Workshop One: Managing the
Worksheet Environment
Dr. Carolyn Rainey
Professor Emeritus
What is Microsoft Certification?
• Microsoft Office Specialist (MOS)
• www.certiport.com
– http://www.certiport.com/Portal/desktopdefault.aspx?page=common
/pagelibrary/MOS_whatIs.html
– Microsoft Office 2010 and 2013 Exam Objectives
– Exam voucher
– http://www.measureup.com/Microsoft-Office-Specialist-MOS200720102013-Exam-Voucher-P3195.aspx
Overview of Workshops
• Workshop One (10/22) - Managing the Worksheet
Environment
• Workshop Two (10/24) - Creating Cell Data,
Formatting/Revising Worksheets/Workbooks
• Workshop Three (10/29) - Applying Formulas and
Functions
• Workshop Four (10/31) - Presenting Data Visually
• Workshop Five (11/5) - Data Analysis
• Workshop Six (11/7) – Optional, Excel Exams
Preparing to Print
• To participate in this live demonstration
open and save: Chapter 3 WearEverShoes-03
http://highered.mcgraw-hill.com/sites/0073519383/student_view0/data_files.html
• Preview often; consider audience
• Make adjustments
– Column width
– Row height
– Use Format Cells dialog box
Preparing to Print
• Make adjustments
– Use Format Cells dialog box extensively
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Set number style
Align data
Apply font
Apply borders
Apply fill
Apply shading
– Use Font Group and Number Group tabs
Preparing to Print
• Make adjustments
– Use Format Painter
– Clear formats
– Apply cell styles
– Create and apply new cell style
Preparing to Print
• Make adjustments
– Align cell data
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Left, right, center in cell
Merge/unmerge
Use text wrap
Set cell data alignment to top, bottom, middle
Set cell data orientation
Indent groups of cells
Preparing to Print
• Make adjustments
– Set page orientation
– Set margins
– Set paper size
– Create/modify page breaks
– Center worksheet vertically/horizontally
• Consider “reading position”
– Set scale to fit (one page, multiple pages)
Preparing to Print
• Make adjustments
– Repeat column headings
– Repeat row headings
– Use headers
– Use footers
– Apply custom footers
– Format text in footers
– Spell check
Preparing to Print
• Make adjustments
– Use Control + tilde to print formulas
– Set a Print Area
– Choose a Print Selection
– Print a worksheet? Workbook?
Navigate through a
worksheet/workbook
• Use common keyboard tools
• Use Page Up, Page Down, Control Home,
Control End, Control A
• Use Go To Special
• Click top cell, hold shift, and click bottom cell
to select a range
Navigate through a
worksheet/workbook
• Use Find and Select to locate
– Specific data; data validation
– Conditional Formatting
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Define a range
Use name box to jump to range
Select columns/rows
Hide/unhide columns/rows
Use Backstage
• Save As (define each; state advantages)
– xls
– xltx
– pdf
– txt
– csv
– html
– xml
Use Backstage
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Protect Worksheet
Encrypt
Mark as Final
Set Document Properties
Set Advanced Document Properties
Excel Options
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Customize Quick Access Toolbar
Customize Ribbon
AutoComplete functions
AutoCorrect functions
Set Username
Set background error checking
Set formula calculation
Sample CertiPrep items
Participate in live demonstration of CertiPrep
simulation of exam questions.