Grants for the arts –
ACTIVITY report form
Return completed forms to [email protected] or
Freepost RSGX-HEGJ-LJJS, Arts Council England, PO Box 4353,
Manchester, M61 0DQ.
Applicant: Winchester City Council (Partnership for Urban South
Hampshire PUSH )
Activity name:
Supporting Work Based Learning and Apprenticeships
Unique reference number (URN):
Arts Council regional office:
19749083
South East (When application made) Now
South West.
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What happened both during and as after your project
Your final income and expenditure figure
What you learned by doing this activity
What you thought about us
Please summarise how you think your project went. We are
particularly interested in any lessons learned and key
achievements. You may find it useful to refer back to your original
application and discuss how your project went compared with your
expectations. Please use additional sheets if needed.
INITIAL NOTES
1.
This is a summary report of overall activity and achievements. With the agreement in
2013 of Arts Council England, the project was extended until September 2014 - although
there are key ongoing elements which we have articulated in the text below. We are
now seeking to draw down the final tranche of our grant.
2.
Achievements in the following section are in relation to each of the project aims set out
in the original application
3.
Artswork have been commissioned to support the training of a Third Cohort of Creative
Apprentices through to completion of their qualifications.
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AIM ONE : Creative and Cultural Employer Engagement -To develop, sustain and enhance the
South Hampshire Cultural and Creative Workforce Development Network
A) Major Events and Networking
Key activities delivered include:
1.
The formal launch of Creative Network South (CNS) took place on 22 October 2012. CNS is a
partnership of Creative and Cultural employers, Higher Education Institutions, Creative Industry
Development Agencies, Colleges, Training Providers, Businesses and Local Authorities, which
work together to support, employment, employability and entrepreneurship in the creative
sector. The Launch Event at The Point, Eastleigh attracted 90 delegates.
2.
A second major Creative Network South Conference was held on 27th February 2014
(coordinated by Artswork) this attracted 120 delegates from the creative and cultural sectors,
LAs, HEIs, FE, LEP, Economic development sectors.
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Speakers included:
 Professor Richard Blackwell – Southampton Solent University
 Chris Allington – Director, Oxford Innovation and Solent LEP
 Dawn Baxendale – Chief Executive, Southampton City Council
 Phil Gibby – Area Director, Arts Council England South West
 Rob West – Partnership Director, Creative and Cultural Skills
Presentations available here: http://www.artswork.org.uk/CNSevent
3.
The development of our Creative and Cultural Employer Network supporting work based
learning so that it now includes 100 representatives from some 60 organisations
4.
The CCI Employers Network met as a network twice in addition to the 2 conferences outlined
above
- on 14th March 2013 the network was hosted by City College, Southampton, the meeting
included a CCS presentation about the CEP, and,
- on 26th September 2013, the network met at at the National Museums of the Royal Navy in
the Historic Dockyard, Portsmouth. This meeting attracted 47 representatives drawn from 25
organisations, including creative and cultural employers, learning providers and local
authorities.
5.
As a legacy from the project a further CCI Employers Network event will be held before the end
of the year. It is intended that the employers’ network will continue to meet thereafter under
the umbrella of Creative Network South (CNS).
B) CCI Employers network working collaboratively
Key activities delivered include:
6.
Artswork is the designated lead for the Learning and Skills aspect of Creative Network South
business plan.
7.
As an integral aspect of this, PUSH asked Arstwork to work with the CCI Employer Network to
build a dialogue about the development of the employer-led work based learning programme.
8.
As a result, 2 successful bids to the Creative Employment Programme were made on behalf of
the CCI Employer Network.
o The first CEP bid was made by Artswork in May 2013 resulted in new recruitment
opportunities for 10 apprentices (plus 2 others not in the CEP Bid) and 3 interns
(details below)
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9.
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The second CEP bid was made by Artswork in February 2014 and has resulted in a
further 11 new recruitment opportunities: 8 apprentices (plus a further one not
eligible for CEP (Artswork) and 3 interns (Details below)
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These 2 bids have brought new inward investment of some £50,000 into CCI
employers based in the area.
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All involved employers to date have signed up to the CCS Fair Access Principles
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All current NPO organisations in the South Hampshire area have employed an
apprentice through the project
The sound infrastructure created by the above work has meant that Artswork was able to
quickly commence delivery in Southampton and Portsmouth of related pre-employability
programmes for NEET young people - another strand of the work-based learning objectives for
this programme - bringing added value to this programme and to other programmes - and
include:
o 3 Pre-Employability programmes (These met the objectives for both the DFE funded
Strong Voices Programme as well as the GftA programme). These were delivered by
Strong Ideas (Making Theatre Gaining Skills) and brought additional investment into
the GftA funded programme as a result. The 3 programmes attracted 22 young people
that participated in the three Hampshire locations. All completed the programme and
achieved a qualification.( 21 gained the Level one award; 1 only achieved the
certificate as she left a week early to take up a full time job) They also reported
greatly increased confidence, more self-awareness of their interests and abilities and
renewed enthusiasm for further learning.
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Artswork also included Pre-Employability in the commissioning of a new SE Bridge Arts
Award film made by Millstream – of the five original young people, 4 completed
the project and will have gained a Bronze Arts Award.
o
Creative Traineeship Programme (Southampton) – Pilot programme: May to July 2014,
commenced by 7 young people (5 completed) with work shadowing placements with
SPUD, John Hansard Gallery, The Scrap Store, Sea City/Tudor House Museum (SCC)
and Artswork. NB Targets going forward for September starts is 17 yp (partnership
with Wheatsheaf Trust, SCC, Brockenhurst College and Artswork)
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As further legacy, interest raised as a result of the initiative has led to Southampton
City Council and Portsmouth City Council applying to the creative employment
programme to support the placement of 40 interns whose placement will be partfinanced by city deal.
10. An E-News Bulletin has been sent out 6x since April 2012 to all 125 members of the Creative
and Cultural Industries Network in PUSH.
11. Artswork led discussion on approaches to engaging apprentices and interns at a meeting of 8
small craft employers and businesses at a meeting facilitated last November 2013 by Making
Space (this has since been followed up by Making Space with a further session).
12. With additional investment into the GftA Programme from PUSH, Artswork has been able not
only to develop the technical and employer support materials and guidance relating to the
delivery of the Community Arts Administration Level 2 Framework - as planned within the GftA
Bid - but it has also built the VLE requirements with associated software/hardware (and
training) for the programme, as well as developed two new apprenticeship frameworks for
delivery by Artswork as the Training Provider: Live events and Cultural and Heritage Venue
Operations. These were launched at the CCI Employer Network meeting on 26th September
2013.
13. A Creative Apprenticeship information leaflet has been produced for employers and young
people alike.
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14. Artswork has also commissioned a Creative Apprenticeship promotional film (working with City
Eye) which captures the programme and articulates the benefits to YP and to employers.
http://www.youtube.com/watch?v=nRd63XleYos&feature=youtu.be
This was launched at the major PUSH/CNS south event at the University of Southampton Solent
on 27th February ((2) above).
15. The Artswork Website was launched in July 2014. This contains a number of dedicated
sections:
http://www.artswork.org.uk/programmes/learning/
http://www.artswork.org.uk/programmes/networks/
These are still in development and will be finessed during the remainder of 2014. In addition a
new section has been created for 16 to 25 year olds which has not yet been activated. This will
be one aspect of the work of our next new Creative Apprentice (to be appointed from end of
September 2014)
AIM TWO: Support for Employers
Support for employers has been undertaken in a range of ways:
A) Nurturing, engaging, supporting CCI employers to grow their skills and
understanding to take on YP into work based elarning opportunities (As outlined
above (1 to 15))
In addition to 1-15 above, other key highlights include:
16. Delivery of Level 2 Community Arts Administration apprenticeship framework to an initial
cohort of 6 apprentices shared across a network of 9 employers – with 2 subsequent cohorts as
outlined below. The programme has been delivered to a very high quality by the Youth Arts
Development Agency, Artswork. The work of Artswork was recognised at the Creative and
Cultural Skills 2013 Awards when they were highly commended in the Apprenticeship Provider
of the Year category. Nominations for this award were made by employers.
Cohort One Employers included (5 YP successfully completed their apprenticeships):
o Soco Music Southampton
o Southampton Music Services/Turner Sims Concert Hall (carousel model)
o Winchester Theatre Royal/Winchester City Council/Hat Fair (YPerson left early due to
illness)
o Artswork (2 apprentices)
o New Theatre Royal, Portsmouth
o John Hansard Gallery
Cohort Two employers include (15 YP - including interns):
o The Spring Arts Centre/Dance Up - 1 apprentice
o Making Space /Aspex Gallery - 1 Apprentice
o The New Carnival Company – 1 Apprentice
o Portsmouth Cultural Trust – 1 Apprentice; 1 internship
o John Hansard Gallery – 1 internship
o New Theatre Royal - 1 Apprentice
o Chichester Festival Theatre - 1 Apprentice (2013 and 2014 starts) ; 1 Intern
o The Nuffield Theatre – 2 apprentices
o Portsmouth City Council – 1 Apprentice - start between June and Sept 2014
o Artswork - 1 apprentice)
o Quay Arts Centre – 1 apprentice
This forms the Second Cohort of Creative Apprentices which will see YP successfully completing
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their apprenticeships by early November 2014.
Cohort Three employers include (14 YP including Interns) – (from June 14 start)
o
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o
o
o
o
o
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The Kings Theatre, Portsmouth - 3 apprentices (Other training provider)
Winchester Theatre Royal - 1 Apprentice
New Theatre Royal, Portsmouth - 1 Apprentices; 1 Intern
The Nuffield Theatre – 1 apprentices
Quay Arts Centre -1 apprentice
The Mayflower – 1 apprentice
John Hansard Gallery – 1 internship
Strong Ideas - 1 internship
Artswork – 1 apprentice
Cass Productions – 1 apprentice
Chichester Festival theatre - 1 apprentice (2014 start)
Portsmouth City Council - 1 apprentice (2014 start –see above)
NB Not all apprenticeships are part of the Artswork/PUSH Creative Apprenticeship Programme – we
made no distinction in our collaboration with our arts/cultural orgs colleagues – as we were keen to
facilitate new work-based learning opportunities for YP in the creative and cultural industries;
similarly, we were happy to include internships in the CEP bids. It should be additionally noted that
as result of more paid interns being included in the programme and a slightly lower number of
apprentices being recruited than first anticipated the draw down in funding for training from the
skills funding agency has been lower than anticipated.
B) Capacity building
17. Artswork has provided advice and guidance which has built employer confidence , this has
included intensive 1-2-1 support for all 3 cohorts of employers
18. During the same period as the delivery of the GftA funded programme, Artswork was
confirmed as a Skills Ambassador for Creative and Cultural Skills with a particular emphasis on
the PUSH area (alongside work in other parts of the region). This brought opportunities for
added value and enhanced investment into the GftA programme.
19. In order to build employer’s capacity over the life of the programme, Artswork facilitated
delivery of:
o
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o
o
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PTLLS Training (Preparing to Teach in the Lifelong learning sector) from employers
TAQA training (Assessor training) for employers – securing additional funding from North
Hertfordshire College
Coaching and Mentoring YP in the work place – a 2-day course for employers securing
additional funding from the National Council for Voluntary Youth Services (NCVYS)
Delivered standardisation meetings for employers with apprentices
Produced all the support and advocacy materials and documentation for the
apprenticeship programme
20. Over the period to date of the GFTA funded work with PUSH (since April 2012) Artswork has
worked with employers (and as a Skills Manager/Ambassador for Creative and Cultural Skills)
and, once the most recent jobs outlined above for Cohort 3 are in place, will have facilitated 65
new work based learning opportunities for Young people – ranging from 3 weeks (pre
employability, to 14 weeks (Traineeships) to up to 1 year (Apprenticeships and interns).
AIM THREE: To help, prepare and support YP so that they can gain full benefit from work
based learning and apprenticeship programmes
A) PRE-APPRENTICESHIP AND PROGRESSION
21. Artswork ran its first Creative Industry (Creative Choices) Job Fair Event for YP in March 2013.
A second took place on 21st May 2014. Both events took place at The Mayflower, Southampton
with support from the Mayflower Theatre and the Nuffield Theatre and additionally involved
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City College, Southampton Solent University, Soco Music as well as one or two individual
practitioners - across the 2 events. These events together reached some 80 young people
including all the apprentices in Cohorts one and two who also worked as an event management
team (See B below).
22. Artswork’s DfE funded programme, Strong Voices, focused on Portsmouth, Havant, and
Gosport links participation by CYP with pre-employability and with apprenticeships. Artswork
has facilitated delivery of 3 pre-employability programmes in 2013/14 in Havant Gosport and
Portsmouth reaching 22 young people – working with Strong Ideas (Making Theatre, Gaining
Skills) -as outlined in (9) above. All YP were signposted to Apprenticeship follow-on
opportunities. 2 were successful – one into the Artswork Creative Apprentice Programme with
employer Making Space/Aspex, and the other to an Electrician’s Apprenticeship programme.
The delivery of other pre-employability programmes including a Creative Traineeship
Partnership Hub is planned for 2014/15
23. Arts Award remains a feature of pre-employability and apprenticeship work
B) Support for apprenticeships, interns and trainees
24. Enriching the enhancing the work based learning experience is a key feature of the GftA funded
programme as well as providing a range of practical support alongside mentoring. In addition to
the enrichment offer made to each apprentice by their individual employers, Artswork has
made available to the Creative Apprenticeship cohorts of young people – as well as interns and
trainees - a varied menu of opportunities as indicated below including:
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Delivered Silver and Gold Arts Award Drop in sessions for first cohort apprentices
Delivered Training to become a Discover and Explore Arts Award Adviser
Set up Equalities training session
Subsidised attendance on 6-day accredited (Level 5) Youth Arts Projects Management
Course (Summer School)
Delivered Event Management Training
Supported the Apprentices to deliver 2 events:
o The CCI Network Roadshow in March 2013 (During National Apprenticeship Week)
during which they managed reception desk and gave presentations and prepared film
evidence outlining their experience as Creative Apprentices
o 2 Creative Choices Career Event managed by Artswork in partnership with The
Mayflower Theatre, The Nuffield Theatre, City College, Southampton Solent
University, SOCO and Creative and Cultural Skills (CCS) securing additional funds from
CCS See (9) above
Interview and CV Writing clinic (included trainees)
Attending performances/visiting galleries (included trainees)
25. In addition, all apprentices in the PUSH network have had travel costs covered for attendance
at all off-job training as well as joint enrichment sessions – this will continue to be the case in
relation to the third cohort.
C) Post apprenticeship
26. So far, the programme has a good but emerging record of progression beyond the
apprenticeship into further employment , education or training:
o Of the 5 apprentices in Cohort one, all successfully completed and have gone on to
employment (3 in CCIs; 2 into learning/education)
o Of the apprentices in Cohort 2, only one has completed and she went on to apply
successfully for a Marketing Assistant job with the National Trust
27. Artswork will include in its next ebulletin to employers (September) that there is an emerging
group of young people, who will successfully have completed their apprenticeships and who
are work ready!
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AIM FOUR: Advocacy and support for the delivery of creative apprentices
28. All actions taken as per Plan – outlined in other sections above
Aim FIVE Artswork/PUSH delivery of the Year Two Plan
29. Winchester City Council on behalf of the PUSH quality place delivery panel, contracted
Artswork as the lead delivery partner for this programme. Artswork has led, delivered and coordinated all aspects of the programme including project and financial management. The PUSH
GftA investment has been crucial to the longer term sustainability of the programme as it has
delivered a financially sustainable model and also enabled employers to build expertise and
consider next steps for the programme beyond the subsidy.
Key Learning Points
30. The project has so far been successful in creating 34 paid posts with local arts organisations
(apprenticeship and internships) which have been accessed by young people plus a further 31
work based learning opportunities (pre employability and traineeships)
31. The initial indications are that apprenticeships do provide a pathway to sustainable
employment in the sector. All young people who have completed the apprenticeship
programme have progressed to further employment or Further/Higher Education.
32. The programme has started to demonstrate the possibility of progression from preapprenticeship programmes targeting NEET young people to apprenticeships and sustainable
employment, but this is at a very early stage.
33. It has only been possible to engage a range of employers in the programme because of the
availability of wage subsidies available through the creative employment programme and BIS.
Our feeling is that employers would be reluctant to take on the risk of employing an apprentice
without these incentives.
34. The Grants for the Arts Funding has enabled Artswork to deliver an enhanced programme with
additional support to employers and apprentices. On occasions this additional support has
been crucial in keeping young people on the programme who would otherwise have struggled
to complete. Without this support the programme would not have achieved its successes in
terms of progression to employment.
35. The structured approach required by the apprenticeship programmes helps ensure a quality
learning experience for the trainees and also helps to provide employers with a structure for
developing the careers of young employees . However the structure is also demanding for small
organisations with limited capacity to support training. Many arts organisations therefore need
significant support if they are to offer quality apprenticeship opportunities to young people.
36. The employer network continues to provide a powerful mechanism for engaging arts
organisations in work based learning. All the National Portfolio Organisations in South
Hampshire have now employed at least one apprentice through the initiative. Arstwork has
reported however that some organisations are beginning to feel a little work-based-learningplacement ‘weary’. We will monitor this closely as part of the legacy of the project.
37. The initiative has built awareness in the economic development sector of opportunities to open
pathways to employment in the creative sector. Southampton City Council and Portsmouth City
Council have developed a programme to offer c.50 paid internships with cultural organisations
in the two cities. This project will be subject to an application to the creative employment
programme, City Deal and European funding.
Variations to the Project – as agreed with ACE Summer 2013
38. Delivery of second cohort of apprenticeships was postponed to year 2 –
In our initial proposal we envisaged recruiting a second cohort of apprentices in autumn 2012. A group of
employers was identified. However in autumn 2012 Arts Council England announced its intention to
develop the creative employment programme which was likely to include support for employers taking on
apprentices. In consultation with employers we decided to delay the launch of the second cohort so
employers could benefit from the new programme.
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In March 2013, in parallel with our employer network meeting, we hosted a Creative and Cultural Skills
Creative Employment Programme roadshow event. Following the event we aimed to run the second
tranche of the apprenticeship programme from June with a cohort of 9 apprentices. Artswork has also
agreed to co-ordinate a consortium application to the employment programme on behalf of the Network
NB Arstwork has now made 2 successful Consortium Bids to the CEP on behalf of the CCI Employers’
Network).
The implications of the postponement were
 that partnership funding in year 1 was £93k rather than £120k.
 we agreed with Arts Council England that the completion date for the project should be September
2014 not March 2014
Artswork however has now engaged employers to deliver a third cohort of apprentices commencing from
July 2014.
39. Delivery of assessor and verifier training
In our proposal we envisaged that employers would assess some of the on-job training, we therefore
offered free PTTLS and TAQA training. 10 delegates attended the initial training but most employers found
assessment too time consuming with large amounts of associated paperwork. In the light of employer
feedback, we have supported those employers who wish to complete PTTLs and TAQA training and also
supported those employers who did not want to conduct work based assessments by providing assessors
to undertake this work. (This is funded from training costs not Grant for the Arts).
40. Network Meetings and Higher Education Conference
In our application we said we would run 2 network meetings and a conference engaging higher education.
In delivering the project we combined the October network meeting with a conference jointly sponsored
by PUSH and the 4 South Hampshire Universities which focused on employment employability and
entrepreneurship and marked the launch of Creative Network South.
27/8/ 2014
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Section B – statement of income and expenditure
In this section we ask for a summary of the income and expenditure of your
activity to date.
Please show the budget from your application form (in the column titled
'original'), along with any agreed revised budget (in the column titled
'revised') after the grant was offered to you.
You should explain any significant differences between the actual figures and
the budget figures by using the notes column. Assign a letter to the note in
the column, then type the same letter and your explanation in the notes box
underneath the totals.
The budget categories should be the same as those used in the application
form. You may wish to refer to the guidance included in the Grants for the
arts how to apply guidance.
If you cannot provide enough details on the form, please use it as a summary
and provide the details on a separate sheet or sheets, using the same
headings. This may be necessary for:
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activities lasting a number of years
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some touring activities
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building projects
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grants for buying several items of equipment
Unless we have asked you for them, please do not send original or
photocopies of invoices for goods or services you have purchased for your
activity. Remember, you must keep these documents safe as we may ask
for them at a later stage.
You are responsible for getting your own financial and legal advice. This
includes getting appropriate financial advice on your tax status as a result of
receiving a grant from us. This is a complicated area and you will need to
speak to your own tax office if you have any questions about this. For
information about taxes, contact HM Revenue and Customs (HMRC) through
their website at www.hmrc.gov.uk
Specific requirements
VAT
If you are registered for VAT, your expenditure figures should not include
VAT that you can claim back. If you are not registered for VAT, your figures
should include VAT. You may need to get advice from your own accountant
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or the relevant tax office. For information about VAT and other taxes, contact
HM Revenue and Customs (HMRC) through their website at
www.hmrc.gov.uk
Note this report relates to delivery during part of year 2 which has been
extended to sept 2014
o Income for this activity
o Expenditure for this activity
NB PLEASE SEE ATTACHED BUDGET SHEET
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Section C – declaration
Data protection and freedom of information
As a public organisation we have to follow the Data Protection Act 1998 and
the Freedom of Information Act 2000. We have a data protection policy,
which is available from our website at www.artscouncil.org.uk
Under the Freedom of Information Act, we may have to provide information
about your grant to a member of the public if they ask for them under the Act.
However, we will not release those parts of your information covered by one
or more of the exemptions under the Act. For information on the exemptions
and freedom of information generally, please visit www.foi.gov.uk
We consider that the information you give us in section B and in appendix 1
will not be protected by any exemptions and therefore we would release it if a
member of the public asks for it.
However, the information you give us in section A could possibly be covered
by exemptions if it is sensitive or confidential. If you consider some or all of
this information to be confidential, please mark the box below and specify
what parts you think are confidential and why.
Mark this box if you want us to treat some or all of the information in
section A as confidential. You must tell us what the information is that
you think is confidential and give us your reasons below.
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Organisations
I confirm that, as far as I know, the information in this interim activity
report form is true and correct, and that we have complied with the
standard conditions and all payment conditions attached to the grant.
I confirm that the organisation named on this activity report form has
given me the authority to sign this document on their behalf.
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Your signature
Name (Use CAPITAL LETTERS)
SIMON EDEN
Position
Chief Executive, Winchester City Council
PUSH Lead Chief Executive for Culture Creative Industries and Built
Environment Theme Panel
Date
Day
/
27
/
Month
August
/
/
Year
2014
© Arts Council England February 2014
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Appendix 1 – Tour schedule
You should only complete this section if your activity is touring.
Notes about completing the form:
Please use a separate line for each venue or location
Column 3 – please include the full postcode and Area for each venue. By
‘Area’ we mean the Arts Council England Area the venue is situated in. Use
the map on our website to find out what Area your activity is taking place,
www.artscouncil.org.uk
Column 4 – please enter one or more letters to indicate whether your income
is based on: a box office split (s), a guarantee (g), a fee (f), whether you hired
the venue (h) or there was another arrangement (o)
Column 5 – give the total number of performances or exhibition days
Column 6 – only applies to venues like theatres with a fixed capacity. For
other venues please enter ‘N/A’ (not applicable)
Column 7 – give the actual number of people attending if you know this. If the
number is an estimate please put (e) after it. If the activity is part of a larger
carnival or street arts programme please estimate the number of people your
specific activity reached
Column 8 – only applies to venues like theatres with a fixed capacity. Multiply
the total number of capacity by the average ticket price and give the total. For
other venues please enter ‘N/A’ (not applicable)
Column 9 – this only applies to events involving an admission charge. Please
enter actual box office take, net of VAT
Column 10 – give the number of education/taking part sessions (one session
is a morning, afternoon or evening, or a part of one of these)
Column 11 – give the number of people who took part in the sessions
entered in column 10
Please give totals for columns 5, 6, 7, 8, 9, 10 and 11.
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 Touring details – Interim Update
Day
/
Month
/
Start date of all performances, events or exhibitions
/
/
End date of all performances, events or exhibitions
/
/
Date
or
dates
1
Venue name
2
Venue
postcode
and Area
3
Number of
performFinancial ances or Venue
arrange- exhibition capacity
ment
days
(number)
4
5
6
Number
attending
7
Year
Box
office
potential
8
Box
office
take –
actual
9
Education /
taking part Number
sessions
taking
(number)
part
10
11
Totals
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