GUIDELINES FOR PREPARING THE PAPERS
This document explains and demonstrates how to prepare your camera-ready
manuscript for The Fourth International Proficiency Testing Conference Proceeding.
The best is to read these instructions and follow the outline of this text. Responsibility
for the content of published papers rests upon the authors, not the Conference
Organizers.
The text area for your manuscript must be identical with the file Example.doc. Please
do not place any text outside this area and do not modify the current layout of this file.
How to name the full length paper:
Family name of the first author_theme code_O(for orally)_paper code.doc
Family name of the first author_theme code_P(for poster)_paper code.doc
(e.g. Craig_PTS_O_P0015.doc for an oral presentation with the theme of proficiency
testing schemes; Toader_URM_P_P0236.doc for a poster presentation with the theme
of use of reference materials). Please use the following themes code:
Code
PTS

Proficiency Testing Schemes
RM

Reference Materials and Proficiency Testing
VTM

Validation of Testing Methods and Proficiency Testing
UM

Uncertainty of Measurement and Proficiency Testing
IQC

Internal Quality Control of Analyses and Proficiency Testing
MT

Metrology, Traceability and Proficiency Testing
AQM

Accreditation of Quality Management and participation at
Proficiency Testing

Development of the Analyses Methods in the Testing Laboratories
DAM
Themes
Your manuscript will be reduced by approximately 15% by the publisher. Please keep
this in mind when designing your figures and tables etc. It is our goal to be relatively
flexible in the format, yet maintain a reasonable degree of consistency between
papers in the finished product. Your cooperation in adhering to these guidelines and
the deadline is greatly appreciated.
Send the paper to the Conference Secretariat using one of the following ways:
- from the web page www.pt-conf.org using the facility of Submit paper form the
section Login/Submission
- by e-mail at the following address: [email protected]
- by mail, in case that you have not an e-mail address nor the possibility to send
using the Conference web page, we are waiting the electronic version of your
paper on CD.
The paper should be submitted to the Conference Secretariat no later than 17th May,
2013. Final version of the papers should be submitted to the Conference Secretariat
by 31st May, 2013.
The Fourth
International Proficiency Testing Conference
Brasov, Romania
(17)18th − 20th September, 2013
(14 pt)
TITLE (ARIAL, BOLD, 14 pt, UPPERCASE, CENTER)
(The title of the paper manuscript must be in capital letters, Arial, 14-font size, bold and centred. Use
more than one line if necessary, but always use single-line spacing).
(14 pt)
(14 pt)
First name and family name of the first author, First name and family name of
the second author, ... (Arial, bold, 12 pt, center)
Affiliation and full address of the author(s) (Arial, 12 pt, center)
E-mail of the author(s) (Arial, 12 pt, center)
(Then, after two blank lines, Arial, 14-front size, centered, type the lead Author’s
name, the second Author’s name and so on (first name and family name). Authors
from the same institution should be listed together with reference number. On the
following line type the affiliation (Name of the institution and Full address: Street, no.,
Postal code, City, State/ Province, Country). On the following line type the e-mail
addresses of the authors. The authors’ names must be in Arial, 12-font size, bold and
centered. Affiliations and e-mail addresses must be in Arial, 12-font size, regular and
centered. Please edit the Author’s name and Author’s affiliation as in the example,
inserting it in the table).
(12 pt)
(12 pt)
Abstract (Arial, bold, 12 pt, left)
(12 pt)
The abstract should start after leaving two blank lines after the e-mail address. Type
the text of the abstract using the normal style: Arial, 12-font size, regular and singlespaced in one paragraph. The abstract should not exceed ½ A4 page (approx. 300
words). Please use only text; do NOT use: subscript, superscript, “, equations, ş, ţ, ă,
â, î, Ş, Ţ, Î etc.
(12 pt)
(12 pt)
Keywords (Arial, bold, 12 pt, left)
(12 pt)
After two blank lines, list the keywords covered in your paper. Use Arial, 12-font size,
italic.
(12 pt)
(12 pt)
1 HEADING 1 (e.g. INTRODUCTION) (ARIAL, BOLD, UPPERCASE, 12 pt, TAB
STOP 0 CM, LEFT 0.5 CM, LEFT)
(12 pt)
The first heading should follow the key words, after leaving two blank lines. All
manuscripts must be in English or in Romanian. Please keep a second copy of your
manuscript in your office (just in case anything gets lost in the mail). When receiving
the manuscript, we assume that the corresponding authors grant us the copyright to
First name and family name of the first author, First name and family name of the second
author, ... : Title of the article
use the manuscript for the proceeding in question. Should authors use tables or
figures from other Publications, they must ask the corresponding publishers to grant
them the right to publish this material in their paper.
Use italic for emphasizing a word or phrase. Please does not use boldface typing or
capital letters except for section headings (cf. remarks on section headings, below).
(use Arial 12pt, regular, justify)
(12 pt)
(12 pt)
2 HEADING 2 (e.g. EXPERIMENTAL) (ARIAL, BOLD, UPPERCASE, 12 pt, TAB
STOP 0 CM, LEFT 0.5 CM, LEFT)
(12 pt)
The proceedings will be produced directly from author-prepared manuscripts, in
electronic form, on A4 paper size 297 mm x 210 mm (8.27” x 11.69”). The main body
of the manuscript (the first paragraph) follows the first heading, after two blank lines
Arial 12 pt.
Never use bold except as indicated for the titles. Never underline any text. Please do
not insert other headers and footers then those indicated in the file Example.doc.
All papers, using only MS-Word processor (“pdf” is not accepted), are single-spaced
pages limited to 8 pages, including figures, tables, and references. However, the
maximum size of the electronic file should not exceed about 1024 KB (or 1MB). The
font type of body text including abstract of all papers, should be Arial with a size of
12, and should be left and right justified. The paper’s upper and lower margins should
be 2.5 cm (0.98”), with left and right margins of 2.5 cm (0.98”) and with header and
footer of 1 cm (0.39”).
(12pt)
2.1 Headings, subheadings and indenting (Arial, bold, 12 pt, Tab stop 0 cm, left
0.75 cm, left)
(12 pt)
The headings are in capital letters, Arial, bold, size of 12 (Heading 1, Heading 2 etc.)
tab stop 0 cm, left 0.5 cm. Subheadings are in lower case letters Arial bold, size of 12
(Subheading 2.1, Subheading 2.2 etc.), tab stop 0 cm, left 0.75 cm. The headings
and subheadings are not indented. There are two blank lines of Arial 12 pt before and
one after the heading. There is 1 blank line of Arial 12 pt before and after the
subheadings. All headings and subheadings must be numbered, aligned left. If a
heading or subheading falls at the bottom of a page it will be transferred to the top of
the next page.
The first line of a new paragraph should not be indented. There is a blank line
between two paragraphs.
(12 pt)
Figures and tables (Arial, bold, 12 pt, Tab stop 0 cm, left 0.75 cm, left)
(12 pt)
Figures, line drawings, photographs, tables… should be placed in the appropriate
location, aligned centre, and positioned close to the citation in the document. They
should have a caption, Arial 12-font size, with a dash dividing the figure number and
the table number and the title (e.g. Fig. 1. Standard deviation for repeatability in
comparison with that required by the standards) and should be numbered
consecutively, e.g. Fig. 1, Fig. 2, Table 1, and Table 2.
Figure title should be placed at the bottom of the figure, aligned centre, leaving
enough space so that the caption will not be confused with the text. Utmost care must
First name and family name of the first author, First name and family name of the second
author, ... : Title of the article
be taken to insert the figures in correct alignment with the text. If possible, please
include your figures as graphic images in the electronic version.
(12 pt)
6 pt
Fig. 1. Particle size distribution of the CEN standard sand
(12 pt)
A descriptive table title should be placed at the top of the table, aligned centred with a
paragraph spacing of 6 points after it.
(12 pt)
Table 2. Standard deviation for repeatability and for reproducibility in comparison with
that required by the standards
(6 pt)
Physical tests
UM
Standard deviation for
Standard deviation for
repeatability
reproducibility
CEPROCIM
Laid down in All participants Laid down in
SR EN 196–6
SR EN 196–6
Residue on the
%
0.05
± 0.2
0.30
± 0.3
90 µm sieve
Specific
cm²/g
7.43
± 50
75
± 100
surface area
(12 pt)
Equations (Arial, bold, 12 pt, Tab stop 0 cm, left 0.75 cm, left)
(12 pt)
Please use the equation editor in order to edit the equations. Equations (refer in text
with: Eq. 1, Eq. 2 etc.) should be centred, with equation number put in parentheses at
the right-hand edge of the text, one blank line Arial 12 pt above and below it before
the text continues.
(12 pt)
n
s
(12 pt)
 x
i 1
i
 x med 
n 1
2
(1)
First name and family name of the first author, First name and family name of the second
author, ... : Title of the article
Lists (Arial, bold, 12 pt, Tab stop 0 cm, left 0.75 cm, left)
(12 pt)
A bulleted list should have the following suggested spacing:
(12 pt)
 Skip a line before making a bulleted list, and after the last bullet skip another
line;
 Last bullet example.
(12 pt)
A numbered list should follow the same basic spacing rules as the bulleted list:
(12 pt)
a) the first list item;
b) a second item;
c) the last numbered item.
(12 pt)
(12 pt)
REFERENCES (ARIAL, BOLD, UPPERCASE, 12 pt, LEFT)
(12 pt)
[1] Author(s). “Article title.” Publication title (journal, magazine, etc.) volume
number (publication year; abbreviate months, if used): the inclusive page
numbers. (Arial, 12 pt, justify)
[2] Author(s). The complete title of Book. Place of publication: Publisher, Year of
publication.
[3] In the case of a standard, a research report etc. that does not belong to the
above listed categories at [1] and [2], please reference it using a unique
document description.
(At the end of the paper, list all references, underneath the heading REFERENCES,
as in the example below. References should be cited in the text by square brackets
[1], [2] etc. Two or more references at a time may be put in one set of brackets [3, 4].
For book references, publisher and the publisher’s location should be added if
possible.
Please use the table format and do not use free line between the references).
E.g.
[1]
[2]
[3]
Gonzalez, Gustavo, Herrador Angeles, and Asuero Agustín. “Uncertainty
evaluation from Monte-Carlo simulations by using Crystal-Ball software.”
Accred. Qual. Assur. 10 (2005), 149-154.
Neuilly, Michèle. Modelling and Estimation of Measurement Errors, Paris:
Lavoisier, 1999.
ISO 13528:2005 Statistical methods for use in proficiency testing by
interlaboratory comparisons.