Children, Young People and Families Board
Terms of Reference
Version
v0_1
v0_2
V0_21
V0_22
V0_23
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Action / Amendment
Draft for discussion
Amended with Board Comments
Amended
Minor amends including addition of LM to
membership
Content agreed 20 October 2014
2015 dates added
Author / Editor
M Vasic
M Vasic
M Vasic
B Hanson
Date
17/07/2014
22/08/2014
27/08/2014
13/10/2014
B Hanson
01/12/2014
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Children, Young People and Families Board
Terms of Reference
The Children, Young People and Families Board replaces the Children’s Trust Executive but
remains underpinned by section 10 of the Children Act 2004 and the 'duty to cooperate’
across statutory partners to promote the welfare of children remains. The Board commits to
a wider role in terms of partnership working that will add value to the lives of children,
young people and their families in Hull.
The Board recognises the distinct role of the Hull Safeguarding Children Board and how it
contributes to the wider goals to improve the wellbeing and safety of all children. It will take
account of shared outcomes and relevant work streams and cooperate where required.
The Board works closely with the Hull Health and Wellbeing Board and the NHS Hull Clinical
Commissioning Group Governing Body, leading on specific areas of work on their behalf,
and is responsive to the relevant Overview Scrutiny Commissions.
1. Vision
a. We want all children to have the best start in life
b. The Children, Young People and Families Service is committed to working together with
partners to make Hull an inspiring and enterprising city – safe and healthy to learn, play,
work and live in.
c. We want all children, young people and their families to be able to make healthy lifestyle
choices, be safe from harm and have the confidence to be ambitious and achieve their
aspirations.
2. Principles of Partnership Working
The members of the Board, working with key stakeholders, will ensure the following principles are
applied to meetings and in delivering its business and objectives. Board members will:
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Ensure understanding of shared agendas, priorities and issues;
Share knowledge and intelligence between organisations and service areas;
Ensure the appropriate and timely two-way flow of information and actions within and from
their own organisation;
be open, transparent and act in good faith to each other; and
be of equal status and standing
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3. Role and Purpose
The Board is the focal point for decision-making about children, young people and families
including a focus on planning for family life, and provides the strategic vision and leadership
and promotes innovation in order to improve life chances of children, young people and
families living in Hull.
The Board will focus on early help and intervention and prevention across the life course,
targeting services to those who are more vulnerable, at risk or in most need. The Board has
responsibility to:
a)
ensure that children and young people, receive safe, effective and efficient education,
health and social care services, including those commissioned;
b)
make effective use of the Joint Strategic Intelligence Assessment and Joint Strategic Needs
Analysis to determine the focus and key priorities for the Boards strategies and plans;
c)
ensure all services have due regard to safeguarding;
d)
define and steer the development of Early Help systems and processes that reduce the
demand on acute statutory services and support children, young people into education and
families into work;
e)
to develop and monitor an effective Early Help performance framework;
f)
to ensure effective information sharing across the partnership to assist early help and
support;
g)
support partners in identifying the appropriate level of resources to meet the needs
identified;
h)
ensure children, young people and families are engaged in the strategic direction of
commissioned services, design of services and feedback on the quality of services that are
in place;
i)
ensure effective engagement with healthcare providers, schools and the voluntary and
community sector ;
j)
ensure that robust monitoring and quality assurance mechanisms are in place to ensure
the performance of commissioned services;
k)
to monitor progress against the Early Help Development Plan and identify risks and
appropriate mitigation;
l)
to promote equality of access for all children and young people- regardless of their religion,
ethnicity, age, gender, ability, or sexuality;
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m) actively seek and take account of the advice of the Governance Boards, e.g. HSCB, Hull
2020 Board, Hull Health and Wellbeing Board and Young People’s Strategy Group
n)
to ensure the adherence to legislation and statutory guidance, which requires local health
organisations and local authorities to collaborate in the provision of education, health and
social care services for children and young people across a local area; and
o)
support of the overall development and implementation of the Hull 2020 Vision and
Strategy.
4. Relationship between Children, Young People and Families Board and the
Hull Safeguarding Children Board
The Children, Young People and Families Board will hold overall governance for the development of
the Early Help and Intervention Framework, the development of the 'offer' and the local authority’s
coordination of the offer. The Board will consider the intelligence and needs analysis which will
inform the future commissioning of early help services, acting in this respect as a sub group of the
Health and Wellbeing Board.
The Hull Safeguarding Children Board will continue to lead the ongoing work on thresholds and their
practical application across the continuum of early help and safeguarding and will continue to
monitor and evaluate the effectiveness of early help assessment and the impact of the work led by
the Children, Young People and Families Board in identifying those children in need of early help and
in keeping children safe within the development early help provision in Hull. This work is embedded
within the development of the early help offer.
Both Boards will receive regular reports as to the development of early help and the impact of the
work including feedback from families and practitioners.
Both Boards will meet jointly on an annual basis to review the effectiveness of the relationship
between each Board in making a difference.
5. Advice to the Hull 2020 Programme Board
The Children, Young People and Families Board will provide recommendations and advice to the Hull
2020 Programme Board, on aspects of Children and Families workstream, and specifically early help.
6. Accountability
The Children, Young People and Families Board has through the Hull City Council Director of
Children, Young People and Families and NHS Hull Clinical Commissioning Group Director of
Partnerships and Commissioning authority to commit resources of Hull City Council and NHS Hull
CCG through their respective schemes of delegation.
7. Membership
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Representation will comprise of key representations from each partner agency with strategic,
commissioning and investment responsibilities. The membership also reflects our commitment to
engage a wider range of partners outside of the statutory sector. Agencies represented are:
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Hull City Council
Humberside Police
NHS Hull Clinical Commissioning Group (CCG)
Schools
Voluntary and Community Sector
The membership is detailed at Appendix A.
Support officers will attend as and when requested.
8. Chair
The Board will be co-chaired by the Hull City Council Director of Children, Young People and Family
Service and NHS Hull Clinical Commissioning Group Director of Commissioning and Partnerships,
chairing alternate meetings.
9. Quorum
A Chair must be in attendance. The meeting will be considered quorate when three of the five
member organisations are represented. It is the responsibility of each agency to send an appropriate
deputy with the appropriate designated authority to make decisions if the principle member cannot
attend.
Apologies should be sent to the Chair via [email protected] prior to the meeting.
10. Operation of the Board
The secretariat for Children, Young People and Families Board will be provided jointly by Hull City
Council Director of Children, Young People and Family Service and NHS Hull Clinical Commissioning
Group Director of Commissioning and Partnerships.
The meetings will be held on a bi-monthly basis and as far as is practicable a rolling calendar of
meetings will be published twelve months in advance.
Agenda management will be the responsibility of all members of the partnership and items for
inclusion on the agenda should be submitted to the chair three weeks prior to the meeting. The
agenda will include the following themes:
 Governance
 Strategy
 Implementation and Delivery
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Agenda and appropriate documentation will be forwarded to members prior to the meeting,
wherever possible, with 5 working days’ notice.
The Board will consider items for review, decision and information. Papers will follow an agreed
format and will require an options appraisal if a decision is required
Presentations are acceptable providing a financial decision is not required.
The minutes of the meeting will take the form of action points, briefly reflecting the nature of what
transpired and identifying actions to be taken in relation to each agenda item. Minutes of the
meeting will be routinely circulated within 3 weeks of the meeting or as soon as possible.
The Children, Young People and Families Board, Youth Justice Management Board and Hull
Safeguarding Children Board will agree key messages following each meeting to be shared with the
wider children and families partnership.
11. Decision Making
Decision making will be by consensus.
12. Declarations of Interest
Any member of the Board with a matter of interest under discussion at a meeting shall be required
to declare an interest in that item.
13. Delivery and Task Groups
The Board may action or appoint delivery and task groups for the purpose of taking forward the
agreed priorities and outcomes or focusing on specific issues raised at the Board meetings
The membership, terms of reference and officers of any such group shall be determined by the
Board making sure there is involvement from non-statutory agencies.
Any group will act only within the terms set down by the Board, reporting progress made and
performance on a regular basis.
14. Contracts/ Partnership Agreements
Any contract or partnership agreement entered into by the Children, Young People and Families
Board will require a lead organisation from the partnership and will follow the relevant Contract
Procedure Rules.
15. Linked Groups
Cabinet Working Group
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Community Safety Partnership
Hull Health and Wellbeing Board
Hull 2020 Programme Board
Hull Safeguarding Children’s Board
Schools Forum
Hull Children, Young People and Maternity Programme Board
16. Linked Strategies
Children and Young People’s Mental Health and Wellbeing – A Joint Commissioning Strategy
City Plan
Early Help and Intervention Framework
Hull Health and Wellbeing Strategy
NHS Hull CCG Strategic Plan 2014/15 – 2019/20
HSCB Business Plan
Hull 2020 Vision and Strategy
Learning and Skills Strategy
Review of Terms of Reference
Date agreed: 20 October 2014
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Review date: 23 October 2015
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Membership
Organisation
Designation
Member
NHS Hull CCG
GP member of the NHS Hull Clinical Commissioning
Group Board
Amy Oehring
NHS Hull CCG
Senior Commissioning Manager (with a lead for
maternity, children and young people)
Bernie Dawson
Hull City Council
Lead Member Children Services
Cllr Rosie Nicola
Voluntary and
Community Sector
Voluntary and Community Sector representative
Isabelle Tracy
Hull City Council
City Children’s Safeguarding Manager
Jon Plant
NHS Hull CCG
Director of Commissioning and Partnerships
Co-chair of the Children Young People and Families
Board
Julia Mizon
Hull City Council
Director of Public Health
Julia Weldon
National Probation
Service
Head of Humberside NPS (Hull and East Riding)
Kate Munson
Hull City Council
City Neighbourhoods and Housing Manager
Laura Carr
NHS Hull CCG
Nurse for Safeguarding Children on behalf of
Director of Quality and Clinical Governance
Lorna Morris
Hull City Council
Corporate Director, Children, Young People and
Family Services
Co-chair of the Children Young People and Families
Board
Mil Vasic
Humberside Police
Chief Superintendent, Divisional Commander
Scott Young
Rokeby Park Primary
School
Hull Association of Primary Heads Vice Chair
Karen Jackson
Hull City Council
City Safe and Early Intervention Manager
Tracy Harsley
Hull City Council
City Learning and Skills Manager
Vanessa Harvey-Samuel
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Meeting schedule
Meeting date and time
Venue
Reports required by
20 February 2015, 9am – 12noon
Brunswick House
12noon, 13 February 2015
27 April 2015, 12noon – 3pm
Wilberforce Court
12noon, 20 April 2015
19 June 2015, 12noon – 3pm
Wilberforce Court
12noon, 12 June 2015
28 August 2015, 10am – 1pm
Brunswick House
12noon, 21 August 2015
23 October 2015, 9am – 12noon
Wilberforce Court
12noon, 16 October 2015
18 December 2015, 9am – 12noon
Brunswick House
12noon, 11 December 2015
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