TEAM
COORDINATOR
HANDBOOK
What is Get Set for Community Action?
What is a project?
Get Set for Community Action is a brand
new programme, which aims to strengthen
relationships between young people and their
local communities through the Olympic Values
(friendship, excellence and respect) and the
Paralympic Values (courage, determination,
equality and inspiration).
A Get Set for Community Action project is an
activity that is planned, delivered, reviewed
and reported on by a registered Get Set for
Community Action team. This activity must
be undertaken with a named community
organisation and must involve physical activity,
healthy eating and/or activities improving
individual well-being.
Thousands of 14-19 year olds – ‘Action Leads’
– will work in teams across the UK, building
relationships with local community groups to plan
and deliver at least two projects each, in the
run-up to the Rio 2016 Olympic and Paralympic
Games.
An example timeline is below:
1. Find a Community Partner and team up
by Nov 2015
2. Plan a project together
by Dec 2015
A Get Set for Community Action project can be:
• A one-off event or activity
• A series of events or activities over a period
of time
• An evolution or extension of existing events or
activities
A Get Set for Community Action project must not
be:
• Used for fundraising
3. Run the project together
by Feb 2016
• Sponsored/supported by a commercial
organisation
4. Tell us what you’re doing to receive rewards
and recognition
Ongoing
• Used to generate income for the school/
Community Partner involved
5. Organise a ‘Ready for Rio’ celebration
project with partner
by July 2016 (or September if you’re
celebrating the Paralympics!)
WWW.GETSETACTION.ORG.UK
• Virtual - it must involve real activity
• Solely a campaign/marketing programme
• Focus on political issues/lobbying (e.g. a
school should not partner with a local care
home to campaign to against budget cuts
and to keep it open)
P1
Getting involved
SIGN UP:
Register at www.getsetaction.org.uk and create
your students’ projects. This will generate a team
code so that the Action Leads can update their
team details and feedback on their progress.
Community organisations are richly varied
groups but are often described by one of these
names:
• Non-profit organisation
• Not-for-profit corporation
• Non-government organisations
• Private voluntary organisations
RECRUIT YOUR ACTION LEADS:
A team comprises of 10 young people aged
between 14 and 19 (known as Action Leads)
supported by at least one named Team
Coordinator, who will be teachers/school staff
or youth leaders (if at a YMCA Youth Hub). You
can have as many teams as you would like.
The Action Leads need to be recruited by you,
but they can be of any age – you may choose
to have a mixture of ages so that the younger
groups can continue to deliver the projects in
future years.
• Unincorporated associations
• Incorporated associations
• Companies limited by guarantee
• Community based
• Managed by volunteers.
Examples of potential Community Partners:
Young people
• Children’s Centre/Sure Start Centre
• Playgroup/Nursery school/Pre-school
group
• Youth clubs/Youth groups
IDENTIFY A COMMUNITY PARTNER:
There’s so much choice when deciding what
Community Partner to work with, so students
may need some guidance, particularly on how
to approach them. It could be an existing link
through your school, or a completely new one.
• YMCA
• Prince’s Trust
• Church/Faith groups
• Sports clubs
• Art and theatre groups
• Dance groups
• Children’s wards in hospitals
WHAT IS A COMMUNITY PARTNER?
Community organisations are formal or
informal groups of people based in or around
a ‘community’ and are organised in some way,
usually having some structure, rules or legal
entity but sometimes being just an informal
association.
• Uniformed groups
• Young Carers organisations
Older people
• Age UK local centres
• Residential/Day centres
• Patient Support groups
• Local Men’s/Women’s forums
WWW.GETSETACTION.ORG.UK
P2
Other
• Community centres
• Women’s institute
• Health and wellbeing centres
• Leisure and sports centres
• Arts and cultural centres
• Libraries
• Tourist Information centres
• Local environment/heritage organisations
• Local support groups
• Local police/PCSO
• Volunteer Centre/Volunteer Bureau
• Local groups supporting disabled people
Start planning a project
Once the students have got themselves into
teams, they can get brainstorming some ideas
for projects within your local community. It needs
to address a community need and reflect the
partner chosen.
Action Leads should plan their project with their
Community Partner to ensure that it is fit for
purpose. It could be anything from teaching
elderly people to Zumba, to running a healthy
food stall at a local homeless shelter.
Examples of Get Set for Community Action Projects:
One-off activity
PHYSICAL ACTIVITY
EMOTIONAL WELL-BEING
• A sports taster day with a local youth club
• Sharing sporting memories and memorabilia
with a local dementia group
• A seated boccia competition at a residential
care home
• A ‘tots-sports’ session at a nursery school
HEALTHY EATING
• Brazilian themed cookery classes at a day
centre
• Healthy eating fair at a Health Centre
• Five-a-day focus at the Children’s Centre
• A gaming marathon (board and virtual) at
the local community centre
• Kids sing-along and dance at the Sure Start
Centre
• Running a mental-health awareness stand at
a community fete
• Holding a Christmas Party for residents at a
young person’s homeless shelter
• Hold a Rio 2016-inspired picnic at the Sure
Start Centre
WWW.GETSETACTION.ORG.UK
P3
Series of activities
PHYSICAL ACTIVITY
EMOTIONAL WELL-BEING
• Zumba classes at a Housing Association
Learning Centre
• Providing a befriending service through the
day centre
• A Walking Football World Cup at the local
leisure centre
• Organising Rio-inspired music performances
in day care centres and residential homes
• Children’s holiday activity programme at the
local village hall
• Developing and delivering an ‘oral history’
project with the local Age UK group
• Designing and creating a sports participation
mural featuring goals and targets for ball
games in a local housing estate
• Designing and creating a ‘friendship zone’ in
the local play area
HEALTHY EATING
• Growing organic vegetables at the
community garden
• Healthy eating classes at the community
centre
• Collecting and delivering donated items to a
local food bank
Evolution of existing activities
PHYSICAL ACTIVITY
HEALTHY EATING
• Adding Olympic and Paralympic-inspired
sports to the existing community sports
day delivered by the schools young sports
leaders
• Delivering a healthy eating workshop using
the produce from the school garden
• Adding a community dimension to the
existing sports volunteering and placement
programme
WWW.GETSETACTION.ORG.UK
EMOTIONAL WELL-BEING
• Support a well-being roadshow at the local
Housing Association
P4
Make it happen
What’s in it for my students?
It’s time to turn the project idea into reality. While
students should lead the project themselves, it
may be a good idea to check they’re on track
and everything is running smoothly. Both projects
need to be complete by September 2016, to
coincide with the 2016 Olympic and Paralympic
Games. There are also plenty of resources on
www.getsetaction.org.uk to help Action Leads
keep on track.
Not only will young people learn new skills and
make a difference in their community, but your
school can also benefit from taking part in Get
Set for Community Action.
SHOUT ABOUT IT!
Spread the word about the great things that your
students are doing and the difference that they
are making in the community. Tell your friends,
family, local newspaper and tweet about it
@GetSetAction!
GET REPORTING TO EARN REWARDS AND
RECOGNITION
If Action Leads complete two projects before
Rio 2016 is over, they will be in with the chance
of winning some amazing prizes for them and
your school – they could get a special message
from an athlete, or perhaps an Olympian or
Paralympian will come and visit!
But, unless they report back to us along the way,
we won’t know about it! We are asking Action
Leads to report back on their progress after each
project, which will put them in the running for
some exciting rewards. Make sure they submit
their reports on the Get Set for Community
Action website to be in with a chance.
WWW.GETSETACTION.ORG.UK
CURRICULUM LINKS
The skills required within Get Set for Community
Action link to curriculum requirements for PSHE
and Citizenship. They can also link to spiritual,
moral, social and cultural development (SMSC).
All schools in England must show how well their
students develop in SMSC.
Spiritual
• Explore beliefs and experience; respect
faiths, feelings and values; enjoy learning
about oneself, others and the surrounding
world; use imagination and creativity; reflect.
Moral
• Recognise right and wrong; respect the
law; understand consequences; investigate
moral and ethical issues; offer reasoned
views.
Social
• Investigate moral issues; appreciate diverse
viewpoints; participate, volunteer and
cooperate; resolve conflict; engage with the
‘British values’ of democracy, the rule of law,
liberty, respect and tolerance
Cultural
• Appreciate cultural influences; appreciate
the role of Britain’s parliamentary system;
participate in culture opportunities;
understand, accept, respect and celebrate
diversity.
P5
Links to other award schemes
Taking part in Get Set for Community Action
could also be put towards other programmes
which you may already be running in your
school, such as:
• Get Set Values Awards: The hours could
be used as part of the some of the Values
challenges that are a key part of the Awards
• Duke of Edinburgh Award (DofE) towards the
Volunteering Section at Bronze, Silver and
Gold levels
• V Inspired (England), Millennium Volunteers
(Northern Ireland), Millennium Volunteers
(Wales) and Saltire Award (Scotland) towards
a V10, V30, V50 or V100 award
• Sports Leaders UK Leadership Awards towards
various SLUK awards including Community
Sport Volunteering at Level 1 and Level 2,
Sports Leadership at Level 1 and Level 2 and
Certificate in Higher Sports Leadership at
Level 3
• Youth Sport Trust Lead 2 Employability
Programme through the Lead 2 Employability
Volunteer Passport
The skills may also be used for UCAS personal
statements.
Brand guidelines
We want to help your team to spread the word
about your project as widely as possible! Our
Media resource package provides lots of hints,
tips and guidance on how to achieve maximum
exposure and awareness of your project. One
thing to note is that the Olympic and Paralympic
logos are protected by law. This includes the
Get Set for Community Action logo. As a result,
WWW.GETSETACTION.ORG.UK
we are not able to provide you with a version
of the logo for your team to use on your own
promotional materials.
However, in order to help you, we have
produced a range of assets – all featuring the
Get Set for Community Action logo – which
your team can use to raise the profile of and
to promote your projects within your school
and community. These materials include a
promotional poster, invite, headed paper and
certificate of participation for your team to
personalise and use!
Please feel free to mention your community
partner on your promotional materials. All we
ask is that your team do not work with and / or
use the logo of any commercial organisations /
businesses on your promotional materials.
Good luck with raising awareness of your
projects! Don’t forget to tell us what you are
doing by reporting back – use our Reporting
Checklist to help guide your Action Leads!
Welfare, Safeguarding, Health and Safety and
Risk Assessment
Teams planning and delivering Get Set for
Community Action projects that will take place
outside of the school premises, should talk to their
Team Coordinator about any risk assessments
and Health and Safety considerations linked to
their project. In essence, Get Set for Community
Action projects are no different to any other
school activities and will operate under the
same policies and procedures that are already
operated by the school. The Team Coordinator
should take responsibility for managing this on
behalf of the team.
Many of the local Community Partners and
venues for the Get Set for Community Action
P6
projects will already have pre-prepared risk
assessments and schools will often accept
these to support the planning of the projects.
The GSFCA team should work with the Team
Coordinator to also consider any specific
risk assessment and/or health and safety
considerations that need to be taken into
account with the project that they are planning.
For example, teams need to think about the
equipment that they plan to use, the age and
ability range of the participants and so on.
The situation is exactly the same with regard to
welfare and safeguarding, in that the Get Set for
Community Action project should operate under
the school’s usual policies and procedures for
activities operating off-site.
Risk assessments have been provided for Action
Leads to use in planning their projects, but if
there are any for your school or district, you
should complete them. Encourage Action Leads
to discuss any potential health and safety issues
with their Community Partners during the planning
phase.
WWW.GETSETACTION.ORG.UK
P7
Get Set for Community Action Delivery Partners:
Get Set for Community Action is also working with a number of local housing associations.
WWW.GETSETACTION.ORG.UK