USIIS User Documentation Immunizations, Enter immunizations Contents: Immunization Detailed Entry: pages 1‐3 Immunizations Brief Entry: page 4 The Immunizations Detailed Entry screen displays when Detailed Entry is selected from the Immunization sub menu.  Use to enter information about immunizations administered at your facility.  Use to enter information about immunizations administered at another facility if there is information about that immunization other than vaccine and vaccination date. 
Do not enter immunizations administered at your facility using the Brief Entry menu option. Message area
Page 1 of 4 Functionality Data entry set up Administered at your facility  Select this to enter an immunization administered at your facility.  Do not enter administered immunizations using the Brief Entry option. Not Administered at Select this to record an immunization administered at another facility for which you your facility have information in addition to vaccine and vaccination date. Does not require identifying the other facility. Constrain entry to  Check this box if the facility uses the USIIS Vaccine Inventory module; it helps vaccines in prevent data entry errors that affect inventory counts. inventory  Check this box to require vaccine information to be driven by Lot Number, selected from the Unit of Use Lot Number pick‐list.  After selected, the Unit of Use Lot Number, Vaccine Code and Description, and Manufacturer Code and Name automatically fills in—they cannot be entered separately.  The box cannot be unchecked for users who have been configured by clinic manager(s) for this feature. 
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Data entry fields Vaccination Date Financial Class Code Uncheck this box if the facility does not use the USIIS Vaccine Inventory module.
The box cannot be unchecked for users who have been configured by clinic manager(s) for this feature. Uncheck this box to allow data entry of lot number, vaccine code and manufacturer independently.  Lot Number may be manually typed into the field.  Required.  Double‐click in the data entry field to automatically fill in the current date.  Required.  Entry determines what selections display in the Unit of Use Lot Number pick‐list. For example, if VFC Medicaid is selected for Financial Class, then only Unit of Use Lot Numbers set up in inventory as VFC funded will display for selection.  Entry also determines what Inventory Borrowed From options display for selection. Inventory Borrowed  Use to record if the vaccine used for the immunization was from stock not From matching the patient’s eligibility entered in Financial Class.  Pick‐list selections are determined from the Financial Class entry.  For example, if Financial Class is Non‐VFC Eligible, then Inventory Inventory Borrowed From selections will include VFC and Special Projects—not Private.  Reason is required.  If entered, Inventory Borrowed From funding category determines what Lot Numbers display for selection in the Unit of Use Lot Number pick‐list.  For example, if Inventory Borrowed From is VFC, only VFC inventory will display in the Unit of Use Lot Number pick‐list. Page 2 of 4 Unit of Use Lot Number  If entry is “Constrained to vaccines in inventory”, entry must be from selections in pick‐list—which is based on Financial Class.  If entry is not constrained to vaccines in inventory, entry may be manually entered or selected from the Unit of Use Lot Number pick‐list—which is based on Financial Class. Deduct from  Display only – not a data entry field.  Displays if “Constrain entry to vaccines in inventory” is checked.  Indicates which inventory type will be decremented when the immunization is saved. Vaccine Brand  Displays if entry is not constrained to vaccines in inventory.  Selection of Vaccine Brand will automatically fill in Vaccine Brand, Vaccine, and Manufacturer. Vaccine Code  Required.  Will fill in automatically if Vaccine Name is entered.  Can be data entered manually if ‘Constrain entry…’ box is not checked. Cannot be a value greater than 999.99. Pick‐list selections are based on CDC VIS published dates for the Vaccine. Double‐click in the data entry field to automatically fill in the current date. Enter the name of the person who administered the immunization, first name followed by last name. Immunization Route, options from pick‐list. Immunization Site, options from pick‐list. Optional. As applicable, adverse reaction following immunization. Select from pick‐list. Optional. As applicable, reason why vaccine administered was not valid. Pick‐list options include: Manufacture recall, Stored too cold, Stored too warm, Other. Required if Invalid Code is “Other.” Dosage VIS Version Date VIS Presented Date Vaccinator Route Site Ordering Physician Reaction Reaction Note Invalid Invalid Note Buttons Reset Clear Save Press to Reset information to what was last Saved. Press prior to Saving to clear information entered. Press to Save the entered immunization information. Immunizations Screen Menu History Displays the Immunizations History screen with the patient’s immunization history. Enter Detailed  Displays the Immunization Detailed Entry screen.  Use to enter administered immunizations.  Use to enter non‐administered historical immunizations when have information in addition to the vaccine code and vaccination date. Enter Brief  Displays the Immunization Brief Entry screen.  Use to enter non‐administered historical immunizations.  Do not use to enter administered immunizations. Page 3 of 4 The Immunizations Brief Entry screen displays when Brief Entry is selected from the Immunizations menu.  Use to record immunizations administered at other facilities—as part of the patient’s immunization history. 
Do not enter immunizations administered at your facility using the Brief Entry menu option. Message area Functionality Series Code Select as an option to limit selections in the Vaccine Name pick‐list. Vaccine Name  Required.  Select from pick‐list. When select entry, Vaccine Code automatically fills in.  Fills in automatically when enter Vaccine Code. Vaccination date ‐ required. Date  Fills in automatically when select Vaccine Name from pick‐list.  Can enter code directly. If enter directly, Vaccine Name automatically fills in. Buttons Save Press to save the non‐administered immunization to the patient’s immunization history. Page 4 of 4