ADELAIDE CITY COUNCIL – RECREATION AND SPORT GRANTS PROGRAM
Guidelines
The Recreation and Sport Grants Program will provide funding to eligible clubs, groups and
organisations that demonstrate consistency with the Active City Strategy 2013-2023 outcomes
and Value Proposition including:
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Great Spaces to be Physically Active
Financially Sustainable Facilities
People Choose to be Physically Active in the City
Community Led Sports Opportunities
Relevant Council Documents that applicants are encouraged to refer to prior to considering an
application include:
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Active City Strategy – Background Paper
Adelaide Park Lands Management Strategy (Towards 2020)
Community Land Management Plans
Recreation and Sport Park Lands Management Facilities Policy and Operating Guidelines
2002
City Community Strategy 2012-2016
Sports Infrastructure Master Plan for the West and South Park Lands
Reconciliation Vision Statement
Access and Inclusion Strategy
What the guidelines cover
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What type of project might be funded?
What are the Recreation and Sport Grant program priorities?
Who can apply?
What will NOT be funded?
What is the application process?
How will Recreation and Sport Grants be assessed?
What are the funding conditions?
More information
Important dates for Recreation and Sport Grants 2013
How to apply?
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What type of project might be funded?
The Recreation and Sport Grants Program has four funding categories that are designed to
respond to different needs of the community such as; minor to major programming
opportunities and capital works applications that increase physical activity through community
level recreation and sport. The funding categories are:
Funding
Name
Amount per
application
Length of
Funding
Agreement
Rounds*
Applicant
Matching
Be Active in
the City Major
Grant
Between
$10,000 and
$20,000 per
application
1 - 3 years
Open year
round but
assessed
twice per
year
Money or inkind
Be Active in
the City Minor
Grant
Up to $8,000
per
application
1 – 3 years
Open year
round
Money or inkind
Major Capital
Works Grant
Up to
$50,000 per
application
1 year
Minor Capital
Works Grant
Up to $5,000
per
application
1 year
Category
1
2
3
4
50% of total
project cost.
50% of total
project cost.
One round
per year
Money
Open year
round
Money
50% of total
project cost.
50% of total
project cost.
What are the Recreation and Sport program priorities?
Recreation and Sport Grant program priorities are as follows:
 Ongoing programs that increase peoples participation rates in physical activity;
 Programs that utilise public spaces;
 Programs that are free or at minimal cost;
 Programs for emerging and minority sports;
 Programs that show an element of financial sustainability;
 Improves community access;
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Facility improvements that:
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Results in multi-use;
Increase carrying capacity;
Demonstrate environmentally sustainable practises;
Target people from specific population groups, including older persons; and
Contribute to the overall vibrancy of the City
Minor capital grants that aim to develop concept designs or feasibility studies for
projects that are consistent with Adelaide City Council approved Master Plans or
Strategies.
Who can apply?
Applications will be considered from:
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An organisation or group that is legally constituted as an incorporated association;
A not for profit company limited by guarantee;
An Aboriginal and Torres Strait Islander Corporation (under the Aboriginal and Torres
Strait Islander Act 2006); and
An educational institution.
What will NOT be funded?
Applications ineligible for Council funding;
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Does not meet the identified priorities of the Active City Strategy.
Activities, events or programs occurring outside the Adelaide City Council area;
Applications that duplicate an existing service or program that operates in the City;
The application will contravene an existing Adelaide City Council Policy or Operating
Guideline;
The application denigrates or excludes any groups in the community;
The application has safety and/or environmental hazards;
Applicants who haven’t acquitted on any previous Council funding or finalised
outstanding debts;
Applications for reimbursement of funds already spent;
Applications for training or education in government or private institutions, or research
activities that will be offered for assessment in such institutions;
Applications for conferences, tradeshows, award ceremonies or travel expenses that are
for overseas and interstate;
General fundraising activities (the Council may however consider applications for events
and activities where they meet the assessment criteria);
The funds are for individuals, State or Australian Government departments, other
councils or individual private enterprises;
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Funding requests from commercial organisations operating on an expected profit basis,
including ticketed paid entry events, will not be accepted unless it can be demonstrated
that there is significant benefit for the City; and
The applicant undertakes canvassing or lobbying of councillors or employees of the
Adelaide City Council in relation to their grant application during the application and
assessment process.
Capital Works Grants Only:
In addition, Capital Works grant applications will be ineligible if any of the following apply:
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Applicants have not secured Council as Landlord approval in writing prior to applying for
funding;
The facility improvements are not integral to an organisation’s or club’s core activity;
The facilities are not owned or under the care and control of Council;
The application is for fittings that can be removed from the building;
The application is for reimbursement for Park Lands sporting lease, licence or permit
costs;
The application is for purchase or lease of equipment or real estate, repair or
maintenance of buildings, purchase of material goods such as office furniture, computers,
playground or other equipment; and
The application is for routine maintenance costs such as minor top dressing, lawn
mowing and weed or graffiti removal.
The application is for operational requirements such as insurances.
What is the application process?
Applicants seeking funding can apply by submitting an application form within the given
timeframes. Applications can be received through online or hard copy submission. Hard copy
submissions are required to provide two copies.
Once submitted, an application will be assessed according to:
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The eligibility criteria;
Assessment criteria; and
Available funding.
All applicants will be notified in writing of the outcome of their application. Council will
endeavour to adhere to the following timelines for assessment and notification:
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Category
Application Turnaround
1. Be Active in the City Major
Up to 16 weeks
2. Be Active in the City Minor
Up to 10 working days
3. Major Capital Works
Up to 16 Weeks
4. Minor Capital Works
Up to 10 working days
All successful applicants will be required to:
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Provide to Council a copy of the organisation’s Public Liability Insurance “Certificate of
Currency” (minimum $20 million);
Provide to Council a tax compliant invoice for the agreed amount of funding plus GST
(10%) (if registered for GST);
Successful organisations will be required to enter into a Funding Agreement outlining the
requirements of the grant prior to the commencement of the project;
Reporting and Acquittals
All successful applicants (including multi-year funding commitments) will be required to provide
a detailed written report on all outcomes of the project funded by Council in the form of an
acquittal report document. Acquittal reports will be required within 6 weeks from the conclusion
of each project or annually for multi-year funding commitments).
Applicants who do not complete and return an acquittal report will be ineligible for any future
applications and funding.
How are the Recreation and Sports Grants Assessed?
Applications will be scored and assessed according to the following criteria:
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Be Active in the City Grants (both Major and Minor):
No.
Consideration
Weighting
1
Community Benefit
30%
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2
The proposal is for community level sport and recreation
The proposal demonstrates significant demand for the
activity(s)
 The proposal targets people from specific population groups
Activation
30%
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3
Marketing/Media Strategy for promotion of community
participation and involvement at minimal or no cost
 Increases people’s participation in physical activity and the
number of participants that will be engaged
 Leads to ongoing participation in regular physical activity post
program or event
Financial/Risk
30%
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4
The proposal is value for money
Level of investment by the applicant
Capacity of the applicant to deliver the project and manage risk
Ability to sustain program (for applicants applying for multiple
years funding)
 Ability to meet criteria of previous funding agreement if
applicable.
Strategic
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10%
Aligns with Strategic Priorities, Management Plans and
Strategies
Total 100%
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Capital Works Grants (both Major and Minor):
No.
Consideration
Weighting
1
Community Benefit
30%
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2
The proposal is for community level sport and recreation
The proposal demonstrates significant demand for the
activity(s)
 The proposal targets people from specific population groups
Quality of Infrastructure
30%
3
 Creating a multi-use facility
 Improves environmentally sustainability
 Leads to an increase in community access
Financial/Risk
30%
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4
The proposal is value for money
Level of investment by the applicant
Capacity of the applicant to deliver the project and manage
risk.
 Ability to meet criteria of previous funding agreement if
applicable.
Strategic
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10%
Aligns with Strategic Priorities, Management Plans and
Strategies
Total 100%
All questions in the application form must be answered and any requested attachments provided
in order to be assessed.
Applications will then be scored against the specific funding criteria and an overall total score
will be allocated to each funding application. The amounts of funding requested per round will
determine the number of applications that can be funded within a particular category.
What are the funding conditions?
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An Australian Business Number (ABN) is essential and can be obtained from the
Australian Tax Office (enquire by telephone: 13 28 66 or at www.abr.gov.au);
The ABN must be provided on application or the application will be automatically
returned/rejected;
Applications should be supported by the land and/or building owners, committees of
management, local council planning authorities and Adelaide City Council, if applicable;
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The organisation submitting the application for funding will be expected to show a
contribution, either in cash or in-kind (labour or materials etc.);
Funds must be spent on the project as described in the funding application and be spent
within 12 months of the funding becoming available;
A request to vary the funding program must be submitted to Council in writing for
approval;
Successful organisations will be required to enter into a Funding Agreement outlining the
requirements of the grant prior to the commencement of the project;
Successful applicants will be required to complete all reports on the project, including a
funding acquittal, preferably within 6 weeks of agreed completion date and before being
eligible for future grant funding from Council;
Where appropriate, Adelaide City Council will be acknowledged for their role in
supporting the project. This may include media releases, event flyers and boards, and
signage at facilities that have been upgraded;
Council may impose other special conditions on any successful applications; and
All relevant permits, approvals and insurance requirements must be obtained as part of
the project and is the responsibility of the applicant. Council may require evidence of
these before the grant is issued.
More information
For more information or assistance with your application, please call the Recreation & Sport
Coordinator on 8203 7791 during office hours.
Auspice organisations - May auspice a number of applications concurrently per year.
Permits and Fees - applicants must apply for a permit to undertake activities on Council land, and
can factor this cost into their application. All applicants must provide details of public liability
insurance cover if undertaking activities on Council land. Council will not waive fees associated
with the delivery of events e.g. road closures, cleaning, waste, site fees etc.
Multiple Applications - applications from the same club, group or organisation in both the
sponsorship and grants programs will be considered and assessed on their individual merits.
Capital Works Categories - Staged projects will be considered providing the request is not for a
stage previously funded.
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Important dates for Recreation and Sport Grants 2014/15
Budget allocation from Council – funding becomes available for 2015/16
financial year
1 July
2015
Round 1 of the Be Active in the City Major Grants Opens (open all year)
Be Active in the City Minor Grants Open for 15/16 (open all year)
Minor Capital Works Grants Open for 15/16 (open all year)
3 August 2015
14 September
2015
16 October
2015
18 April 2016
Major Capital Works Grants Open
Round 1 Be Active in the City Major Grants closes (remains open for Round 2
applications)
Major Capital Works Grants Close
Round 2 of the Be Active in the City Major Grant closes (remains open for
Round 1 2016/17 applications)
How to apply
We encourage you to utilise our new online application facilities available on our website
www.adelaidecitycouncil.com . A Recreation and Sport Grants Application Pack including
Guidelines and Application Form, is also available to download from the Adelaide City Council
website.
Application forms are also available from the Customer Service Centre at 25 Pirie St, Adelaide.
An application form can be mailed out upon request by telephoning the Recreation Officer on
8203 7203.
IMPORTANT
The following information will be required during the online application process, so please
ensure you have this information prior to commencing the application process:
1. The applicant organisation’s Australian Business Number and GST status
2. Written evidence of all confirmed partners and other contributions
3. A Certified copy of the applicant organisation’s previous year’s audited financial
statement
4. A Certificate of Incorporation for the applicant organisation
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