and power cables taped down to
prevent personal injury or damage to
equipment?
Is your DJ neatly groomed? Does your
DJ dress appropriately for your function:
dinner suit for formal functions, shirt and
tie for informal functions?
put you at ease? Do you think your
requirements are a priority with him?
Will your DJ play music appropriate to
your function or the music he wants to
hear?
Music Request Cards for your function?
In addition to the “party music”, can your
DJ provide classical / jazz / contemporary
/ etc styles for background / dinner
music?
In what style of venue does your DJ
normally work? Would he complement
working in a 5 star venue?
your requirements during a function?
Is your DJ an undiscovered comedian?
Would he dare to introduce procedures
not unauthorised by you?
Does your DJ have a web site where
you can get further information like
testimonials, view equipment, updates
on new services, etc?
Does your DJ use quality professional
www . blacktieevents . com.au | PH: 0400 447 552
SUPPLEMENTARY INFORMATION
Please note that all Packages are quoted as a minimum rate. There
are no reductions for requirements of shorter time periods.
For example, you may have a wedding reception that is 4½ hours or a Trivia Show
for 2 hours. No reduction applies from the 5-hour wedding package, or the 3-hour
Trivia Show.
ALL Packages are timed from the start of your function - normally pre dinner
drinks. It is our professional responsibility to be set up 30 minutes prior to this
time. If you are not engaging us for any activities until later in the function programme, your package time is still calculated from the start of your function. A de-
increases that may occur. (Excluding Government, Local & Statutory levies and
taxes)
You will be required to provide one meal for each Black Tie Events Australia person
carrying out your function. This may not necessarily be more than the main course
but provision should be made so that the course(s) is served at a time that does
The time and procedures required for loading in / out of equipment at some venues far exceeds normal access routines. Unfortunately performing at these venues
may attract a surcharge. You will be advised at the time of enquiry / booking.
www . blacktieevents . com.au | PH: 0400 447 552
OUR DUTIES
WE WOULD LIKE TO OUTLINE THE DUTIES OF THE MASTER OF
CEREMONI
M
OMPERE FOR OUR WEDDING PACKAGES
• One in home or venue
consultation
• Individual introduction of the bridal party
with introduction song.
• Discussion and assistance with the
wedding reception procedures /
order of speeches / cake cutting /
selection of bridal waltzes / music
formats for the allotted times.
• Play dinner music.
• Set up all equipment and pre paid
• Co-ordinate bridal waltz.
arrival.
• Play music formats / requests / audience
participation.
for timings and procedures.
• Co-ordinate the throwing of the bouquet /
garter.
• Co-ordinate the farewell circle / arch.
• The welcome and explanation of
procedures and formalities to the
guests.
• Co-ordinate speeches / lettegrams.
• Co-ordinate cake cutting.
THE MC/ COMPARE IS NOT RESPONSIBLE FOR
• The individual introduction of
guests (unless you have chosen a
package including two Black Tie
Events Australia personnel)
• The responsibilities of the venue.
• Assistance to other service
providers.
• Loan or use of equipment or
facilities to other service providers.
www . blacktieevents . com.au | PH: 0400 447 552
PACKAGES
MC ONLY
$594.00 GST INCLUSIVE
Let our dedicated professional Master of Ceremonies take control of
timings and formalities throughout the length of your reception. With our
extensive experience and advice you can relax and enjoy the celebration of
your Special Day.
This package relies on the use of the reception venue’s audio system. If
none is available you will need to seek permission from your entertainment
source for us to use their microphone etc. Alternatively please contact us
to discuss.
INCLUSIONS
• Professional Black-Tie Master of • Unlimited telephone advice
Ceremonies up to 5 hours
• One in home or venue consultation
• Reception procedures
with your MC to discuss: Introduction
questionnaire
of parents, bridal party and bride and
groom Welcome address Circulation
• Hints for Speeches
of guest book Distribution of table
cameras Introduction of speeches Co• Complete liaison with reception venue ordination of cake cutting Introduction
of bridal waltz / dance Co-ordination
• Liaison with others i.e. videographer / of bouquet / garter / farewells
limousine / band / DJ etc. Incorporation
of any special requests
www . blacktieevents . com.au | PH: 0400 447 552
CEREMONY MUSIC
ONLY AVAILABLE IN CONJUNCTION WITH ONE OF OUR PACKAGES
If you book one of our packages, we can also provide the music for your
make are:
• The ceremony is held within the grounds of your reception venue
• There is a power supply within 10m of the equipment site
• In case of inclement weather, there is ample shelter for the equipment
• If your reception venue has an adequate audio / CD system installed we
will normally use this.
WE WILL ALSO PROVIDE:
• One Black Tie Events Australia
Compere up to 1½ hours.
• Liaison with the person performing
the ceremony.
• Incorporation of your requirements
• One 300 watt self powered speaker. including music suggestions at your
(If no venue equipment is available) reception consultation.
• One single professional CD player.
(If no venue equipment is available)
The initial cost to your package choice is $99 (GST incl.) calculated from
the arrival time of the guests at your ceremony to the start time of your
reception pre-dinner drinks. If this time is greater than 1½ hours, the
additional hourly charges are outlined in the Appendix.
Are you having your service outside? Will your celebrant be heard? For a
small additional fee (see Appendix) we can provide a radio microphone
linked to our system so that all can hear.
www . blacktieevents . com.au | PH: 0400 447 552
HONEYMOON PACKAGE
MC / DJ $694.00 GST INCLUSIVE
DJ ONLY $594.00 GST INCLUSIVE
For Breakfast and Lunchtime Weddings we would suggest our “Honeymoon
Package”. This package does NOT include any lighting and to qualify the
reception MUST conclude before 1600hrs. NO extensions beyond this time
are allowed. If your reception runs past 1600hrs you will need to consider
our Champagne Package.
Daytime receptions are becoming increasingly popular. Let our professional
Master of Ceremonies / DJ provide you with up to 4 hours of fun. So tap
those champagne glasses; nibble at the canapés, and dance to your style
of music.
INCLUSIONS
Professional Black-Tie Master of • Music Request Sheet for Bride and
Groom
Ceremonies / DJ up to 4 hours
•600 watt (Max) latest state of the art • Music Request Cards for Guests
CD Sound System
• Lettergram Cards (2 per table)
• Corded/Wireless Microphone
• One Consultation with your
for Speeches
Compere
• Wedding Speeches and Procedures
Card
www . blacktieevents . com.au | PH: 0400 447 552
CHAMPAGNE PACKAGE
MC / DJ $770.00 GST INCLUSIVE
DJ ONLY $660.00 GST INCLUSIVE
Rely on your professional Master of Ceremonies to ensure your reception is a
huge success. Subtle and intelligent lighting produces shapes and coloured
together as husband and wife, then rock around the clock celebrating with
friends and family.
INCLUSIONS
• Professional Black-Tie Master of
Ceremonies / DJ up to 5 hours
• Wedding Speeches and Procedures
Card
• 600 watt (Max) latest state of the
art CD Sound System
• Music Request Sheet for Bride and
Groom
• Two Special FX Lights
• Lettergram Cards (2 per table)
• Corded/Wireless Microphone
for Speeches
• One Consultation with your
Compere
• Music Request Cards for Guest
www . blacktieevents . com.au | PH: 0400 447 552
WHITE WEDDING PACKAGE
$1090.00 GST INCLUSIVE
A stunning addition to the Champagne Package is the use of dry ice for your
moment to remember.
INCLUSIONS
• Professional Black-Tie Master of • Music Request Sheet for Bride and
Ceremonies / DJ up to 5 hours
Groom
• 600 watt (Max) latest state of the
art CD Sound System
• Two Special FX lights
• Wireless/Corded Microphone
for Speeches
• Music Request Cards for Guests
• Lettergram Cards (2 per table)
• One Consultation with your
Compere
• Wedding Speeches and Procedures
Card
AND
• Dry Ice Machine (Including 3 x 2.5kg •
Blocks of Dry Ice) for use during the
Bridal Waltz
Additional Coloured Lighting to
• New Release Smoke Machine for
enhancement
www . blacktieevents . com.au | PH: 0400 447 552
ROLLS ROYCE PACKAGE
$1408.00 GST INCLUSIVE
This premium package includes even more! A guest book will be taken to
your reception by your MC and circulated amongst the guests. Our optional
of the bride from the bride’s father to the groom. The dry ice for your Bridal
Waltz, will make a magic photographic moment.
INCLUSIONS
• Professional Black-Tie Master of
Ceremonies / DJ up to 5 hours
• 600 watt (Max) latest state of the
art CD Sound System
• Two Special FX lights
• Corded/Wireless
Microphone for Speeches
• Wedding Speeches and Procedures
Card
• Music Request Cards for Guests
• Lettergram Cards (2 per table)
• One Consultation with your
Compere
• Dry Ice Machine (Including 3 x 2.5kg
Blocks of Dry Ice) for use during the
Bridal Waltz
• New Release Smoke Machine for
enhancement
• Additional Coloured Lighting to
• Music Request Sheet for Bride and
Groom
AND
• Black Tie Events Australia Cake • Wedding Guest Book
Cutting Ceremony (optional)
www . blacktieevents . com.au | PH: 0400 447 552
PLUS PACKAGE
$484.00 GST INCLUSIVE
get a Master of Ceremonies AND a Black Tie Disc Jockey.
This combination is especially useful where the venue has no in-house
audio system, awkwardly shaped rooms, visual obstructions or the dance
ADDITIONAL BENIFITS
• Individual introduction of guests
if required.
• Musical cues for the introduction
of the Bridal Party.
• Musical cues for speeches.
• Co-ordinate proceedings in the
• Co-ordinate timings, events and
locations with photographer /
videographer.
located in a separate room to the
main reception.
• Enable the MC to host the evening
from a central point and co-ordinate
with the venue.
shaped rooms.
COMBINATION PACKAGES
We can arrange a combination of a band and a DJ. Please call us to discuss
your requirements but note that about SIX Month’s notice is usually required
to ensure availability!
SPECIAL PACKAGES
Having your reception on board a boat? Having the ceremony on deck?
We can tailor a package that gives you ceremony music, microphone for
the celebrant and your exchange of vows, plus your on- board reception
entertainment. We also have a special package if you are getting married on
knot. Please call us for advice and suggestions especially if you are planning
www . blacktieevents . com.au | PH: 0400 447 552
SPECIAL EFFECTS ONLY PACKAGE
$748.00 GST INCLUSIVE
If you have a preference for live music, but would still like some special
may well be what you are after.
INCLUSIONS
• Dry Ice – As you make your way • Special FX Light - As most bands
/ duos etc do not provide lighting,
we will supply one Special FX light.
approximately 4 min. satisfying the the duration of the Bridal Waltz to
length of the normal song. With this
package, we supply 3 x 2.5kg blocks of the dry ice. Please note that there
is no price reduction if the lighting is
of dry ice.
not required.
is your responsibility to check before you book. Sometimes dry ice can form
are able to prepare the area for the next set of dancing.
LARGE FUNCTIONS
Our 600-watt system is more than adequate for the majority of wedding
receptions of up to 250 people. Functions over this number may require
your consideration of upgrading to a 1200-watt system. Please see the
appendix for recommendations.
www . blacktieevents . com.au | PH: 0400 447 552
IDEAS FOR ENHANCING
YOUR SPECIAL OCCATION
THESE IDEAS ARE DISCUSSED IN DETAIL AT YOUR APPOINTMENT
ENTRANCE SONG - Choose a song for the start of your reception that
will signify the continuing celebrations. A song that creates a vibrant entry
encouraging guests to sing and applaud as you make your way to the Bridal
Table.
MUSICAL CUES FOR SPEECHES - Not everyone looks forward to this part
of the reception, especially the speakers! Add some humour and relieve the
pressure on those in the speech line-up by introducing some appropriate
musical cues. Here are some suggestions:
Father of the Bride: Big Spender / Smooth Operator / Don’t Worry Be Happy
Father of the Groom: Macho Man / Smooth / Always Look On The Bright Side
Bride: Chains / Pretty Woman / I Am Woman
Groom: Another One Bites The Dust / Living Doll / Eye Of The Tiger
Bride & Groom: Love And Marriage /It Started With A Kiss/ Just The Two Of Us
Best Man: Wild Thing / I Get Around / Bloke
Music cues can only be provided if our equipment / microphone are being
used for the speeches. If you have chosen a package that includes two Black
Tie Events Australia personnel, there is normally no restriction to providing
cues.
FAREWELL SONG: The reception draws to a close, the bouquet has been
thrown, the garter removed and you have said goodbye to the guests. Have
and leave the guests singing a tune that they will associate with your
departure.
IMPORTANT NOTICE: You are welcome to supply some of your own CD’s.
ADDITIONAL INFORMATION REGARDING YOUR APPOINTMENT: With the
boundaries, we reserve the right to schedule the appointment during
daylight hours on a weekend.
www . blacktieevents . com.au | PH: 0400 447 552
QUALITY SERVICES
Master Of Ceremonies - to allow your reception to be run in a professional manner
“Plus Packages” upgrade to include two people at your function, a Master Of Ceremonies,
• Individual introduction of guests if required.
• Musical cues for the introduction of the Bridal Party.
• Musical cues for speeches.
and / or awkwardly shaped rooms.
• Enable the MC to host the evening from a central point and co-ordinate with the venue.
usually very popular with the Bridegroom. For Function Centres where Dry Ice is not
the dry ice.
Pyrotechnics - With a dramatic increase in insurance costs, the use of pyrotechnics has
been discontinued until further notice.
pastel colours beam through the white Dry Ice for the bridal waltz. Lighting will create
a fantastic atmosphere for the rest of the evening as guests’ dance the night away. Our
dancing area. Very appropriate for weddings which we do not treat as “discos”.
www . blacktieevents . com.au | PH: 0400 447 552
Cake Cutting Ceremony (optional) - many people do not know the main reason why the
Bride and Groom cut the cake. Its tradition stems back to ancient times. We will guide
you through the ceremony whilst informing the guests of history and tradition. We can
adapt the ceremony to suit your own personal circumstances and we even provide you
with a commemorative script.
you get a Master of Ceremonies AND a Black Tie Disc Jockey. This combination is especially
useful where the venue has no inhouse audio system, awkwardly shaped rooms, visual
outlined in our “Supplementary Information”
in the packages at an additional cost of $66.00 ($60.00 + $6.00 GST) per hour or part
thereof until 0100hrs and then at $132.00 ($120.00 + $12.00 GST) per hour or part
thereof. Your venue must agree to the extension. Payment must be made in cash before
the extension begins.
Music Request Cards - We aim to satisfy the music requirements of your guests. As long
as their choice is appropriate to your function, we will endeavour to play the songs that
are requested. We encourage early return of the requests to enable us to “bracket” the
styles of request.
Lettergram Cards - We provide these for weddings and we always seek your permission
designated to “censor” and read them out.
Wedding Guest Book - Where included, we will provide one of our own wedding guest
books. This will be delivered to your reception by your DJ / MC and circulated around
the guests.
GST - GST @ 10% is included in our prices. GST is payable at the rate current on the date
of your function.
Credit Cards - To avoid higher prices, we do not accept payments by credit card except
for payment of a deposit.
www . blacktieevents . com.au | PH: 0400 447 552
APPENDIX
SHOULD YOU REQUIRE, THE FOLLOWING ITEMS ARE AVAILABLE FOR
ADDITION TO YOUR PACKAGE CHOICE. THEY ARE NOT AVAILABLE AS
STAND-ALONE ITEMS.
PRODUCT/SERVICE
Standard Special FX Light - per light
Smoke Machine with choice of scents
PRICE
$50.00
$50.00
GST
$5.00
$5.00
TOTAL
$55.00
$55.00
Second use of Dry Ice Machine i.e. additional 3 x 2.5kg
blocks of dry ice only. Only available with White Wedding
and Rolls Royce Packages
$200.00
20.00
$220.00
Upgrade from 600 watt system (2 x JBL speakers) to 1200
watt system (4 x JBL speakers)
JBL Sub-woofer
$150.00
$15.00 $165.00
$150.00
$15.00 $165.00
Additional Hours:
M.C. or DJ per hour per person up to 0100hrs
$60.00
$6.00
Additional Hours:
M.C. or DJ per hour per person after 0100hrs
$120.00 $12.00 $132.00
Flat fee for travel to functions between 0km and 50km
outside of the Melbourne metropolitan area boundary
(excluding the Dandenong Hills)
$60.00
$6.00
$66.00
60c per
km
6c
66c per km
then at the rate of.
$66.00
Interstate: Travel, Expenses, Meals & Accommodation for all To be
shows. Country Shows: Travel, Meals & Accommodation - for supplied
all shows over 100km outside of the Melbourne metropoli- by client
tan area boundary.
IMPORTANT NOTICE IF YOUR VENUE IS IN THE MELBOURNE CBD, DOCKLANDS OR
SOUTHBANK / SOUTHGATE: TO COVER THE COSTS OF PARKING, CONGESTION AND
EXTRA TIME REQUIRED FOR LOAD IN AND LOAD OUT, A FLAT FEE OF $66 WILL BE
ADDED TO YOUR ACCOUNT FOR ANY VENUE IN THE MELBOURNE CBD, DOCKLANDS
OR SOUTHBANK / SOUTHGATE.
www . blacktieevents . com.au | PH: 0400 447 552