PUT TITLE HERE
2007/08 Enrolment Review
and Confirmation Process
Information Session for School Board Finance
Staff and External Auditors
Transfer Payments & Financial Reporting Branch
Fall 2008
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2007-08 Enrolment Confirmation Process
 OnSIS data will be used for the second time
 Goal is to integrate OnSIS & EFIS
 2008: SB17
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Enrolment Web Application
 To ensure enrolment data required for 07-08
Financial Statements are available within
timelines
 Web-based application available in EFIS –
“Enrolment Verification System”
 E-mail notice has been sent to boards
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Enrolment Web Application
 Interfacing data from OnSIS & feeding into EFIS
 Board can review data summarized at school
level for two school years
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Enrolment Web Application
 The web application, Enrolment (or pupil credits)
for Section E, F, G & N is summarized at the
school level (with no details of enrolment or
pupil credit data by grades)
 Also, languages data are summarized according
to the language grant categories of the FS
 The objective is to interface data for grant
calculation purpose as required in the 2007-08
Financial Statements
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Enrolment Review Process
 An “Enrolment and Language Allocation” report
will allow boards to view 07-08 summarized
enrolment and language course credit data; and
to compare to 06-07 FS and 07-08 Revised
Estimates.
 If boards detect discrepancies in the Enrolment
Review they can provide documentation to
identify these differences.
 Finance Officers will review the documentation
and make appropriate adjustments as required.
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Ministry Review Process
 In pre-planning the enrolment review process,
finance officers:
– Examine the 2006/07 financial related data
and note areas of concern.
– Review 2007/08 Revised Estimates and note
explanations for large variances. Contact
board where applicable.
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Day School Enrolment
 Review variances from the Enrolment and
language report and obtain explanations for
significant variances
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Language Allocations
 French as a Second Language, English as a
Second Language/PDF & Native Language
Review variances from the Enrolment and
Allocation report and obtain explanations for
significant variances
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Native Studies
 Boards who reported Native Study Credits on their
07/08 Revised Estimates were sent a worksheet
to complete with course details.
 Boards were asked to submit this worksheet to
Mark Bonham who would input it into the
Enrolment Verification System.
 The Ministry will be validating this information with
an OnSIS report in the near future.
 Any significant differences between the OnSIS
report and the board’s worksheet will be reviewed.
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Completion of Enrolment Confirmation
 “Enrolment and Language Allocation” report will
be signed off by Finance Officers before feeding
the data to EFIS for inclusion in the 2007-08
Financial Statements.
 On completion of review, a confirmation letter
with a copy of the “Enrolment and Language
Allocation” report will be sent to boards’ SBOs.
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OnSIS Data Collection Issues
 Boards should contact their Finance Officers to
identify any technical issues where OnSIS data
may impact enrolment for funding purposes.
– E.g. FSL quadmester courses captured in the
OnSIS June data collection can be adjusted by
the Finance Officer during the Enrolment
Checking Procedures.
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Post Confirmation Review
 List issues and concerns that should be pursued
with the board staff during the finalization of the
2007-08 Financial Statements.
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Contact Information
 Finance Officer - [email protected]
SANJAY CHITAPAIN
DAVID CORKETT
GREG FIORIDO
TIM KIELMAN
LISA TARINI2
JANE COLLINS
CHERYL DALRYMPLE
VINOD GUREWAN
BRENDA SHAW
DAVID WRIGHT2
QUESTIONS?
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