Job Description: The Roots Foundation Wales
Administrator/Publicity Officer.
Main purpose of the post: We are looking for a dynamic
and creative individual to support the aims of The Roots
Foundation Wales Positive Progression Project by
providing essential administrative and publicity support to
the Development Workers recruited to this project. This project is funded by
The Big Lottery Fund – People and Places.
Background: The Roots Foundation Wales was established in 2011. The
project was developed after working with a number young people in care,
leaving care and in kinship care who were falling through gaps in provision.
The organisation is currently voluntary led by a Management Committee who
has direct knowledge of the care system and the issues care leavers face on
a daily basis. Our aims is to offer workshops, training, activities and events
that assist with a smoother transition into independent living and positively
progress within society and increase the skill level of our users and create a
strong support network for those who are considered vulnerable and isolated.
Location: Based in the Ravenhill area of Swansea and working extensively in
an outreach capacity in Swansea, Neath and Port Talbot, Carmarthenshire
and Pembrokeshire
Salary/ Rate of pay: £6656 per annum – 16 hours a week. Plus 5% Pension
contribution and redundancy pay.
Hours and duration: 16 hours per week – Working days negotiable upon
agreement of the Management Committee, contracted for two years initially
with the possibility of a further extension subject to funding.
Management: You will report to The Roots Foundation Wales Management
committee who will be your employer. You will be line managed and
supported by the Project Managers: Amy Beckett and Emma Lewis
Role and responsibilities:
 To manage the administrative element of the Positive Progression Project
this includes completing monitoring and evaluation reports and support the
Development Workers in their roles.
 Create and maintain databases, in regards to participants, training and
membership.
 To manage our social media sites, emails and website and work in
partnership with our IT volunteer to ensure maximum exposure.
 To support the Volunteers, the Management Committee with the funding,
health and safety and finance requirements of running a voluntary
organisation
 Identify new opportunities for The Roots Foundation Wales in regards to
funding/ tendering, activities and workshops
 To create regular newsletters promoting upcoming activities and events.



To ensure all relevant health and safety procedures are adhered to and
completed fully.
To attend any relevant training
Any other duties as may reasonably be required by the Management
committee.
Essential Criteria:
 At least 1 years experience of working in an Administrative role.
 Experience in producing publicity material (e.g. newsletters, flyers,
poster, letters, postcards, etc) in order to achieve the project aims in
partnership with the volunteers and the project workers
 Essential experience in creating databases and maintaining records
of staff, contacts and participants, in line with data protection
 The ability to manage the day to day finances of the project,
including petty cash, expenditure, keeping financial records,
 Experience in creating presentations using up-to date and relevant
software.
 An excellent communicator, who is personable and welcoming and
who has a pleasant telephone manner.
 Knowledge and experience in report writing and recording minutes
of meetings.
 Experience of using IT programmes such as Microsoft Word,
PowerPoint, Publisher and Excel.
 Experience of working positively with other relevant agencies in a
positive multi-agency approach.
 The ability to complete risk assessments, health and safety checks
and relevant DBS checks.
 The ability to work in a calm and effective manner with the minimum
of supervision.
 To work in an anti-oppressive and non- discriminatory manner.
 The willingness to undergo an enhanced DBS check at the expense
of the employer.
 To work some evenings and weekends when required.
Desirable Criteria:

An understanding of social and urban deprivation and its effects on a
community.
Interview process:
We estimate that short listing suitable applications will be completed
within 3 weeks of the closing date; we will then contact applicants to
arrange an interview as soon as possible. The interview will be
conducted with a minimum of three interview panel members – one
independent. If you have not heard from us within 3 weeks of the
closing date then please assume that you were not shortlisted.
The Roots Foundation Wales welcomes applications from across the
board irrespective of any background which includes religion, gender,
race, age, disability and sexual orientation.
The post advertised expects candidates to have direct or indirect
knowledge of issues that affect our service users therefore we also
welcome applications from people who are considered ex-offenders but
who are rehabilitated in accordance to the Offenders rehabilitation act
1974.
Application Closing Date: 20th April 2015 5pm
Applications packs are available from:
[email protected]
Due to environmental issues we prefer to send applications
electronically by email – you are welcome to send your completed
application pack by email – however we will also require you to
send a hard copy back to the address stated below:
Emma Lewis
Chairperson
The Roots Foundation Wales
“The Hut”
Llwyn Deri Hall
Ravenhill Road
Ravenhill
Swansea
SA5 5AW
07516 522360