RAF CENTRAL FUND – SPORTS GRANT APPLICATION –
Units, Sections Grant – Expeds/OV/Sporting Events 2017
INITIAL CHECKLIST
To ensure your group are eligible for support towards your chosen sport/activity please
check below before completing this application form.
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Have you already paid for event/exped costs you are seeking support towards? Yes ☐ No ☐
Are you looking for support towards a RAF Sports Association Exped/OV event? Yes ☐ No ☐
Is your event within the next 59 days? Yes ☐ No ☐
If you answered YES to any of the above, you are not eligible for support from a RAF Central Fund Unit Sports
Grants programme. Please contact us with any questions.
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Are all attending requesting support currently serving in the Royal Air Force? (refer to Sports Grant Policy 2017 for
further guidance) Yes ☐ No ☐
Are all individuals in need of financial support towards the event? Yes ☐ No ☐
Have you got all supporting documentation including Admin Order/JSATFA etc for the Exped/OV event
completed? Yes ☐ No ☐
Have you exhausted all other options for funding before applying to the RAF Central Fund Charity?
Yes ☐ No ☐
Have you thoroughly read the ‘Sports Grant Policy 2017’ to understand full conditions, eligibility and
criteria for support? Yes ☐ No ☐ (Sports Grant Policy 2017 is available online at www.rafcf.org.uk/grants/sports-grants)
If you answered Yes to of the above five points you are eligible to complete the application form for support.
THE RAF CENTRAL FUND
The RAF Central Fund is a charity dedicated to providing support to enhance the sense of well-being, morale
and community cohesion for those serving in the RAF today and into the future.
Every year we deliver integral support to individuals, units and Sports Associations through our enrichment
and sports grant programmes to enhance their time while serving. Please visit the website www.rafcf.org.uk to
find out more.
As a charity, via our Sport Grant programme, the Fund supports as many serving RAF sportsmen and women as
possible. Each application received is assessed as to how the items or activities noted will help the applicant’s
personal, physical and professional development through their chosen sport. We will endeavor to support the
funding where we can.
GUIDANCE SUPPORT
This unit, section & club grant application form can be used to apply for potential funding support towards group
participation on expeditions/overseas visits and other sporting events.
It is important that the Exped/event is planned in enough time, as retrospective bids will not be considered, so
ensure that all complete applications are sent into us no later than 60 days ahead of the event.
Below is guidance for each section of the application form to ensure it is completed correctly. If your application
is not completed with the correct details or is missing information it can cause serious delay or will be rejected.
SECTION 1 – CONTACT DETAILS FOR ORGANISING OFFICER
Ensure that all details for the organising officer are completed, including a personal MOD email address. Also
ensure that another personal email address is noted too if no access to an MOD account.
1
The Royal Air Force Central Fund, Hurricane Building, HQ Air Command, RAF High Wycombe, HP14 4UE
Company registered in England and Wales 8555984, Charity registered in England and Wales 1152560 & Charity registered in Scotland SC044299
RAF CENTRAL FUND – SPORTS GRANT APPLICATION –
Units, Sections Grant – Expeds/OV/Sporting Events 2017
SECTION 2 – UNIT/GROUP RAF SPORTS LOTTERY DETAILS
Individuals attending do not need to hold Lottery tickets to apply for funding.
If you wish to apply for enhanced funding you must provide your ticket holding details. Please ensure that all
individuals are part of the new online RAF Sports Lottery, where payments are made via a Direct Debit or Credit
payment (no longer through JPA). You must also ensure that you tick the agreement boxes. These form a
declaration that you hold the stated number of tickets in play at the date of the application and that you will
continue to hold them for a minimum period of at least 26 weeks (before or after the application date, within the
relevant financial year).
If you are content for us share your grant publicly please tick the yes box and keep us up-to-date with your
journey.
SECTION 3 – DETAILS OF EXPEDITION/EVENT/OVERSEAS VISIT
Exped/Event details – provide the name of the exped/event along with the start date and location.
Tell us what the Grant is for - provide a description of the exped/event and a detailed justification of why the RAF
Central Fund, as a charity, should help support each participant’s attendance. How will the funding aid each
participant’s development by completing this exped?
Adventurous Training – Funding to support AT will not be considered unless approval from 22 Trg Gp has been
received and a JSATA provided
Other Expeditions/Overseas Visits will not be considered unless an approved Unit Admin Order is provided and
duty status has been provided by the RAF Sports Directorate.
RAF Sports Association sporting events, OVs or training camps are not eligible for support. Refer to the Sports
Grant Policy for further information.
SECTION 4 – DETAILS OF EVENT PARTICIPANTS
Details of event participation – full details of all who are attending must be noted here (including other service
attendees if applicable). Any changes to the nominal must also be notified as soon as possible.
Enhanced grant awards are tiered according to the number of tickets in play for the RAF Sports Lottery by each
eligible participant, so it is important to state how many they have in play. Participants also need to know that
they must hold the tickets for 26 weeks. Do ensure these tickets are live in the new Sports Lottery.
Minimum 20% personal contribution must be met by each eligible applicant based on the total costs of
participation per person. If this is a Tri-Service exped please refer to the sports grant policy for further information
as this will require a 30% personal contribution.
SECTION 5 – GRANT DETAILS
If you have a query with regards to exped or other event funding, or you are unsure if your exped is suitable for
potential funding, please contact the team at [email protected]
Breakdown of costs (expenses) – provide full details of costs involved e.g. travel, accommodation other costs etc.
Breakdown of other funding (income) – e.g. unit/station funds, CILOR, other funding or sponsorship etc.
Amount sought as a grant – you must complete this box. The guidelines for available funding are in the Sports
Grant Policy 2017. The Grants Administrator cannot complete this for you.
Bank details - Supply correct bank account details. These need to be a public Unit based account and not a
personal account. We do not issue grants by cheque.
Reference - Please state if you need a reference to show on the transfer e.g. Ex Snowman 17
Any money awarded that is not used for the ‘costs’ outlined in the application, must be returned to the RAF
Central Fund. Please email us for returns details.
** Spot checks may be conducted each year so please keep all documentation and receipts in a safe place **
2
The Royal Air Force Central Fund, Hurricane Building, HQ Air Command, RAF High Wycombe, HP14 4UE
Company registered in England and Wales 8555984, Charity registered in England and Wales 1152560 & Charity registered in Scotland SC044299
RAF CENTRAL FUND – SPORTS GRANT APPLICATION –
Units, Sections Grant – Expeds/OV/Sporting Events 2017
SECTION 6 - DECLARATIONS
Applications must be signed by the organising applicant and the approving official - your name with the
annotation ‘Original Signed’ is acceptable when the application is sent electronically from a DII/MODNet e-mail
account in the same name.
Endorsement from Approving Official – needs to be at least 150 words and will need to come from the Unit at
Sqn Ldr level (or above) stating how the funding will enhance the personal, physical and professional
development of every individual attending.
FINAL CHECKLIST
Use the checklist as a final reminder ensure all sections are complete. The form and all supporting document can
then be submitted to the RAF Central Fund via email at: [email protected]
Telephone Enquiries: 01494 569135/068
01494 497793 / Mil: 95221 7793
Closing date for all 2017 applications is 30th September 2017. Applications received after this date will not be
accepted.
]
3
The Royal Air Force Central Fund, Hurricane Building, HQ Air Command, RAF High Wycombe, HP14 4UE
Company registered in England and Wales 8555984, Charity registered in England and Wales 1152560 & Charity registered in Scotland SC044299
RAF CENTRAL FUND – SPORTS GRANT APPLICATION –
Units, Sections Grant – Expeds/OV/Sporting Events 2017
Please complete all fields marked with *
SECTION 1 – CONTACT DETAILS FOR ORGANISING APPLICANT
* Rank and Full Name:
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* Originating Unit:
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* Contact Numbers:
* Personal MOD Email address:
* Contact E-mail:
(Personal MOD Email address
MUST be given. Please provide
alternative addresses if MOD
not checked regularly)
Primary Role Email address:
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(if applicable)
* Other Personal Email address:
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SECTION 2 – UNIT/GROUP RAF SPORTS LOTTERY DETAILS
* Organising Applicant to check Lottery participation of all listed in section 3 (nominal role)
* Agreements
(Lottery players only.
Both agreements need
to be checked to receive
the enhanced awards)
We understand that to receive enhanced funding, we must hold in
play the number of tickets as indicated in section 3 (nominal role) at
the date of the application submission (we have individually received
confirmation via email from the Lottery that they are in play).
We understand that we must continuously hold in play the number of
tickets as indicated in section 3 (nominal role) for a period or at least
26 weeks subsequent or prior to the date of the application
submission.
* Publicity (Are you happy for us to share the Unit’s grant story publicly via social media
& other communication channels?)
Yes ☐
Agree ☐
Agree ☐
No ☐
SECTION 3 – DETAILS OF EXPEDITION/EVENT/OVERSEAS VISIT
* Is this Exped/Event to be
undertaken by an RAF Sports
Association?
No ☐ (Please continue with the
application)
* Title of Exped/Event:
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* Is this a Tri-Service Exped?
* Dates of Event (please include
full duration):
* Location:
No ☐ (Refer to Unit part of policy
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* Nature of exped/event and
a justification for the
application: (e.g.
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Yes ☐ (Please do not continue with
the application and refer to the
Sports Grant Policy for details)
Yes ☐ (Refer to Tri-Svs part of policy)
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sailing/skiing/marathon/etc. how will
this exped/event help towards the
personal, professional development
of the participants?)
* JSATFA Reference No: (if
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applicable):
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The Royal Air Force Central Fund, Hurricane Building, HQ Air Command, RAF High Wycombe, HP14 4UE
Company registered in England and Wales 8555984, Charity registered in England and Wales 1152560 & Charity registered in Scotland SC044299
RAF CENTRAL FUND – SPORTS GRANT APPLICATION 2017
2017 Units, Sections & Clubs Grant – Expeds/OV/Sporting Events
SECTION 4 – DETAILS OF EVENT PARTICIPANTS
* Rank and Full Name
* Personal MOD Email
* Unit/Station
(e.g. [email protected] or
[email protected])
* Service
(E.g. RAF, Army or Navy
etc.)
* Personal
Contribution (Y/N)
* Lottery
Participant (Y/N)
(Set at a minimum of
20% - or 30% for Tri-Svs
Expeds)
* No of tickets
held
(Must be in play at time
of application)
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Continue on separate sheet if necessary
RAF CENTRAL FUND – SPORTS GRANT APPLICATION –
Units, Sections Grant – Expeds/OV/Sporting Events 2017
SECTION 5 – GRANT DETAILS
* Projected Expedition/Event Expenditure: (detailed breakdown needed)
£
Travel
Accommodation
Equipment/ Clothing
Food
Insurance
Visas
Other costs associated with your event (please detail)
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Total Expected Expenditure:
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* Projected Expedition/ Event Income:
£
CILOR
Unit/ Section/ Club funding (please detail)
Other Public funding
Other grant funding
Donations
Other funding (please detail)
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Total Projected Income:
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* Amount Sought as a Grant:
* BACS Payment
Details: (we do not
issue Grant awards by
cheque)
* Reference:
6
£ Click here to enter text.
Account Name (appropriate non-
Sort Code
Account Number
public Unit account – typically
SFAS/SIF)
(6 digits)
(8 digits)
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The Royal Air Force Central Fund, Hurricane Building, HQ Air Command, RAF High Wycombe, HP14 4UE
Company registered in England and Wales 8555984, Charity registered in England and Wales 1152560 & Charity registered in Scotland SC044299
RAF CENTRAL FUND – SPORTS GRANT APPLICATION –
Units, Sections Grant – Expeds/OV/Sporting Events 2017
SECTION 6 - DECLARATIONS
* Organising
Applicant:
* Signature:
I, _Click here to enter text.____________________________ (enter full name) confirm
that I have read and complied with the criteria and conditions as set out in the ‘RAF
Central Fund Sport Grant Policy 2017’ as noted in the application guidance and wish to
apply for funding from the RAF Central Fund.
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* Date:
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* Endorsement from Approving Official: (Please provide an indication as to how the activities will support the Units personal
& physical development)
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* Approving
Official:
* Position:
* Signature:
I, _Click here to enter text.___________________________ (enter rank & full name) fully
endorse the above mentioned Unit application request for a RAF Central Fund Sports
Grant.
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* Date: Click here to enter text.
FINAL CHECKLIST
DO NOT SUBMIT THE APPLICATION UNTIL YOU HAVE COMPLETED THE FOLLOWING:
☐ SECTION 1 – COMPLETE (Are the organising applicants details and the MOD Email address completed?)
☐ SECTION 2 – COMPLETE (If requesting enhanced funding, ensure all boxes are checked)
☐ SECTION 3 – COMPLETE (Clear and concise reasons for applying. Title, date & location of exped/event)
☐ SECTION 4 – COMPLETE (Are all participants listed along with Sports Lottery details?)
☐ SECTION 5 – COMPLETE (Are all costs and income declared, amount of grant needed and are the Unit
bank account details correct?)
☐ SECTION 6 – COMPLETE (All declarations signed and checked? Have you got a full and detailed
endorsement from an approving official?)
☐ JSATFA Attached - (Funding for AT will need approval from 22 Trg Gp)
☐ AO Attached – (Funding for Expeds/OV will need accompanying Unit Admin Order)
☐ Other attached (Any other supporting documents)
If all sections are complete please email to [email protected]
V2 last updated 07/03/2017
7
The Royal Air Force Central Fund, Hurricane Building, HQ Air Command, RAF High Wycombe, HP14 4UE
Company registered in England and Wales 8555984, Charity registered in England and Wales 1152560 & Charity registered in Scotland SC044299