WACOPOLICYONUSEOFCREDITCARDS
CreditcardsshallbeownedbyWACOandallmonthlystatementsmustbesenttotheWACOoffice.Individual
creditcardswillnotbeissuedtoWACOstaff,employees,officersorboardmembers.
Creditcardsaretobeusedasaconveniencewhenaccommodations,travelexpenses,orpurchasescanbemade
on-line,oroverthephone.CreditCardsarenotissuedtoindividualemployees.Howeveremployeeswhen
previouslyapprovedbytheExecutiveDirectormayonoccasionusecreditcardsforin-personpurchases.
Priorapprovalforpurchasesover$250.00musthavethepriorwrittenapprovaloftheExecutiveDirector.The
approvalmustbenotedonquotesreceivedand/oronlineorders.Originaldocumentationofeachpurchase,
includingitemizedreceipts,mustbeprovidedtotheWACOAdministrativeandMemberServicesSupport,who
mustattachthisdocumentationtotheCreditCardTransactionformwithExecutiveDirector’sapprovaland
retainbothinafile.Thecreditcardapprovalformshouldincludethefollowingdetails;thedescription,purpose,
date,amountandpersonmakingthepurchase.
UseofcreditcardsmustbeconsistentwithallotherWACOpoliciesandpractices.Creditcardsmustneverbe
usedforpersonalpurposesorforcashadvances.Useofacreditcardtopurchasealcoholortobaccoproductsis
expresslyprohibited.
Intheeventofthelossofacreditcard,theemployeeshallimmediatelynotifytheExecutiveDirectorandthe
AdministrativeandMemberServicesSupport.
Adoptedthis19thdayofMarch2012,byJamesMcMahan,WACOExecutiveDirector.
Amendedthis21stdayofJuly2016,byScottBlonien,WACOExecutiveDirector.