INVITATION TO SUBMIT BIDS
for design and communications product development
1.
General information
Customer
Eurasian Harm Reduction Network (EHRN)
Address
Svitrigailos 11-B, Vilnius 03228, Lithuania
Telephone, fax
+370 5 2609007б, +370 5 2691601
E-mail
[email protected]
Contact persons
Irina Pavlova, Communications Assistant, EHRN
The Eurasian Harm Reduction Network (EHRN) is a regional network of harm reduction
programs and their allies from across 29 countries in the region of Central and Eastern
Europe and Central Asia (CEECA) who work to advocate for the universal human rights of
people who use drugs and to protect their lives and health. EHRN’s mission is to promote
humane, evidence-based harm reduction approaches to drug use, with the aim of
improving health and protecting human rights at the individual, community, and societal
level.
The Network's geographical focus includes Central and Eastern Europe and Central Asia
(CEECA), which consists of 6 sub-regions: the Baltics (Estonia, Latvia, Lithuania), Central
Europe (Czech Republic, Hungary, Poland, Slovakia, Slovenia), South-Eastern Europe
(Albania, Bosnia-Herzegovina, Bulgaria, Croatia, Kosovo, Macedonia, Montenegro,
Romania, Serbia), European Countries of the Commonwealth of Independent States
(Belarus, Moldova, Russia, Ukraine), Caucasus (Armenia, Azerbaijan, Georgia), and Central
Asia (Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan, Uzbekistan).
All EHRN members contribute to advocacy efforts, technical assistance and information
sharing aimed at achieving EHRN’s three main objectives:



Reforming governmental and legal policies related to drug use and harm
reduction
Building capacity for quality harm reduction services that meet the needs of
people who use drugs
Increasing funding for harm reduction, especially from domestic sources.
As a regional network, EHRN plays a key role as a liaison between local, national and
international organizations. EHRN ensures that regional needs receive appropriate
representation in international and regional forums, and helps build capacity for
advocacy, drug user community mobilization and service provision at the regional and
national levels. EHRN draws on international good practice models and on its knowledge
about local realities to produce technical support tailored to regional experiences and
Eurasian Harm Reduction Network
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needs. Finally, EHRN builds consensus among national organizations and drug user
community groups, helping them to amplify their voices, exchange skills and join forces
in advocacy campaigns.
On April 1, 2014 EHRN launched the regional program “Harm Reduction Works – Fund
It!”. It is a three-year (2014 – 2016) program, funded by the Global Fund to Fight HIV/AIDS,
Tuberculosis and Malaria (the Global Fund). The US $6 million grant is targeted to five
countries in Eastern Europe and Central Asia (EECA), namely Belarus, Georgia, Moldova,
Kazakhstan and Tajikistan. In addition to this, the Ukraine and Lithuania holds special
partner status within the said program.
Full information about EHRN can be found on www.harm-reduction.org
2.
Type and object of the tender
This is a tender to select an organization for providing services listed in the Terms of
Reference available in Annex No 1 to this Invitation.
3. Requirements for tender applicants and Bids (proposals) submission procedure
3.1.
Mandatory requirements for organizations participating in the tender are as
follows:
3.1.1. Confirmation of legal status
3.1.2. Experience in developing solutions as per Annex 1.
3.2.
-
The following documents shall be submitted:
a document confirming the legal status of the organization specifying the date and
place of its registration;
-
brief description of the main areas of the organization’s activities and its
operational experience (2000-2500 symbols max);
-
filled out “Bid Application Form” (Annex 1).
Bids (proposals) of interested companies shall be submitted to EHRN via email and by
the deadline specified in Clause 4 of this Invitation.
Only those bids that are drawn up in accordance with the form approved (Annex No 2
“Bid application form”) and meet the requirements of this Invitation shall be accepted
for this Tender. Bids that do not meet the requirements specified shall not be
considered.
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For more information please contact Irina Pavlova, Communications Assistant, EHRN,
via email [email protected].
4. Deadline for submission of bids – 2015 11 30 12:00 (CET).
5. Methodology of proposal selection and evaluation criteria
The winner of the tender shall be selected by the Assessment Panel composed of EHRN
Secretariat staff members. The Assessment Panel shall make its decision by taking into
account the following criteria:
a. Compliance of the documents submitted with the mandatory requirements EHRN
specified in this Invitation (see 3.1.);
b. Experience of the organization in developing design solutions for multicultural
environments (evaluation to be carried out on the basis of the documentation
submitted as per 3.2.);
c. Price of services (indicated as per standard form provided in Annex 1).
The final decision shall be taken by a majority vote of the members of the Assessment
Panel.
The tender results will be announced in writing on weeks 49-50 (starting November 30,
2015).
6. Contractual obligations
The Service Provision Contract with the winning organization shall be signed within 30
days from the announcement of the tender results.
The final scope of work to be performed by a winning organization will be agreed within
the period of negotiations on the Service Provision Contract to be signed between EHRN
and the winning organization.
All payments for the services specified in this Invitation will be made in Euro.
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ANNEX 1
BID APPLICATION FORM
1. Information about Applicant
1
Full name
2
Date, place and authority of registration
3
Address
4
Bank details
5
Name of executive official
Tel./fax
Name of contact person
Tel./fax
6
2. Cost of services:
Service
Graphic design services
Text page layout (A4)
Text page layout with photos (A4)
Text page layout with simple
infographic (A4)
Special infographic design
Animated graphic design
Video shooting
Video production (footage cutting)
PPT presentation
Banner (static)
Banner (moving)
Design in Word document
Photography services (event)
Photography services (studio)
Photography postproduction
Event photo report
Consultation
Total:
Cost (including VAT)*
Currency
EUR / hour
EUR / page
EUR / page
EUR / page
EUR / hour
EUR / hour
EUR / hour
EUR / hour
EUR / page
EUR / pcs
EUR / pcs
EUR / page
EUR / hour
EUR / hour
EUR / pcs
EUR / hour
EUR / hour
*The cost values specified shall be valid for 60 days from the date of the proposal submission.
__________________________________
(signature, stamp of the organization)
____________________________________
(name and position of the signatory)
Invitation to submit bids and submission of bids by applicants does not bind the parties
with additional responsibilities.
Eurasian Harm Reduction Network
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