MISY 4332 System Analysis and Design
Section: 201
Group project: Easy Car (online car rental agency)
Part 1: Initial Project Proposal
Group Members:
Eman AlZaki 200800544
Sajida Al-Hayek 200800814
….
Group Leader:
Sajida Al-Hayek [email protected]
Business Problem and Scope
Most of the people face problems when it comes to managing their time;
especially these days where there are a lot of things a person need to take care of and
catch up about. Technology is developing so fast, it serves everyone and everything, it
can help a person to manage his time in a better way and it can make it easier on him
to get his things done through what they call the Internet. That’s the reason why a lot
of companies are offering online services to help serving their customer in an easier
and more flexible way.
The problem with our business that in order for the customer to book a car and
reserve it they need to come down to the agency; which makes it harder on them for a
lot of reasons like not having someone to drop them there, or there's no car, or there's
no time.
An online booking/reservation system is our solution. The system will allow
the customers to rent cars and make online payment without going to the company, by
just following basic online reservation steps.
Additional Analysis & Definition of the problem
The system provides unlimited pick-up and drop-off locations 24/7 hours. It
shows real time availability and the ability to rent by the Hour, daily, weekly and
Monthly. It will also provide navigation on cars to keep track of the cars in cases if
stolen or delayed. It also provides customers with instant reservation conformation
number and notification by email and SMS in case of conformation.
Outline of Resources
In order to complete the project successfully, there are essential resources that
we need to have including hardware, software, and personnel. In terms of hardware; we
need to computers so we can do all the designing, programming on them, and the
employees can use them after the implementation of the system. We also need a number
of printers and scanners, so we can print important documents and reports to be shown
to the mangers or saved in the archive for later quires. Furthermore, a wireless is
defiantly required to the success of our project because our aim is to make the system
online. In terms of software, we need a car rental software. Plus, we need a DBMS such
as Microsoft Access to build our database. Also, we need a programming application
such as NetBeans to in order to customize the software. Lastly, the success of the
projects requires programmers and web developers so they can make the system. We
also need a Database Administrator so he can manage our database. IT professional is
also required in the development and maintenance of the system.
Recourses Feasibility Analysis (Current)
Currently we have fourteen computers which is enough to design and develop
the system but we need additional computers after the implementation of the system for
the new employees. Our new system will be working effectively on any computer that
has Dual Core 2 processor and it will be developed on windows operating system
(windows Vista, windows 7, windows 11, etc. …). For those employees whose their
computers run on MAC OS X, we have to install Parallels software in their computers
so they can use the windows software. We also have to make sure about the Internet
and WiFi services so our server won’t get down. We will be using Microsoft Access in
building our database and Microsoft Visual Basic 2008 to develop graphical user
interface applications along with the website and the web application.
The current resource is describe in the following table:
Necessities
Specialist in
Programmer
System analyst
Noura Mirdad
Sajida Al-Hayek
Eman AlZaki
Hind Al-Ghamdi
Amna Al-Jafar
System designer
Computers
Financial feasibility analysis
According to the personnel resources available within the group; it is indeed
that the project needs additional resources, thus the table below shows the estimated
cost of the additional resources needed for the proposed project:
Necessities needed
3 computers
1 database administrator
1 system analyst consultant
Software applications
Total estimated cost
Estimated costs
8,500 S.R
20,000 S.R
30,000 S.R
17,000 S.R
75,500 S.R
According to the previous table the total estimated cost of building the system
would be 90,500 S.R. it may be costly for such an organization at the beginning, but it
will be beneficial for it in the long terms. The system will assist in increasing the
number of customer of the organization; therefore there will be increase in the net profit
at the end of the year. However, the organization may take the advantage of the web
application of the system for advertisement in order gain additional profit as well.
Project Management
1. PART 1: Initial Project Proposal
2. PART 2: Feasibility Study / Planning Phase
3. PART 3: Application Design
4. PART 4: Prototyping / Data Definitions – Design Phase Continued
5. FINAL PROJECT: Implementation Phase & Final Report
Application’s Outputs/ Reports
This system will be used to produce information's and MIS reports to let the
managers and executives make critical divisions. The reports that will be used in our
system are;
Monthly sales reports:
This report will contain very important information for the financial
department as well as marketing and sales department. It classified under the
operational decision making reports because it allows managers to know what is
going on in a monthly basis. The report will include the current inventory sales; also
how many cash we have for this month, what is our deposit, and what is our monthly
profit. On the other hand, the report should include how many cars are available in the
agency and how many are in the inventory. Also the report should state how many
cars went to the car mechanical this month and how many are still there. This report
will be prepared monthly.
Booking reports:
This report is for operational decision making which allows managers to
forecast how many customers are capable in using this system and what's their needs,
this will allow managers to take a further decisions. Also, this report will state useful
information about customers and what is their point of view about the website which
will be written in the customer comment icon. The report will contain application
forms that customers will be filling it with their private or public information as well
as their comment or concern if they have. Car reservations, dates, and time will
defiantly exist in that report as well as car models and cars availability. This report
will be prepared daily.
Pricing reports:
This report is important for making a strategic decisions by which managers
and executives will do according to the company's income and the expected profit.
The report will implicate car prices, seasons pricing for example; if the agency
provides offers, and car insurance as well as mechanical pricing. Also the report
should indicate the customer's deposit for the car insurance. This report will be
prepared yearly.
Billing reports:
Billing reports is classified under the tactical decision making report, because
it helps managers to know what transactions have been made, how, and when. In
addition to that, this report will help the accounting and finance department to be in
track and to record every single transaction happens through the website. Maintaining
bills is very important for any organization; it shows the company's value and
credibility and how they are professionals. This report will comprise customer's bills,
car bills, mechanical bills, and will include the car insurance bills. This report will be
prepared monthly.
Summery Chart
Report Name
Frequency
Type of User
Type of
Information
Strategic
Sales Report
Monthly
Managers
Sales Report
Monthly
Sales Managers
Operational
Booking reports
Daily
Managers
Operational
Pricing reports
Yearly
Managers & Executives
Strategic
Billing reports
Monthly
Accounting & Finance managers
Tactical