Mee#ngPI
BandiESAIntendedInvita#onToTender(ITT):
disaminadiuncaso.
AREMBES:ATHENARadia;onEnvironmentModelsand
x-rayBackgroundEffectsSimulators
INAFSedeCentrale,6-Aprile-2017
ClaudioMacculi
INAFHeadquarter,6-Aprile-2017!
Mee#ngPI
Outline
•  HowESAprogrammesaredivided:CTPvsTRL
•  RequestforaTDA
•  EMITSwebsite:
-Howisitstructured?
-Docstobedownloaded
-Timing
•  InfoontheAREMBESproposal/project
-scien;ficcontext
-management/planning
-products
INAFHeadquarter,6-Aprile-2017!
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Mee#ngPI
ESAProgrammes:howtheywork?
h]ps://indico.esa.int/indico/event/81/material/slides/16.pdf
MandatoryProgrammes:
•ScienceCoreTechnologyProgramme(CTP)
•BasicTechnologyResearchProgramme(TRP)
•Etc….
-Generic
-Applica;onspecific
Op#onalProgrammes:
•GeneralSupportTechnologyProgramme(GSTP)
•Etc…(FutureLaunchersPreparatoryProgramme,MarsRobo;cExplora;on)
INAFHeadquarter,6-Aprile-2017!
3!
Mee#ngPI
h]p://www.esa.int/Our_Ac;vi;es/Space_Engineering_Technology/Science_Core_Technology_Programme_CTP
Whilsttheini#alstagesofnewtechnologydevelopment,leadinguptoexperimentalverifica#on,arepursuedthrough
ESA'sBasicTechnologicalResearchProgramme(TRP),theCTPexiststotakethesenewtechnologiesandapplythemto
the specific technical requirements of future science missions. CTP funded ac;vity carries them to higher stages of
technological maturity, up to full-scale engineering models fully tested in relevant environmental condi;ons, ready for
inclusioninthedefini;onstageofthemission–whichisthedesignphasewhichguidestheactualspacecra`construc;on.
INAFHeadquarter,6-Aprile-2017!
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Mee#ngPI
CTP:scienceCoreTechnologyProgramme
Howtopar#cipate:
CTPproposalsareissuedcon;nuouslythroughouttheyearonESA'sEMITSwebsite,availabletoall
European firms on a 100 percent funding basis. In some cases small to medium sized enterprises
(SMEs)arefavouredassubcontractorstoprimes!OPENCOMPETITION
Howto«request»foraTechnologicalDevelopmentAc#vity(TDAthat
ESAwillinsertintheTDP):oneofthepossibleop#on…
As we have seen, ESA put in place the CTP to be sure that a mission will fly compliant with its
requirements (e.g., for ATHENA before the adop;on due to an «early» request of TRL5 wrt usual
standard)àESAhastheinterestinflyingsatellitesthatfulfilltherequirements,andinthecontextof
theCTPcanprovideresourcesforhelpingthisprocess(understandingofcri;calissues,tobesolved).
Itisaninterestoftheconsor;umtotransfertoESAthemessagethatcouldbepresenttechissues
(i.e.,cri;cal)tobesolved:
1)  ItisfundamentaltoconvinceESAontheimportanceoftheproblemtobesolvedinthecontext
ofthemissionrequirements
2)  If the necessary skills are present in the consor;um (inside the team), it is also important to
informESAthattheconsor;umisabletosolvefortheseissues
3)  Provide to ESA from a formal point of view a brief doc having a descrip#on of the problem,
expectedcosts,etc….
4)  IF1)+2)+3)areok,ESAwillemitadedicatedtender,notnecessarily«tailored»toyourscien;fic
issues(inmyunderstandingtheytrytosa;sfyalsootherproductstheyalreadyhave)
INAFHeadquarter,6-Aprile-2017!
5!
Mee#ngPI
EUROPEANSPACEAGENCY-SCIENCEPROGRAMME
TECHNOLOGYDEVELOPMENTPLAN
PROGRAMMEOFWORKFOR2017ANDRELATEDPROCUREMENTPLAN
Publica;ondate:06December2016
Copyright:ESA
Thisdocumentisprovidedforinforma;ononlyandissubjecttofutureupdates.
h`p://sci.esa.int/science-e/www/object/doc.cfm?fobjec#d=47730
INAFHeadquarter,6-Aprile-2017!
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Mee#ngPI
EMITS:ElectronicMailingInvita#ontoTenderSystem(sincemid1980’s).
h`p://emits.sso.esa.int/emits/owa/emits.main
INAFHeadquarter,6-Aprile-2017!
7!
Mee#ngPI
TheESAEMITSwebsitehaslotofinfo….
Onceyouareinterestedinatender,youhavetodownloadthedocsbyLOGIN
!INAFhasUserNameandPasswordhavinginplaceseveralcontracts.
Typicallyyoudownload4docs:
INAFHeadquarter,6-Aprile-2017!
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Mee#ngPI
INAFHeadquarter,6-Aprile-2017!
9!
Mee#ngPI
àBudget,deadlineforques;ons,deadlineforproposalsubmission(CD,hardcopy
nowon-linesubmission)
àHowtowritetheproposal;howitisallocatedthebudget(%ondifferentParts);ifpreliminary
workmustbepresented;BIPR;varioustables(BiddingTeamandPriceBreakdownInforma;on,
Geographicaldistribu#on,Declara;onsonCompliances,Evalua#onCriteriaandWeigh#ngFacto
rs)
INAFHeadquarter,6-Aprile-2017!
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Mee#ngPI
INAFHeadquarter,6-Aprile-2017!
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Mee#ngPI
Poten;albiddersareencouragedtopostanexpression
of interest on EMITS (see Expression of interest) in a
par;cularITT:
1)tobeinformedofanydevelopmentsthattakeplace
2) other companies can take these expressions of
interest into account when establishing their strategy
inreplyingtoanInvita#onToTender.
NOPANICifyouthinkyouarenotableto
complywiththedeadline:youcanrequest
foranewone,IFJUSTIFIED!
Dependingonthetender,usuallyabout2,5monthsfor
submiqngtheproposalàATLEAST1monthfull#me
foredi#ng,+understandingoftheproposal,seqngup
theteam,fundsnegota;oninsidetheteam,signatures…
ForAREMBESESAhasalsoprovided
«evalua#oncriteria»
INAFHeadquarter,6-Aprile-2017!
12!
Mee#ngPI
Thecoverle`erisabriefsummaryofthefullproposal,whereitisreportedKEYITEMof:
1)  Technicalàhereyoualsostateno/partly/fullycompliancewrttheSoW
2)  Management
3)  Implementa;on
4)  FinancialàhereyoureportforaAdvancePayment(max15%),ifany
5)  Contractual
6)  ConclusionàhereyoustatethatyouwanttodiscusswithESAissues,ifany,arisen
7)  Eligibiltyrequirements
8)  Nobenefitsrequirement
9)  Biddingteamandpricebreakdowninforma;on
10)  Geographicaldistribu#onwithinthebiddingconsor;um
11) Contactdetails,Representa;ves(TechandContractualmanagementofeachbidder)
12)  Keyacceptancefactorsài.e.,eachiseligible;thebidcontainsC3measure(R&D,SME)
13)  Declara#onofComplianceàfromthetech,managerial,financialpointofview,etc…
INAFHeadquarter,6-Aprile-2017!
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Mee#ngPI
ProposalselectedàNego#a#onmee#ngànowisputinwri;ngthecontractàthePMis
invitedtoregisterattheESA-P
Payment in 30 days
upon received the
invoice!
INAFHeadquarter,6-Aprile-2017!
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Mee#ngPI
AREMBESinmoredetails…
INAFHeadquarter,6-Aprile-2017!
Mee#ngPI
THEATHENAOBSERVATORY:1TELESCOPEFOR2INSTRUMENTS!
Ariane V (VI ?) class launcher
Satellite mass ~ 5500 kg
Power ~5600 W
Focal length: 12 m
Lifetime: 5 years (10 years)
Nandra et al. 2013 arXiv1306.2307
Silicon Pore Optics:
Effective area: 2m2 @ 1 keV
PSF (HEW): 5’’
Willingale et al. 2013 arXiv1308.6785
X-ray Integral Field Unit:
ΔE: 2.5 eV
Field of view: 5 arcmin
Large array of TES cooled at 50 mK
Wide Field Imager:
ΔE: 125 eV
Field of view: 40’ x 40’
Rau et al. 2013 arXiv1307.1709
Barret et al. 2013 arXiv:1308.6784!
INAFHeadquarter,6-Aprile-2017!
Mee#ngPI
ATHENAX-IFU:
!HighqualityX-rayop#cs
!TEScamera(thousand’spixels)
At the same time:!
! Photon focusing!
! High energy resolution spectra!
As the optical CCD!
The X-ray Integral Field Unit:!
the X-ray astronomy enters in a new era!!
INAFHeadquarter,6-Aprile-2017!
Mee#ngPI
THEATHENAX-IFU
doi:10.1038/nature18627!
INAFHeadquarter,6-Aprile-2017!
Mee#ngPI
Thepar#clebackgroundissue:noX-raymissionhaseverflowninL2!
Thescien;ficsignalscomefromthetop!!
protons
photons
Fmin
neutrons
CAD!
nσ
=
QAs
Bi Ad + BdQΩAs
tΔE
Credits:S.Loo(IAPS)
Geant4 mass model!
electrons
In this respect the main issues to be probed requested
fromtheATHENAteamtoESA:
•  L2par;cleenvironment(GCR+So`protons)
•  Geant4physicsvalida;on
INAFHeadquarter,6-Aprile-2017!
Mee#ngPI
AREMBES: the Statement of Work.!
ESA issued an ITT tender which covered “part” of the already planned ac;vi;es inside the X-IFU bkg
workpackage from the L2 environment to the GEANT4 valida;on (then the residual par;cle bkg as
output).Fromthescien;ficpointofviewthisITTinvolvestheATHENAsatellite:X-IFU+WFI.
The Statement of Work consists of 3 Parts, to be framed in 30 Months of work (“%” relates to the
allocated resources by ESA – 600 kEuro). Modulus a 10% of the overall budget for the project
management,wehaveallocated:
•  Part 1 (30%, 9 Month): Analyses of radia;on effects data and experience from previous X-ray
missions, consolida;on of user requirements, improvement of L2 radia;on environment models, and
improvement of the relevant basic physics models to treat propaga;on of charged par;cles, photons
andradia;onbackgroundinX-raymirrorsandsurroundingspacecra`structures
•  Part 2 (60%, 9 Month): Development of a user-friendly radia;on background simulator framework
incorpora;ngPart1outputandconsideringthespecifictechnologiesusedintheATHENAtelescopeand
foreseen instruments, verifica;on of all so`ware elements, construc;on of a representa;ve ATHENA
geometrymodel,andvalida;onofthesimulatorperformance
•  Part3(10%,12Month):Thispartcoversthemaintenanceandupgradesofthedevelopedso`ware
10Ins#tu#ons/SMEsinvolved:∼599krequested!595kapproved
Ac#vitykicked-offon21stMarch2016
ModelDevelopmentReview(endofPhase1)onJanuary,18,2017
INAFHeadquarter,6-Aprile-2017!
Mee#ngPI
TheAREMBESconsor#um(KeyPersons).
Name
C. Macculi
S. Molendi
S. Lotti
A. Argan
M. Laurenza
M. Rossi
D. Martella
T. Mineo
A. Bulgarelli
V. Fioretti
V. Génot
F. Pajot
C. Jacquey
F. Lei
V. Ivanchenko
P. Truscott
A. Mantero
P. Dondero
B. Gianesin
S.A. Ibarmia Huete
P. Laurent
Tanja Eraerds
Andreas von Kienlin
D. Haas
J. Dercksen
J.W. den Herder
A. Anastasiadis
I. Georgantopoulos
I. A. Daglis
Institute/SME
INAF
INAF
INAF
INAF
INAF
INAF
INAF
INAF
INAF
INAF
IRAP
IRAP
IRAP
Radmod
CERN
Kallisto Consultancy
SWHARD
SWHARD
SWHARD
INTA
CEA
MPE
MPE
SRON
SRON
SRON
NOA/IAASARS
NOA/IAASRAS
NOA/IAASARS
It has been necessary to involve different skills
from:
•  X-rayastronomers
•  Geant4developers
•  Plasmaphysicists
•  s/wdevelopers
INAFHeadquarter,6-Aprile-2017!
21!
Mee#ngPI
Geographicdistribu#onandWBS
The colour is an institute/SME.!
Due to the Tasks, our proposal involve
7 nations.!
INAFHeadquarter,6-Aprile-2017!
Mee#ngPI
Organiza#onBreakdownStructure
Modulus10%oftheresourcesallocatedto
theProjectManagement,wehave:
•  Part1(30%resources,9Month)
•  Part2(60%resources,9Month)
•  Part3(10%resources,12Month)
Minimumgroupofmee;ngs
requestedbyESA
(+projectmee;ngs)
Meeting
Kick-off
PM1
MDR: Model Development Review
PM2
PM3
SQR: Simulator Qualification Review
PM4
Final Presentation
Date
T0
End of Task 3
End of Task 4
In the course of Task 5
End of Task 6
End of Task 7
In the course of Task 8
End of activity
INAFHeadquarter,6-Aprile-2017!
Location
ESTEC
Italy
ESTEC
UK
Spain
ESTEC
Telecon/WebEx
ESTEC
Milestone
T0
T0 + 5M
T0 + 9M
T0 + 15M
T0 + 16M
T0 + 18M
T0 + 24M
T0 + 30M
Deliverabl
e n.
Del. 0
Del. 1
W
P
0
0
Delivery
Expected
date
Monthly
T0 + 3M
Responsibilit
y
INAF
INAF
Del. 2
0
Del. 3
Del. 4
Del. 5
0
1.1
1.2
Progress Reports
TN 1.3_a on User
Requirements to G4
TN 1.3_b on User
Requirements to
Simulator
SW-4
TN 1.1
TN 1.2
T0 + 9M
INAF
T0 + 30M
T0 + 9M
T0 + 3M
INAF
INAF
Kallisto
Consultancy
IRAP
IRAP
Kallisto
Consultancy
SWHARD srl
Del. 6
Del. 7
Del. 8
2.1
2.1
2.4
TN 2.1
SW-1
TN 2.2
T0 + 9M
T0 + 9M
T0 + 9M
Del. 9
3.1
T0 + 5M
Del. 10
Del. 11
Del. 12
Del. 13
3.1
4.1
4.1
5.2
Del. 14
5.4
System Requirements
Doc.
TN 3.1
SW-2
TN 4.1
DJF of Simulation
Framework
TN 5.1
Del. 15
5.4
SW-3
T0 + 16M
Del. 16
5.4
SUM
T0 + 16M
Del. 17
6.1
T0 + 13M
Del. 18
6.2
SVP for DJF (input to
TN 6.1)
TN 6.1
Del. 19
7.1
T0 + 12M
Del. 20
Del. 21
Del. 22
7.2
7.2
8.1
Verification rep. on its
activity
TN 7.1
TN 7.2
Updates to TN 3.1
Del. 23
8.1
Updates to TN 3.1
T0 + 30M
Del. 24
8.1
Updates to TN 4.1
T0 + 24M
Del. 25
8.1
Updates to TN 4.1
T0 + 30M
Del. 26
Del. 27
Del. 28
Del. 29
Del. 30
Del. 31
Del. 32
Del. 33
8.2
8.2
8.5
8.5
8.6
8.6
8.6
8.6
Updates to TN 1.1
Updates to TN 1.1
Updates to TN 3.1
Updates to TN 3.1
Updates to TN 2.1
Updates to TN 2.1
Updates to TN 2.2
Updates to TN 2.2
T0 + 24M
T0 + 30M
T0 + 24M
T0 + 30M
T0 + 24M
T0 + 30M
T0 + 24M
T0 + 30M
T0 + 5M
T0 + 9M
T0 + 9M
T0 + 13M
T0 + 16M
T0 + 16M
T0 + 18M
T0 + 18M
T0 + 24M
Mee#ngPI
!EachmonthaprogressreporttobesenttoESAtech.officer
SWHARD srl
SWHARD srl
SWHARD srl
RadMod
Research
RadMod
Research
RadMod
Research
RadMod
Research
INTA
Phase1
closed
Kallisto
Consultancy
CEA
INAF
INAF
SWHARD
s.r.l.
SWHARD
s.r.l.
SWHARD
s.r.l.
SWHARD
s.r.l.
INAF
INAF
INAF
INAF
IRAP
IRAP
IRAP
IRAP
INAFHeadquarter,6-Aprile-2017!
24!
Mee#ngPI
Needofanupgrade?!CCN:ContractChangeNo#ce
TheATHENAscienceteamrequestedtoalsoprobetheL1orbit,toprovideacomparisonbetwe
enL2vsL1ànewac;vitywrttheAREMBESbaselineàitneedsofaCCN.
Further,duringthenego;a;onmee;ngtopicscouldbeportedinaCCN.
INAFHeadquarter,6-Aprile-2017!
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Mee#ngPI
h]p://space-env.esa.int/index.php/news-reader/items/AREMBES.html
• 
• 
• 
9refereedpaper(8INAF1stauthor)
1conferenceproceeding(1stINAF)
4talks(2INAF)atthenextGeant4
SpaceUsers'Workshop(nextweek)
In9monthsac#vity(Phase1)
TheTNwillbepapers!
INAFHeadquarter,6-Aprile-2017!
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Mee#ngPI
Atpresent,INAFhasseveralCTPproposal/contractinplacefor
ATHENAasPIorWPleader
AREMBES - ATHENA Radia;on Environment Models and x-ray Background Effects
Simulators(C.Macculi,PI,IAPS)
EXACRAD - Experimental Evalua;on of ATHENA Charged Par;cle Background from
SecondaryRadia;onandSca]eringinOp;cs(S.Molendi,PI,IASF-Milano)
ASPHEA - Alignment of Silicon Pore op;cs for High-Energy Astronomy (D. Spiga, PI,
OABrera)
SIMPOSiuM-Siliconporeop;csmodellingandsimula;ons(D.Spiga,PI,OABrera)
LAOF - Large area high-performance op;cal filter for X-ray instrumenta;on (M.
Barbera,WPleader,UniPa/INAFPalermo)
TES Detector Development for Athena / X-IFU - Op;miza;on of a European
Transi;onEdgeSensorArray(L.Piro,C.Macculi,WPleader,IAPS)
…butalsoonotherprojects:NOTexhaus#velist…
CAM-Contamina;onAssessmentMicrobalance(E.Palomba,PI,IAPS)
INAFHeadquarter,6-Aprile-2017!
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