Request
for Proposals:
Surge Business
Development Services —
FIRMS
Released by:
Cardno Emerging Markets USA, Ltd.
May 3, 2017
Request for Proposal
For Surge Business Development Services
Page | i
Table of Contents
1.
Project Background ............................................................................................................................... 1
2.
Cardno Overview .................................................................................................................................. 1
3.
Confidentiality and Conflict of Interest Statement ............................................................................... 1
4.
Submission Details................................................................................................................................ 2
4.a. Submission Deadlines and Details ..................................................................................................... 2
4.b. Questions and Clarifications .............................................................................................................. 2
4.c. Validity of the proposal: ..................................................................................................................... 2
5.
Detailed Scope of Work ........................................................................................................................ 3
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
N.
O.
P.
Q.
Proposal Manager ............................................................................................................................. 3
Technical Writer ............................................................................................................................... 4
Technical Writer – Environmental Compliance ............................................................................... 4
Technical Writer – Monitoring & Evaluation ................................................................................... 5
Technical Writer – Integrating Writer............................................................................................... 5
Writer – Resumes/Personnel ............................................................................................................. 6
Recruitment/Staffing Specialist ........................................................................................................ 6
Proposal Communications Specialist ................................................................................................ 7
Pricing Specialist .............................................................................................................................. 7
Color Team/Technical Reviewer ...................................................................................................... 7
Editor................................................................................................................................................. 8
Production Specialist ........................................................................................................................ 8
Graphic Designer .......................................................................................................................... 8
Marketing and Social Media Communications Specialist ................................................................ 9
Translator .......................................................................................................................................... 9
Special Project Manager ................................................................................................................... 9
Videographer/Photographer .............................................................................................................. 9
6.
Offeror Qualifications and Experience ............................................................................................... 10
7.
Contents and Structure of Proposal ..................................................................................................... 10
8.
Selection Criteria ................................................................................................................................ 12
9.
Assumptions & Constraints ................................................................................................................ 12
10.
Terms and Conditions ..................................................................................................................... 13
11.
Type of Resulting Contract ............................................................................................................. 14
12.
Disclaimer ....................................................................................................................................... 14
CARDNO EMERGING MARKETS USA, LTD.
CCONFIDENTIAL
Request for Proposal
For Surge Business Development Services
Page | 1
1. Project Background
Cardno’s growth and burgeoning pipeline of opportunities will require, from time to time, supplemental
firms with expertise and experience across our specific service lines, with our donor base, and with
business development-related scopes of work. As a result of this RFP, we anticipate making multiple
Framework Services Agreements (FSAs), and without further competition, to quickly award initial work
orders, and (during the course of the period of performance) to award additional Work Orders. Resulting
FSAs will be valid for one base period year with option periods. Quality of performance during the base
period year will be a critical factor for exercising the option periods. However, Cardno has no obligation
to issue work orders, any minimum business to any offeror with whom Cardno issues a FSA, nor any
obligation to exercise the option periods of the FSA. Cardno also reserves the right to cancel any FSA at
its sole discretion.
Offerors can respond to one or more of the requested scopes of work (see Section 5).
2. Cardno Overview
Cardno’s International Development division has a 40-year history of working in partnership with
developing countries to deliver solutions for sustainable development. Through the expertise of
professionals operating in more than 100 countries, we investigate the causes of poverty and focus on
improving the physical, economic and social infrastructure that sustains communities. We are proud to
partner with our clients, including USAID, CDC, the Millennium Challenge Corporation, other US
Government agencies, the UK’s Department for International Development, Australia’s Department of
Foreign Affairs and Trade, the Global Fund, World Bank, and private clients.
Specific service lines are varied and include:

Agriculture and Food Security

Climate Change

Disaster Preparedness and Recovery

Economic Growth

Education

Environment

Funds Management

Gender and Social Inclusion

Governance and Human Rights

Health

Law, Justice and Security

Physical Infrastructure

Private Sector Development

Public Finance Management

Social and Environmental Impact Management

Stabilization and Reconstruction

Trade and Investment

Workforce and Skills Development
3. Confidentiality and Conflict of Interest Statement
This document and its attachments may contain confidential and/or privileged information for the sole use
of the intended recipient(s). If you are not the intended recipient, any use, distribution or copying of the
information contained in this document and its attachments is strictly prohibited. If you have received this
CARDNO EMERGING MARKETS USA, LTD.
CCONFIDENTIAL
Request for Proposal
For Surge Business Development Services
Page | 2
communication in error, please email or mail back to the sender and immediately delete and destroy any
copies of this document and any attachments. Where no notice is given, all information contained herein
is confidential information of Cardno Emerging Markets USA, Ltd.
The offerors should not have an existing or potential conflict of interest in making the offers to Cardno.
4. Submission Details
4.a. Submission Deadlines and Details
All submissions responding to this request
[email protected] no later than:
must
be
submitted
via
email
to
May 17, 2017
No later than 2:00 pm EST
4.b. Questions and Clarifications
All questions or requests for clarification must be submitted in writing via email to
[email protected] no later than
May 8, 2017
No later than 2:00 pm EST
No questions will be answered by phone. If any questions are submitted, a written response will be
circulated on or before May 11 to all Offerors who have expressed interest.
Contact Person: Nicholas Tsotakos
Contact person title: International Recruiter
Email: [email protected]
4.c. Validity of the proposal:
Proposal must be valid for 60 days from the closing date for submission.
Additional submission requirements are provided in Section 7.
CARDNO EMERGING MARKETS USA, LTD.
CCONFIDENTIAL
Request for Proposal
For Surge Business Development Services
Page | 3
5. Detailed Scope of Work
Scopes of work (A-Q) follow, including illustrative deliverables. Timelines are often tight, with firm
deadlines. Deliverables, listed in any resulting work order, must be provided to the satisfaction of the
Cardno Work Order Point of Contact (POC) and in accordance with work order-specific terms. Resulting
work orders likely will be specific to one or more of the service lines (listed above in Section 2).
A. Proposal Manager
J. Color Team/Technical Reviewer
B. Technical Writer
K. Editor
C. Technical Writer – Environmental Compliance
L. Production Specialist
D. Technical Writer – Monitoring & Evaluation
M. Graphics
E. Technical Writer – Integrating Writer
N. Marketing and Social Media Communications
Specialist
F. Writer – Resumes/Personnel
G. Recruitment/Staffing
H. Proposal Communications Specialist
I. Pricing Specialist
O. Translator
P. Special Project Manager
Q. Videographer/Photographer
A. Proposal Manager

Review the solicitation

Meet with each proposal stakeholder to review roles and responsibilities

Create, manage, and enforce a compliance matrix and/or draft proposal outline

Create, manage, and enforce a proposal calendar

Lead Proposal kick-off meeting

Organize and lead brainstorming/win themes/solution mapping session

Lead/support proposal graphics preparation and production

Support/coordinate M&E plan efforts

Manage author assignments – email reminders and coach as needed

Organize routine check-in meetings for key proposal stakeholders to review progress against
calendar

Aid in incorporation of identified win themes, competitive discriminators, and proof points, based
on review of Client materials and interviews

Write or tailor past performance, key personnel resumes, and management sections, as needed –
or coach staff providing these services

Coordinate recruiting efforts

Communicate with and manage Cardno’s subcontractors – or coach staff providing these services

Provide input for cost narratives and supporting documentation; participate in cost discussions
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CCONFIDENTIAL
Request for Proposal
For Surge Business Development Services
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
Organize, facilitate, and participate in Pink, Red, and Platinum (Gold) proposal draft reviews;
participate in Blue proposal draft review if requested

Incorporate comments (or review comment incorporation) into master documents after draft
reviews

Verify and advise on overall compliance with solicitation requirements

Provide quality control of technical proposal and annexes

Create or support final submission packages (electronic or hard copy), including a page by page
“book check”

Provide updates to Cardno Managing Director or President as required

Conduct or participate in lessons learned and client debrief sessions

Share best practices learned from Shipley or other proposal management in international
development settings.

Other duties as assigned

Deliverables: proposal outline, compliance matrix, color team comments, and proposal for timely
submission.
B. Technical Writer

Conduct relevant background reading and research

Compile industry best practices for use in the technical approach and other sections of the
proposal

Support development of win themes

Produce detailed technical outline (before release of the solicitation), or build out a technical
outline (post-solicitation), based on provided compliance matrix

Review the solicitation

Participate in drafting questions to the client about the technical approach

Write draft of the technical approach proposal, including
background/challenge section, and individual components as assigned

Integrate Cardno win themes and client’s core concepts and strategies into draft

Participate in any/all Color Team reviews

Revise drafts of the technical approach based on Color Team comments

Review all final drafts

Provide comments on drafted work plan and performance management/monitoring plan (PMP) to
ensure that they are in line with the technical approach

Deliverables: Annotated outline, first draft of technical approach, revised drafts of technical
approach, comments on drafts of other sections.
executive
summary,
C. Technical Writer – Environmental Compliance

Review the solicitation
CARDNO EMERGING MARKETS USA, LTD.
CCONFIDENTIAL
Request for Proposal
For Surge Business Development Services
Page | 5

Participate in and contribute to technical brainstorming sessions

Research, develop, and draft technical approaches to environmental compliance

Deliverables: First draft of environmental compliance section, second draft, final draft of section.
D. Technical Writer – Monitoring & Evaluation

Complete draft M&E Plan per solicitation requirements

Develop and draft Performance Monitoring Plan (PMP)

Develop Return on Investment (ROI) or similar cost/benefit framework (as part of M&E Plan), if
required

Develop and draft explanations of custom indicators, if required

Conceptualize, develop, and draft narrative of the M&E approach for the body of the technical
proposal, which may include:

General description of the Draft Monitoring and Evaluation Plan and how it will effectively
measure progress/results

Discussion of impact design methodology (randomized controlled trial or alternative), mixedmethod evaluation.

Discussion of ROI

Verify synergy of M&E Plan with technical approach

Deliverables: Annotated outline of section, first draft, second draft, third draft – if requested.
E. Technical Writer – Integrating Writer

Review solicitation, other proposal documents, and other materials provided by Cardno

Review and suggest revisions to compliance matrix and technical outline provided by Cardno, if
requested

Review and provide comments and suggestions on Cardno win themes

Write the executive summary with inputs/research supplemented by Cardno team

Participate in Pink and Red Team reviews

Participate in brainstorming calls with Lead Technical Writer, Management Plan Writer, and
others, as requested

Discuss technical approach with Lead Technical Writer and/or writers of other proposal sections

Collaborate on and coordinate drafts of the technical approach via email, Skype, and office visits;
contribute to iterative proposal development/writing process with technical writer

Synthesize draft technical contributions and components during the writing process and for
internal reviews

Review technical drafts to provide comments on areas for improvement, such as providing further
details/clarifications, strengthening proposal language, highlighting win themes/past performance,
etc.

Provide detailed comments on Key Personnel and proposal write up
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CCONFIDENTIAL
Request for Proposal
For Surge Business Development Services
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
Provide written comments for Pink and Red Team review

Have follow up phone call with proposal team (or Lead Technical Writer and Proposal Manager)
to review comments and discuss strategy for incorporation after Pink and Red Team review

Review and/or write final executive summary after Red Team

Fully integrate and revise all sections (technical approach, personnel, management, past
performance, etc.) of the final technical proposal, so the document reads with one voice and
incorporates all win themes

Deliverables: Redlined (track changes) comments on early drafts, redline of final version.
F. Writer – Resumes/Personnel

Review solicitation, other proposal documents, and other materials provided by Cardno

Tailoring or spinning CVs according to Cardno guidance, as required

Draft section of personnel/qualifications for key components of the proposal, including the
personnel section, bioblurbs, CVs, and Letters of Commitment

Deliverables: drafts of CVs, drafts of sections.
G. Recruitment/Staffing Specialist

Analyze personnel requirements/needs based on the solicitation

Draft position descriptions

Draft, post, and update job ads to key websites, in collaboration with Cardno recruiters

Identify potential candidates through formal and informal networks, e.g. LinkedIn and Devex,
etc.

Introduce promising candidates to Cardno for consideration

Contact and encourage qualified candidates to apply; request referrals through own and Cardno’s
networks

Develop appropriate candidate assessment mechanisms and scoring criteria, e.g. writing tests and
interview questions, in alignment with solicitation qualifications and Cardno job descriptions

Screen received resumes against scoring criteria to meet equal employment opportunity needs

Interview approximately 4-10 qualified candidates per position

Vet top two candidates per position

Check and record official and unofficial references of the top candidates.

Create and maintain candidate tracker in Excel

Format resumes and present finalists for approval by Cardno.

Verify biodata, including current/previous employment, pay, education, etc., providing
documentation to Cardno Contracts Department or Work Order POC

Develop suggested employment offers for top two candidates per position.
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CCONFIDENTIAL
Request for Proposal
For Surge Business Development Services
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
Develop salary scales/ranges for expatriate and local staff, based on available sources, e.g.
Contractor Employee Biographical Data Sheet (Form 1420), salary histories, and local market
information.

Develop write ups selected personnel (biographies, qualifications, etc.) for key components of the
proposal, including the personnel section, the management section, CVs, and Letters of
Commitment

As Cardno grants approval, facilitate quick communication with proposed candidates and
introduce to Cardno Work Order POC.
H. Proposal Communications Specialist
I.

Review the solicitation

Listen to/participate in Cardno brainstorming and/or win themes sessions

Conceptualize, develop, and draft Branding and Marking Plans and/or other communications
plans for proposals, as required

If required, work with lead technical writer to draft communications strategies to be woven in to
the technical proposal

Participate in Pink/Red/Gold (or Platinum) Team review

Update the draft Branding and Marking Plans and/or other communications plans with comments
from Color Team Reviews

Deliverables: draft communication strategy, draft Branding and Marking Plans.
Pricing Specialist

Prepare proposal documents for cost volume, including budget (summary budget and detailed
budget) and cost narrative

Participate in pricing strategy meeting, Light Green Team, and Green Team meetings

Revise budget and/or cost narrative in accordance with pricing strategy meeting, Light Green
Team, and Green Team decisions

Work with teaming partners to collect correct, accurate cost inputs per solicitation requirements

Liaise with partners on cost proposal requirements and negotiate partner budgets

Provide guidance and technical assistance to partners on topics related to pricing

Draft, review, and negotiate Teaming Agreements and Memoranda of Understanding

Prepare other supporting documents, per the requirements of the solicitation.

Assemble final versions of cost proposal documents for production

Liaise with the Cost/Pricing Manager to finalize documents for production.
J. Color Team/Technical Reviewer

Review the solicitation

Participate in Pink/Red/Gold (or Platinum) Team review at Cardno offices

Review the Pink/Red/Gold (or Platinum) Team Draft and offer comments
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Request for Proposal
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
Review any subsequent drafts and offer suggested changes

Insert win themes into subsequent draft(s)

Review the Compliance Matrix and do a compliance check on Pink/Red/Gold (or Platinum) Draft

Review executive summary and offer comments.
K. Editor

Edit the technical proposal and annexes to reflect consistency and eliminate redundancy, with all
edits in “Track Changes”

Correct grammar and punctuation mistakes, following Government Printing Office (GPO) or
American Psychological Association (APA) style guidelines, as requested

Ensure all annexes are referenced in the technical document

Ensure that names, titles, and references are consistent throughout

Ensure all figures, tables, and graphics have titles and are referenced in the text

Suggest edits to poorly written or unclear sections

Provide redlined “one voice” edit, as requested

Edit for length and clarity, as requested

Create acronym list

Generate table of contents

Deliver a high-quality edited technical proposal, plus annexes.
L. Production Specialist

Format proposal documents according to established templates and/or Cardno/client brand
standards, while remaining within allotted page limits

Assemble proposal documents according to compliance outline, solicitation or other tool provided
by Proposal Manager

Print (if hard copy) or output (if soft copy) proposal documents in preparation for submission

Package proposal documents for submission

Provide packaged proposal to Proposal Manager for submission

Assemble final electronic proposal files on Cardno server or Cardno-provided online shared
folder for easy reference by proposal team.
M. Graphic Designer

Work with Cardno staff
ideas/concepts/themes

Develop and draft graphics

Produce graphics based on the Cardno branding standards and in accordance with the Cardno
color palette

Revise graphics based on iterative feedback from Cardno team
to conceptualize
CARDNO EMERGING MARKETS USA, LTD.
visual
representations
of key
proposal
CCONFIDENTIAL
Request for Proposal
For Surge Business Development Services

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Provide native, editable source files in Cardno-compatible software.
N. Marketing and Social Media Communications Specialist

Work with Cardno’s in-house marketing and communications team to develop a holistic
marketing strategy, including social media

Review and provide edits to Cardno marketing materials

Assist with and support the creation of new marketing materials as determined by Cardno

Write updates for Cardno’s social media, including Facebook, Twitter, and LinkedIn, for review
and approval by Cardno staff

Liaise with Cardno staff to facilitate publication of social media postings.
O. Translator

Accurately translate proposals (including the technical body and the annexes) between English
and another language

Proofread the translated text to ensure it accurately reflects the subject matter and uses correct
grammar/spelling in the translation

Languages may include, but are not limited to, French, Spanish, Bahasa Indonesian, and Swahili.
P. Special Project Manager
Special projects as assigned. These may include:

Debrief Analyst: review past proposals and client debriefs, provide analysis and
recommendations for changes to future proposal process or bid documents/templates

Capture Reviewer: review capture documentation, identify gaps affecting probability of win,
make recommendations for further action

Capture Coach: provide structure, maintain capture team momentum, aid in development of
documentation, support identification of gaps affecting probability of win, recommend actions to
improve probability of win.
Q. Videographer/Photographer

Provide video and photography shooting, lighting, and
communications team and internationally based project staff.

Provide own photography equipment, including lighting and software. Experience in Digital
capture and Adobe Photoshop a must.

Set up and shoot photography and videos for Cardno projects in international settings.

Go on location for photography or video when needed; plan props/locations with the producer to
ensure best results.

Travel, as required.

Provide Cardno with raw and edited images, including license for all future use.
CARDNO EMERGING MARKETS USA, LTD.
consulting with
US-based
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Request for Proposal
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6. Offeror Qualifications and Experience
For all scopes of work, the ideal Offeror should have:

Qualifications (for the organization and proposed personnel) that align to the specific scope of
work

At least 5 years of experience (for the organization) in the specific scope of work. Proposed
personnel should be banded into Junior, Mid, and Senior level personnel with the following
experience requirements per labor category:

Junior – Less than 5 years in the specific scope of work

Mid – 5 to 10 years of experience in the specific scope of work

Senior – 10+ years in the specific scope of work
In all cases, experience is desired in the specific scope work rather than merely years of
general international experience.

Relevant service line experience (for the organization and proposed personnel); service lines are
listed in Section 2 of this RFP

At least 5 years of experience (for the organization) working with or on proposals for Cardno’s
specific client base (illustrative clients are listed in Section 2)

At least 3 customers (for the organization) to whom similar services have been provided within
the last 3 years

Eligibility to work in the United States (or country of assignment) without Cardno sponsorship
7. Contents and Structure of Proposal
Submissions must follow these standards:

Be in Microsoft Word 2003-97 format with one inch margins

File name must end in “.doc”

Font should be Times New Roman, no smaller than 11 point

Pricing section of proposal must be in Microsoft Excel, showing formulas.
There is no total page limit for the proposal. Please respect individual section page limits as stated below.
If applying for multiple SOWs, please bundle all documents into one proposal – do not submit multiple
proposals.
Responses must include (in the following order):
1. Executive Summary, noting which scopes of work from Section 5 are addressed (1 page limit)
2. Qualifications of Specific Proposed Personnel
a. Required Table. For each proposed scope of work, use the exact table format below. If the
same personnel are proposed for different SOWs, we expect that their years of relevant
experience, country experience, donor experience, Cardno service line experience, and loaded
daily rate may vary from table to table. Information in these tables should be fully
supported by representative CVs in Annex 1. Proposed personnel may be disqualified for
certain SOWs if their CVs do not substantiate information found in the required tables.
The below includes examples of desired response format for SOW A and SOW B.
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SOW A – [your firm name]:
Consultant Years of Countries
Donors
name
relevant
specific to specific
experience this SOW
to this
in
this
SOW
SOW
Cardno
Prior
Proposed Loaded Ability
Service
work
Labor
daily
to
Lines
with
Category rate
Travel
specific to Cardno
this SOW
in this
SOW
John Doe
15
Bosnia and USAID, Governance
Yes
– Proposal
Herzegovina, DFID
and Human bids for Manager,
Serbia
Rights
x, y, z Senior
USAID
Law, Justice
proposals
and Security
in
xx
years
$600
Y
Jane Doe
9
Zambia,
Malawi,
South Africa
$525
N
USAID
Economic
Growth
Private
Sector
Development
No
Proposal
Manager,
Mid
SOW B – [your firm name]:
Name
Years of Countries
relevant
specific to
experience this SOW
in
this
SOW
Donors
specific
to this
SOW
Cardno
Prior
Proposed
Service
work
Labor
Lines
with
Category
specific to Cardno
this SOW
in this
SOW
Loaded
daily
rate
Ability
to
Travel
John
Doe
4
Macedonia,
Albania
USAID
Governance
No
and Human
Rights
Technical
Writer,
Junior
$600
Y
Thailand,
Cambodia,
Myanmar,
Vietnam
USAID,
MCC,
DFAT
Agriculture
No
and
Food
Security
Technical
Writer,
Mid
$200
N
John Q. 6
Public
Disaster
Preparedness
and
Recovery
b. Optional Additional Scope: Explanation and qualifications for any additional proposed
scopes of work in line with the general purpose of this RFP.
c. Approach to Challenges. 1-2 paragraphs describing challenges when working on each
SOW and how your firm hase overcome them in the past. Please focus on
assignment/engagement challenges overcome by the firm and/or proposed personnel.
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d. Methods of Ensuring Quality Control. 1-2 paragraphs describing how your firm
maintains quality across personnel and assignments.
3. Proven Ability to Meet Requirements
a. List of current and past clients (not more than 3 years old)
b. Names and contact information of at least 3 professional references. Include name of
individual, their role, phone, and email, as well as the name of the relevant project and your
relationship to the project.
4. Pricing Data
a.
Declaration of financial stability and conflict of interest
b.
Proposed pricing by labor category (SOW A-Q and junior, mid, senior), base period &
option periods. (Please complete the Excel file labeled Attachment 1: Pricing Annex Fixed
Daily Rates to respond to this requirement.) Labor category rates will be fixed in the FSA
and utilized in subsequent Work Orders. Personnel included in the offeror’s proposal, and
approved by Cardno, will be included as authorized personnel. Personnel identified in
subsequent Work Orders, and approved by Cardno, will be subject to the fixed labor
category rates established in the FSA.
c.
Detailed price structure (including any discounts that may apply for volume or escalation for
option years) – please complete Excel document labeled Attachment 2: Pricing Annex Fixed
Daily Rate Buildup to respond to this requirement. This document will be used for
evaluation purposes to determine reasonableness of the proposed rates.
d. If applicable, documents outlining overhead cost structure (including NICRA)
5. Annex: Representative CVs
8. Selection Criteria
Selection criteria include:
1. Qualifications of Proposed Personnel, based on substantiated years of experience, countries,
and donors (as defined in required tables and attached CVs)
2. Client list/references
3. Cost information and reasonableness
The first two criteria are most heavily weighted.
Proposed personnel may be disqualified for certain SOWs if their CVs do not substantiate information
found in the required tables.
9. Assumptions & Constraints
Travel may be required on specific work orders.
participation at Cardno offices in Arlington.
Other work may be done remotely with onsite
TRAVEL COSTS. Firm Offerors will be responsible for their own US travel costs and ensuring any US
donor-related travel complies with US rules and regulations; expenses should be included on invoices per
work order terms. All international travel required in the terms of the work order is a reimbursable
expense. Milestones on a specific work order under the Agreement will reflect pre-travel activities
whenever possible, to limit out-of-pocket exposure. Domestic travel typically is not a reimbursable
CARDNO EMERGING MARKETS USA, LTD.
CCONFIDENTIAL
Request for Proposal
For Surge Business Development Services
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expense. We do not anticipate that FSA holders will be required to travel to any location within the
United States other than the Cardno offices in Arlington, VA.
INSURANCE. Selected Offerors shall purchase and maintain through the course of the Work such
insurance as will protect the Offeror – and – Cardno from the following claims, which may arise out of or
result from its operations hereunder (whether by itself, any subcontractors, anyone directly or indirectly
employed by any of them, or anyone for whose acts any of them may be liable): claims under workmen’s
compensation, disability benefit and other similar employee benefit acts; claims for damages because of
bodily injury, occupational sickness or disease, or death, of its employees or any other person; claims
which are sustained by any person as a result of the actions of the Subcontractor or by any other person;
and claims for damages because of injury to or destruction of tangible property, including loss of use
resulting there from. If requested, Offerors will provide Cardno with satisfactory evidence of compliance
with this requirement, when selected to receive an Agreement from Cardno. The obtaining of such
insurance shall be the sole responsibility of the Offeror.
10.
Terms and Conditions
MAXIMUM INVOICE FREQUENCY. Invoices follow upon acceptance of a deliverable by Cardno’s
point of contact for each Work Order under the resulting Agreement. Invoices must be submitted no
more than once a month, unless tied to completion of a particular assignment. Supporting documentation
for time spent on provision of Services, and scanned copies of all reimbursable costs must be attached, in
order for the invoice to be acceptable. Invoices must be submitted within 30 days of work order
completion. A sample Invoice will be provided with FSA.
PAYMENT TERMS. The offeror should propose the payment terms and discounts they can offer.
(Cardno prefers a lump-sum volume rebate, but other discount structures will be considered.) The
payments will be made via electronic transfers upon acceptance of the Services performed under the
resulting Work Orders. Payment milestones will be specified in the Work Order.
OFFEROR REPRESENTATIONS. The Offeror represents, warrants, and covenants that
A) the Offeror is not restricted in any way, by agreement or otherwise, from entering into an agreement
resulting from this RFP and performing the Services,
(B) the Offeror will not breach any agreement or other obligation to keep in confidence, or to refrain from
using, the confidential, proprietary or trade secret information of a former employer, another client or
any other person, and will not use any such information in connection with the Services,
(C) the work product of the selected Offeror and the Services performed will constitute original work of
the Offeror, and will not infringe any copyright, trade secret, contract or other intellectual property,
proprietary or personal rights of any person, and will be free of any liens, encumbrances or other
claims,
(D) the Offeror does not have an existing or potential conflict of interest in making the offer and
performing work for which they are submitting the offer.
NON COMPETE CONDITION. Offeror will not provide similar consulting services to another
organization on the same opportunity or solicitation on which they have advised Cardno for the later of
either: twelve months from conclusion of a specific work order or final award decision by the
donor/funder.
NON DISCLOSURE AGREEMENT. Successful Offerors will sign a non-disclosure agreement with
Cardno before issuance of an Agreement.
CARDNO EMERGING MARKETS USA, LTD.
CCONFIDENTIAL
Request for Proposal
For Surge Business Development Services
11.
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Type of Resulting Contract
CONTRACT TYPE. This is a Time & Materials FSA. All labor costs should be listed in daily rates for
various labor categories and the cost items for reimbursable portion in the Materials section of the
proposed price should be listed separately, such as travel beyond the Arlington, Virginia office or other
direct costs not built in the LOE rates. For detailed instructions on budget, see section 7 Contents and
Structure of Proposal, item 5 Pricing Data. Resulting work orders may require additional budget
information related to ODCs, such as other travel.
12.
Disclaimer
Issuance of this RFP does not constitute an award commitment on the part of Cardno, nor does it commit
Cardno to pay cost incurred in the submission of proposals.
Nothing in this document shall be construed as an offer by Cardno and no terms, discussions or
proposals shall be binding on either party prior to execution of a definitive agreement. Cardno reserves
the right to accept or reject any offer in part or full or to cancel the procurement without any obligation
to any Offeror.
CARDNO EMERGING MARKETS USA, LTD.
CCONFIDENTIAL