Event
Planning 101
Sarah Smith
Director of Student
Activities
Wesley College
Why do we plan programs and
events for students on campus?
What is your event’s purpose?
How does it tie into the
College’s mission?
Close Your Eyes
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What does it look like?
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What does it smell like?
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What do you see?
What do you hear?
Working from the end of the event backwards,
think about the logistical side of the event.
Planning Basics
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Budget
Brainstorm Ideas
Date/Time
Reserve location on
campus
Room/Facility/Media/
AV set up
Catering/Food
Check request/petty
cash
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Promotion
Evaluation
Promoting the Event
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Teasers
Fliers
Posters
Postcards
Door hangers
Magnets
T-shirts
Tabling
Candy
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Table Tents
Banners
Newspaper
Facebook
Website
Org Sync
Helpful Hints
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Plenty of resources to
assist you on campus
Co-sponsorship
Setting the
atmosphere is
important
Giveaways
Set a timeline
Important to send
thank you notes to
those who assisted
Event Planning Guide
•
www.wesley.edu/studentorgs
Office of Student Activities
•Sarah
Smith
•Director of Student Activities